HARBOR CHILD


                         TABLE OF CONTENTS

MISSION OF PROGRAM                                              3
PHILOSOPHY AND GOALS OF PROGRAM                                 3
PROGRAM HOURS, DAYS                                             3
ENROLLMENT POLICIES AND COST                                   3&4
FEES & PAYMENTS                                                 4
TERMINATION POLICY                                              5
DRESS REQUIREMENTS                                              5
CHILDREN WITH SPECIAL NEEDS                                      5
CURRICULUM                                                     5&6
CHILD ABUSE POLICY                                              6
 GUIDANCE AND DISCIPLINE POLICY                                6&7
ORIENTATION TO PROGRAM FOR FAMILIES                            7&8

Part II
MEDICATION                                              9
SICK CHILDREN                                           9
READMISSION POLICY                                      9
ACCIDENTS                                              10
EMERGENCIES                                            10
EMERGENCY CONTACT                                      10
FOOD SERVED                                            11

Part III
POLICY FOR SIGNING CHILDREN IN                            11
ABSENCES                                                  11
FIELD TRIPS                                              12
EMERGENCY CLOSING POLICY                                 12
SOME POINTS TO REMEMBER                                12 & 13
PHONE NUMBERS                                            13

                                 PART I

                            MISSION OF THE PROGRAM

         Developing successful children through a program that partners with parents to
         encourage school readiness, meaningful social interactions and a positive self-

                 PACAF Family Member Programs

The practices of PACAF Child Development Programs are based on current knowledge of child
development and early childhood education. We are responsible for supporting the development of
the whole child, meaning all areas of development are considered inter-related and equally
important. Our program acknowledges that children learn through active, hands-on involvement
with their environment, peers, and caring adults. We respect each child’s unique interests,
experiences, abilities and needs, thus allowing us to be responsive to and appropriate for each child.
Likewise, our program respects and supports the ideals, cultures, and values of families in their task
of nurturing children. We advocate for children, families, and the early childhood professionals
within our programs.

•   Foster positive identity and sense of emotional well-being
•   Enhance social skills
•   Encourage children to think, reason, question, and experiment
•   Promote language and literacy development
•   Build physical development and skills
•   Support sound health, safety, and nutritional practices
•   Advance creative expression, representation, and appreciation for the arts
•   Appreciate and respect cultural diversity
•   Develop initiative and decision-making skills

                               PROGRAM HOURS, DAYS

The Harbor operates from 0830–1130 and 1230-1530 Monday thru Friday. The program is closed
from 1130-1230 for lunch everyday. We are closed on federal holidays. In addition to being closed
on federal holidays, our program is closed on all family down days. The program is also closed for a
week during the summer, winter and spring. Our breaks coincide with the public school calendar.
All parents will be notified of the closures.

                       ENROLLMENT POLICIES AND COST

A. Eligibility
    Dependent children in 3 to 5 years of active duty, DOD employees, and contractors can use our
    program. Retired military members who have no other current DOD affiliation are not eligible
    users. A priority system is in place that is based on the mission of the installation we serve.

1.  Active Duty Air Force, Military Personnel and DOD civilians assigned to HAFB
    or residing in housing. Single/Dual Military parents will be given highest priority.
2. Other Military Branches/DOD civilians
3. Other authorized personnel (Example: DoD contractors etc…)
**However, because our program is not a necessary program the enrollment is based on a first come
first serve basis for all those who are eligible to use the program.

B.      Registration Requirements:

     At the time you register your child, the following information must be
     submitted. Your child will not be registered without all items listed below.

                1. AF Form 1181 (Air Force Flight Program Patron Registration)
                2. A copy of sponsor’s latest LES or pay statement
                3. A copy of spouse’s LES or pay statement (if applicable)
                4. If spouse is a student, a copy of school schedule for current term
                5. An up-to-date copy of your child’s shot/immunization record
                6. If single or dual military: we require an AF 357 (Family Child Care) to be on file.
                7. Allergy paperwork from the doctor (if your child has an allergy)

C. Fee and Payments

     Types of Fees and Payment Options:

Hickam           Monthly           Late Charge      Late Pick-Up    Non
Harbor CDC       Harbor Fee        Fee              Charge          Sufficient
Fees                                                                Funds
Based on         Monthly fees      Late fee is      $1.00 per       $30
total family     due NLT 5         $5.00 per        child per       processing
income.          of each           day per child.   minute past     fee. Only
Once the DD      month.                             1130 or 1530.   cash, money
Form 2652 is                                                        order or
completed,                                                          credit cards
pay category                                                        will be
will be                                                             accepted.

Fees are adjusted annually, except for hardship cases. Discounts will not be given for second or
subsequent children in a family.

Definition of Total Family Income- includes all earned income including but not limited to wages,
salaries, tips, long-term disability benefits, voluntary salary, quarters allowances, subsistence
allowances, in-kind quarters, subsistence received by military member, pay for service in a combat
zone and anything else of value, even if not taxable, that is received for providing services.

                                  CATEGORY DETERMINATIONS

   Cat. 1      0-$28,000 per year
   Cat. 2      $28,001-$34,000 per year
   Cat. 3      $34,001-$44,000 per year
   Cat. 4      $44,001-$55,000 per year
   Cat. 5      $55,001-$69,999 per year
   Cat. 6      $70,000+ per year

                       TERMINATION POLICY

   The center must be provided with a two weeks advance written notice prior to terminating
   child’s enrollment. Failure to comply will result in the assessment of two-week fees. Please see
   front desk personnel for a termination form.

D. Dress Requirements:

We plan a very active day. Children must wear closed toe shoes or closed toe sandals with back
straps so your child may enjoy the playground equipment, neighborhood walks, and field trips. We
will organize activities and take the children out often, so please dress them appropriately for the
weather conditions. If you feel your child may need an extra set of clothing, please send it with
your child. All clothing should be labeled with your child's name and kept in their backpack.

                       SPECIAL NEEDS

   Children with special needs are welcome to the program. These children are defined as children
   with conditions that require special services beyond those usually necessary to promote a child’s
   growth and development. The base medical advisor will determine special need. Included are
   children with speech problems, developmental delays, physical handicaps and medical problems
   that require additional supervision. Upon registration, the Harbor CDC will need a copy of the
   written plan of care, Individual Education Plan (I.E.P.), which is developed through a joint effort
   of medical, special education staff, and your child’s school. An additional CDC Special Needs
   Assessment Form will need to be completed by your child’s physician in order to begin the
   program. The I.E.P. and Special Needs Form will be followed for each child designated as having
   special needs. Staff will receive additional training if needed to best serve the interest of the


   The Harbor CDC Program follows the Creative Curriculum for early childhood. The Creative
   Curriculum looks at the ‘whole’ child. It takes into account that children don’t accomplish a
   particular skill all at once. Rather, they progress through a sequence of steps. Therefore, the
   staff is trained to recognize which step each child is at and to plan the activities in the
   classroom to help each child with the next step of the task at hand. There are many benefits
   to this methodology. Here are a few of the strongest benefits of the Creative Curriculum:

       *It breaks down each objective so the teacher can have realistic expectations as they plan
       for their class i.e. The child is able to recognize/expresses own feelings appropriately and
       responds appropriately.
       *It helps the teacher observe and plan for all children in the program, including those who
       may not be developing typically, and note their progress over time.
       *It fosters a positive approach to teaching—looking at what children can do and thinking
       about what come next rather than documenting what they can’t do.
       *It gives the teachers a wealth of information to share with families that reassures them
       about their child’s progress as a learner.
   We understand that learning about letters and words is an appropriate goal for preschool
   children but we also know that what is most important is how this takes place. Learning about
   letters is more than being able to recite the ABC song. From our knowledge of child
   development, we know that children learn best what is meaningful and relevant to their own life
   experiences. When children learn their letter by rote or through flash cards and letter-of-
   the-week activities, the learning has little meaning. Therefore, we focus on the most important
   letters to children, the first letter in his/her name, and grow from there.

                                  CHILD ABUSE POLICY

All staff receive training on reporting and identifying child abuse annually. It is our responsibility
to report all cases of suspected child abuse to Life Skills or other authorities. All rooms are
equipped with video cameras and all staff working with children has a completed Installation Record
Check (IRC) and a National Agency Check (NAC) has been initiated.

Life Skills Program 449-5892
Dept of Defense Child Abuse: 1-800-336-8988
OCONUS: 1-877-351-8988

                   DISCIPLINE POLICY

In accordance with Air Force Manual 34-248 and 34-251 and the accepted professional standards,
the following guidance and discipline methods are employed:

   A. Acceptable guidance techniques include:
      1. Talking with the child
      2. Establishing simple and clear limits
      3. Reviewing, practicing, and posting class/area rules
      4. Redirecting the child to another activity/area
      5. Praise of appropriate behavior
      6. Using logical or natural consequences in problem
      7. Anticipating and eliminating potential problems
   B. Unacceptable guidance techniques include:
      1. Spanking, pinching, shaking, or any other form of
      physical punishment
      2. Verbal demands, threats, or derogatory remarks about

        the child or his/her family
        3. Isolating a child or using time out
        4. Withholding or forcing meals, snacks, or naps
        5. Punishing a child for lapses in toilet learning
        6. Embarrassing, intimidating, teasing, scaring, or yelling
        7. Lifting or pulling a child by the arms in a forceful way
     C. Guidance and Discipline
        In accordance with AFI 34-248 staff and volunteers must use only positive techniques of
guidance with children. Staff and volunteers who violate the child guidance policy will not have
access to children until they have been retrained. They must be assigned to a non-childcare
position or placed on administrative leave until retrained or terminated. Staff that displays a
pattern of violating the child guidance policy will be terminated.
    D. Staff members, parents, and volunteers are mandated by law to report suspected child
abuse. Violations of the child guidance policy must be reported to the immediate supervisor,
trainer, or someone in your chain of command. You must also document the incident of AF Form
1023 and AF Form 1187. As employees of the Hickam AFB Child and Youth Program, disciplinary
action will be taken for not properly reporting any violations to your supervisor.

                           INTOXICATED PARENTS
1.   We have the responsibility to safeguard children using our on-base facilities. There may come a
     time when parents will leave their children at our facilities or in our care and return in an
     intoxicated condition to pick up their children.

     a.   If a parent who comes to pick up a child appears to be intoxicated, the staff is instructed
          not to release the child to that parent for safety reasons, unless there is another
          responsible person available who is capable of driving safely. If there is another capable
          driver available, and the staff member is convinced that the person will drive, then the child
          will be released to the parent.

     b. If there is no driver available who appears capable of driving safely, the staff will offer to
        call a friend or a taxi for the parent to ensure the child and the parent will get home safely.

     c.   If there is no capable driver available and the parent does not want a friend or taxi called,
          the staff has been instructed not to release the child and call Security Forces to deal with
          suspected intoxicated persons who indicated they intend to drive.


                      A parent orientation and open house will be held twice a year. This orientation
                      meeting will consist of informing the parents and/or sponsors of the following

                          Introducing the staff
                          Information concerning child ratio, staffing and groups
                          The philosophy of Harbor CDC
                          Daily schedule, weekly activity and long-range curriculum plans
                          Guidance Policy

                                              Child Abuse Reporting and Prevention
                                              Menu/nutrition/No outside food/special diet prescription
                                              Parent Involvement: Welcome visitors/volunteers/field trip
                             Parent Advisory Board, Conferences etc…
                             Parent Board, Front Desk Counter etc…
         Late fee after 11:30 pm/1530 or payment received after 5th of the month


We believe that you, the parent are the child’s first and primary educator. We hope that you will
accept our invitation to visit the Harbor CDC often and share input with your child’s
Caregiver. All parents are encouraged to participate in group celebrations and field trips. The
Harbor CDC offers many opportunities for you, the parent, to become involved in our program. The
program has a scheduled event every month to include parents in our program. You are welcome to
participate in these events. Occasionally, we also have parent functions where you will be invited to
eat with your child. We love sharing with the children authentic cultural celebrations. Please share
your heritage with us!! It is a learning experience for the staff and children. Some ideas:
Volunteer to teach children a song in your home language, help us put labels on common objects in
your home language, share a favorite recipe…tell us the story behind it. See your child’s caregiver
for lots of ideas on ways to be involved and enrich your child’s experience in our program.


Parent conferences may be requested anytime you would like to visit with your child’s caregiver to
discuss your child’s accomplishments and/or behavior. Formal conferences will be offered twice a
year. There will be opportunities for parents to sign up. Parents will be informed in advance about
policy or regulatory changes. Incident and Accident Forms will assist in keeping parents informed
of the well being of their child/children.


 Parents/sponsors are invited to participate in the Parent Advisory Board (PAB). Parents are included from all 3
CDC’s and Family Childcare. There is a parent who is the chairperson, a treasurer and secretary. If you are
interested in serving in one of these positions please let your child’s caregiver know of your interest. The PAB
meets quarterly at the Community Center. All the minutes from the PAB are forwarded to the support group
commander. In addition to the minutes being forwarded, the PAB meetings are attended by the Flight Chief and the
center directors. So, let your voice be heard and attend the next meeting. Also, each year we have an unannounced
Multi-Disciplinary Inspection. This is an internal inspection of our program. We invite different agencies here on
base to conduct different portions of the DoD inspection to ensure we are in compliance. One component of the
Multi-Disciplinary is that we have a parent serve on the team to help conduct the inspection. If you would like to be
a member of this team, please contact the Harbor CDC Director. Comment Cards are also a wonderful way to voice
opinions and offer suggestions. They are both located at the Front Desk.

                                                      PART II


   Only staff that has completed Medication Training will administer medicine under the following

   1.   A parent or guardian MUST complete AF Form 1055, giving permission for the Center to
        administer medication to the child. Parents must initial and date this form daily on each
        day medications are to be given.
   2.   The Harbor CDC Staff will only administer current doctor-prescribed prescriptions, labeled
        with the child’s name, the name of the medication, dosage strength and dosage schedule.
   3.   Medication will not be given after the expiration date.
   4.   Non-prescription medication, including Tylenol, will not be given without physician
   5.   Parents must give the first dose of medication for the day.

                                       SICK CHILDREN

                   All children are screened at the time of entry for signs of illness including
                   communicable diseases. No child who is ill will be admitted. Harbor CDC
                   program assistants are knowledgeable in the signs and symptoms of illness.
                            When a child becomes ill, the child’s immediate medical needs will be
                   attended to. Parents will be notified immediately. No child will be permitted to
                   remain in the program when illness will endanger the health of other children or
                   they do not feel well enough to participate in program activities.
                               RE-ADMISSION POLICY

Children may be readmitted to the program, only when their presence will not endanger the health
of the other children.
A child may return when:
        Fever has been absent for more than 24 hours.
        Nausea, vomiting, or diarrhea has subsided for 24 hours.
        Four to eight doses of antibiotic have been given over a 24-48 period.
        Scabies is under treatment.
        Chicken pox lesions are crusted, usually five to seven days after onset.
        Lice under treatment
       Pinworm treatment has occurred 24 hours before time of requested readmission.
        Conjunctivitis has diminished to the point that eyes are no longer discharging.
        The child has passed the contagious stage of the illness.
        Child is well enough to participate in all activities (children go out daily, weather


   Should an accident occur, the following steps will be taken:

1.   Person in charge will try to keep the child calm and relaxed regardless of how serious the injury
     might be.
2.   Accepted first-aid practices of the American Red Cross or other recognized first-aid training
     programs will be followed.
3.   In the case of minor accidents, the wound will be washed with soap and water and
     protected with sterile bandages.
4.   Procedures established by the Center for Disease Control will be followed.
5.   Parents will be notified. If parents cannot be reached then the emergency contact
     kept on file on the child’s AF 1181 will be notified. (It is very important to update your
     1181 on a regular basis)
6. Child will be transported to a medical facility if needed.
7. Accident reports will be completed on all accidents.


     Some conditions require immediate medical attention. If any of the following symptoms are
     observed in any of the children, emergency assistance will immediately be requested:

                                             •   Convulsions
                                             •   Unconsciousness
                                             •   Marked difficulty in breathing
                                             •   Ingestion of any potentially toxic substance

     If a child appears ill, we will call the parent to discuss the child’s symptoms. Situations for
     which a parent must be contacted to pick up the child are:

                                 Temperature over 100.5 degrees F
                                 Severe abdominal pain
                                 Serious physical injury (head injury, injured limb etc…)

                                                 EMERGENCY CONTACT

     If it becomes necessary to seek medical attention, the parents will ALWAYS be notified first.
     If the parents are not available, the emergency contact number will be utilized. If no one can
     be reached, the EMS will transport the child to the base clinic along with the necessary
     documentation for treatment (AF Form 1181). Throughout this time, every effort will be made
     to reach the parents. This is why we ask parents to provide an emergency contact number in
     addition to parent’s home, work and cell numbers. We also request they be updated regularly.

                                           FOOD SERVED

                     All meals and snacks are served in a sanitary, pleasant way to meet the
                     nutritional needs of the children. Meal times promote good eating habits and
                     allow time for socializing. The amount and type of food served each age group

meet U.S. Department of Agriculture’s Child/Adult Care Food Program requirements. Cycle
menus approved by a dietitian or MAJCOM specialist will be used at this facility. Food
substitutions will be posted for parents prior to serving. If your child should have food
allergies, we will accommodate these restrictions and offer substitutions with a Doctor’s
documentation of the Allergy. Outside food or drink is not permitted. This includes when
picking up or dropping off children.

                                         PART III


All Harbor CDC children dropped off by parents and/or guardians must be signed in at the
front desk. AF Form 1930 or locally approved form is provided for this purpose. Please make
sure you indicate the correct time at sign in. It is important that all children are signed-in
since this is our attendance record. It is equally important that a child is signed out when
they are picked up. In case of an evacuation we do not want to be looking for a child that has
left the program. In addition to the 1182 at the front desk all children must be signed in and
out in the classroom. These forms are used in case there is an emergency & the children need
to be accounted for.


Children will be released only to persons authorized in writing by the parents or guardians. The
program cannot accept phone authorizations. In emergency situations, we can accept a faxed
permission slip but it must state that the person be allowed to pick up for that day only. Staff
members will not release children to siblings or other children under the age of 14. Children 5
and under will not be permitted to leave the facility unaccompanied.


If your child will not be attending because of a scheduled appointment, vacations or other
planned absences, please notify the Harbor CDC staff. Absences without prior notification may
be mistaken for a missing child and unnecessary concern and time may be spent searching for
the child. If a child does not arrive at the program as expected, the Harbor CDC staff will
contact the parents. If the parents cannot be reached, the Admin staff will call the child’s
             emergency contact as well as contacting Security Forces and/or Local Police


All vehicles used by the CDC Programs are registered, inspected and maintained as required by
the State of Hawaii and the Air Force. Our government vehicles have fire extinguishers and
first aid kits.
    Parents and/or guardians must sign a permission form before the program transports your
child. All personnel transporting children hold valid driver’s license and have a driving abstract
on record. Two adults accompany the children during transport at all times.

                              FIELD TRIPS

Harbor CDC plans field trips throughout the year. Parents are cordially
invited to accompany the group on all trips. We welcome as many parents as
wish to go with us. The amount of space on the bus will determine whether
the parent can ride on the bus with us or drive their POV. There will always
be one caregiver for each group of 12 children except for any high-risk
activities such as: beach trips or gymnastic camp. (Ratio will be lowered

Field trips are a privilege and not a guarantee. A child who presents a safety
threat or misbehavior or causes a disruption will not be taken on the next field trip. However,
if a parent/guardian is able to attend the field trip, the child/children may attend.

If a child/children presents a situation as described above which takes a caregiver out of ratio,
the coordinator or supervisor will proceed to the field trip site to pick up the child/children.
The parent/guardian will then be notified that their child was picked up early due to behavioral
problems. The severity of the safety issue or disruptive behavior will determine whether the
child will need to go home for the day. If the child is sent home for the day no refund will be

                       EMERGENCY CLOSING POLICY

When an emergency such as a natural disaster or conflict occurs on the installation or in the
local area, the commander may suspend Harbor Child Development operations. If conditions
permit, we will continue to offer the same program and consider increasing services to support
employed parents. The commander may authorize parents or other volunteers to supplement
the staff in order to maintain ratios and food service during emergencies. Hickam Elementary
cafeteria is our evacuation site for all emergencies.

                         SOME POINTS TO REMEMBER

1. Bring your child into the building. DO NOT LET YOUR CHILD OFF AT THE SIDEWALK
   OR FRONT DOOR. Children must be signed in and out of their AF 1930s. We will not
   release children from the center until the parent arrives. We cannot be responsible should
   your child have an accident unless they are signed in on the appropriate forms. Do not park
   at the curbside to drop off your child. This creates a safety hazard.
2. Please do not allow your child to bring food, chewing gum, or candy to the program.
3. Please do not send toys or valuables. The Program cannot be held liable for broken/lost
   toys or valuables.

4. Please read all notes and literature sent home. This is extremely important and sometimes
   the only means of communication with working parents. Please check parent information
   boards for pertinent information.
5. Smoking in or around any Child Development Center or youth facility is not permitted.

                        GOOD NUMBERS TO KNOW

    HICKAM HARBOR CDC                                  449-9234/448-2072
        CDC WEST                                            449-5230
        CDC MAIN                                            449-9880
    COMMUNITY CENTER                                   449-3354/448-2316
      YOUTH SPORTS                                          448-6572
    FAMILY CHILD CARE                                       449-1879

                 Acknowledgement of Receipt

I _________________ have read and understand the policies and

guidelines detailed in this Parent Handbook.

___________________________                    _________________
  Parent’s/Guardian’s Signature                      Date

___________________________                    _________________
  Staff Signature                                    Date


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