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ISLAND COUNTY BOARD OF COUNTY COMMISSIONERS - DOC

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									                         ISLAND COUNTY BOARD OF COUNTY COMMISSIONERS
                                    (including Diking Improvement District #4)

March 23, 2009
          11:00 a.m. Roundtable with Elected Officials & Dept. Heads
           2:00 p.m. Regular Meeting
March 25, 2009
           9:00 a.m. Island County Council of Governments
March 30, 2009
          10:00 a.m. Budget Workshops with individual Elected Officials & Department Heads
March 31, 2009
          10:00 a.m. Budget Workshops with individual Elected Officials & Department Heads
           6:00 p.m. Public Forum at Camano Multi Purpose
April 1, 2009
           9:00 a.m. Work Sessions with various departments

     Location: (Unless otherwise noted) Board of County Commissioners Hearing Room (Room 102B Basement),
                            Island County Annex Bldg., 1 NE 6th Street, Coupeville, WA
                     [CLICK HERE for Internet link to Island County Coupeville Campus Map]

MEETING AGENDA – MARCH 23, 2009

 Welcome to the Board of County Commissioners meeting. The Board values your input and ideas, and sets aside
a time called “Public Input or Comments” to listen to your comments about subjects not on the agenda; that time
will commence at 2:00 p.m. immediately after the Pledge of Allegiance. A “Public Hearing” or “Public Meeting”
will begin no sooner than the time shown. Occasionally, items do not make this agenda in time, but are added just
prior to the meeting at the discretion of the Chairman. This separate “Chairman’s Agenda” will be addressed as
the schedule permits.

11:00 a.m. Roundtable with Elected Officials and Appointed Department Heads

2:00 p.m. Convene Regular Meeting Pledge of Allegiance

2:00 p.m. Public Input or Comments.
This is time set aside for members of the public to speak to the Board about subjects of concern or interest, or items
not already set aside for a public hearing. The Board will take all information under advisement, but generally will
not take any action unless it is emergency in nature. To ensure your comments are recorded properly, you need to
state your name and address clearly into the microphone. Please limit your comments to 2 minutes.

Consent Agenda
[Consent Agenda items will be considered together and will be approved on a single motion typically without
discussion. The items proposed for the Consent Agenda are considered to be routine and public comment or
inquiries are not anticipated. Any item on the Consent Agenda will be moved to the Regular Agenda upon request
from any Board Member prior to or during the Board meeting. An item moved to the Regular Agenda will be
considered after the Consent Agenda.]

1)       Review pre-audited bills & approve vouchers for payment
2)       Approve EFTs (electronic funds transfers)
3)       Approve Minutes from previous meeting(s)

Auditor
4)      Schedule Public Hearing: Ordinance C-28-09 Repealing Chapter 1.38 ICC, Authority for Island County
        Auditor to Publish and Mail Local Voters’ Pamphlet; the proposed ordinance discontinues mail distribution
        of a paper local voters’ pamphlet in order to reduce election costs; however, a local voters’ pamphlet will
                               ISLAND COUNTY BOARD OF COUNTY COMMISSIONERS
                                        Meeting Agenda – March 23, 2009


       continue to be accessible to the public through the County’s website. Date & time: April 27, 2009 at 2:15
       p.m.

Correspondence
5)     Letters to Representatives Bailey and Smith and Senator Haugen from Commissioner Price Johnson
       supporting a Greenbank Farm Multi-Purpose Building
6)     Letters to Navy leadership in Washington D.C. concerning cancellation of annual visit due to the County’s
       budget constraints
7)     Letter to Governor Gregoire opposing possible closures of State Parks on Whidbey Island
8)     Letter to State Legislature supporting passage of SB 5354, Public Hospital Capital Facility Areas

Emergency Management
9)    Purchase Order No. 8936 Auto Additions. Purchase of equipment to install in DEM replacement vehicle
      and labor to install equipment; $7995.19 (RM-GSA-09-0114)

GSA Motor pool
10)  Resolution C-29-09 In the Matter of the Revision to Resolution C-21-09 Exhibit “A” 2009 Surplus List for
     County Property Annual Surplus Sale; this resolution authorizes additional items to be sold or disposed of,
     and to remove item in accordance with Island County Code Chapter 2.31.
11)  Purchase Order No. 8716 Day Wireless. Purchase and installation of repeater, antenna and cable for (7)
     Island County Sheriff Vehicles; Cost $8979.37 (RM-GSA-09-0063).
12)  Purchase Order No. 8715 Motorola c/o Day Wireless Systems. Purchase of Mobile radios for (7) Island
     County Sheriff Vehicles; Cost $23,093.58. (RM-GSA-09-0062).

GSA – Property Management
13)   Quit Claim Deed and other documents accepting land transfer from WA State DNR for Monroe Landing
      Property. Trust Land Transfer file No. 02-081931. Tax parcel number R13216-226-3120. (RM-GSA-09-
      0078)

Human Resources
14)   Personnel Action Authorizations as described in Memorandum from HR Director
15)   Authorization Leave of Absence – E. Martell
16)   Extension Leave Without Pay – C. Anderson

Human Services
17)   Contract with Coupeville School District #204 to house the school-based mental counselors in the School
      District; Contract No. HS-03-09; Contact Amount: N/A (RM-HS-09-0109)
18)   Contract with Stanwood Camano School District #401 to house the school-based mental counselors in the
      School District; Contract No. HS-02-09, Contract Amount: N/A (RM-HS-0-0083)
19)   Amendment No. 4 to Contract with Housing Authority of Island County for administration of the Island
      County Homeless Housing Plan. Contract No. RM-BUDG-06-0006; Contract Amount: $107,887 (RM-
      HS-09-0082)
20)   Contract with WA State Office of Financial Management, Amendment No. 1 to update the Program
      Manager’s information; Contract No. OFM ILA No. K366 A1; Contract Amount: N/A (RM-HS-09-0104)
21)   Contract with North Sound Mental Health Administration, Amendment No. 1, replaces Section D.5 –
      Financial Provisions – Reimbursement Requirements and the maximum consideration amount. Contract
      No. NSMHA-ISLAND COUNTY-JAIL SERVICES-07-09; Contract Amount: $ -15,000 (RM-HS-09-
      0081)
22)   Contract with North Sound Mental Health Administration, Amendment No. 1, replaces Section D.5 –
      Financial Provisions - Reimbursement Requirements and the maximum consideration amount. Contract
      No. NSMHA-ISLAND COUNTY-ADMIN-09; Contract Amount: $ -3,268 (RM-HS-09-0080)
                               ISLAND COUNTY BOARD OF COUNTY COMMISSIONERS
                                        Meeting Agenda – March 23, 2009


23)    Contract with WA State DSHS/Division of Alcohol and Substance Abuse, Amendment No. 3 to replace
       Awards and Revenue page. Contract No. 0769-20291; Program Contract No. 9501-3; Contract Amount: $
       -92,926 (RM-HS-09-0130)

Planning & Community Development
24)    Technical Services Agreement with Whidbey Island Conservation District for Local Government
       Stormwater Projects inside Holmes Harbor Shellfish Protection District. $18,300 (Ecology grant) RM-
       PLN-08-0284.
25)    Schedule Public Hearing: Ordinance C-30-09 (PLG-002-09) In the Matter of Adopting Revisions to the
       Island County Wetlands Ordinance to Comply With the Decision of the Western Washington Growth
       Management Hearings Board. Date & time: April 6, 2009 at 10:20 a.m.

Public Health
26)     Contract with WA State Department of Health – Consolidated Contract. Provides $8,500 funding for an
        Adult Viral Hepatitis Program, adds $2,895 to continue Group B Drinking Water Program, and adds
        $28,390 to continue program funding for the WIC Nutrition Program. Contract No. C14949, Amendment
        No. 14; Contract Amount: $2,274,920, Amendment Amount: $ 39,785 (RM-HLTH-09-0065)
27)     Contract with WA State Department of Ecology – On-Site System (OSS) Inspection Implementation.
        Provides one-time funding to facilitate implementation of the OSS Inspection Plan and to support
        development of education and outreach. Contract No. G0800423, Amendment No. 1; Contract Amount:
        $39,000, Amendment Amount: $ 9,000 (RM-HLTH-09-0064)
28)     Contract with Compass Health – MSS/ICM Behavioral Health Specialist. Provides the Mental Health
        Practitioner component required by the MSS/ICM Program. Contract No. HD-02-09; Contract Amount:
        $13,000 (RM-HLTH-09-0030)
29)     Contract with National Association of County & City Health Officials (NACCHO) – ACHIEVE: Action
        Communities for Health Innovation & Environmental Change. Funding for a demonstration site program
        to enable local communities to address chronic disease risk factors. Contract No. 2009-022306; Contract
        Amount: $15,000 (RM-HLTH-09-0085)
30)     Contract with WA State DSHS – CSO-Based Family Planning. Continues funding for a public health nurse
        to provide family planning services. Contract No. 0663-97795-01; Contract Amount: $282,826.64,
        Amendment Amount: $79,901.64 (RM-HLTH-02-0028A)
31)     Contract with WA State DSHS – Apple Health for Kids Outreach. Data share agreement to facilitate
        accessing and tracking enrollment of children in the Apple Health for Kids Program. Contract No. 0963-
        59420; Contract Amount: $ -0- (RM-HLTH-09-0087)
32)     Out-of-State Travel Request – Fully funded by ACHIEVE Grant – W. Webber, April 1-2, 2009
33)     Out-of-State Travel Request – Fully funded by ACHIEVE Grant – W. Webber & C. McLachlan, July 21-
        23, 2009

Public Works
  County Roads
34)    Adopt-A-Road Litter Agreement – Renewal; Genuine Cedarflex (William & Sandra Tucker); Ewing Road
       form Maxwelton Road to Bayview/Sills Road.
35)    Adopt-A-Road Litter Agreement – Renewal; The Maier’s; Jacobs Road – the entire length of the road.
36)    Adopt-A-Road Litter Agreement – Renewal; VP-46 FCPOA; Zylstra Road from Fort Nugent Road to
       Hastie Lake Road.
37)    Adopt-A-Road Litter Agreement – Renewal; Camano Island Yacht Club; East Camano Drive form Cross
       Island Road to Camano Hill Road.
38)    Supplemental Agreement No. 2 H.W. Lochner, Inc.; Transportation Plan Update; Completion Date revised
       to December 31, 2009 (PW-0720-100C) (RM-PW-09-0104).
39)    County Road Administration Board Annual Reports (CRAB) – Traffic Law Enforcement Certification
       2008, Fish Passage Barrier Removal Certification 2008, Annual Certification 2008.
                                 ISLAND COUNTY BOARD OF COUNTY COMMISSIONERS
                                          Meeting Agenda – March 23, 2009


40)     Resolution C-31-09/R-08-09 In the Matter of Amending Island County’s Six-Year Transportation
        Improvement Program for the Years 2009 -2014.
41)     Resolution C-32-09/R-09-09 In the Matter of Declaration that Purchase of AutoCAD & Map 3D 2009
        Software Subscription is a Sole Source Purchase Exempt from Competitive Bidding.
42)     Purchase Order No. 7240 DLT Solution Inc/Pacificad; 10 each Auto Cad 2009 and Map 3d Renewal
        License; $6,379.84 (incl. WSST) (RM-PW-09-0059)
43)     Schedule Public Hearing: Franchise #363 New Utsalady Water System; Renewal of existing water
        distribution system (PW-0920-006) (RM-PW-090038); Secs. 18/19, Twp 32N., R 3E; suggested date and
        time: April 13, 2009 at 10:20 a.m.
44)     Schedule Public Hearing: Franchise #143(R) G & G Water Association; Renewal of existing water
        distribution system (PW-0920-017) (RM-PW-09-0067); Ell Road located in Sec 27, Twp 32N, R 3E; Date
        & time: April 13, 2009 at 10:20 a.m.
45)     Request to Vacate County Road Right-of-Way – Request to vacate portion of County Road Right-of-Way
        known as Useless Bay Avenue, Sec. 18, Twp 29N, R 3E; Petitioner is Useless Bay Golf & Country Club;
        Refer back to County Engineer.
  Solid Waste
46)     Contract with Paradigm Software, LLC for Paradigm Software CompuWeigh Scale house Operations
        System;, Amount: $53,895.50 (SW-0409) (RM-SW-09-0048)
47)     Standard Support Services Agreement with Paradigm Software LLC for Services Support for Software;
        Amount: $6,224.25/year (SW-0509) (RM-SW-09-0074)
48)     Escrow Agreement with Paradigm Software, LLC for Software Contract (SW-0609) (RM-SW-09-0075)

WSU Extension Services
49)  Grant Agreement with Puget Sound Partnership providing funding assistance to Island County Extension
     Beach Watchers’ Sound Waters One-day University; Grant No. 200901; Amount: $2,500 (RM-WSU-09-
     0086)
50)  Purchase Order No. 8831 Steve Wirth dbaWildlands Management for knotweed control; Amount: $2,800
     (RM-WSU-09-0107)

Liquor License(s)
51)    Application for Special Occasion Liquor License No. 091224 by the Camano Island Yacht Club for a
       special occasion to be held on April 18, 2009 from 5:00 p.m. to 8:30 p.m. at the Camano Island Yacht
       Club, 129 N. Sunset Dr., Camano Island, WA

Regular Agenda
[Items listed under this portion of the Agenda are typically considered separately.]

Consider appointments and/or re-appointments to various boards and committees
52)    Recommendation of concurrence of appointment to the Sno-Isle Regional Library Board to complete a
       term expiring December 31, 2011.
53)    Recommendation for appointment to the Conservation Futures Technical Advisory Group representing the
       Whidbey Camano Land Trust. (No term expirations)
54)    Acknowledgement of resignation from the Island County Historical Review Committee

Commissioners
55)   Resolution C-26-09 In the Matter of Temporary Suspension of Lump Sum Travel Allowances in Lieu of
      Actual Expenses to County Commissioners; this resolution temporarily suspends the Commissioners’
      vehicle allowances and would save approximately $25,000 annually, which is comparable to a 10%
      reduction in Commissioners’ salaries
56)   Resolution C-33-09 Adding Another Wednesday Regular Meeting Day of the Board of County
      Commissioners; the proposed resolution adds a regular meeting on the second Wednesday of each month.
                                ISLAND COUNTY BOARD OF COUNTY COMMISSIONERS
                                         Meeting Agenda – March 23, 2009


Public Works
57)    Resolution C-34-09 Regarding Public Access to the Beach, Tidelands and Water at the East End of Wonn
       Road; the proposed resolution authorizes the Island County Prosecuting Attorney to bring appropriate legal
       action to confirm and restore the County’s and public’s Wonn Road access to the beach, tidelands and
       water.

Veteran’s Assistance
58)    Claim No. V9-5

Public Hearings
[A Public Hearing will begin no sooner than the time shown.]

None Scheduled

Commissioners Comments & Announcements
[This time provides an opportunity for Commissioners to discuss events, actions or issues that may generate public
comment, media calls or otherwise be of interest to the Board of County Commissioners.]

59)     Resolution C-35-09 Proclamation In Recognition Of Washington’s Women’s Suffrage Centennial And
        Women’s History Month

3:00 p.m. Budget Discussion

************************************************************************************
March 25, 2009 at 9:00 a.m.
ISLAND COUNTY COUNCIL OF GOVERNMENTS
Location: Commissioners Hearing Room, 1 NE 6th Street, Coupeville, WA
Elected officials from Island County, City of Oak Harbor, City of Langley, Town of Coupeville and the Port
Districts of Coupeville and South Whidbey will meet as the Island County Council of Governments in regular
session beginning at 9:00 a.m.
************************************************************************************
MARCH 31, 2009 – 6:00 P.M. SPECIAL SESSION
PUBLIC FORUM The Board of Island County Commissioners will convene the second of a series of public
forums on Tuesday, March 31, 2009 at 6:00 p.m. at the Camano Senior and Community Center, 606 Arrowhead
Road, Camano Island, Washington. The purpose of the public forums is to solicit ideas and hear general concerns
about local communities.
************************************************************************************


                        Elaine Marlow, Clerk of the Board of County Commissioners (360) 679-7397
 NOTICE: Persons with disabilities requiring elevator access to the Hearing Room, please call twenty-four (24)
hours prior to the scheduled event: (360) 678-7919 from North Whidbey, (360) 629-4522 Ext.#7919 from
Camano Island or (360) 321-5111 Ext.#7919 from South Whidbey

								
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