Community Planning Program
Instructions for Completing Application
The instructions below provide additional guidance to applicants for completing the
Community Planning Application. Each section description refers to the same section of
the Application. Please note that the Application should be “Saved As” a new document
titled [Applicant Name] 2009 Community Planning Application. The Application is broken
into sections and “fields” that can be filled out individually and will expand to
accommodate the amount of text. Hit the “Tab” key to move from field to field.
Section 1—Applicant Information
Please fill out each section with the appropriate information. The “date” field will be the
date that the Application is officially submitted to the RTA.
Section 2—Project Description and Location
This section can range from one paragraph to a full page description of the proposed
study. Please indicate the type of project you are looking to complete (station area plan,
local transit improvement plan, etc). Describe the need for the project and how the
results of the project can benefit the specific area or community as well as the regional
transit system. Please also describe the location or boundaries of the area to be
studied. Maps and other information may be attached to the application.
Section 3—Adherence to RTA Strategic Plan and Community Planning Principles
Please check the RTA Strategic Plan Goals that the project addresses. Check all that
apply, and provide any additional information as desired. Additionally, check all boxes
on how the project meets the Community Planning Principle that are provided.
Additional comments can be provides in the space below the list.
Section 4—Project Management Plan
A. Project Goals and Objectives: What goals would you like to meet as part of the
study, and how would you like to achieve these goals?
B. Relationship to other ongoing planning initiatives: What other studies have been
completed or are currently being undertaken in the study area? What were the
results of the completed studies? How can these studies be integrated with the
C. Desired end product: A traditional report with text and graphics, graphics and
D. How will the end product be approved or adopted: Will this be adopted as a
stand-alone plan, or as an addendum to an existing comprehensive plan?
E. Project Team Members and roles: In one or two paragraphs, please describe
the applicant’s role in the project, who will lead day to day project management,
and who will serve as the main Project Manager. If a Steering Committee will be
utilized, please describe their role in the project. Below the description, please
list the agencies or specific members of the steering committee and what their
role will be. Typical Steering Committee members include applicant staff
members, transit agency representatives, etc. For example:
Regional Transportation Authority—Will provide technical assistance as
well as project management assistance. Will serve on the project Steering
Section 5—Proposed Project Scope of Services Tasks
Please describe as many tasks that are needed to complete the study—ten fields are
available, but projects can include less or more tasks as necessary. Standard tasks for
all studies include Data Collection, Public Involvement and Final Plan Preparation.
Other tasks will vary depending on the type of study. Please click here for more
information on the project types and descriptions: Eligible Projects.
Section 6—Local Matching Contribution
The RTA has a 20% local matching contribution requirement. Please enter this in the
first field. The local funding source is typically the applicant’s “general fund” and usually
is not tied to an expiration date. If a separate grant or other funding source will be used
instead, please note this and include any related documentation. If multiple agencies
are providing funding for the project (for example, several communities in a corridor),
please identify this and attach the appropriate agreements, such as a resolution or letter
of intent, to the application. If several entities will be contributing to the local match, the
applicant is responsible for the 20% match.