TABLE OF CONTENTS
MISSION OF PROGRAM 3
PHILOSOPHY AND GOALS OF PROGRAM 3
PROGRAM HOURS, DAYS 3
ENROLLMENT POLICIES AND COST 3&4
FEES & PAYMENTS 4
TERMINATION POLICY 5
DRESS REQUIREMENTS 5
CHILDREN WITH SPECIAL NEEDS 5
CHILD ABUSE POLICY 6
GUIDANCE AND DISCIPLINE POLICY 6&7
RELEASE OF CHILDREN TO INTOXICATED PARENTS POLICY 7
ORIENTATION TO PROGRAM FOR FAMILIES 7&8
INVITATION TO VISIT & WAYS TO BE INVOLVED IN THE PROGRAM 8
OPPORTUNITIES FOR FAMILY/STAFF COMMUNICATION 8
WAYS FOR FAMILIES TO HAVE INPUT INTO PROGRAM POLICIES 8
SICK CHILDREN 9
READMISSION POLICY 9
EMERGENCY CONTACT 10
FOOD SERVED 11
POLICY FOR SIGNING CHILDREN IN 11
POLICY FOR RELEASING CHILDREN FROM PROGRAM 11
PROGRAM FOR TRANSPORTING CHILDREN 12
FIELD TRIPS 12
EMERGENCY CLOSING POLICY 12
SOME POINTS TO REMEMBER 12 & 13
PHONE NUMBERS 13
SIGNATURE PAGE- TURN IN TO FRONT DESK 14
MISSION OF THE PROGRAM
Developing successful children through a program that partners with parents to
encourage school readiness, meaningful social interactions and a positive self-
PACAF Family Member Programs
CHILD DEVELOPMENT PHILOSOPHY & GOALS
The practices of PACAF Child Development Programs are based on current knowledge of child
development and early childhood education. We are responsible for supporting the development of
the whole child, meaning all areas of development are considered inter-related and equally
important. Our program acknowledges that children learn through active, hands-on involvement
with their environment, peers, and caring adults. We respect each child’s unique interests,
experiences, abilities and needs, thus allowing us to be responsive to and appropriate for each child.
Likewise, our program respects and supports the ideals, cultures, and values of families in their task
of nurturing children. We advocate for children, families, and the early childhood professionals
within our programs.
• Foster positive identity and sense of emotional well-being
• Enhance social skills
• Encourage children to think, reason, question, and experiment
• Promote language and literacy development
• Build physical development and skills
• Support sound health, safety, and nutritional practices
• Advance creative expression, representation, and appreciation for the arts
• Appreciate and respect cultural diversity
• Develop initiative and decision-making skills
PROGRAM HOURS, DAYS
The Harbor operates from 0830–1130 and 1230-1530 Monday thru Friday. The program is closed
from 1130-1230 for lunch everyday. We are closed on federal holidays. In addition to being closed
on federal holidays, our program is closed on all family down days. The program is also closed for a
week during the summer, winter and spring. Our breaks coincide with the public school calendar.
All parents will be notified of the closures.
ENROLLMENT POLICIES AND COST
Dependent children in 3 to 5 years of active duty, DOD employees, and contractors can use our
program. Retired military members who have no other current DOD affiliation are not eligible
users. A priority system is in place that is based on the mission of the installation we serve.
1. Active Duty Air Force, Military Personnel and DOD civilians assigned to HAFB
or residing in housing. Single/Dual Military parents will be given highest priority.
2. Other Military Branches/DOD civilians
3. Other authorized personnel (Example: DoD contractors etc…)
**However, because our program is not a necessary program the enrollment is based on a first come
first serve basis for all those who are eligible to use the program.
B. Registration Requirements:
At the time you register your child, the following information must be
submitted. Your child will not be registered without all items listed below.
1. AF Form 1181 (Air Force Flight Program Patron Registration)
2. A copy of sponsor’s latest LES or pay statement
3. A copy of spouse’s LES or pay statement (if applicable)
4. If spouse is a student, a copy of school schedule for current term
5. An up-to-date copy of your child’s shot/immunization record
6. If single or dual military: we require an AF 357 (Family Child Care) to be on file.
7. Allergy paperwork from the doctor (if your child has an allergy)
C. Fee and Payments
Types of Fees and Payment Options:
Hickam Monthly Late Charge Late Pick-Up Non
Harbor CDC Harbor Fee Fee Charge Sufficient
Based on Monthly fees Late fee is $1.00 per $30
total family due NLT 5 $5.00 per child per processing
income. of each day per child. minute past fee. Only
Once the DD month. 1130 or 1530. cash, money
Form 2652 is order or
completed, credit cards
pay category will be
will be accepted.
Fees are adjusted annually, except for hardship cases. Discounts will not be given for second or
subsequent children in a family.
Definition of Total Family Income- includes all earned income including but not limited to wages,
salaries, tips, long-term disability benefits, voluntary salary, quarters allowances, subsistence
allowances, in-kind quarters, subsistence received by military member, pay for service in a combat
zone and anything else of value, even if not taxable, that is received for providing services.
Cat. 1 0-$28,000 per year
Cat. 2 $28,001-$34,000 per year
Cat. 3 $34,001-$44,000 per year
Cat. 4 $44,001-$55,000 per year
Cat. 5 $55,001-$69,999 per year
Cat. 6 $70,000+ per year
The center must be provided with a two weeks advance written notice prior to terminating
child’s enrollment. Failure to comply will result in the assessment of two-week fees. Please see
front desk personnel for a termination form.
D. Dress Requirements:
We plan a very active day. Children must wear closed toe shoes or closed toe sandals with back
straps so your child may enjoy the playground equipment, neighborhood walks, and field trips. We
will organize activities and take the children out often, so please dress them appropriately for the
weather conditions. If you feel your child may need an extra set of clothing, please send it with
your child. All clothing should be labeled with your child's name and kept in their backpack.
PROGRAM’S COMMITMENT TO INCLUDE CHILDREN WITH
Children with special needs are welcome to the program. These children are defined as children
with conditions that require special services beyond those usually necessary to promote a child’s
growth and development. The base medical advisor will determine special need. Included are
children with speech problems, developmental delays, physical handicaps and medical problems
that require additional supervision. Upon registration, the Harbor CDC will need a copy of the
written plan of care, Individual Education Plan (I.E.P.), which is developed through a joint effort
of medical, special education staff, and your child’s school. An additional CDC Special Needs
Assessment Form will need to be completed by your child’s physician in order to begin the
program. The I.E.P. and Special Needs Form will be followed for each child designated as having
special needs. Staff will receive additional training if needed to best serve the interest of the
The Harbor CDC Program follows the Creative Curriculum for early childhood. The Creative
Curriculum looks at the ‘whole’ child. It takes into account that children don’t accomplish a
particular skill all at once. Rather, they progress through a sequence of steps. Therefore, the
staff is trained to recognize which step each child is at and to plan the activities in the
classroom to help each child with the next step of the task at hand. There are many benefits
to this methodology. Here are a few of the strongest benefits of the Creative Curriculum:
*It breaks down each objective so the teacher can have realistic expectations as they plan
for their class i.e. The child is able to recognize/expresses own feelings appropriately and
*It helps the teacher observe and plan for all children in the program, including those who
may not be developing typically, and note their progress over time.
*It fosters a positive approach to teaching—looking at what children can do and thinking
about what come next rather than documenting what they can’t do.
*It gives the teachers a wealth of information to share with families that reassures them
about their child’s progress as a learner.
We understand that learning about letters and words is an appropriate goal for preschool
children but we also know that what is most important is how this takes place. Learning about
letters is more than being able to recite the ABC song. From our knowledge of child
development, we know that children learn best what is meaningful and relevant to their own life
experiences. When children learn their letter by rote or through flash cards and letter-of-
the-week activities, the learning has little meaning. Therefore, we focus on the most important
letters to children, the first letter in his/her name, and grow from there.
CHILD ABUSE POLICY
All staff receive training on reporting and identifying child abuse annually. It is our responsibility
to report all cases of suspected child abuse to Life Skills or other authorities. All rooms are
equipped with video cameras and all staff working with children has a completed Installation Record
Check (IRC) and a National Agency Check (NAC) has been initiated.
Life Skills Program 449-5892
Dept of Defense Child Abuse: 1-800-336-8988
HICKAM AIR FORCE BASE YOUTH PROGRAMS GUIDANCE AND
In accordance with Air Force Manual 34-248 and 34-251 and the accepted professional standards,
the following guidance and discipline methods are employed:
A. Acceptable guidance techniques include:
1. Talking with the child
2. Establishing simple and clear limits
3. Reviewing, practicing, and posting class/area rules
4. Redirecting the child to another activity/area
5. Praise of appropriate behavior
6. Using logical or natural consequences in problem
7. Anticipating and eliminating potential problems
B. Unacceptable guidance techniques include:
1. Spanking, pinching, shaking, or any other form of
2. Verbal demands, threats, or derogatory remarks about
the child or his/her family
3. Isolating a child or using time out
4. Withholding or forcing meals, snacks, or naps
5. Punishing a child for lapses in toilet learning
6. Embarrassing, intimidating, teasing, scaring, or yelling
7. Lifting or pulling a child by the arms in a forceful way
C. Guidance and Discipline
In accordance with AFI 34-248 staff and volunteers must use only positive techniques of
guidance with children. Staff and volunteers who violate the child guidance policy will not have
access to children until they have been retrained. They must be assigned to a non-childcare
position or placed on administrative leave until retrained or terminated. Staff that displays a
pattern of violating the child guidance policy will be terminated.
D. Staff members, parents, and volunteers are mandated by law to report suspected child
abuse. Violations of the child guidance policy must be reported to the immediate supervisor,
trainer, or someone in your chain of command. You must also document the incident of AF Form
1023 and AF Form 1187. As employees of the Hickam AFB Child and Youth Program, disciplinary
action will be taken for not properly reporting any violations to your supervisor.
POLICY ON RELEASE OF CHILDREN TO POSSIBLY
1. We have the responsibility to safeguard children using our on-base facilities. There may come a
time when parents will leave their children at our facilities or in our care and return in an
intoxicated condition to pick up their children.
a. If a parent who comes to pick up a child appears to be intoxicated, the staff is instructed
not to release the child to that parent for safety reasons, unless there is another
responsible person available who is capable of driving safely. If there is another capable
driver available, and the staff member is convinced that the person will drive, then the child
will be released to the parent.
b. If there is no driver available who appears capable of driving safely, the staff will offer to
call a friend or a taxi for the parent to ensure the child and the parent will get home safely.
c. If there is no capable driver available and the parent does not want a friend or taxi called,
the staff has been instructed not to release the child and call Security Forces to deal with
suspected intoxicated persons who indicated they intend to drive.
ORIENTATION TO THE PROGRAM FOR FAMILIES
A parent orientation and open house will be held twice a year. This orientation
meeting will consist of informing the parents and/or sponsors of the following
Introducing the staff
Information concerning child ratio, staffing and groups
The philosophy of Harbor CDC
Daily schedule, weekly activity and long-range curriculum plans
Child Abuse Reporting and Prevention
Menu/nutrition/No outside food/special diet prescription
Parent Involvement: Welcome visitors/volunteers/field trip
Parent Advisory Board, Conferences etc…
Parent Board, Front Desk Counter etc…
Late fee after 11:30 pm/1530 or payment received after 5th of the month
INVITATION TO VISIT WAYS TO BE INVOLVED IN THE
We believe that you, the parent are the child’s first and primary educator. We hope that you will
accept our invitation to visit the Harbor CDC often and share input with your child’s
Caregiver. All parents are encouraged to participate in group celebrations and field trips. The
Harbor CDC offers many opportunities for you, the parent, to become involved in our program. The
program has a scheduled event every month to include parents in our program. You are welcome to
participate in these events. Occasionally, we also have parent functions where you will be invited to
eat with your child. We love sharing with the children authentic cultural celebrations. Please share
your heritage with us!! It is a learning experience for the staff and children. Some ideas:
Volunteer to teach children a song in your home language, help us put labels on common objects in
your home language, share a favorite recipe…tell us the story behind it. See your child’s caregiver
for lots of ideas on ways to be involved and enrich your child’s experience in our program.
OPPORTUNITIES FOR FAMILY/STAFF COMMUNICATION
Parent conferences may be requested anytime you would like to visit with your child’s caregiver to
discuss your child’s accomplishments and/or behavior. Formal conferences will be offered twice a
year. There will be opportunities for parents to sign up. Parents will be informed in advance about
policy or regulatory changes. Incident and Accident Forms will assist in keeping parents informed
of the well being of their child/children.
WAYS FOR FAMILIES TO HAVE INPUT INTO PROGRAM
Parents/sponsors are invited to participate in the Parent Advisory Board (PAB). Parents are included from all 3
CDC’s and Family Childcare. There is a parent who is the chairperson, a treasurer and secretary. If you are
interested in serving in one of these positions please let your child’s caregiver know of your interest. The PAB
meets quarterly at the Community Center. All the minutes from the PAB are forwarded to the support group
commander. In addition to the minutes being forwarded, the PAB meetings are attended by the Flight Chief and the
center directors. So, let your voice be heard and attend the next meeting. Also, each year we have an unannounced
Multi-Disciplinary Inspection. This is an internal inspection of our program. We invite different agencies here on
base to conduct different portions of the DoD inspection to ensure we are in compliance. One component of the
Multi-Disciplinary is that we have a parent serve on the team to help conduct the inspection. If you would like to be
a member of this team, please contact the Harbor CDC Director. Comment Cards are also a wonderful way to voice
opinions and offer suggestions. They are both located at the Front Desk.
MEDICATION POLICY AND PROCEDURES
Only staff that has completed Medication Training will administer medicine under the following
1. A parent or guardian MUST complete AF Form 1055, giving permission for the Center to
administer medication to the child. Parents must initial and date this form daily on each
day medications are to be given.
2. The Harbor CDC Staff will only administer current doctor-prescribed prescriptions, labeled
with the child’s name, the name of the medication, dosage strength and dosage schedule.
3. Medication will not be given after the expiration date.
4. Non-prescription medication, including Tylenol, will not be given without physician
5. Parents must give the first dose of medication for the day.
All children are screened at the time of entry for signs of illness including
communicable diseases. No child who is ill will be admitted. Harbor CDC
program assistants are knowledgeable in the signs and symptoms of illness.
When a child becomes ill, the child’s immediate medical needs will be
attended to. Parents will be notified immediately. No child will be permitted to
remain in the program when illness will endanger the health of other children or
they do not feel well enough to participate in program activities.
Children may be readmitted to the program, only when their presence will not endanger the health
of the other children.
A child may return when:
Fever has been absent for more than 24 hours.
Nausea, vomiting, or diarrhea has subsided for 24 hours.
Four to eight doses of antibiotic have been given over a 24-48 period.
Scabies is under treatment.
Chicken pox lesions are crusted, usually five to seven days after onset.
Lice under treatment
Pinworm treatment has occurred 24 hours before time of requested readmission.
Conjunctivitis has diminished to the point that eyes are no longer discharging.
The child has passed the contagious stage of the illness.
Child is well enough to participate in all activities (children go out daily, weather
Should an accident occur, the following steps will be taken:
1. Person in charge will try to keep the child calm and relaxed regardless of how serious the injury
2. Accepted first-aid practices of the American Red Cross or other recognized first-aid training
programs will be followed.
3. In the case of minor accidents, the wound will be washed with soap and water and
protected with sterile bandages.
4. Procedures established by the Center for Disease Control will be followed.
5. Parents will be notified. If parents cannot be reached then the emergency contact
kept on file on the child’s AF 1181 will be notified. (It is very important to update your
1181 on a regular basis)
6. Child will be transported to a medical facility if needed.
7. Accident reports will be completed on all accidents.
Some conditions require immediate medical attention. If any of the following symptoms are
observed in any of the children, emergency assistance will immediately be requested:
• Marked difficulty in breathing
• Ingestion of any potentially toxic substance
If a child appears ill, we will call the parent to discuss the child’s symptoms. Situations for
which a parent must be contacted to pick up the child are:
Temperature over 100.5 degrees F
Severe abdominal pain
Serious physical injury (head injury, injured limb etc…)
If it becomes necessary to seek medical attention, the parents will ALWAYS be notified first.
If the parents are not available, the emergency contact number will be utilized. If no one can
be reached, the EMS will transport the child to the base clinic along with the necessary
documentation for treatment (AF Form 1181). Throughout this time, every effort will be made
to reach the parents. This is why we ask parents to provide an emergency contact number in
addition to parent’s home, work and cell numbers. We also request they be updated regularly.
All meals and snacks are served in a sanitary, pleasant way to meet the
nutritional needs of the children. Meal times promote good eating habits and
allow time for socializing. The amount and type of food served each age group
meet U.S. Department of Agriculture’s Child/Adult Care Food Program requirements. Cycle
menus approved by a dietitian or MAJCOM specialist will be used at this facility. Food
substitutions will be posted for parents prior to serving. If your child should have food
allergies, we will accommodate these restrictions and offer substitutions with a Doctor’s
documentation of the Allergy. Outside food or drink is not permitted. This includes when
picking up or dropping off children.
POLICY FOR SIGNING CHILDREN IN & OUT
All Harbor CDC children dropped off by parents and/or guardians must be signed in at the
front desk. AF Form 1930 or locally approved form is provided for this purpose. Please make
sure you indicate the correct time at sign in. It is important that all children are signed-in
since this is our attendance record. It is equally important that a child is signed out when
they are picked up. In case of an evacuation we do not want to be looking for a child that has
left the program. In addition to the 1182 at the front desk all children must be signed in and
out in the classroom. These forms are used in case there is an emergency & the children need
to be accounted for.
POLICY FOR RELEASING CHILDREN FROM THE PROGRAM
Children will be released only to persons authorized in writing by the parents or guardians. The
program cannot accept phone authorizations. In emergency situations, we can accept a faxed
permission slip but it must state that the person be allowed to pick up for that day only. Staff
members will not release children to siblings or other children under the age of 14. Children 5
and under will not be permitted to leave the facility unaccompanied.
If your child will not be attending because of a scheduled appointment, vacations or other
planned absences, please notify the Harbor CDC staff. Absences without prior notification may
be mistaken for a missing child and unnecessary concern and time may be spent searching for
the child. If a child does not arrive at the program as expected, the Harbor CDC staff will
contact the parents. If the parents cannot be reached, the Admin staff will call the child’s
emergency contact as well as contacting Security Forces and/or Local Police
PROGRAM PLAN FOR TRANSPORTING
All vehicles used by the CDC Programs are registered, inspected and maintained as required by
the State of Hawaii and the Air Force. Our government vehicles have fire extinguishers and
first aid kits.
Parents and/or guardians must sign a permission form before the program transports your
child. All personnel transporting children hold valid driver’s license and have a driving abstract
on record. Two adults accompany the children during transport at all times.
Harbor CDC plans field trips throughout the year. Parents are cordially
invited to accompany the group on all trips. We welcome as many parents as
wish to go with us. The amount of space on the bus will determine whether
the parent can ride on the bus with us or drive their POV. There will always
be one caregiver for each group of 12 children except for any high-risk
activities such as: beach trips or gymnastic camp. (Ratio will be lowered
Field trips are a privilege and not a guarantee. A child who presents a safety
threat or misbehavior or causes a disruption will not be taken on the next field trip. However,
if a parent/guardian is able to attend the field trip, the child/children may attend.
If a child/children presents a situation as described above which takes a caregiver out of ratio,
the coordinator or supervisor will proceed to the field trip site to pick up the child/children.
The parent/guardian will then be notified that their child was picked up early due to behavioral
problems. The severity of the safety issue or disruptive behavior will determine whether the
child will need to go home for the day. If the child is sent home for the day no refund will be
EMERGENCY CLOSING POLICY
When an emergency such as a natural disaster or conflict occurs on the installation or in the
local area, the commander may suspend Harbor Child Development operations. If conditions
permit, we will continue to offer the same program and consider increasing services to support
employed parents. The commander may authorize parents or other volunteers to supplement
the staff in order to maintain ratios and food service during emergencies. Hickam Elementary
cafeteria is our evacuation site for all emergencies.
SOME POINTS TO REMEMBER
1. Bring your child into the building. DO NOT LET YOUR CHILD OFF AT THE SIDEWALK
OR FRONT DOOR. Children must be signed in and out of their AF 1930s. We will not
release children from the center until the parent arrives. We cannot be responsible should
your child have an accident unless they are signed in on the appropriate forms. Do not park
at the curbside to drop off your child. This creates a safety hazard.
2. Please do not allow your child to bring food, chewing gum, or candy to the program.
3. Please do not send toys or valuables. The Program cannot be held liable for broken/lost
toys or valuables.
4. Please read all notes and literature sent home. This is extremely important and sometimes
the only means of communication with working parents. Please check parent information
boards for pertinent information.
5. Smoking in or around any Child Development Center or youth facility is not permitted.
GOOD NUMBERS TO KNOW
HICKAM HARBOR CDC 449-9234/448-2072
CDC WEST 449-5230
CDC MAIN 449-9880
COMMUNITY CENTER 449-3354/448-2316
YOUTH SPORTS 448-6572
FAMILY CHILD CARE 449-1879
Acknowledgement of Receipt
I _________________ have read and understand the policies and
guidelines detailed in this Parent Handbook.
Parent’s/Guardian’s Signature Date
Staff Signature Date