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					                             Minutes of the Meeting of the
                      PUBLIC HEALTH AND SAFETY COMMITTEE
                              Monday, February 15, 2010
                             Council Chambers, City Hall


Committee Members Present:          Councillor Irwin – Chair
                                    Councillor Stockdale – Vice Chair
                                    Mayor Buckway
                                    Councillor Austin
                                    Councillor Graham
                                    Councillor Pillai
                                    Councillor Roberts

Staff Present:       Dennis Shewfelt, City Manager
                     Robert Fendrick, Director of Administrative Services
                     Brian Crist, Director of Operations
                     John Taylor, Manager of Bylaw Services


Your Worship:
The Public Health and Safety Committee respectfully submits the following report:

1.     Vehicle for Hire Bylaws
The taxi industry has indicated a need for a review of the Vehicle for Hire Bylaw and has
also requested that taxis be regulated separately from limousine and charter service
vehicles. In response to this request and the recent repeal of the Yukon Motor Transport
Act, administration has prepared two separate bylaws for consideration. Both bylaws are
similar in nature. In addition to addressing issues that were previously covered under the
Motor Transport Act, they reflect mostly housekeeping changes to the existing legislation.
New fare schedules are not provided in the draft bylaws as the industries will be asked to
provide the base fare during the consultation period, after which increases will be tied to
the Consumer Price Index.
Administration confirmed that the Government of Yukon still governs vehicles designed to
carry ten or more persons. The final delegation of authority from the Government down to
the municipality with respect to vehicles for hire is relatively recent. However, the City has
for all intents and purposes been governing the local industry through the existing bylaw.
Administration confirmed that the industry will be asked about setting the rates, but that
Council will make the final decisions in this regard.

RECOMMENDATION
THAT the draft Vehicle for Hire Bylaw and the draft Limousine and Charter Vehicle for
Hire Bylaw be brought forward for public consultation.

MOVED BY:
SECONDED BY:
Public Health and Safety Committee Minutes
Monday, February 15, 2010
Page 2



2.     Contract Award – Supply of Self Contained Breathing Apparatus
As part of an on-going program, the Fire Department is upgrading and replacing its
current Self Contained Breathing Apparatus. This program will provide a higher level of
safety to firefighters and ensure that the department meets Occupational Health and
Safety Regulations. The 2010 Capital Budget includes funds for the purchase of new
Self Contained Breathing Apparatus. Invitational tender packages were sent to six
suppliers, and two bids were received. Both bidders are qualified to supply the
breathing apparatus.

The Committee asked for information regarding the disposal of the current apparatus and
the estimated life span for the new equipment.

RECOMMENDATION
THAT the contract for the supply of 22 sets of Self-Contained Breathing Apparatus be
awarded to Nordique Fire Protection for a total cost of $137,060.00.

MOVED BY:
SECONDED BY:
                            Minutes of the Meeting of the
                 TOURISM & ECONOMIC DEVELOPMENT COMMITTEE
                            Monday, February 15, 2010
                            Council Chambers, City Hall


Committee Members Present:       Councillor Pillai – Chair
                                 Councillor Austin – Vice Chair
                                 Mayor Buckway
                                 Councillor Graham
                                 Councillor Irwin
                                 Councillor Roberts
                                 Councillor Stockdale

Staff Present:      Dennis Shewfelt, City Manager
                    Robert Fendrick, Director of Administrative Services
                    Brian Crist, Director of Operations
                    Sheila Dodd, Tourism Supervisor


Your Worship:
The Tourism and Economic Development Committee respectfully submits the following
report:

1.    Air Canada Snow Sculpture Challenge – For Information Only
Air Canada is once again sponsoring the Snow Sculpture Challenge as part of “Yukon
Sourdough Rendezvous 2010”.
This year will see at least seven teams competing in the Air Canada Snow Sculpture
Challenge. Three teams from the USA will represent the states of Alaska, Idaho and
Michigan. Canadian competitors will include teams from Alberta, Manitoba, Quebec,
and Yukon. There will also potentially be teams from Gabon, Africa, and Guatemala.
Team Yukon will consist of carvers from the Sundog Carving Centre. Team Guatemala
and Team Gabon will potentially have a full complement of members by accepting
members of the Yukon carving community to make up their numbers.
Team Canada – Yukon carvers Gisli Balzar, Mike Lane, and Donald Watt will direct the
proceedings in Shipyards Park.


2.    Economic Development DVD – For Information Only
The 2009 operating program of the Tourism and Economic Development Department
identified that an Economic Development DVD would benefit Whitehorse by showcasing
the City to prospective business operators in Canada and abroad. The approved City
budget for the DVD project was $10,000, which was leveraged to provide an additional
ten thousand dollars each from the Yukon College and the Federal Department of
Foreign Affairs for language translations.
Tourism and Economic Development Committee Minutes
Monday, February 15, 2010
Page 2

A top 10 format was chosen to be appealing and succinct. Each point on the list is
effectively supported by concise narration and brilliant High Definition imagery from
tailored shots. The DVD is in the late-editing stages with final completion expected by
spring. An interim screening is being arranged for City Council, and there will be a
public launch when the DVD is complete.
Additional funding from the Canadian Northern Development Agency is pending
approval. This funding would be earmarked for a post-production virtual trade show.
This selectable content would feature icons of the businesses presented in the video as
well as other investment and export-ready local companies. The virtual trade show
concept offers mutual benefits. All of the organizations featured will share a platform
from which to promote their products to a broad international audience. Meanwhile, the
City builds its reputation sponsoring innovation and business development. The end
result is a promotional DVD with increased depth and access to information.


3.     Rendezvous Activities – For Information Only
Administration confirmed that the crew of HMCS Whitehorse was invited to the Civic
Dinner and the Rendezvous Corporate Challenge. However, this year the crew has
security duties at the Olympics and will not be able to attend.
                            Minutes of the Meeting of the
                      ADMINISTRATIVE SERVICES COMMITTEE
                             Monday, February 15, 2010
                            Council Chambers, City Hall


Committee Members Present:        Councillor Stockdale – Chair
                                  Councillor Irwin – Vice-Chair
                                  Mayor Buckway
                                  Councillor Austin
                                  Councillor Graham
                                  Councillor Pillai
                                  Councillor Roberts

Staff Present:      Dennis Shewfelt, City Manager
                    Robert Fendrick, Director of Administrative Services
                    Brian Crist, Director of Operations
                    Valerie Anderson, Manager of Financial Services

Guests:             Jeff Wolosewich, Yukon College


Your Worship:
The Administrative Services Committee respectfully submits the following report:

1.    Report on Public Input into the Operating and Maintenance Budget
In response to a request for public input into the 2010 Operating and Maintenance budget,
submissions were received from a variety of citizens and organizations with respect to
issues such as transit, economic development, taxes, community associations, grants and
bike lanes. In addition, requests were submitted for assistance with major events such as
Yukon Sourdough Rendezvous and the Haywoods Ski Nationals, and for major projects
such as the replacement of the floor surface for the soccer pitch at the Canada Games
Centre.
The City’s analysis shows that Whitehorse citizens and businesses pay considerably
lower property taxes than comparable properties in other Canadian jurisdictions.
Administration confirmed that staff continue to follow up on options for the soccer floor
surfacing, and that the Ski Club was advised they were not eligible for events funding for
the Haywoods Ski Nationals due to the fact they have already received City funding from
another source.
The Committee requested more graphs to explain the budget for next year, and asked for
more information on how much of the tax increase is attributable to salaries and wages.
Administrative Services Committee Minutes
Monday, February 15, 2010
Page 2

RECOMMENDATION
THAT Bylaw 2010-04, a bylaw to adopt the 2010 annual operating budget, and the 2011
and 2012 provisional budgets, be brought forward second and third reading under the
bylaw process; and
THAT Bylaw 2010-03, a bylaw to amend the Fees and Charges Bylaw, be brought
forward for second and third reading under the bylaw process; and
THAT Bylaw 2010-13, a bylaw to levy taxes for 2010, be brought forward for second and
third reading under the bylaw process.

MOVED BY:
SECONDED BY:


2.     Request from Yukon College – Participation in the Diversity Project
Yukon College is seeking City support for a cultural engagement initiative known as the
Diversity Project. The support requested includes staff participation as well as the
provision of in-kind support in the form of meeting space and advertising space with
Whitehorse Transit. If the City chooses to participate, the Diversity Project would
provide the City with information and tools surrounding the engagement of ethnic
minority groups in our community. The normal rental fee for the Canada Games main
concourse area would be just under $5,000.00, not including table and chair rentals.
The Canada Games Centre would provide an excellent high-profile location for the
Diversity Project and would also provide positive exposure for the Canada Games
Centre and the available programming. Providing Transit advertising space to the
project would not cost the City money but could result in lost advertising revenue for
Whitehorse Transit.
Mr. Jeff Wolosewich, Instructor/Coordinator for Workplace Essential Skills at Yukon
College, provided a summary of the project and confirmed the advertising would convey
the work being done by the participants in promoting diversity. The bus would be driving
through the community for a year and should have an impact on the community as a
whole, building relationships in promoting diversity, and promoting social capital in the
community. Administration was asked to provide more information regarding the
advertising wrap for the bus, and to look at additional options for Council’s
consideration.
The Committee advised that there might be a partnering opportunity with the Volunteer
Bureau.

RECOMMENDATION
THAT the Yukon College Diversity Project be supported by authorizing:
1. the participation of City of Whitehorse staff as determined by administration; and
2. the use of internal advertising space on one bus for the period of the project; and
Administrative Services Committee Minutes
Monday, February 15, 2010
Page 3

3. the exterior advertising wrap of one bus for the period of the project, funded by the
   Diversity Project’s budget, including both installation and removal.

MOVED BY:
SECONDED BY:


3.     Communications Policy
The City of Whitehorse has been subject to advances in information technology and
increases in public expectations for regular communication through traditional as well as
new media formats. Previous policies addressing communication have become dated
and do not take into account the realities of the new information environment the City is
operating in, which includes e-mail, blogs, social media tools as well as traditional
communications mediums. To help facilitate civic involvement and assist the City in
meeting information demands with the challenges posed by emerging technology, an
updated communications policy has been created that more accurately reflects the
current information environment and public expectations for information.
Administration confirmed that detailed statistics will be kept for the Facebook initiative
and also that the current web site is being reviewed for a future upgrade.
Committee members expressed a desire to edit the policy to remove the sections with
respect to Council and focus on administration’s role with the Communication Policy.

RECOMMENDATION
THAT the Communications Policy dated February 2010 be adopted as presented.

MOVED BY:
SECONDED BY:
                             Minutes of the Meeting of the
                            CITY PLANNING COMMITTEE
                              Monday, February 15, 2010
                             Council Chambers, City Hall


Committee Members Present:        Councillor Graham – Chair
                                  Councillor Roberts – Vice-Chair
                                  Mayor Buckway
                                  Councillor Austin
                                  Councillor Irwin
                                  Councillor Pillai
                                  Councillor Stockdale

Staff Present:      Dennis Shewfelt, City Manager
                    Robert Fendrick, Director of Administrative Services
                    Brian Crist, Director of Operations


Your Worship:
There is no report from the City Planning Committee.
                              Minutes of the Meeting of the
                           CITY OPERATIONS COMMITTEE
                              Monday, February 15, 2010
                              Council Chambers, City Hall


Committee Members Present:        Councillor Roberts – Chair
                                  Councillor Pillai – Vice Chair
                                  Mayor Buckway
                                  Councillor Austin
                                  Councillor Graham
                                  Councillor Irwin
                                  Councillor Stockdale

Staff Present:      Dennis Shewfelt, City Manager
                    Robert Fendrick, Director of Administrative Services
                    Brian Crist, Director of Operations
                    Wayne Tuck, Manager of Engineering and Environmental Services


Your Worship:
The City Operations Committee respectfully submits the following report:

1.    Hanson Street West Reconstruction Project
After receiving requests for road improvements from property owners on Hanson Street,
the Engineering Department drafted a proposed design and mailed it to all the property
owners with a letter stating that local improvement charges would apply to each
benefitting property owner. A meeting with property owners provided more information
on the local improvement charge process, as well as details on the proposed design,
construction schedule, and the servicing of each building. Also discussed was a
proposal to close Hanson Street to vehicle traffic at Sixth Avenue, providing an access
lane to Lambert Street, and closing the lane on the south side of Hanson at the City-
owned park. Representatives from five of the seven affected properties attended the
meeting and supported proceeding with a local improvement. There was no
representation from the property owned by the Government of Yukon, and the owner of
the other property was unable to attend but had previously identified support to the City
Engineer. The Municipal Act requires a bylaw to authorize a work of local improvement,
and if any objections are received a public hearing is also required. The bylaw
authorizes the levy of local improvement charges to the benefiting property owners on
Hanson Street, with the balance provided from available capital funds. This project was
not included in the 2010 Capital Budget, so a budget amendment is also required. As
the project exceeds the funding thresholds established in the Capital Budget Bylaw, this
amendment must also be done by bylaw.

Administration confirmed that this budget item will be funded from reserves and will not
create a tax increase. Administration confirmed that the priority for this project was
predicated on the Water and Sewer study that identified a number of areas for
City Operations Committee Minutes
Monday, February 15, 2010
Page 2

improvement work. The Hanson Street people approached the City for improvements and
that is why this project is being advanced at this time. Committee member expressed
some concern that this project is coming forward in this manner and not as part of the
budget process.

RECOMMENDATION
THAT Bylaw 2010-15, a bylaw to amend the Capital Budget to fund the Hanson Street
reconstruction project, be brought forward for due consideration under the bylaw
process; and
THAT Bylaw 2010-14, a bylaw to provide for a local improvement charges with respect
to the Hanson Street West Reconstruction Project, be brought forward for due
consideration under the bylaw process.

MOVED BY:
SECONDED BY:
                           Minutes of the Meeting of the
                        COMMUNITY SERVICES COMMITTEE
                            Monday, February 15, 2010
                           Council Chambers, City Hall


Committee Members Present:        Councillor Austin – Chair
                                  Councillor Graham – Vice Chair
                                  Mayor Buckway
                                  Councillor Irwin
                                  Councillor Pillai
                                  Councillor Roberts
                                  Councillor Stockdale

Staff Present:      Dennis Shewfelt, City Manager
                    Robert Fendrick, Director of Administrative Services
                    Brian Crist, Director of Operations

Guests:      Randy Merkel – Whitehorse Huskies Hockey Team


Your Worship:
The Community Services Committee respectfully submits the following report:

1.    Takhini Arena Mezzanine – For Information Only
Mr. Randy Merkel addressed the Committee on behalf of the Whitehorse Huskies Hockey
team to request that the team be allowed to consistently use the Mezzanine on weekends
for fund-raising. Mr. Merkel expressed concern that without the ability to raise funds the
future of the hockey team may be in jeopardy. He also indicated that he feels the City
could do more to help out the Huskies and other groups, including letting them use the
Mezzanine to provide beer gardens during hockey events. Mr. Merkel stated that the team
would like to see a change to the use policy that would see the weekends left free for
special occasion users for their fund raising projects.
Mr. Merkel indicated that the current user group has been approached about allowing the
team to use the mezzanine on Fridays, but the rental costs plus the availability of an
alternate site have been issues that have blocked the success of these negotiations.



There being no further business, the meeting adjourned at 9:50 p.m.

				
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