Requesting a Duplicate W-2 Online
Step 1: Step 2:
To request a duplicate W-2 via the Internet, you will need:
A computer A compatible web browser (below are recommended): o o Mozilla 2.0 and above Microsoft Internet Explorer 6.1 and above. Go to www.w2express.com. After logging on, enter 11443 in the box labeled “Employer Name or Employer Code.” Enter your employee ID in the “Employee ID” field. Tab or click to the PIN field and enter your PIN. Your PIN is your birth date in the format of month, date, year (Example: If your birth date is September 26, 1953, your PIN would be 09261953.) Click “Continue.”
Step 3:
You will be prompted to provide an e-mail address in case you ever need to re-set your PIN. You can either click on “Continue” to provide an e-mail address, or click “Skip” (hold the “CTRL” button and click “Skip” if you are using a pop-up blocker) to proceed to Step 4.
Step 4: Step 5:
Click on the link “W-2 Reprint."
Note: Campus Standard is Microsoft Internet Explorer 6.1 or above. If you decide to view, print or save your W-2, make sure: Any anti pop-up software is disabled or overridden. Adobe Acrobat® Reader is installed. We recommend you download and install the latest version of Adobe Acrobat® Reader. It is available free from Adobe at www.adobe.com, and is required for viewing and printing your W-2 from the web.
Choose the tax year for which you wish to receive a duplicate W-2 form. Select the delivery method from a drop down menu that includes: View and Print Online Download and Save Online Receive by FAX Ship by U.S. Mail Make your selection, and click the “Continue” button.
Step 6: Please proceed depending your preferred delivery method.
o View and Print Online or Download and Save Online Click “Test Now” (if you are using a pop-up blocker, hold the “CTRL” button, and then click “Test Now.” If you see “Congratulations Test Complete,” 1. Close the small pop-up window. 2. Click on “I saw the test W-2, read the important notice above, and want to confirm my order.” If you do not see “Congratulations Test Complete”, click on “I did not see the test W-2, and I want to change the delivery method for this order.” This means that you can not use your computer to view your W-2, and the web site will take you back to Step 5 to choose a new delivery method. Receive by Fax Enter your fax number, including area code and click on “Submit.” Ship by U.S. Mail Verify or correct the listed address and click on “Submit.”
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If you have any questions or discover an error on your W-2, please contact: University of Louisville Payroll at 502-852-6258. Email: payroll@gwise.louisville.edu or W2Express at 1-800-996-7566
Step 7: Please proceed depending on your delivery method.
o o View and Print Online Click in the area reading, “View to print your W-2 now.” A window will pop up, letting you print a copy of your W-2. Download and Save Online Click in the area reading “Right click & download your W-2.” A window will pop up, allowing you to save a copy of your W2 on your computer as an Adobe Acrobat® file. Receive by Fax Verify your request to receive your W-2 via fax. If this is your intention, click on “Confirm.” You will be provided a confirmation number, and should receive your W-2 in approximately two hours. Ship by U.S. Mail Verify your request to receive your W-2 via U.S. Mail. If this is your intention, click on “Confirm.” You will be provided a confirmation number, and should receive your W-2 in approximately three business days
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