SHIRE OF HARVEY COUNCIL MINUTES MINUTES OF THE ORDINARY MEETING OF THE HARVEY SHIRE COUNCIL, HELD IN THE COUNCIL CHAMBERS ON TUESDAY, 12TH MAY, 2009, COMMENCING AT 4.10 P.M. MEMBERS: Shire President Cr. P.F. Monagle 4.10pm – 4.35pm 4.38pm – 5.50pm Deputy Shire President Cr. T.G. Jackson Cr. W.C. Adams Cr. J.K. Bromham Cr. J.C. Bray Cr. G.A.H Campbell 4.10pm – 4.57pm 5.08pm – 5.50pm Cr. F.R. Burgyone 4.26pm – 5.50pm Cr. C. Colum 4.10pm – 5.23pm 5.43pm – 5.50pm Cr. G.W. Godber Cr. B.E. Hollands Cr. J.L. Sabourne O.A.M. J.P. Cr. G. van Burgel O.A.M., J.P. Cr. K. Wood STAFF: Chief Executive Officer Mr. M. Parker Executive Manager of Corporate Services Mr. R. Scantlebury Manager of Works Services Mr. P. Kay Principal Building Surveyor Mr. M. Stewart 4.10pm – 4.35pm Principal Environmental Health Officer Mr. S. Dandridge 4.10pm – 4.33pm Manager of Community Services Mr. T. Hartland 4.10pm – 5.22pm GALLERY: Harvey Reporter Mr. K. Utting 4.10pm – 5.23pm Water Corporation Ms. K. Becu 4.10pm – 5.23pm Mr. M. Telder 4.10pm – 5.23pm Mr. B. Delaney 4.10pm – 4.25pm OFFICIAL OPENING The Shire President opened the meeting at 4.10 p.m. PUBLIC QUESTION TIME 1. YARLOOP TOWNSCAPE WORKING GROUP COMMITTEE Mr. Bevan Delaney submitted the following questions and the Chief Executive Officer, Michael Parker, response to each question as listed. 1. In the Minutes of the Meeting, at Item 6.1, Mr. Delaney had requested, at the time, his name be recorded as voting against the motion, however this is not shown in the printed Minutes? - The Chief Executive Officer responded that this was an error and would be corrected. 2. Would the proposed power outlet to be installed be freely available to members of the public, visitors, etc. or is this to be locked. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 2 - The Chief Executive Officer responded that the power outlet would be locked to ensure appropriate use only, thereby maintaining some control on the cost of supply. 3. In Item 6.2 – Rehabilitation of Reserve – the sources of funds for this project is the Alcoa Community Development Fund, however, this fund was not established for such work and this should be funded from Council’s own resources. - The Chief Executive Officer responded that the correct name of the fund should be Alcoa Townscape Funding and that the fund had been specifically setup to assist with the Yarloop Townscape Development Plan. The Chief Executive Officer advised that a correction would be made to the Minutes to reflect the funding source for this project. READING FROM A BOOK OF LEARNING AND WISDOM Read by Cr. J.K. Bromham. APOLOGIES AND LEAVE OF ABSENCE Apology: Shire Engineer, Mr. Peter Anderson Cr. Kevin Wood requested leave of absence for the Council Meeting to be held on Tuesday, 9th June, 2009. 09/133. Campbell/Bray “That Cr. Wood be granted Leave of Absence for the Council Meeting scheduled to be held on Tuesday, 9th June, 2009.” CARRIED 12-0 DECLARATIONS OF MEMBERS’ AND OFFICERS’ Cr. Campbell declared a financial interest in Item No. 7, “Elected Member Training – Cr. Campbell - Perth”, of the Corporate Services Report. Reason Cr. Campbell is the applicant for the training. Cr. Monagle declared an impartiality interest in Item No. 2, “Street Tree Pruning To42008 12 Month Extension – Busselton Tree Lopping”, of the Technical Services Report and noted that he would vacate the meeting for this item. Reason Cr. Monagle advised that he had received two (2) loads of bush mulch from this contractor that otherwise would have been dump waste. Cr. Colum declared a financial interest in, Matters Behind Closed Doors, Item No. 4 “Landscape Maintenance for Treendale Estate – Treendale – Treendale Estate, Australind” of the Technical Services Report. Reason Cr. Colum’s wife is employed by a Real Estate Company that is involved with land sales on behalf of the developers. PETITIONS/DEPUTATIONS Nil. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 3 CONFIRMATION OF MINUTES 09/134. Godber/Colum “That the Minutes of the Ordinary Meeting of the Harvey Shire Council, held on Tuesday, 28th April, 2009, as printed, be confirmed as a true and correct record.” CARRIED 12-0 ANNOUNCEMENTS BY THE PERSON PRESIDING OR C.E.O. WITHOUT DISCUSSION STAFF APPRECIATION – ANNUAL WARD MEETINGS/LOCAL GOVENRMENT REFORM PROGRAM CHECKLIST The Shire President, Cr. Peter Monagle, thanked Staff for their attendance and support at the 2009 Community Annual Ward Meetings, which continue to provide feedback from the Communities. He also thanked Staff for their work on the Local Government Reform Program Checklist and supporting documentation. ADOPTION OF STANDING, OCCASIONAL & SUNDRY COMMITTEE MEETINGS MINUTES Bush Fire Advisory Committee (4th May, 2009) MINUTES 09/135. Hollands/Bromham “That the Minutes of the Bush Fire Advisory Committee meeting, held on Monday, 4th May, 2009, as printed, be received by Council and the recommendations contained therein be adopted.” CARRIED 12-0 Yarloop Townscape Working Group Committee (5th May, 2009) MINUTES 09/136. Campbell/Godber “That the Minutes of the Yarloop Townscape Working Group Committee meeting, held on Tuesday 5th May, 2009, as printed, be received by Council and the recommendations contained therein be adopted, subject to the following corrections:- Item 6.1 – Mr. Delaney being recorded as voting against the motion. Item 6.2 – In point No. 1 of the recommendation should be “Alcoa Townscape Fund”.” Mr. Delaney left the Chambers at 4.25 p.m. CARRIED 12-0 SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 4 REPORTS BY OFFICERS OF COUNCIL Health Report Cr. Burgoyne entered the Chambers at 4.26 p.m. Item No. 1 Subject: Applications of Dewatered Biosolids to the Myalup Pine Plantation Proponent: Water Corporation - Water Technologies Division Location: State Forest Lot 6307 Forestry Road, Myalup Reporting Officer: Principal Environmental Health Officer File No: A008491 Attachment Reg. No. 09/08253 Summary Information has been received from the Water Corporation-Water Technologies Division advising Council of its intention to apply dewatered biosolids to the Myalup pine plantation, Forestry Road, Myalup. The application of dewatered biosolids to 123 hectares of the plantation will provide a source of slow release nutrients to enhance tree growth as an alternative to granular fertiliser. Although there is no approval required from this Council, approvals are required from the Department of Environment and Conservation (DEC), and the Department of Health (DOH). Background Biosolids are the stabilised organic solid product from waste water treatment plants and are utilised as slow release fertilisers, compost additives, and soil conditioning agents. It is the intention of the Water Corporation and the Forest Products Commission (FPC) to apply dewatered biosolids to selected compartments, of the Myalup pine plantation, totalling 123 hectares (Site map attached). The application will occur during the winter months and will be applied at a rate of 30 dry tonnes per hectare, totalling 3690 dry tonnes. The spreading of biosolids will be undertaken by a modified side and forward applying agricultural spreader. No stockpiling will occur overnight. The biosolids will be transported by road, in lined bins from the Beenyup and Woodman Point waste water treatment plants from the metropolitan area and will access the Myalup pines from the Old Coast Road via Centre Break Road from Forestry Road. The FPC already have a current DEC approval, licence L8181, which is for the entire Myalup plantation, however the DOH approval is pending, but is expected in the near future. This activity is expected to last for six (6) months. Comment The Water Corporation is mindful that the application of biosolids at the Myalup pines may generate considerable public interest and therefore have taken care to inform Council and adjoining landholders on this matter. As part of the Water Corporation’s stakeholder engagement plan, property owners within the greater vicinity of the site will be directly contacted. To date, the Water Corporation advises that no adverse comments have been received. The following documentation has been provided and Staff will comment on the points it considers are of most interest to Council; “Review of Environmental Factors Application of Dewatered Biosolids Cake to Forestry Myalup Plantation 2009 Booklet 1” (Attached) SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 5 Health Report Review of Environmental Factors Application of Dewatered Biosolids Cake to Forestry Myalup Plantation 2009 Booklet 2” (not attached) Material Safety Data Sheet (not attached) It is to be noted that the document referred to as “Booklet 2” has not been attached as it is lengthy and technical in nature. On request to staff however, copies can be made available. In brief Booklet 1(complete document attached) advises on the following; “Executive Summary Introduction Proposed Activity Operational Site Description Biosolids Quality Public Access And Safety Soils, Surface Water, Drainage And Groundwater Issues Approvals Inter-Agency Communications Conclusions References” Buffer Zones In accordance with the Western Australian Guidelines for Direct Land Application of Biosolids and Biosolids Products (the WA guidelines) applications cannot take place within; - 500m of occupied dwellings - 400m around the boundary of wetland vegetation - 200m of conservation wetlands such as RAMSAR sites - 100m of water supply bores, dams, permanent streams and creeks - 50m of intermittent water flow courses. The proposed area of biosolids application complies with all the buffer zone requirements of the guidelines, which have been confirmed on site by Staff. There are five (5) properties within the greater vicinity of the site and the Water Corporation are in the process of informing the landholders, with the closest being the Old Coast Road Brewery approximately 700 metres to the west. Biosolids Quality The quality of the biosolids is assessed to the requirements of the WA Guidelines. Biosolids used for direct forestry applications must achieve a Pathogen Grade P3 and a Contaminant Grade C2. The P3 and C2 grades are the maximum allowable levels of indicator bacteria and the chemical contaminants as prescribed by the WA guideline respectively. Biosolids from the Beenyup and Woodman Point waste water treatment plants meet the P3 and C2 grade. The monitoring of the quality prior to release for forestry application is undertaken by the Water Corporation with sample analysis of samples undertaken by an independent laboratory. The Water Corporation report internally and if a non compliance occurs reports are made to the DOH and DEC. If the Biosolids fail to comply it is not released by the Water Corporation for forestry application. Soils, Surface and Ground Water The site is located on a tertiary dune system comprising mainly of Spearwood sands, with the estimated depths to ground water varying between 2 – 5 metres and is not located in a priority water catchment. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 6 Health Report There are no dams or water surface flow within the location which may influence the application area. The FPC’s previous monitoring of the soil water profiles beneath plantations on these coastal sands shows no contamination of groundwater after three (3) years of biosolids applications, leading to the conclusion that applying biosolids to these plantations does not pose a threat to groundwater quality (Dumbrell, 2003). Therefore the Water Corporation and the FPC are confident in the research indicating the uptake of nutrients in biosolids by the pine trees, and will restrict application rates to ensure there is no risk of migration to ground water. Public Access and Safety The pine plantation is not fenced and therefore the FPC will ensure that the operational roads are closed via signage and public advertising. Information, warning and operational signage will ensure that the public are fully aware that access is restricted and that entry is considered trespassing. However, there is no indication how this restriction will be physically enforced by the FPC. Traffic Control Traffic along Forestry Road will increase by five (5) trucks per day during the operation. Council’s Engineering Dept has advised that “Trucks Entering” signs must be installed where the trucks access the site. It was initially advised that the access point would be at West Break Road and Forestry, however that has been amended to Centre Break due to greater sight distances. Statutory/Policy Environment Local Government Approval - Nil Department of Health. Department of Environment and Conservation. Budget Implications Nil. Officer’s Recommendation: That Council receives this report entitled; “Applications of Dewatered Biosolids to the Myalup Pine Plantation” and acknowledges the contents therein. 09/137. Hollands/Colum “That the Officer’s Recommendation is adopted.” CARRIED 11-2 Item No. 2 Subject: Review of the Contiguous Local Authorities Group Funding Scheme for Health Driven Mosquito Management Proponent: Department of Health Location: Statewide Reporting Officer: Principal Environmental Health Officer File No: HS/N/002 Attachment Reg. No. 09/02600 Summary The Department of Health has released a discussion paper for the Review of the Contiguous Local Authorities Group (CLAG) Funding Scheme for Health Driven Mosquito Management, and is seeking submissions from Local Governments. The Review has been developed as the first stage to discuss the future funding and assistance for Local Government. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 7 Health Report Staff, has examined the discussion paper and has completed the submission form which is attached for Council’s information. The Local Governments comprising of Harvey, Dardanup and Bunbury formed the Leschenault CLAG in 1991 and has been controlling mosquitoes effectively since that date. Background In brief, the inception of the CLAG funding scheme was in response to the recommendations of the Mosquito Control Task Force (MCTF) and endorsed by State Cabinet in 1990. The MCTF recognised the increasing threat to public health from mosquito–borne diseases resulting from increased residential and resort developments near to mosquito breeding areas. It concluded (Summary of the MCTF Report to Cabinet 1990, attached) that ongoing State Government involvement in health related mosquito control was essential and recommended it be on a statewide basis. The mosquito borne diseases which can be a public health threat in this state are; Ross River virus, Barmah Forest virus, Kunjin virus And the rare but potentially fatal Murray Valley encephalitis (primarily in the Pilbara and Kimberley regions). The fund also encourages neighbouring Local Governments which have “a shared” mosquito problem to work co-operatively. Currently there are ten (10) CLAGs comprising of twenty (20) Local Governments operating throughout this state. It is to be noted that the Department of Health (DOH) are seeking comments on the CLAG funding scheme as it relates to its CLAG or Local Government requirements. Comment Staff comments are those contained within the submission. The following comments however form the basis of the submission. The current CLAG funding scheme is well suited to effectively control mosquitoes for the Leschenault CLAG. All member Councils have benefited greatly from the collaborative control and the DOH funding, especially access to helicopter aerial treatments. The significant contribution made by The University of Western Australia (UWA) to the mosquito control programme must not be forgotten in the areas of trapping data and virus isolations. This allows the control programme to target physical areas of risk, monitors control effectiveness and triggers public education advertising campaigns. It is considered that without either of the CLAG components that mosquito control would most likely be cost prohibitive or be a reactive not a proactive programme. Presently funding can only be expended on matters identified in the agreed CLAG guidelines (Summary of the MCTF Report to Cabinet 1990, attached). It is however suggested that funding may be enhanced by allowing more flexibility as to what mosquito control operations are considered for funding. Whilst it is acknowledged that the priority for control is with the application of larvicides, being the most effective form of control, the inclusion of adulticides, residual barrier treatments and physical modification could be appropriate, or combinations thereof to achieve effective control especially where larval sites cannot be treated for a variety of legitimate reasons. Physical modifications to larvae sites are to a degree presently included, but are by agreement with the administrative body of the funds being the Mosquito Control Advisory Committee (MCAC). Furthermore, physical modifications are a more complex issue, requiring time to research, plan, and receive approvals from various Government departments with specific budget allocations. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 8 Health Report It must be strongly acknowledged that the ability of the DOH to fund any of the CLAG components is dependant on its budget, currently the priority being the application of larvicides in known mosquito disease risk areas. Point 8 contained within the Summary of the MCTF Report to Cabinet 1990, (Attached) is of particular interest. This makes reference to the examination of the land use planning process to minimise the adverse impacts of mosquito problems and the following poignant questions posed in the Discussion paper; “Should State Government have a responsibility for funding mosquito management where the local government has ignored advice from the DOH on the need for adequate buffers?” Buffer zones could be of particular importance where environmental, e.g. Ramsar classifications, or physical parameters may restrict or prohibit larviciding activities. It appears that little progress has been made on this matter and therefore has created considerable comment from the Principal Environmental Health Officer in the submission to the DOH. Whilst it is acknowledged that Section 70 under the Land Administration Act are being issued on land titles, under some circumstances it is unknown how effective this is at reducing a disease risk. Section 70 should be maintained as an advisement notice however should not be used as an excuse not to undertake a mosquito control programme. In answer to the question it is believed that the State Government does have a responsibility as it is the Western Australian Planning Commission which ultimately determines subdivision and re-zoning approvals and receives mosquito control advice. It is therefore important that the 1990 MCTF recommendation that “the Government should direct the Health Department and the Department of Planning and Urban Development to liaise with relevant authorities to examine the scope that exists to minimise the adverse impacts of mosquito problems through the land use planning process”, should be pursued as a State Government directive. Statutory/Policy Environment Not applicable. Review of the Contiguous Local Authorities Group funding scheme for health driven mosquito management Budget Implications Unknown. It is the purpose of the Discussion paper to determine future Contiguous Local Authorities Group funding. Officer’s Recommendation: That Council receives this report entitled “Review of the Contiguous Local Authorities Group Funding Scheme for Health Driven Mosquito Management” and endorses the attached submission. 09/138. Godber/van Burgel “That the Officer’s Recommendation is adopted.” CARRIED 13-0 Mr. Dandridge left the Chambers at 4.33 p.m. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 9 Technical Services Report Item No. 1 Subject: Changes to Streetvision Street Lighting Arrangement Proponent: Synergy Location: Shire of Harvey Reporting Officer: Manager of Works and Services File No: CRL040 Attachment Reg. No. 09/07956 Summary Synergy have written to advise Council of impending increases to the electricity supply tariff for street lighting and cancellation of the current Streetvision contract. Background Initial correspondence from Synergy on 20th February, 2009, advised that the Office of Energy had recommended a 63% increase in the tariff for street lighting. However, this massive proposed increase has since been revised down by the State Government to two (2) incremental increases of 15% the first will occur from 1st April, 2009 and a further 15% increase will take place from 1st July, 2009. Although these increases are less than the original proposed 63% when coupled with Western Power’s Bulk Globe replacement program Synergy believes that Streetvision is no longer the best street lighting option. (The Bulk Globe replacement program was part of the Streetvision programme with Western Power to ensure that the decorative street lighting being installed in new subdivisions and main street projects would be maintained by Western Power. This program also made provision for the replacement of all old 50w lights to 80w lights throughout the Shire). Under the terms of the current Streetvision agreement between Synergy and the Shire of Harvey, Synergy are obliged to serve a minimum 90 days notice of termination. A termination notice of this contract is attached to this report. The current 2008/2009 annual Streetvision costs based on existing standard and decorative lamps is $220,200 for 2147 lamps. For 2009/2010 under the new tariff proposed (incl. the 30% increase) based on existing lamp numbers the cost will be $227,938 which represents a 3.5% increase. The reason for the net increase only being 3.5% despite the 30% tariff increase is due to a significant decrease in the decorative lighting costs although Synergy have indicated that these decreases may not be guaranteed in the longer term. However, this will increase further as lamp numbers increase and current projections show lamp numbers could increase to 2300 in 2009/2010 which will require an amount of $258,431 under the new tariff arrangements. Comment Staff believe that with limited options available the new tariff arrangements will need to be applied to the 2009/2010 draft budget. Statutory/Policy Environment Energy Operations (Powers) Act, 1979 (WA) and Electricity Corporations Act, 2005 (WA). Budget Implications The 2009/2010 Draft Budget will need to include a figure of $258,000 for street lighting. Officer’s Recommendation: That Council; 1. Notes the cancellation of the current Streetvision contract as at 30th June, 2009. 2. Includes an amount of $258,000 in the 2009/2010 Draft Budget for funding of street lighting within the Shire of Harvey. 09/139. Bray/Hollands “That the Officer’s Recommendation is adopted.” CARRIED 13-0 SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 10 Technical Services Report Cr. Monagle declared an impartiality interest in Item No. 2 of the Technical Services Report and vacated the Chambers at 4.35 p.m. Cr. Jackson, Deputy Shire President assumed the Chair, as Presiding Member for this item of business. Mr. Stewart left the Chambers at 4.35 p.m. Item No. 2 Subject: Street Tree Pruning Tender T042008 12 Month Extension Proponent: Busselton Tree Lopping Location: Shire of Harvey Reporting Officer: Manager of Works and Services File No: CS5055 Attachment Reg. No. 09/10765 Summary Council’s current Street Tree Pruning Contractor, Busselton Tree Lopping, have written seeking a twelve (12) month extension to their current contract. Background The current Street Tree Pruning Contractor was appointed on the basis of a selection criteria which included price (value for money) experience, safety (including traffic management) and equipment. The current contract includes an option where “Council may consider extension of the tender is successfully completed in 2008/2009”. Staff have reviewed the current contract on all selection criteria and outcomes of the intent of the tender and believe that Council can consider extending the current contract with Busselton Tree Pruning for a further 12 months. Comment Busselton Tree Lopping Services have indicated that they will maintain the current contract pricing for the next 12 months i.e. July, 2009 to 30th June, 2010. The current schedule of rates are shown below; Tenderer Rate/Tree (Incl. GST) Total Busselton Tree Lopping Roelands $33.00 $1,320 Brunswick $33.00 $4,323 Harvey $33.00 $18,579 Yarloop $33.00 $3,234 Council is reminded that the tender includes a lump sum tender and a schedule of rates as additional tree pruning works undertaken during the financial year will exceed the $100,000 threshold. Staff recommends that Council should consider extending the contract for a further 12 months. Statutory/Policy Environment Section 3.57 of the Local Government Act, 1995, Part 4 Local Government (Functions and General) Regulations, 1996. Budget Implications Extending this contract will maintain the same tree pruning rates for 2009/2010 as Council currently pays. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 11 Technical Services Report Officer’s Recommendation: That Council accepts the request by Busselton Tree Lopping Services to extend their existing contract CS055 for a further 12 month period. 09/140. Adams/Bromham “That the Officer’s Recommendation is adopted.” CARRIED 12-0 Cr. Monagle returned to the Chambers and resumed the Chair at 4.38 p.m. Item No. 3 Subject: Request for used Paving Bricks Proponent: Yarloop Workshops Inc. and Harvey Primary School P & C Location: Uduc Road Reporting Officer: Manager of Works and Services File No: A005885, A006148 Attachment Reg. No. 09/09002 & 09/09433 Summary The Yarloop Workshops Inc. and Harvey Primary School P & C have written requesting 161m2 and 150m2 respectively of the old red paving bricks recently taken up on the Uduc Road project. Background The Yarloop Workshops Committee would require 161m2 of paving bricks to provide a paved path to the toilets and also the area between the library and the Souvenir Shop as shown on the attached diagram. This area is currently sand and gravel and the red bricks would be appropriate for the area. The Harvey Primary School P & C would require 150m2 to compliment propagation plant beds, frog habitat, native gardens and outdoor learning area to assist students with learning about the environment and its resources. This will assist the P & C to provide learning experiences outside that which the Education Department provides. Comment Over 800m2 red brick pavers have been recovered from the Uduc Road project so far. They have been stacked on pallets and stored at the Harvey Depot and are considered redundant in such quantity. Especially in light of the second stage of the Uduc Road project on the South side of Uduc Road which is proposed to be undertaken in the 2009/2010 financial year and will realise a similar quantity of red paving bricks. Staff support both the requests as they incorporate genuine voluntary community improvements that would otherwise have required capital expenditure. The brick quantities could be provided on an “as is, where is” basis and will assist Council by de-cluttering the Depot compound. It is anticipated that other requests will be received and will be dealt with in a future report. Statutory/Policy Environment Section 3.58 of the Local Government Act, 1995 deals with the disposal of property, that is by tender or public auction. However, by Regulation 30(2)(b) of the Local Government (Functions and General) Regulations, 1996 exemption applies for the type of organisation applying in this case. Budget Implications Second hand value of these bricks are not considered significant. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 12 Technical Services Report Officer’s Recommendation: That Council authorises the donation of 161m2 used red paving bricks for the Yarloop Workshop Inc. and 150m2 of used red paving bricks for the Harvey Primary School P & C. 09/141. Adams/Hollands “That the Officer’s Recommendation is adopted.” CARRIED 13-0 Corporate Services Report Item No. 1 Subject: Harvey Annual Community Meeting 2009 Proponent: Chief Executive Officer Location: Harvey Recreation and Cultural Centre Reporting Officer: Chief Executive Officer File No: CRC004 Summary Below is a report on the Annual Community Meeting held at the Harvey Recreation and Cultural Centre on Wednesday, 15th April, 2009. Background The Harvey Community Meeting was attended by nine (9) Councillors, three (3) Council Staff and ten (10) members of the general public. A total of seven (7) members of the public attended the previous community meeting held in April, 2008. The Shire President addressed the meeting outlining the main initiatives that have been dealt with by the Shire in the past year or so. He also touched on the Minister for Local Government’s Structural Reform process. The Shire President took the meeting through the published agenda before various issues were raised by the public. The main issues raised included; Heavy Haulage Route north of Harvey – Increased traffic leading to increased pressure for further upgrades. Uduc Road Upgrade – Suggestion that works to be undertaken seven days per week in the next stage to minimise impacts. Note: The Shire Engineer advised this was dependant on contracts provisions, availability and budget constraints. Gibbs Pool – Concerns expressed about Ribbon Reed in Gibbs Pool and request that Water Corporation be asked to address this issue. Harvey Dam – Campers around the Dam were seen as a problem over the Easter holiday period. This was noted as a Department of Environment or Water Corporation issue. Public Open Space – Gershow Estate – Questions received in relation to the development of this site. The Engineer advised that in other developments public open space is often upgraded by the developer. The Engineer advised that irrigation supply and upgrade of the park will be considered at budget time. Cattle Crossing – Fryer Road/Herbert Road – A question was raised with respect to the current practices which will impact on residential development. It was explained that negotiation with the cattle owner had taken place with a view to amending the crossing point further west on Herbert Road. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 13 Corporate Services Report Eckersley Road – With the completion of the Peel deviation there is a potential for the creation of a scenic drive into Harvey along Johnson Road, Eckersley Road and Government Road. The condition of Eckersley Road is a concern which needs some attention. The Shire Engineer highlighted the impact of extractive industries in the Waroona Shire on roads in the area. Road issues – The road base on parts of Uduc Road, Yambellup Avenue and Fourth Street were identified as needing attention. Tourist Information Bay – The site near the Harvey Senior High School was suggested as a formalised parking bay/tourist information site. Currently there are no services. It should be noted an information bay was previously sited at this location and was relocated due to safety issues associated with the School and Uduc Road intersection. An advantage of this was to increase the profile of the Harvey Visitor’s Centre. Caravan Dump Point – The potential for a dump point would be of advantage. Note: Sewer connection would be required. Government Road – The condition of Government Road was raised and it was explained that a major section of the road would be upgraded with the Desalination Pipeline Project. Comment Whilst the turnout for this meeting was low, a good interchange of information took place. The Chief Executive Officer outlined the Minister for Local Governments Structural Reform Process and this matter was discussed by the meeting. Statutory/Policy Environment Nil. Budget Implications Council makes a budget allocation to cover the costs of conducting these annual meetings. Officer’s Recommendation: That Council receives the report on the Annual Harvey Community Meeting and the following actions be undertaken; The road issues raised at the meeting be further investigated; The Water Corporation and Department of Water be approached with respect to the issue of Ribbon Reed in the Gibbs Pool; The Public Open Space issue in Gershow Subdivision be considered in the context of Council’s Budget and if necessary Council’s Plan for the Future. 09/142. Godber/Hollands “That the Officer’s Recommendation is adopted.” CARRIED 13-0 SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 14 Corporate Services Report Item No. 2 Subject: Australind Annual Community Meeting 2009 Proponent: Chief Executive Officer Location: Leschenault Leisure Centre Reporting Officer: Chief Executive Officer File No: CRC004 Summary Below is the report on the Annual Australind Community Meeting held at the Leschenault Leisure Centre on Thursday, 16th April, 2009. Background The Australind Community Meeting was attended by eight (8) Councillors, three (3) Council Staff and 24 members of the general public. At the previous Australind Community Meeting 25 members of the public attended. The Shire President addressed the meeting highlighting the major issues that had been dealt with since the last community meeting. The Chief Executive Officer made comments in relation to the opening of the Kingston Primary School, the opening of Morrissey Homestead’s Day Respite Centre and the re-opening of Logue Brook Dam for recreation. He also advised that the Shire had conducted eight (8) separate aerial spraying operations for mosquito control – the highest ever and had increased its on ground treatments. The Shire President then took the meeting through the meeting agenda and invited participation from those present. The major issues raised at the meeting included; Traffic Islands – Old Coast Road – reason for lawn being planted in these islands was sought. The Shire Engineer outlined the problems of rubbish collection and maintenance with the previous plantings. Street trees – The Shire was thanked for its quick response to issues with street trees in Chapple Drive. There is also a safety issue with trees in Garfield Street. Lucy Victoria Avenue / Old Coast Road intersection – Concerns were raised with regards to turning north onto Old Coast Road particularly during peak hour traffic. The Engineer acknowledged the issues and advised that this was not intended to be addressed with the new bridge development, however may be rectified with further development at Point Duoro. Access to Kingston Estate – The single access along Leisure Drive to Kingston was raised as a safety issue particularly if Leisure Drive is closed off for any reason. The Engineer advised that he had spoken to Main Roads W.A. about an emergency access onto the Australind Bypass and that they would look at options. He further advised that in the long term the extension of Kingston Drive to Paris Road is planned. Additional Rubbish Bins – It was suggested that additional bins be placed in pedestrian walkways near takeaway food outlets where required. Low Water Pressure in Galway Green – Future of Crystal Global operations on Old Coast Road – It was suggested that this operation should be moved to Kemerton. It was explained that Council has sought this in the past, however current long term agreements are in place that are outside Council’s control. Prime Agricultural Land – It was suggested that prime farm land should be protected from development. It was explained that much of the Shire’s agricultural area is included in a state area of agricultural significance which affords it some protection. School Bus – The school bus service needs to be extended from the Cemetery on Old Coast Road to Galway Green. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 15 Corporate Services Report Fire Hazards in Leschenault – Concerns were expressed with respect to maintenance of fire breaks and bridle paths in the Leschenault area. Also the issue of emergency evacuation, roadside verge cutting and maintenance of vacant blocks. Note: A report has already been presented to Council on these issues with a recommendation for increased budget provision to be considered to allow additional mitigation works. Verge Collections – Query as to whether Council has any intention of introducing a green waste and hard waste collection. The cost implications were explained along with the current tip pass option. Randall Court – Council was congratulated for upgrading the intersection of Crimp Crescent and Randall Court and were requested to repair the northern section of the road surface on Randall Court. Australind Road / Wildflower Way – This intersection has restricted vision when exiting from Wildflower Way. Partridge Road – The eastern section upgrade was acknowledged and Council was queried on the possible upgrade of the western section of the road. Reconnecting Australind to the Leschenault Estuary – A concern was raised regarding the disconnection between Australind and the estuary as traffic volumes along Old Coast Road have increased. Suggestions to improve the situation included a pedestrian overpass, dual use paths along the Estuary side of the road, better traffic management etc. Comment The turnout of this meeting was similar to previous years, however it was interesting to note that there were a large number of new attendees. The Chief Executive Officer outlined the Minister for Local Government’s Structural Reform Process which the meeting subsequently discussed. Statutory Environment Nil. Budget Implications Council makes a budget allocation to cover the costs of conducting these annual meetings. Officer’s Recommendation: That Council; 1. Receives the report on the 2008 Australind Annual Community Meeting and notes the items raised; 2. Undertakes the following actions; a) The road and traffic issues identified at the meeting be further investigated by the Shire Engineer and where possible rectify same. b) Contact be made with the Water Corporation in relation to lack of water pressure in Galway Green and surrounding areas. c) The ideas put forward in terms of reconnecting Australind to the Estuary be referred to the Australind Foreshore Precinct Working Group. 09/143. Jackson/Campbell “That the Officer’s Recommendation is adopted.” CARRIED 13-0 SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 16 Corporate Services Report Item No. 3 Subject: Annual Binningup/Myalup Community Meeting Proponent: Chief Executive Officer Location: Binningup Country Club Reporting Officer: Chief Executive Officer File No: CRC004 Summary Below is a report on the Annual Community meeting held at Binningup Country Club on Monday 20th April, 2009. Background The Binningup/Myalup Community Meeting was attended by nine (9) Councillors, four (4) Council Staff and thirty six (36) members of the general public. At the corresponding meeting in April, 2008, 55 members of the public attended. The Shire President addressed the meeting outlining major projects and issues the Shire had dealt with since the last Community Meeting. The Chief Executive Officer commented on progress with respect to the Southern Desalination Plant Project and recent construction camp proposal which had been withdrawn. He commented on the reopening of Logue Brook Dam, the Shire’s Gold Certificate for Excellence in Safety and Health Management and the impact of the current economic slowdown. The Shire President took the meeting through the published agenda and various issues were raised by the public either via written correspondence or verbally. The main issues raised included; Colback Street/Allan Road – Concern over the alignment of the road. The Shire Engineer advised that kerb markers might help. Footpath Repairs – Concern expressed about the need for footpath maintenance in some areas around Binningup. Access path to beach and retaining wall – Concern expressed about the height of the retaining wall on the beach from a safety perspective. The Shire Engineer advised this was being looked at for the next budget. Bus Stop on Old Coast Road – Requires lighting. The Shire Engineer advised he would investigate with the appropriate authority. No fishing signs – Better signage required at Myalup Beach. Excessive speed on Binningup Road – Request for a further traffic count to be done during summer months. Sail Shade over playground – It was explained that it was not Councils Policy to provide sail shades for playgrounds at general reserves. Where they have funded externally or on Council owned land servicing childcare, etc. they have been provided. Myalup Community Association submitted requests on the following; - Redevelopment of Ottrey Park including removal of Old Fire Station and replacement with similar shed to rear of Community Centre. - Upgrade of playground. - Removal of temporary toilets and replacement. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 17 - Expansion of Myalup Beach Caravan Park and reopening of southern access. - Better coordinated beach control. - Separate community meeting for Myalup. Camping on Beach – Concerns about number of campers and impacts on the beach. The issue of private property extending onto the beach is an impediment that was explained to the meeting. Motorbikes on beaches and dunes – Major concern expressed by a number of residents in relation to this issue. Manning Road, Myalup – Topography of the road makes it difficult for traffic control. Desalination Plant – Concerns expressed over the lack of Police presence and health and safety issues. - Query about the intersection of Taranto Road and Old Coast Road. The Shire Engineer explained that this was being dealt with and is recognised as an issue. - Suggestions that the successful consortium be invited to address the community with the Shire to chair the meeting. New footpaths – The Shire was thanked for the new paths to the Library/oval. Oval Power – Request for power to be provided on the oval to cater for events. The Shire Engineer advised that power was being installed to light the entry statement and that he would discuss this further with the residents concerned. Portuguese Millipedes – This was raised as a significant problem. It was requested that Council burn the reserve adjacent to Iluka Road. Signage on the Beach – Dogs, vehicles and fisherman on the swimming beach are a problem and more signage is needed. Particularly ‘No Fishing’. This was also raised as a problem at Myalup. Simcoa 4th Furnace – A query was raised as to whether Council had conducted any research on the proposed 4th furnace. The Manager of Planning Services advised that a briefing have been received from Simcoa. Air Conditioning at Library – This has been raised as a budget submission. Sun Shades at the Beach – Request for refurbishment of the shelters at Binningup Beach. Comment This meeting was once again very well attended. The most significant issues raised were in respect to issues on the beach including motorbikes, quad bikes and camping on the beach and in the dunes. Furthermore, signage and protection of the swimming beach were at the forefront of the issues raised. The issue of Portuguese Millipedes is another serious concern to a number of residents. Council needs to consider its approach to the request to burn the identified reserve. The Chief Executive Officer provided the meeting with an overview of the Minister for Local Government’s Structural Reform Process which was discussed by the meeting. The Myalup Community Association have requested a separate Community Meeting be held at Myalup. Subsequent correspondence has suggested that if this is not possible then consideration be given to hosting the Coastal Community meeting at Myalup. Staff believe that it is not justified to host an additional meeting however, consideration could be given to alternating the venue and utilising the Myalup Community Centre. The Coastal Community Meeting has been the most well attended of all the Community meetings in recent years. Issues such as the proposed Hazardous Waste Treatment Plant and the Southern Desalination Plant have impacted. Binningup has by far the largest population base of the two (2) townships and this should be taken into account. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 18 Corporate Services Report Statutory/Policy Environment Nil. Budget Implications Provision is made in Council’s budget to cover the costs of conducting these Annual Community Meetings. Officer’s Recommendation: That Council receives the report on the Annual Binningup/Myalup Community Meeting, notes the content and the following actions be undertaken; 1. The road and footpath issues raised be further investigated and maintenance action be taken where considered appropriate. 2. That Council undertake a review of beach signage and access issues as addressed at the community meeting. 3. That Council seek a report from its Chief Bush Fire Control Officer in terms of the need and value of a hazard reduction burn on the Reserve adjacent to Iluka Road, Binningup. 4. Staff investigate the retaining wall at Binningup Beach pedestrian access and look at any action required in terms of safety issues. 5. The issues identified in terms of Ottrey Park be considered in terms of Council’s Budget and Plan for the Future. 6. Staff investigate the refurbishment of shade shelters at Binningup and Myalup Beach. 7. Council hosts its 2010 Coastal Community Meeting at Myalup and alternates the venue in future years with Binningup. 09/144. Bray/Godber “That the Officer’s Recommendation is adopted.” CARRIED 13-0 Item No. 4 Subject: Yarloop Annual Community Meeting 2009 Proponent: Chief Executive Officer Location: Yarloop Hall Reporting Officer: Chief Executive Officer File No: CRC004 Summary Below is a report on the Annual Community Meeting held at the Yarloop Hall on Tuesday, 21st April, 2009. Background The Yarloop Annual Community Meeting was attended by nine (9) Councillors, three (3) Council Staff and twenty-one (21) members of the general public. The previous meeting held in April, 2008, was attended by seventeen (17) members of the general public. The Shire President addressed the meeting outlining the major initiatives that had been dealt with by the Shire since the last community meeting. The Chief Executive Officer then commented on the upgrade to the Yarloop Hall, the re-opening of Logue Brook Dam for recreation, the current impact of the economic slowdown and the Shire’s success in winning a Gold Certificate for its Health and Safety Management System. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 19 Corporate Services Report The Shire President took the meeting through the published agenda before various issues were raised by the public. The main issues raised included; Old Water Pipes in Teasdale Street – Concerns about the number of leaks and blow-outs. The Shire Engineer indicated he would contact the Water Corporation. Railway Creek Project – Treated pine logs – The placing of these logs were meant to be temporary according to several residents present. They requested that they be removed. It was also requested that John Holland clean up the railway creek area. Station Street drainage – Concern was expressed about the length of time waiting for a drainage upgrade. Town Hall – The Shire was acknowledged for the upgrade of the hall. Cookernup Hall – The Shire was thanked for the work that has been undertaken at the Cookernup Hall including asbestos removal. Homebush Road – Concerns about the narrowness of the road at the northern end. The Shire Engineer explained the constraints that exist in terms of the narrow width of road reserve available and the negotiations being undertaken to try to secure additional land to enable a road widening. Furthermore, to this edge repair and pot hole patching were requested on the road. Public Toilets in School Road Park – The lack of a suitable path was identified as an issue for disabled access. Train access – Concerns were expressed that a ramp is required to facilitate disabled access to the Australind Train service. Road issues – Concerns were expressed with respect to the condition of Brockman Road, Eckersley Road and parts of Johnson Road near Eckersley Road. It was also advised that limestone surface had deteriorated on Brockman Road exposing previously used material. It was also requested that edge grading be undertaken on Johnson Road. Hoffman Road – An email was read to the meeting in respect to the condition of this road from Mr. Skipworth and requesting road upgrades. The Shire Engineer outlined that works undertaken on the road privately were part of conditions for an Extractive Industry licence. Huxley Road – Concerns were expressed about whether the road would hold up over the winter months without drainage improvements. Barrington-Knight Road – Some subsidising on this road was reported near the new gazebo. Government Road / Hope Avenue – Concerns were raised with the condition of this corner. Riverdale Road and South Western Highway intersection – Concern with respect to excess gravel at this intersection and the need for a slip lane. This was also requested for Clifton Road. The Shire Engineer advised this was a Main Roads issue which would be raised with them again. Skate Park – Query on the status of this project. The Chief Executive Officer advised that the Manager of Community Services was pursuing this project. School Road Playground – Request for a shade sail over the new playground. The Shire Engineer explained this was not likely given the number of playgrounds that Council has. New Gazebo – Query received as to whether a path would be installed. The Shire Engineer advised that the intent was to connect the gazebo to a parking embayment via a path. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 20 Corporate Services Report Walkway – Marsden Road to Brockman Road – Request for a limestone path to be installed as currently the road is used by pedestrians. Harvey Water Infrastructure – Concerns over the close proximity of infrastructure and the yellow post protecting this to Thomson Road. Homebush and Clifton Road – Gravel on this intersection requires clearing up. Kerbside Rubbish Collection – Costs of such a collection were requested. The Chief Executive Officer advised an estimate had been received of between $20,000 - $24,580 depending on a number of factors, for one green and one hard waste collection in Yarloop for about 200 households. If implemented across the Shire this would cost 3-3.5% increase in rates. South Western Highway / Franklin Street – A gravel issue exists at this intersection. There is a major difference in heights the request was to clarify who is responsible. Street Lighting – Clifton Road – Railway Parade – Request for street lighting. Bus Shelter Railway Parade – No seat or rubbish bin in place. The Engineer advised the shelter is purely a weather protection device. Johnson Road – Complaints received in respect to vehicles on the verge which are perceived as an eyesore and nuisance. Comment A number of road issues were raised at the meeting which the Shire Engineer undertook to investigate. This seemed to be the major focus of the meeting. A slight increase in the attendance from the previous year was achieved. The Chief Executive Officer provided the meeting with an overview of the Minister for Local Government’s Structural Reform Process which was discussed by the meeting. Statutory/Policy Environment Nil. Budget Implications Provision is made in Council’s budget to cover the costs of conducting these Annual Community Meetings. Officer’s Recommendation: That Council receives the report on the Annual Yarloop Community Meeting and the following actions be undertaken; 1. Staff; a) Review the road maintenance issues raised at the meeting and take remedial action as considered necessary; b) Investigate the issue of treated pine logs at the Railway Creek Project; c) Investigate placement of Harvey Water infrastructure on Thompson Road; d) Contact Main Roads W.A. in terms of intersection issues on South Western Highway at Riverdale Road and Clifton Road. 2. Contact be made with Water Corporation in relation to reliability of water supply as raised at the meeting; SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 21 Corporate Services Report 3. Contact be made with Westnet Rail in terms of disabled access to the Australind Train service in Yarloop. 4. The disabled access to public toilets and the Australind Train in Yarloop be referred to the Disability Access and Inclusion Committee and that funding for an access path to the toilets be considered in the remaining 2008/2009 Budget allocation. 09/145. van Burgel/Hollands “That the Officer’s Recommendation is adopted.” CARRIED 13-0 Item No. 5 Subject: Annual Brunswick Community Meeting 2009 Proponent: Chief Executive Officer Location: Brunswick Hall Reporting Officer: Chief Executive Officer File No: CRC004 Summary Below is a report on the Annual Community Meeting held at the Brunswick Hall on Wednesday, 22nd April, 2009. Background The Brunswick Community Meeting was attended by twelve (12) Councillors, three (3) Council Staff and twenty eight (28) members of the general public. In April, 2008, 17 members of the general public attended this meeting. The Shire President addressed the meeting concerning the major items of interest to the Brunswick community that Council were dealing with. These included the Brunswick Townscape project and the delays being experienced with Western Power in the delivery of underground power. He advised that additional grant funds have been secured but are dependant on the underground power project. The Chief Executive Officer addressed the meeting and provided comment on; Brunswick River Cottages George Avenue subdivision – project deferred to next year Royalties for Regions funding for external upgrade to Brunswick Hall Logue Brook Dam reopening for recreation Morrissey Homestead Leschenault Day Centre opening Building statistics New cricket pitch in Brunswick The Shire President then took the meeting through the published agenda. The main issues raised by the public included; Old School building on northern entrance to town – Concern about the eyesore this building presents. An explanation was given that Main Roads W.A. have removed the buildings under their control but the remaining structures are on Department of Planning and Infrastructure land. Clifton Road – Safety concerns adjacent to Brunswick River Cottages - Concerns were expressed about the speed of traffic and the volume of heavy vehicles and the fact that there is no pedestrian crossing island or refuge point at the bend in the road adjacent to the Cottages. The Shire Engineer advised that Clifton Road is a haul road for heavy vehicles however he would consider the option of an island for Council’s consideration. Papps Road – Request for slip lanes on South Western Highway into the industrial area. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 22 Corporate Services Report Beela Road – The issue of safety along Beela Road was raised. Acknowledgement of maintenance works and work programmed for future years was noted. The concerned residents group in the area are intending to seek political support to assist Council’s works. West Lane – The condition of West Land was raised as a concern particularly in relation to dust, tree encroachment and drainage. Antisocial behaviour – Concerns were expressed in relation to underage riding of quad bikes and other activities in Partridge Road, Talbot Road and in the Channel Park. Residents indicated their concerns with lack of Police response. This also related to underage use of quad bikes along Beela Road. State Housing issues – Concerns were expressed in relation to the upkeep of some State Housing properties. Bill Arthurs Bridge – Concerns were expressed about the impact of heavy vehicles on this bridge. Ommaney Road – Advice was received that roots from street trees were lifting the brick paving. Particular areas of concern outside the Catholic Church and near the Post Office. Drainage issues – Concerns were outlined in regards to the drainage in front of Lots 48-52 Ommaney Road. Empty Buildings – The upkeep of some empty buildings were raised as a concern. It was explained that Council had a painting subsidy available to help owners improve the facades of their building as part of the Townscape Project. Comment The turnout for this meeting was up on the previous year and generally there was a positive atmosphere at the meeting. The Chief Executive Officer outlined the Minister for Local Government’s Structural Reform Process and considerable discussion took place on this issue. The Brunswick Community Meeting was the last of the five (5) Community Meetings held in 2009. In total 119 residents attended the five (5) meetings compared to 121 attending in 2008. It was pleasing to see many new faces amongst those attending. Statutory/Policy Environment Nil. Budget Implications Provision is made in budget to cover the costs of conducting Council’s Annual Community Meetings. Officer’s Recommendation: That Council receives the report on the annual Brunswick Community Meeting and the following actions be undertaken; 1. Engineering Staff review the road, footpath, kerbing and drainage issues raised at the meeting and take remedial action as necessary. 2. The issue of Papps Road slip lane and issue relating to Bill Arthurs Bridge be referred to Main Roads for their further consideration. 3. The issue of safety on Clifton Road in front of the Brunswick River Cottages be assessed with a view to consideration of safety improvements in Council’s 2009/2010 Budget. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 23 Corporate Services Report 4. Contact be made with the Australind Police in respect to antisocial behaviour in Brunswick Junction and South West District Police Office regarding Police response times. 5. Contact be made with Department of Housing and Works in relation to issues raised at the meeting in terms of the Department’s property. 6. Contact be made with the Department of Planning and Infrastructure requesting urgent action to remove the remaining derelict building on the northern entry to Brunswick Junction. 09/146. Bray/Burgoyne “That the Officer’s Recommendation is adopted.” CARRIED 13-0 Item No. 6 Subject: Greater Bunbury Sports Facilities Planning Report Proponent: Department of Sport and Recreation Location: Greater Bunbury Region Reporting Officer: Manager of Community Services File No: B000100 Attachment Reg. No. 09/11035 Summary The Shire of Harvey has joined the Shire of Dardanup, Bunbury, Capel and Department of Sport and Recreation to produce the Greater Bunbury Sports Facility Planning Report. This report has been produced collaboratively over 12 months and should be read as a guiding document only. The report is presented for Council’s information. Background The concept for a Greater Bunbury Recreation Plan was presented by the Department of Sport and Recreation in 2007, to four (4) Shires that make up the area collectively known as Greater Bunbury. During 2007/2008, a Working Group at a Staff level, commenced discussions on possible collaborative planning of future recreations needs at a regional level. In mid 2008, the Working Group decided to commence drafting a Regional Recreation Plan and each Shire provided information on all recreation groups, ovals and activities in their localities. The Shire of Harvey’s Community Recreation Plan 2007, was used as a guide, additional recreation activities since the 2007 Plan was adopted were also added. The report as presented to Council has been endorsed by the Director General, Department of Sport and Recreation. Staff from the Shire’s of Dardanup, Capel and City of Bunbury will be presenting a similar agenda item to their prospective Councils. The Manager of Community Services and Centre Manager, Leschenault Leisure Centre were Council’s representatives on the Working Group. Comment The Greater Bunbury Region is one of the high growth regions within Australia, with a higher projected population growth expected in the coastal areas than inland. As the population grows it is anticipated that there will be an increased need for many recreational spaces. The Greater Bunbury Sports Facilities Planning Report included the following; Examine existing local recreational plans and determine their implications for current planning in the study area; Identify, in broad terms, both local and sub-regional sports facilities required into the future; Develop an overriding Sports Facilities Plan that links each of the localised recreation plans under a study area positioning statement; SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 24 Corporate Services Report Identify the demographic characteristics of the study area; Identify the existing provision of local and sub-regional community sport facilities. There has been many benefits in producing this document, a draft copy of which was recently used in the successful $3.2 million grant submission for the Leschenault playing fields. Many services in the Shire of Harvey are frequently accessed by residents of neighbouring Shires and visitors. It makes sense to not only consider local use, however examine regional needs, when planning future recreational spaces. There are potential benefits including cost sharing, developing certain sports in a location (e.g. athletics in Bunbury) and reducing duplications in services. The report included recreation uses of not only Local Government areas, but also schools and attempts to outline possible future partnership possibilities. An example would be the proposed primary school in Binningup and potential for shared recreational facilities. Council should note that the population statistics in this report were the best available at the time of compilation. Since this report was printed and endorsed by the Department of Sport and Recreation, Staff have acquired more accurate statistical data. This is not broken down into areas, however shows the Shire had a growth rate of 4.1% during 2004-2008, with a June, 2008 estimated population of 22,529 (ABS). This is expected to increase to 26,281 by 2013. The ABS projected population 2004-2013 is attached to this report and has been forwarded to the Department of Sport and Recreation as an attachment to all reports. The Greater Bunbury Sports Facilities Planning Report is presented as a guiding document only and in no way binds Council to any recommendations. The document is designed to assist Staff and Councillors with strategic discussions on recreational issues across the broader region. Statutory/Policy Environment Nil. Budget Implications Nil. Officer’s Recommendation: That Council receive and endorse the “Greater Bunbury Sports Facilities Planning Report” as a guiding document for future recreational planning, subject to the following amendments; Page 20 - Remove reference to “date unknown” from Binningup, Harvey and Brunswick - Delete Australind Lawn Bowls - Correct Binningup from “conversation” to “conversion” Page 21 - Remove reference to “date unknown” from Australind Leschenault Playing Fields - Add “cricket nets” to Brunswick Sports Ground - Add new line – Binningup Reserve, Junior Cricket, Local, training/competition, mid week/weekend, yes and cricket nets. Page 22 - Section 2, Harvey, remove “none anticipated” and add “proposed future extension to building clubrooms” Page 26 - Section 4, Harvey, add “mid week” and remove “none anticipated” add “not known, further investigation required” - Section 1, Australind Leschenault Playing Fields, delete “2010” Page 29 - Golf, Harvey Hockey Club, add “$300,000 reticulation upgrade” Page 30 - Hockey, Harvey, delete “none anticipated” add “This club has identified artificial playing surface” SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 25 Corporate Services Report Page 32 - Netball, Indoor, add Brunswick Sports Centre, Local, social competition, mid week, not known none anticipated. - Outdoor netball Harvey and Brunswick, delete “training competition” add “currently not in use” Page 36 - Section 4, Yarloop, delete “2009” Page 37 - Swimming, Australind Leschenault indoor 25m, delete “date unknown” “extension to pool deck and concourse” - Tennis, Australind, delete “none anticipated” add “future courts and building extension” Page 40 - Appendix 2, Clifton Park Primary School, add “joint public access facilities for cricket nets and tennis courts” Page 41 - Harvey Primary School, add cricket pitch – juniors and seniors - Leschenault Primary School, add cricket pitch, junior cricket - Australind Senior High School, add cricket pitch, junior cricket. 09/147. Godber/van Burgel “That the Officer’s Recommendation is adopted.” CARRIED 13-0 Cr. Campbell declared a financial interest in Item No. 7 of the Corporate Services Report and vacated the Chambers at 4.57 p.m. Item No. 7 Subject: Elected Member Training Proponent: Cr. Campbell Location: Perth Reporting Officer: Chief Executive Officer File No: CCU624 Attachment Reg. No. 09/11611 Summary A request has been received from Cr. Campbell to attend the Elected Members Course of “Module No. 5: Meetings” to be conducted in Perth on Wednesday, 20th May, 2009. A copy of the Registration Brochure is attached hereto which indicates the conference objectives. Comment Approval to attend the conference is sought in accordance with Council Policy 12.1 which deals with Councillors’ Conference/Seminar expenses amongst other items. The registration cost for the training module is $352.00. The course runs from 9.00am to 4.30pm and will be held at the Western Australian Local Government Association’s (WALGA) offices in West Perth. This training course is part of WALGA’s specific Elected Members Training programme and from the published course timetable does not appear to be available around the 2009 Local Government Week Convention when a number of WALGA’s Modules are provided. Statutory/Policy Environment Council Policy No. 12.1 – Councillors Travelling Expenses, Telephone Allowance, Meeting Attendance Fees, Childcare and Conference/Seminar Expenses. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 26 Corporate Services Report Budget Implications Registration expenses are $352.00. This can be accommodated from Council’s Account No. 40112 – Conferences (Governance). Officer’s Recommendation That approval for Cr. Greg Campbell to attend “Module No. 5: Meetings” Elected Member Training be granted/not be granted by Council. 09/148. Adams/Sabourne “That approval for Cr. Greg Campbell to attend “Module No. 5: Meetings” Elected Member Training not be granted by Council.” LOST 3/9 09/149. Adams/Sabourne “That approval be granted by Council for Cr. Greg Campbell to attend “Module No. 5: Meetings” Elected Member Training.” CARRIED 11-1 Cr. Campbell returned to the Chambers at 5.08 p.m. Item No. 8 Subject: Meetings for Coming Months Development Services Committee Chambers Tuesday 19/05/09 4.00pm Brunswick Junction Town Centre Redevelopment Advisory Committee Brunswick Thursday 21/05/09 4.00pm Leschenault Leisure Centre Management Committee LLC Friday 22/05/09 8.00am Disability Access and Inclusion Advisory Committee Chambers Tuesday 26/05/09 12.00pm Corporate Services Committee Chambers Tuesday 26/05/09 2.00pm Council Chambers Tuesday 26/05/09 4.00pm Development Services Committee Chambers Tuesday 02/06/09 4.00pm Work Safety Committee Chambers Thursday 04/06/09 3.00pm Council Chambers Tuesday 09/06/09 4.00pm Development Services Committee Chambers Tuesday 16/06/09 4.00pm Corporate Services Committee Chambers Tuesday 23/06/09 2.00pm Council Chambers Tuesday 23/06/09 4.00pm Leschenault Leisure Centre Management Committee LLC Friday 26/06/09 8.00am Officer’s Recommendation That the Meetings for Coming Months be noted. 09/150. Hollands/Wood “That the Officer’s Recommendation is adopted.” CARRIED 13-0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 27 NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING MEETING Nil. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN Nil. REPORTS OF MEMBERS 1. KEMERTON COMMUNITY COMMITTEE Cr. Campbell reported on his attendance at this meeting, with some discussion upon more prominent signage for wetland’s protection. 2. BRUNSWICK TOWNSITE FOOTPATH REPAIRS Cr. Burgoyne reported on the quick response by Council’s Staff in attending to footpath works. 3. BINNINGUP WATER SPORTS CENTRE MANAGEMENT COMMITTEE Cr. Adams reported on his attendance at this Committee Meeting and noted that the Binningup Surf Lifesaving Club are considering further development of the Centre. 4. COMMUNITY SAIL TRAINING TRUST COMMITTEE Cr. Colum advised that the Committee had received seven (7) applications to attend Sail Training. One applicant was not considered further due to age criteria. 5. BUNBURY WELLINGTON ECONOMIC ALLIANCE Cr. Jackson attended this meeting on behalf of the Shire President. Most interesting presentation on salinity work and how water quality in the Wellington Dam supply could be improved using the desalination process. Also as part of the meeting was a tour of the new “Manea College”. 6. LOCAL GOVERNMENT REFORM - WORKSHOP Cr. Jackson and Cr. Monagle reported on their attendance at the Workshop presented jointly by the Local Government Managers’ Association and Western Australia Local Government Association. Interesting presentations by two Chief Executive Officers from other States that have undertaken reform process. Noted that the process is currently consuming much Staff time for an outcome that is uncertain at this stage. 7. ALCOA COMMUNITY UPDATE Cr. Sabourne attended a breakfast function hosted by Alcoa, at its Pinjarra Office, that provided an update on operations during these difficult business conditions. Major Company focus is to retain existing Staff. 8. MEETING WITH SHIRE OF DARDANUP – STRUCTURAL REFORM Cr. Monagle advised that the Structural Reform Project Team had conducted a meeting with the Shire of Dardanup. Others are planned with Shires of Collie and Waroona and the City of Bunbury. Further reports and updates will be provided to Council. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 28 Tim Hartland left the Chambers at 5.43 p.m. ORDERS OF THE DAY That approval be granted to affix the Common Seal of the Shire of Harvey to the following items; Prepared By Optus Mobile Pty. Ltd. Renewal of Deed on Consent with Shire of Harvey Premises: Minister Ellison Part Stanton Part, SW Highway, Harvey Lawyers Shire of Harvey – Town Planning Scheme No. 1 Amendment No. 83 – Reserve 25128 Thompson McRobert Lot 4777 Clifton Road Brunswick Edgeloe Funding Agreement Letter of Offer in Respect Department Education, Employment 2008 – 2009 for Child Care Services Support and Workplace Protection Program – LLC – Vacation Care 09/151. Hollands/Bray “That the Common Seal of the Shire of Harvey be affixed to the above.” CARRIED 13-0 MOTIONS WITHOUT NOTICE (by permission of majority of members) Nil. MATTER BEHIND CLOSED DOORS (under Section 5.23 of the Local Government Act 1995) Suspension of Standing Orders 09/152. Burgoyne/Wood “That Council suspends Standing Orders under Section 5.23 (2)(e)(i)(ii)(iii) and Section 5.23 (2)(b) of the Local Government Act, 1995, and moves Behind Closed Doors. CARRIED 13-0 Standing Orders were suspended at 5.23 p.m. Members of the Gallery left the Chambers at 5.23 p.m. Cr. Colum declared a financial interest in Item No. 4 – Technical Services Report – Landscape Maintenance for Treendale Estate – Treendale – Treendale Estate, Australind and left the Chambers at 5.23 p.m. CONFIDENTIAL REPORT – ITEM NO. 4 – TECHNICAL SERVICES REPORT – LANDSCAPE MAINTENANCE FOR TREENDALE ESTATE – TREENDALE ESTATE, AUSTRALIND 09/153. Campbell/Godber “That the Shire President, Chief Executive Officer and Shire Engineer be authorised to have further discussions with the developers of Treendale Estate to evaluate options for ongoing landscape maintenance on this subdivision.” CARRIED 12-0 Cr. Colum returned to the Chambers at 5.43 p.m. SIGNED DATED 26th May, 2009. COUNCIL MINUTES – 12th May, 2009. PAGE 29 CONFIDENTIAL REPORT – ITEM NO. 9 – CORPORATE SERVICES REPORT – 2009 SHIRE OF HARVEY HONOURS AND AWARDS 09/154. Burgoyne/Campbell “That Council amends its Confidential Resolution No. CS-09/052 to remove the withdrawn nomination, as requested by Cr. Sabourne in Confidential correspondence 09/11726.” CARRIED 13-0 09/155. Burgoyne/Hollands “That Council comes from Behind Closed Doors and resumes Standing Orders.” CARRIED 13-0 CLOSURE There being no further business to discuss, the meeting was declared closed at 5.50 p.m. I, Peter Francis Monagle, certify that the aforesaid Minutes of the meeting held on Tuesday, 12th May, 2009 are confirmed as a true and correct record of that meeting on Tuesday, 26th May, 2009. __________________ Peter F. Monagle SHIRE PRESIDENT SIGNED DATED 26th May, 2009.