Minutes of the Meeting of the PUBLIC HEALTH AND SAFETY COMMITTEE Monday, February 15, 2010 Council Chambers, City Hall Committee Members Present: Councillor Irwin – Chair Councillor Stockdale – Vice Chair Mayor Buckway Councillor Austin Councillor Graham Councillor Pillai Councillor Roberts Staff Present: Dennis Shewfelt, City Manager Robert Fendrick, Director of Administrative Services Brian Crist, Director of Operations John Taylor, Manager of Bylaw Services Your Worship: The Public Health and Safety Committee respectfully submits the following report: 1. Vehicle for Hire Bylaws The taxi industry has indicated a need for a review of the Vehicle for Hire Bylaw and has also requested that taxis be regulated separately from limousine and charter service vehicles. In response to this request and the recent repeal of the Yukon Motor Transport Act, administration has prepared two separate bylaws for consideration. Both bylaws are similar in nature. In addition to addressing issues that were previously covered under the Motor Transport Act, they reflect mostly housekeeping changes to the existing legislation. New fare schedules are not provided in the draft bylaws as the industries will be asked to provide the base fare during the consultation period, after which increases will be tied to the Consumer Price Index. Administration confirmed that the Government of Yukon still governs vehicles designed to carry ten or more persons. The final delegation of authority from the Government down to the municipality with respect to vehicles for hire is relatively recent. However, the City has for all intents and purposes been governing the local industry through the existing bylaw. Administration confirmed that the industry will be asked about setting the rates, but that Council will make the final decisions in this regard. RECOMMENDATION THAT the draft Vehicle for Hire Bylaw and the draft Limousine and Charter Vehicle for Hire Bylaw be brought forward for public consultation. MOVED BY: SECONDED BY: Public Health and Safety Committee Minutes Monday, February 15, 2010 Page 2 2. Contract Award – Supply of Self Contained Breathing Apparatus As part of an on-going program, the Fire Department is upgrading and replacing its current Self Contained Breathing Apparatus. This program will provide a higher level of safety to firefighters and ensure that the department meets Occupational Health and Safety Regulations. The 2010 Capital Budget includes funds for the purchase of new Self Contained Breathing Apparatus. Invitational tender packages were sent to six suppliers, and two bids were received. Both bidders are qualified to supply the breathing apparatus. The Committee asked for information regarding the disposal of the current apparatus and the estimated life span for the new equipment. RECOMMENDATION THAT the contract for the supply of 22 sets of Self-Contained Breathing Apparatus be awarded to Nordique Fire Protection for a total cost of $137,060.00. MOVED BY: SECONDED BY: Minutes of the Meeting of the TOURISM & ECONOMIC DEVELOPMENT COMMITTEE Monday, February 15, 2010 Council Chambers, City Hall Committee Members Present: Councillor Pillai – Chair Councillor Austin – Vice Chair Mayor Buckway Councillor Graham Councillor Irwin Councillor Roberts Councillor Stockdale Staff Present: Dennis Shewfelt, City Manager Robert Fendrick, Director of Administrative Services Brian Crist, Director of Operations Sheila Dodd, Tourism Supervisor Your Worship: The Tourism and Economic Development Committee respectfully submits the following report: 1. Air Canada Snow Sculpture Challenge – For Information Only Air Canada is once again sponsoring the Snow Sculpture Challenge as part of “Yukon Sourdough Rendezvous 2010”. This year will see at least seven teams competing in the Air Canada Snow Sculpture Challenge. Three teams from the USA will represent the states of Alaska, Idaho and Michigan. Canadian competitors will include teams from Alberta, Manitoba, Quebec, and Yukon. There will also potentially be teams from Gabon, Africa, and Guatemala. Team Yukon will consist of carvers from the Sundog Carving Centre. Team Guatemala and Team Gabon will potentially have a full complement of members by accepting members of the Yukon carving community to make up their numbers. Team Canada – Yukon carvers Gisli Balzar, Mike Lane, and Donald Watt will direct the proceedings in Shipyards Park. 2. Economic Development DVD – For Information Only The 2009 operating program of the Tourism and Economic Development Department identified that an Economic Development DVD would benefit Whitehorse by showcasing the City to prospective business operators in Canada and abroad. The approved City budget for the DVD project was $10,000, which was leveraged to provide an additional ten thousand dollars each from the Yukon College and the Federal Department of Foreign Affairs for language translations. Tourism and Economic Development Committee Minutes Monday, February 15, 2010 Page 2 A top 10 format was chosen to be appealing and succinct. Each point on the list is effectively supported by concise narration and brilliant High Definition imagery from tailored shots. The DVD is in the late-editing stages with final completion expected by spring. An interim screening is being arranged for City Council, and there will be a public launch when the DVD is complete. Additional funding from the Canadian Northern Development Agency is pending approval. This funding would be earmarked for a post-production virtual trade show. This selectable content would feature icons of the businesses presented in the video as well as other investment and export-ready local companies. The virtual trade show concept offers mutual benefits. All of the organizations featured will share a platform from which to promote their products to a broad international audience. Meanwhile, the City builds its reputation sponsoring innovation and business development. The end result is a promotional DVD with increased depth and access to information. 3. Rendezvous Activities – For Information Only Administration confirmed that the crew of HMCS Whitehorse was invited to the Civic Dinner and the Rendezvous Corporate Challenge. However, this year the crew has security duties at the Olympics and will not be able to attend. Minutes of the Meeting of the ADMINISTRATIVE SERVICES COMMITTEE Monday, February 15, 2010 Council Chambers, City Hall Committee Members Present: Councillor Stockdale – Chair Councillor Irwin – Vice-Chair Mayor Buckway Councillor Austin Councillor Graham Councillor Pillai Councillor Roberts Staff Present: Dennis Shewfelt, City Manager Robert Fendrick, Director of Administrative Services Brian Crist, Director of Operations Valerie Anderson, Manager of Financial Services Guests: Jeff Wolosewich, Yukon College Your Worship: The Administrative Services Committee respectfully submits the following report: 1. Report on Public Input into the Operating and Maintenance Budget In response to a request for public input into the 2010 Operating and Maintenance budget, submissions were received from a variety of citizens and organizations with respect to issues such as transit, economic development, taxes, community associations, grants and bike lanes. In addition, requests were submitted for assistance with major events such as Yukon Sourdough Rendezvous and the Haywoods Ski Nationals, and for major projects such as the replacement of the floor surface for the soccer pitch at the Canada Games Centre. The City’s analysis shows that Whitehorse citizens and businesses pay considerably lower property taxes than comparable properties in other Canadian jurisdictions. Administration confirmed that staff continue to follow up on options for the soccer floor surfacing, and that the Ski Club was advised they were not eligible for events funding for the Haywoods Ski Nationals due to the fact they have already received City funding from another source. The Committee requested more graphs to explain the budget for next year, and asked for more information on how much of the tax increase is attributable to salaries and wages. Administrative Services Committee Minutes Monday, February 15, 2010 Page 2 RECOMMENDATION THAT Bylaw 2010-04, a bylaw to adopt the 2010 annual operating budget, and the 2011 and 2012 provisional budgets, be brought forward second and third reading under the bylaw process; and THAT Bylaw 2010-03, a bylaw to amend the Fees and Charges Bylaw, be brought forward for second and third reading under the bylaw process; and THAT Bylaw 2010-13, a bylaw to levy taxes for 2010, be brought forward for second and third reading under the bylaw process. MOVED BY: SECONDED BY: 2. Request from Yukon College – Participation in the Diversity Project Yukon College is seeking City support for a cultural engagement initiative known as the Diversity Project. The support requested includes staff participation as well as the provision of in-kind support in the form of meeting space and advertising space with Whitehorse Transit. If the City chooses to participate, the Diversity Project would provide the City with information and tools surrounding the engagement of ethnic minority groups in our community. The normal rental fee for the Canada Games main concourse area would be just under $5,000.00, not including table and chair rentals. The Canada Games Centre would provide an excellent high-profile location for the Diversity Project and would also provide positive exposure for the Canada Games Centre and the available programming. Providing Transit advertising space to the project would not cost the City money but could result in lost advertising revenue for Whitehorse Transit. Mr. Jeff Wolosewich, Instructor/Coordinator for Workplace Essential Skills at Yukon College, provided a summary of the project and confirmed the advertising would convey the work being done by the participants in promoting diversity. The bus would be driving through the community for a year and should have an impact on the community as a whole, building relationships in promoting diversity, and promoting social capital in the community. Administration was asked to provide more information regarding the advertising wrap for the bus, and to look at additional options for Council’s consideration. The Committee advised that there might be a partnering opportunity with the Volunteer Bureau. RECOMMENDATION THAT the Yukon College Diversity Project be supported by authorizing: 1. the participation of City of Whitehorse staff as determined by administration; and 2. the use of internal advertising space on one bus for the period of the project; and Administrative Services Committee Minutes Monday, February 15, 2010 Page 3 3. the exterior advertising wrap of one bus for the period of the project, funded by the Diversity Project’s budget, including both installation and removal. MOVED BY: SECONDED BY: 3. Communications Policy The City of Whitehorse has been subject to advances in information technology and increases in public expectations for regular communication through traditional as well as new media formats. Previous policies addressing communication have become dated and do not take into account the realities of the new information environment the City is operating in, which includes e-mail, blogs, social media tools as well as traditional communications mediums. To help facilitate civic involvement and assist the City in meeting information demands with the challenges posed by emerging technology, an updated communications policy has been created that more accurately reflects the current information environment and public expectations for information. Administration confirmed that detailed statistics will be kept for the Facebook initiative and also that the current web site is being reviewed for a future upgrade. Committee members expressed a desire to edit the policy to remove the sections with respect to Council and focus on administration’s role with the Communication Policy. RECOMMENDATION THAT the Communications Policy dated February 2010 be adopted as presented. MOVED BY: SECONDED BY: Minutes of the Meeting of the CITY PLANNING COMMITTEE Monday, February 15, 2010 Council Chambers, City Hall Committee Members Present: Councillor Graham – Chair Councillor Roberts – Vice-Chair Mayor Buckway Councillor Austin Councillor Irwin Councillor Pillai Councillor Stockdale Staff Present: Dennis Shewfelt, City Manager Robert Fendrick, Director of Administrative Services Brian Crist, Director of Operations Your Worship: There is no report from the City Planning Committee. Minutes of the Meeting of the CITY OPERATIONS COMMITTEE Monday, February 15, 2010 Council Chambers, City Hall Committee Members Present: Councillor Roberts – Chair Councillor Pillai – Vice Chair Mayor Buckway Councillor Austin Councillor Graham Councillor Irwin Councillor Stockdale Staff Present: Dennis Shewfelt, City Manager Robert Fendrick, Director of Administrative Services Brian Crist, Director of Operations Wayne Tuck, Manager of Engineering and Environmental Services Your Worship: The City Operations Committee respectfully submits the following report: 1. Hanson Street West Reconstruction Project After receiving requests for road improvements from property owners on Hanson Street, the Engineering Department drafted a proposed design and mailed it to all the property owners with a letter stating that local improvement charges would apply to each benefitting property owner. A meeting with property owners provided more information on the local improvement charge process, as well as details on the proposed design, construction schedule, and the servicing of each building. Also discussed was a proposal to close Hanson Street to vehicle traffic at Sixth Avenue, providing an access lane to Lambert Street, and closing the lane on the south side of Hanson at the City- owned park. Representatives from five of the seven affected properties attended the meeting and supported proceeding with a local improvement. There was no representation from the property owned by the Government of Yukon, and the owner of the other property was unable to attend but had previously identified support to the City Engineer. The Municipal Act requires a bylaw to authorize a work of local improvement, and if any objections are received a public hearing is also required. The bylaw authorizes the levy of local improvement charges to the benefiting property owners on Hanson Street, with the balance provided from available capital funds. This project was not included in the 2010 Capital Budget, so a budget amendment is also required. As the project exceeds the funding thresholds established in the Capital Budget Bylaw, this amendment must also be done by bylaw. Administration confirmed that this budget item will be funded from reserves and will not create a tax increase. Administration confirmed that the priority for this project was predicated on the Water and Sewer study that identified a number of areas for City Operations Committee Minutes Monday, February 15, 2010 Page 2 improvement work. The Hanson Street people approached the City for improvements and that is why this project is being advanced at this time. Committee member expressed some concern that this project is coming forward in this manner and not as part of the budget process. RECOMMENDATION THAT Bylaw 2010-15, a bylaw to amend the Capital Budget to fund the Hanson Street reconstruction project, be brought forward for due consideration under the bylaw process; and THAT Bylaw 2010-14, a bylaw to provide for a local improvement charges with respect to the Hanson Street West Reconstruction Project, be brought forward for due consideration under the bylaw process. MOVED BY: SECONDED BY: Minutes of the Meeting of the COMMUNITY SERVICES COMMITTEE Monday, February 15, 2010 Council Chambers, City Hall Committee Members Present: Councillor Austin – Chair Councillor Graham – Vice Chair Mayor Buckway Councillor Irwin Councillor Pillai Councillor Roberts Councillor Stockdale Staff Present: Dennis Shewfelt, City Manager Robert Fendrick, Director of Administrative Services Brian Crist, Director of Operations Guests: Randy Merkel – Whitehorse Huskies Hockey Team Your Worship: The Community Services Committee respectfully submits the following report: 1. Takhini Arena Mezzanine – For Information Only Mr. Randy Merkel addressed the Committee on behalf of the Whitehorse Huskies Hockey team to request that the team be allowed to consistently use the Mezzanine on weekends for fund-raising. Mr. Merkel expressed concern that without the ability to raise funds the future of the hockey team may be in jeopardy. He also indicated that he feels the City could do more to help out the Huskies and other groups, including letting them use the Mezzanine to provide beer gardens during hockey events. Mr. Merkel stated that the team would like to see a change to the use policy that would see the weekends left free for special occasion users for their fund raising projects. Mr. Merkel indicated that the current user group has been approached about allowing the team to use the mezzanine on Fridays, but the rental costs plus the availability of an alternate site have been issues that have blocked the success of these negotiations. There being no further business, the meeting adjourned at 9:50 p.m.