ABF National Youth Championships 2008 by mbe10776

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									     APPENDICES



       SECTION 4



ABF National Youth Championships 2008
                      CALENDAR OF ACTION REQUIRED
May
                 •   ABF to contact next series Host States to confirm hosting
                 •   States to notify ABF of their participation in National Championships
                 •   Confirmation from Host States
June
                 •   TMC representative to carry out preliminary ground inspection of
                     venue(s) to be used, and prepare certification for forwarding to TMC.
                 •   ABF to notify affiliates of venues and dates of all Championships
August
                 •   ABF to distribute updated copies of Championship Procedures, Rules,
                     Forms and Policy. Information from the Host State stipulating ground
                     conditions and playing surface, shoe requirements, accommodation
                     requirements, accommodation arrangements (eg billet, non-billeting) will
                     also be passed on.
Sept 30
                 •   Host states to order baseballs through the ABF.
                 •   Uniform design and colours to be submitted to TMC
                 •   States to order training balls from ABF
                 •   ABF to call for “Expressions of Interest” from States wishing to host
                     Championships two years time.
                 •   Host State to forward program of games to the ABF Tournament
                     Management Committee, for review/ratification for on forwarding to each
                     competing state.
October 14
                 •   Disagreement with Program of games must be lodged
October 31
                 •   Last day for Host State to advise ABF of names of their umpires and
                     scorers
                 •   “Expressions of Interest” in hosting Championships together with venue
                     nomination in two years time to be lodged
Nov 15
                 •   Applications for dispensation under the minimum age rule.
                     Applications to General Manager - Baseball Operations
                     for eligibility determination.
Dec 1
                 •   Team Rosters and uniform numbers to be sent to the Host State and
                     ABF
                 •   ABF to notify competing states of the brand of ball to be used.
December 31
                 •   Billeting Acknowledgment Forms to be lodged with the ABF Office
Feb 28
                 •   Last day for Host States to supply Championships Report




__________________________________________________________________________________________ 1
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
          REPORTING STANDARDS FOR ABF CHAMPIONSHIPS
The following guidelines have been developed to assist the ABF in monitoring and evaluating
all National Championships. We are consistently attempting to upgrade our record-keeping
methods and these reports will be kept for historical and educational reasons, as well as to
help us ensure National Championships improve continuously. The majority of the
information requested will have been collected during the run-up to the Championship (e.g.
rosters, player profiles, etc).

    The Final Report is to be forwarded to the ABF office by February 28 following the
    Championship. It should include the relevant information listed under the following
                                        headings:

Pre-Championship

*       Tournament Committee – names and positions
*       Major resolutions from meetings leading up to the Championship
*       Minutes of Managers Meeting

Facilities / Format

*       Name, location, etc. General summary of facilities.
*       Tournament dates and competing teams
*       Draw / Championship Schedule
*       Team Rosters. Information to include:
        • Name, age, height, weight, bats, throws, position
        • Coaches’ names

Sponsorship Program and Concessions

*       Advertising revenue
*       Contra sponsorships
*       Cash sponsorships
*       Recognition of ABF sponsors

Other Fundraising Activities

*       Raffle tickets
*       Program sales
*       Parking
*       Canteen
*       Other

Souvenirs / Merchandise

*       Sales - targeted and actual
*       Concession sales



__________________________________________________________________________________________ 2
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
Admission / Attendance

*       Capacity
*       Number of spectators who attended
*       Tickets: price and amount sold
*       Special incentives to boost ticket sales, strategies, marketing, etc.

Budget / Financial Statement

*       Predictions / Expectations
*       Actual post-championships figures

Opening and Closing Ceremonies

*       Location, invitations, actual attendance, highlights
*       Awards (if any) - MVP, Batting Champion, Golden Glove, Golden Arm, etc. Winners’
        names and prizes/awards presented.

Umpires and Scorers

*       Umpire’s Report and judiciary findings
*       Number of scorers, methods of scoring (e.g. computerised)

Meals, Accommodation and Transportation

*       Adequacy of the above during the Championship
*       Billeting report if appropriate
*       Suggestions for future Championships

Final Standings and Statistics

*       Final Standings, Win/Loss records for all teams, and copies of game box scores
        should be included
*       Basic pitching / batting / fielding statistics for all teams
*       List of Top 10 in pitching and hitting
        • “Under 18”                  Min 10 IP / min 25 PA
        • “Under 16” and “Under 14”           Min 8 IP / min 20PA
*       Statistics should be made available to anyone interested, e.g. scouts, coaches, media,
        etc.

Media

*       List of all media coverage, with clippings, footage, photos, etc.
*       Distribution list
*       Method of distribution (fax, phone, e-mail, etc.)
*       Copies of all media releases
*       Name of Championship media liaison person




__________________________________________________________________________________________ 3
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                            FORMAT
     “Under 18” and “Under 16” NATIONAL CHAMPIONSHIPS
Days 1 to 7
               Single Round Robin
Day 8
              Teams Ranked 1-8 according to results in Round Robin.
              Game One                1 v 2 Winner to Championship Game
              Game Two                3v4
              Game Three              5v6
              Game Four               7 v 8 Loser has rest day on Day Nine
The Tournament Director, in conjunction with the TMC Representative may allocate the Host
State the night game on Day 9. This must be advised as soon as possible after Host State
Team position is determined on Day Eight
Day 9
              Game Five               Loser Game One v Winner Game Two
              Game Six                Loser Game Two v Winner Game Three
              Game Seven              Loser Game Three v Winner Game Four
Day 10
              Game Eight              Loser Game Seven v Loser Game Four
              Game Nine               Loser game Six v Winner Game Seven
              Game Ten                Loser Game Five v Winner Game Six
              Game Eleven             Winner Game One v Winner Game Five
Final Placing
              First                   Winner game Eleven
              Second                  Loser Game Eleven
              Third                   Winner Game Ten
              Fourth                  Loser Game Ten
              Fifth                   Winner Game Nine
              Sixth                   Loser Game Nine
              Seventh                 Winner Game Eight
              Eighth                  Loser Game Eight
If any games on Day 8 of the Championships are abandoned (i.e. Games 1,2,3 and 4 of the
play-offs),
    • Then every effort is to be made to play these games on Day 9, along with the
       scheduled games for that day (games 5, 6 and 7).
    • If any of the rescheduled games from day 8 are abandoned on day 9 (cannot be
       played), then the highest seeded team in the Round Robin will be determined the
       winner of that game and proceed to the next round
    • If any games originally scheduled for Day 9 are abandoned on Day 9 then every effort
       is to be made to play these games on Day 10, along with the scheduled games for
       that day.
    • If any of the rescheduled games from day 9 are abandoned on day 10 (cannot be
       played), then the highest seeded team in the Round Robin will be determined the
       winner of that game and proceed to the next round
    • If all games on Day 8 and 9 are abandoned, then the Day 10 games will follow the
       same schedule as those on Day 8.
    • This rule is to be read in conjunction with the Schedule of Games of the Appendices section of the
        Operations Manual for National Youth Baseball Championships, which concerns the tournament format
        for Under 18 and Under 16 Championships.

__________________________________________________________________________________________ 4
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                               FORMAT
                 “Under 14” NATIONAL CHAMPIONSHIPS
DAY 1
A v B         E v F
C v D         G v H

DAY 2
F v G         B v C
H v A         D v E

DAY 3
C v F         A v D
E v H         G v B

DAY 4
B v E         F v A
D v G         H v C

DAY 5
A v C         B v D
F v H         E v G

DAY 6
H v B         C v E
D v F         G v A

DAY 7
A v E         B v F
C v G         H v D


TEAMS RANKED 1 – 8 AFTER DAY 7


DAY 8         In Round 2, the teams in the “Top 4” are to play all games on Diamond 1
7   v   8     Play-off for positions 7th and 8th
5   v   6     Play-off for positions 5th and 6th
3   v   4     Play-off for positions 3rd and 4th
1   v   2     FINAL




__________________________________________________________________________________________ 5
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
NOTES FOR HOST CENTRE IN STAGING THE PROGRAM
PRE-PLANNING STAGE - 6 MONTHS BEFORE DATE OF PROGRAM
1.     Establish effective contact with the ABF or its appointed representative for this
       Program.

2.     Obtain from your State Association the current ratified rules and procedures for the
       Program.     This is the SINGLE MOST IMPORTANT preparatory step.

3.     Establish a planning committee. This committee would include (among others) the
       following:

       (a)    A Program Coordinator (see Rules and Procedures).

       (b)    The Tournament Director (if the ABF sees fit to delegate this role to one of your
              local administrators).

       (c)    A Minutes Secretary - a vital role in this early stage. Many ideas and questions
              will arise in the early weeks and they must be recorded for later discussion.

       (d)    A Publicity Officer - preferably someone with influential connections with the
              local media.

       (e)    A Tournament Treasurer (a separate financial record for such a series is
              advisable. The costs do accumulate quickly).

       (f)    A Tournament Ground Controller.

       (g)    A Program Co-ordinator - teams must submit their teams with "pen pictures" a
              minimum of one month before the series to allow for printing and distribution.
              Note that the program must include players’ dates of birth.

4.     MOST IMPORTANT

       Establish contact with one person (preferably the Team Manager/Executive Officer)
       representing each team participating. It is vital to be able to contact each team by
       phone for matters of importance which might suddenly arise.




__________________________________________________________________________________________ 6
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
MID TERM PLANNING

1.     A suitable field
       The field upon which the series is to be played should ideally be lit for night games,
       fully enclosed to allow sales of admission tickets, and have available a ground
       maintenance crew.

2.     A baseball diamond in the vicinity for batting practice prior to each game.

3.     Baseballs and ball marshals
       12 dozen balls are provided free of charge by the ABF. However, at least another 8
       dozen should be obtained and kept in reserve. These additional balls are to be also
       sourced through the ABF. If crowds are in attendance it is advisable to have
       youngsters (pee-wee age) under the control of an adult Ball Marshal to chase and
       return foul and fly balls which leave the playing area.

4.     Dug-outs
       On most baseball fields existing dug-outs will be too small to hold the number of
       players and amount of equipment at a National Tournament. If you are erecting
       temporary dug-outs or arranging for those at the ground to be temporarily enlarged, a
       size of 25' long, 8' high and 8' deep would be a reasonable guide to dug-out size.

5.     Umpires
       Have your list of umpires ready to publish in the program. The appointment of umpires
       to National Championships is the responsibility of the Technical Officials and
       Competitions Manager drawing from a National Panel of Accredited Umpires.
       A panel of eight Nationally Accredited Umpires be appointed to each Championship.
       A minimum of two and maximum of three umpires from interstate be appointed. Costs
       to be met by the ABF.
       A minimum of five and maximum of six umpires, (this will depend upon the number of
       interstate umpires), from the host state be appointed.
       Technical Officials will not be expected to be subject to unreasonable travel.
       Accommodation costs are to be met by the host state. Travel for host State Technical
       Officials to a regional area would also be met by the host state. The list of Nationally
       Accredited Technical Officials recommended for appointment should be forwarded to
       TMC Coordinator by October 31 for final approval.

6.     Accommodation
       Your duty as the Host Association is to send teams a list of hotel/motel names in the
       city. (Proximity to the main ground and shopping areas might be a factor). Ideally,
       teams should not stay in the same place as opposing teams or umpires, so you might
       consider sending each State one or two motels only and allow them to do their own
       booking, payment of deposits, booking confirmations etc.

7.     Trophies
       Find out from the ABF what trophies are to be awarded, who will select the winners,
       what team (All-Star etc.) is to be chosen and by whom, and where the trophies,
       patches, certificates, medals etc. are coming from.


__________________________________________________________________________________________ 7
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
8.     Liaison Officers
       Available local people should be appointed to liaise with each Executive Officer/Team
       Manager to help overcome any problems which arise.

9.     Ice
       It has become accepted practice that ice be made available to teams at National
       Tournaments. This can be a costly exercise. Just who pays for the ice is for each
       Host Association to decide. A guide might be that the host city supplies a certain
       amount (say 3 bags party ice per team per day) and teams obtain any extra they
       require.

10.    Public Access System
       Provision must be made for a P.A. system at the main ground.

11.    Medical Facilities
       Basic first aid equipment must be provided and, if possible, have a physiotherapist
       either in attendance, or available for consultation, to help players who are injured.

12.    Catering
       Adequate, nutritional food and drinks for players and officials as well as spectators.

13.    The Pre-Tournament Meeting
       Have a venue booked for this meeting. An Agenda should be available for each
       person present.

14.    Pre-Game Routines
       Establish the routines which teams must observe for pre-game batting practice (on
       other fields) and pre-game Infield/Outfield (which might start 30 minutes before play
       is due to commence.) The latter of these two routines must be strictly policed by the
       Tournament Director. These rules should be sent to participating teams at least one
       month before the Series begins.

15.    Ground Maintenance
       The field should be checked (raked, rolled etc.) by the grounds crew between games.
       If the umpires feel it is necessary, they should be able to call for the grounds crew to
       work on the field once during the game. The timing of this would be at the discretion
       of the Plate Umpire but is usually after the top of the 5th inning.

16.    Travel
       If you feel it advisable, send the visiting team’s details of bus and car hire facilities
       available in your city. Again, let the teams themselves make any arrangements with
       local companies - don't allow your Association to be held responsible for the actions of
       others.

17.    Promotional Merchandising
       The sale of such clothes or items can help to offset costs incurred in staging the
       Tournament.




__________________________________________________________________________________________ 8
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
18.    The Draw
       The draw will be done by the ABF in consultation with the Host State and sent to all
       teams at least one month before the series. These teams must be in your hands
       some 5 weeks prior to the series.

19.    Draw up plans for both Opening and Closing Ceremonies
       If possible these plans should be diagrammed and given to teams at the Pre-
       Tournament Meeting. Find out from the States whether they will be able to wear
       playing or walk-out uniforms to such ceremonies.

20.    Logo
       As organisers, you might find it beneficial to have a Commercial Artist draw up a logo
       which would be prominent on the official program, letterheads, caps, T-shirts etc., and
       all publicity concerning the Program. The cost of this is often considerable but is
       justified in the overall   result.

LAST MINUTE PLANNING
1.     Time should be allocated on the day before the series for each team to have a half
       hour work-out on the main diamond. This time (like pre-game infield/outfield) should
       be strictly policed.

       If the ground is lit, this practice period might well be arranged on the night before play
       commences, to enable teams to experience the effects of the lights.

2.     Local TV, Radio and Newspaper coverage should be intensified in the four days prior
       to the first game.

3.     Check that all equipment required is at the ground and ready. Here is a check-list
       which may help:

       (a)    Flags (Australian, ABF, Host State, Visiting States/Territories).
       (b)    Baseballs, Resin Bags.
       (c)    P.A. and Microphones.
       (d)    Scorers' Tables.
       (e)    First Aid Kits.
       (f)    Ice.
       (g)    Separate dressing room facilities for Umpires (mandatory).
       (h)    Dressing rooms for players.
       (i)    Area reserved for players and officials to watch matches.
       (j)    Cassette tape of 'Advance Australia Fair'.
       (k)    Ground maintenance equipment.
       (l)    Scoreboard with supply of numbers.

4.     Appoint an Announcer (or Announcers). Ideally this would be one person experienced
       in such work. If two or more announcers are used, they should be made aware of the
       need for planned infrequent announcements. Spectators and players are there for
       baseball, not to listen to constant interruptions.




__________________________________________________________________________________________ 9
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
5.     Outfit your Tournament Director in distinctive dress so that teams and their officials
       can locate him/her easily. Both this position and that of Tournament Director should
       include payment of an honorarium, as they both involve a great commitment during
       the series.




__________________________________________________________________________________________ 10
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                                         National Championships Team Roster - 2008

TEAM _______________________                                              Age Group ___________________

               Surname                       First           Uniform           Date of         Age         HT        WT     Bats   Throws   Position
                                            Name              No.               Birth                     (cm)       (kg)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18

COACHING STAFF

Name                                              Position                               Uniform No.                Coaching Accreditation Level
                                                  Manager
                                                  Pitching Coach
                                                  Assistant Coach
                                                  Assistant Coach

Team Manager/Executive Officer .....................................................................
Physiotherapist..................................................................................................
Scorer................................................................................................................
Bat Boy..............................................................................................................

I .................................................... confirm the above mentioned names, ages, dates of birth and
                (print name)
coaching levels are correct. Birth Certificates are not required to be produced at the Championships.

Signature ..................................................................... Date ............................
Signature State Secretary/Director ....................................................................

The Australian Baseball Federation adheres to the National Privacy Principles of the Privacy Act with
regard to the manner in which it receives, manages and stores personal information. Your personal
details will only be used for the purpose for which you have provided them. We will not disclose your
personal information to others, publish personal information through any medium or allow third
parties to access it unless required by law, or unless it is necessary to do so to prevent a threat to life
or health.




__________________________________________________________________________________________ 11
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                                                       BASEBALL QUESTIONNAIRE
                                                  PERSONAL INFORMATION (PLEASE PRINT)

                               “Under 14” / “Under 16” / “Under 18” National Championship
                                                (circle relevant age group)

PLAYER'S NAME .......................................................................................................

DATE OF BIRTH ........................................... CURRENT AGE .................................

HOME ADDRESS ......................................................................................................

SUBURB ..................................................... STATE .....................P'CODE ..............

HOME PHONE ................................... BUSINESS PHONE ...................................... (Parent's)

HEIGHT ….............. WEIGHT …............. OCCUPATION .........................................

DO YOU HAVE ANY MEDICAL PROBLEMS THE ABF SHOULD BE MADE AWARE OF (circle one)
YES/NO   IF YES, PLEASE COMMENT

....................................................................................................................................

BASEBALL INFORMATION

BATS             R/L                          THROWS                        R/L                         (Circle One)
PREFERRED POSITION ..................................... NEXT ......................................
PREFERRED UNIFORM NUMBER ............................ POLO SHIRT SIZE (M,L,XL,etc.) ..................
PANTS SIZE (82,87,92,etc) ........................................ U.S. SHOE SIZE ............................................
FITTED CAP SIZE (7, 71/4,ETC.) ……………………. JACKET SIZE (M,L,XL,etc.) …………………..

NATIONAL TEAM AVAILABILITY:

I hereby make a commitment to participate in any National Team for which I am chosen to be part of for this
calendar year. I recognise that in order to participate in the National Championships I must be available to fulfil
any National Team commitments if required to do so for this calendar year.

Should there be any reason which would make me unavailable for any National Team commitments, then I
must state my case in writing to the General Manager - Baseball Operations of the Australian Baseball
Federation, to be negotiated on a case-by-case basis prior to the National Championships.


SIGNATURE ..................................................................... DATE .............................

The Australian Baseball Federation adheres to the National Privacy Principles of the Privacy Act with
regard to the manner in which it receives, manages and stores personal information. Your personal
details will only be used for the purpose for which you have provided them. We will not disclose your
personal information to others, or allow third parties to access it unless required by law, or unless it is
necessary to do so to prevent a threat to life or health.

“I give permission for my son/daughter to participate in the National Under Age Championships. The Australian
Baseball Federation Inc is committed to protecting the privacy of its members. The Australian Baseball
Federation Inc, its state counterparts and club affiliates will only use personal information for the purposes for
which it is collected, namely for the administration and promotion of baseball. This may, from time to time,
include photographs of members participating in baseball games.”
 Contact the ABF Privacy Manager if more information is required: 07 5509 4144

Signature Parent/Guardian ……………………… …………. Date ………                                                                     ……….
__________________________________________________________________________________________ 12
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                                        AUSTRALIAN BASEBALL FEDERATION
                                                    MEDICAL AUTHORITY & RELEASE

                     2008 National Youth Championships and National Team Program

Note: teams must provide TWO copies, both originals, of this form for each player / participant. One
form is to be retained by the Team Manager, the other is to be given to the ABF representative at the
pre-Tournament Managers’ Meeting.

Name of Player
(Show full names) .............................................................................................................................

Date of Birth: ........................................... Medicare Card No: ................................ Line Pos …......

Address: ...........................................................................................................................................

.................................................................................................... Postcode: ....................................

Private Health Fund Details (if applicable):

Name of Fund: ........................................................................... Table: .........................................

1.          I/We the parent(s)/guardian(s) of the above named player/or any other underage person participating
            with the team hereby authorise the Federation (which term for the purposes of this authorisation
            clause and subsequent clauses shall severally and jointly mean and include the Federation, its
            Directors, employees, agents and contractors) to:

            a)          In case of illness or injury which may occur in connection with his participation in the
                        National Youth Championships and all aspects of the team's program, and also all
                        aspects of any involvement with a
                        National Team program (which includes the Major League Baseball Australian Academy
                        Program), have a medical officer provide medical assistance and treatment to the player
                        as deemed necessary.

2.          I/We understand that this action is to provide prompt medical treatment and assistance and that only
            qualified practitioners will be engaged in such treatment in emergency.

3.          I/We advise of the following known allergies or pre-existing conditions
            (eg Asthma, etc):
            .................................................................................................................……….…………

            .................................................................................................................……….…………

            ……………………………………………………………………………………..………………


4.          I/We advise of the following details of any stabiliser, drug, asthmatic, heart and/or other out of the
            ordinary physical or medical concerns appropriate to the above player/participant.

            ..........................................................................................................................................

5.          I/We undertake to disclose to the Federation full details of all injuries, illnesses and conditions as
            provided for in Clauses 3 and 4 above.




__________________________________________________________________________________________ 13
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
6.          I/We acknowledge that the Federation will not meet the cost of any medical or hospital service incurred
            and that it is my/our responsibility to ensure that I/we have adequate health insurance and extras cover
            at all times.

7.          Exclusion of liability for damage to players/participants person or property:

I/We hereby agree that the Federation (which term for the purpose of this indemnity clause shall severally and
jointly mean and include the Federation, its Directors, employees, agents and contractors) shall not be deemed
responsible or liable, whether in contract or in tort or under any statute, for any injury, illness, loss or damage or
other mishap to me or my property sustained in, arising from or out of, or in any way directly or indirectly
connected with my participation in the National Youth Championships and National Team Program, or with any
travelling, match, competition, practice, training or function of whatsoever nature held during the period of my
participation or with any medical or scientific examinations and tests conducted on me during the period of my
participation in the National Youth Championships and National Team Program, or for any disciplinary or other
action ordered, taken against or directed at me by the National Executive Director of the Federation, any person
authorised or directed by him or the General Manager - Baseball Operations Australian Baseball Federation or
the Head Coach or Coaches or Executive Officer of any Development Camp or participating team in the
National Youth Championships and National Team Program, or any persons appointed by the Federation and
hereby indemnify and will at all times thereafter well and sufficiently indemnify and keep fully indemnified the
Federation from and against all actions, suits, causes of action, proceedings, claims, demands, costs and
expenses whatsoever which may be taken or made against the Federation or incurred or become payable by
the Federation in connection with, or arising out of any such injury, illness, loss, damage or other mishap to me
or my property or any disciplinary or other action ordered, taken against or directed at me and hereby agree
(without in anyway imposing or attaching any liability or obligation upon the Federation to do so) that the
Federation or Affiliated Association of the Federation may act as my agent in incurring such expenses as,
and/or doing whatsoever is reasonably necessary for the benefit of me in connection with or arising out of any
such injury, illness, loss, damage or other mishap.

Dated: ..........................................

Father: .......................................................................   Signature: .............................................................

Mother: ......................................................................    Signature: .............................................................

Legal Guardian: .........................................................         Signature: .............................................................

Player's Signature: ...................................................

(Parents will be notified in cases of serious illness or injury as quickly as possible, but
this consent will make immediate treatment possible)



The Australian Baseball Federation adheres to the National Privacy Principles of the Privacy Act with
regard to the manner in which it receives, manages and stores personal information. Your personal
details will only be used for the purpose for which you have provided them. We will not disclose your
personal information to others, publish personal information through any medium or allow third
parties to access it unless required by law, or unless it is necessary to do so to prevent a threat to life
or health.

THIS FORM IS NOT TO BE AMENDED OR ALTERED IN ANY WAY




__________________________________________________________________________________________ 14
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                    AUSTRALIAN BASEBALL FEDERATION
                                   PLAYER CODE OF CONDUCT


The ABF Player Code of Conduct has been developed for all players participating in Underage
National Championships and ABF Youth Development Programs as well as Representatives on the
Australian Youth Team.

A player's public behaviour will be closely observed by others as he represents his State or Country
at special events. Any behaviour that is unlawful or disrespectful to others is a slur on everyone
associated with the team. Any serious breach of this code or any behaviour detrimental to the game
of baseball must be notified to the TMC representative.

If, in the opinion of team officials, there is a serious breach of Code of Conduct the player will be
banned from the remainder of the Championship or program, the parents and State Association
notified and the player sent home by the first available transport. Any additional expense incurred will
be the responsibility of the parents.

Code of Conduct

•      Compete by the competition conditions and rules.

•      Verbal abuse against umpires, opposing players or fans will not be tolerated.

•      Control your temper - no criticism by words or gesture.

•      Co-operate with your coach and team mates. Show respect for your opponents and their
       skills.

•      No drug use of any kind will be tolerated unless prescribed by a licensed physician.

•      Refrain from profanity at all times.

•      Entering licensed premises or casinos unless under the supervision of team officials or
       billeting parents is strictly forbidden.

•      Be friendly to all participants.

•      The use or possession of any form of tobacco, tobacco products, illegal drugs, drug
       paraphernalia or alcohol of any description is banned.
•      The team officials shall have the right to conduct a search of a player’s room, bags, clothing or
       personal belongings if he or she has a reasonable suspicion that a serious breach of the code
       of conduct has occurred. This must be conducted in the presence of the player, and/or his/her
       agent and an independent adult witness

•      Any activity likely to result in loss or wilful damage to private property or to cause a
       disturbance will not be tolerated.

•      All press statements and interviews of players must have ABF approval.

•      No jewellery (eg earrings or studs) at all times.


__________________________________________________________________________________________ 15
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
•      No eating or drinking on the baseball field, except what is provided by the executive officer.

•      Music on planes and buses is to be confined to individual headphones.

•      Report all injuries to a coach or trainer and schedule proper treatment with the physiotherapist
       when necessary.

•      No cameras will be allowed in the dugouts during games.

•      No one other than team personnel are allowed in locker rooms unless permission is obtained
       from the management.

•      Promptness for meetings, training sessions and games is mandatory.

•      Uniformity and sharpness in proper on-field dress is a must. This applies for practice sessions
       as well as games.

•      Proper off field walk-out dress will be worn as designated for flights and functions.

•      Personal hygiene is the player's responsibility. It is essential that showers are taken after
       each game or practice.

•      Players are responsible for cleaning and maintaining their equipment.

•      Abuse of equipment such as throwing helmets or bats will not be tolerated.

•      No player is to be permitted to drive a motor vehicle or motorcycle.


Billeting Situation

       Players will:

•      Advise your hosts when and where you will be at all times.

•      Be courteous.

•      Assist with household chores and help wash your own clothes.

•      Social activities other than those organised or approved by team managers or host
       committees are not permitted.

•      Pay for phone calls.

•      Don't borrow money.

•      If delayed unexpectedly, contact your hosts immediately.

•      Respect the wishes and routine of your billeting family.

•      Present a small gift to your billeting family and write a letter of thanks.

•      Say thank you - often.


__________________________________________________________________________________________ 16
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                         AUSTRALIAN BASEBALL FEDERATION
                       PLAYERS CODE OF CONDUCT CONSENT FORM


I ................................................................................................ have read the
                                (print name)

ABF Player Code of Conduct and fully understand the responsibilities and conditions
disclosed.


I will to the best of my ability, abide by the Player Code of Conduct during all ABF endorsed
events.




Player's signature: .................................................................

Date: ..................................................


Parent's or Guardian's signature: .............................................................

Date: ..................................................




__________________________________________________________________________________________ 17
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                  AUSTRALIAN BASEBALL FEDERATION

                        COACHES / MANAGERS CODE OF ETHICS


The coach/manager of a team may be the second most influential person in a player's life.
Coaches, through their own behaviour (on and off the field) have an enormous impact on the
development of young players.

In establishing a solid foundation of character building with players, the key responsibility of
any coach is to lead by example. This holds true at all levels of development.

The responsibilities and duties of a coach are not simple and should be dealt with in a
professional manner.

For these reasons and many more the ABF has developed a Code of Ethics for all
coaches/managers participating in ABF endorsed and organised tournaments, development
programs and special events.

These principles are considered practicable and are within the aims and objectives of this
Federation.

•      Provide supervision of the behaviour of the team at all times.

•      Do not criticise players in front of spectators, parents and other teams.         Review
       constructive criticism with a player in private or in the presence of the team.

•      Accept decisions of the umpire as being fair and called to the best of their ability. Do
       not abuse or ridicule the umpire nor allow your players to do so.

•      Develop team respect for opponents, spectators and officials. Do not criticise other
       teams, supporters or officials by words or gestures.

•      Set a good example in personal appearance and behaviour.

•      Encourage sportsmanlike behaviour among the players.

•      Ensure whenever possible all players have equal time on the diamond. Avoid
       overplaying the talented players - the average players need and deserve equal time.

•      Encourage players to work together as a unified group (teamwork).

•      Keep yourself informed of sound coaching principles and seek more skilled advice
       when necessary.

•      Encourage your team to hustle on and off the playing field at all times.

__________________________________________________________________________________________ 18
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
•      All press statements and/or interviews must have ABF approval.

•      Place the welfare and development of the individual above a winning or losing record.

•      Do not embarrass your opponents.

•      Do not use any form of tobacco or alcohol of any description on the field, in the
       dugouts, bullpens of while in uniform.

•      Whenever possible provide assistance with coaching expertise and knowledge to
       developing teams.

•      Abide by the tournament rules and regulations established by the ABF.

•      Be aware of any player with medical problems.

•      Strive to develop a positive image and self sufficient attitude with each player.

•      Enforce the ABF Player Code of Conduct.

•      Present Australian Baseball in a positive image.


Note: In cases where there are breaches of this code of ethics, the breaches can be
reported to the Series Tribunal. If the breach (es) are found proved then the matter (s)
will be referred to the Tournament Management Committee for adjudication of penalty.




__________________________________________________________________________________________ 19
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                 AUSTRALIAN BASEBALL FEDERATION

                        COACHES / MANAGERS CODE OF ETHICS




State / Territory: _________________________________              Age Group: ____________

I have been provided with a copy of the ABF Coaches Code of Ethics, and am aware of and
fully understand the responsibilities and conditions disclosed. I acknowledge that I am bound
by that Code, and that any breaches can be reported to the Series Tribunal for their
deliberation. If the breach(es) are found proved, then the matter (s) will be referred to the
Tournament Management Committee for adjudication of possible (further) penalty.

Name:         ___________________________________________

Signature: ______________________________________                 Date: _________________

Position:     ______________________________________________________________




__________________________________________________________________________________________ 20
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
              Australian Baseball National Under Age Championships



                            Statement by Team Executive Officer



I,                        , the appointed Executive Officer of the

Team competing in the AAA/AA/A, Under Age Championship hereby state that I have the
following applicable forms and paperwork signed by each individual.

In being in possession of these forms I also fully realise that failure to produce such forms
upon request by the Tournament Director, ABF Representative or ABF Official will be
deemed a breach under tournament rules. (See appendices for form)

     •   Codes of Conduct for each player
     •   Codes of Ethics for each Coach, Manger and Executive Officer
     •   Medical Authority and Release for each player
     •   Copies of Billeting Family Acknowledgement when applicable
     •   Copies of Billeting Consent Form when applicable.
     •   Team roster
     •   Player Information Sheet and National Team Availability Sheet

I also certify,
    • That all coaching personnel have been supplied with a copy of the current Operations
        Manual for the 2007 National Youth Championships and are aware of their
        responsibilities under the ABF Policies contained therein.
    • That all adult members of the team coaching and administration staff comply with both
        their state’s and host state’s Child Protection Legislation.
    • The team is outfitted with apparel that has been supplied by official licensees of the
        ABF only.




     Signed




     Dated




__________________________________________________________________________________________ 21
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
       GUIDELINES AND PROCEDURES FOR SELECTION OF
              NATIONAL YOUTH TEAM PLAYERS ()

Guidelines and Criteria for each Squad

*      Only players from affiliate bodies are eligible for selection.

1.     “AAA” U19 National Youth Squad
       •    Date of Birth - Between January 1 1990 - December 31 1991
       •    Number of players to be selected to Team = 18
       •    Players to be selected for the Major League Baseball Australian Academy
            program (MLBAAP) from Australian U/18 Championships, ITC Tournament (if
            conducted), Australian Schoolboys and nation wide talent identification
            programs
       •    Final selection of team (roster of 18) to take place at MLBAAP, July/August
             2008
       •    Overseas commitments - TBC

2.     “AA” U17National Youth Squad
       •    Date of Birth - Between January 1 1992 - December 31 1993
       •    Number of players to be selected to Team = 18
       •    Players to be selected for the Major League Baseball Australian Academy
            Program from Australian U/16 Championships, ITC Tournament (if conducted),
            Australian Schoolboys and nation wide talent identification programs
       •    Final selection of team to take place at MLBAAP, July/August 2008
       •    Overseas commitments - TBC



*      Players unable to attend National Championships/Programs due to extenuating
       circumstances may still be eligible for selection in a National team. Such cases
       will be considered by the ABF High Performance Manager based on the merits
       of each individual’s circumstances.


**     National Team playing schedules will be announced as soon as they have been
       confirmed.




__________________________________________________________________________________________ 22
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
            PROCEDURE FOR SELECTION OF EACH TEAM
STEP 1
In November/December of each year, the ABF will call for the nomination of ‘Key’ state team
players from the head coach of that State’s respective Institute. It is expected that the
Academy head coach will put together this list of ‘Key’ players in consultation with his
academy assistant coaches and the head coach of the state teams.

STEP 2
The ABF High Performance Manager will appoint a scouting panel made up of no less than
six (6) professional baseball scouts, whose purpose will be to observe, evaluate and
nominate players from the National events that they feel are worthy of securing a scholarship
to the Major League Baseball Australian Academy Program (MLBAAP).

A scouting panel coordinator will also be appointed for each respective national age
championships, whose purpose will be to collect statistical data on all participants and collate
the nominations of the scouting panel members, for submission to the ABF High
Performance Manager.

Each member of the scouting panel will endeavour to liaise with state team head coaches
during the tournament/program to ensure they are observing those players that have been
identified as the key players from each team and any that may be performing above
expectations.

STEP 3
The ABF High Performance Manager will appoint a selection panel made up of no less than
eight (8) professional coaches from around Australia (including the National Senior head
coach), whose purpose will be to select the appropriate amount of players (this will vary from
year to year) to be offered scholarships to the MLBAAP.

The selection panel will meet soon after the completion of the national youth championships
and will rely heavily on the statistical data and scouting panel nominations collected at the
championships.

Athletes selected to attend the MLBAAP will be notified of their scholarship by the end of
February.

STEP 4
Whilst the majority of MLBAAP scholarships will come from the National youth
championships, the ABF may in its discretion, award additional scholarships to players who
may perform to a standard commensurate with the level required for the MLBAAP, at other
events such as the National Schoolboys championships, ITC competitions and other events
and/or programs.




__________________________________________________________________________________________ 23
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
STEP 5
The General Manager - Baseball Operations Australian Baseball Federation will appoint a
selection panel, made up of no less than four (4) people, including the appointed National
youth head coach, whose purpose will be to observe and evaluate all eligible athletes at the
MLBAAP and select the National team(s) of 18 players.

Whilst the selection panel will always strive for consensus on all selections, the national
youth head coach maintains final decision making authority on all selections.

STEP 6
The National Youth Head Coach, will personally speak with every eligible player in the
respective age group at the MLBAAP to inform him of his selection or alternate non selection.
Each individual player will be informed one of the following:

   1) why they made the team and the respective role they will play in the team OR;
   2) why they did not make the team and any appropriate constructive feedback




__________________________________________________________________________________________ 24
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                                           AUSTRALIAN BASEBALL

                                 OFFICE FOR UMPIRE DEVELOPMENT

                                       UMPIRE CODE OF CONDUCT


The Australian Baseball Umpire Code of Conduct has been developed for all umpires participating in National
Championships and Australian Baseball Development Programs as well as International Representatives.

An umpire’s public behaviour will be closely observed by others as the umpire represents Australian Baseball,
his State or Country at special events. Any behaviour that is unlawful or disrespectful to others is a slur on
everyone associated with Australian Baseball.

If, in the opinion of an Instructor or Coordinator, there is a serious breach of Code of Conduct the umpire will
be banned from the remainder of the Championship or program, the Manager for Umpire Development and
State Association notified and the umpire sent home by the first available transport. Any additional expense
incurred will be the responsibility of the umpire.

Code of Conduct:

•   Officiate by the competition conditions and rules and the mechanics taught in the Umpire Development
    Program.

•   Verbal abuse towards players, managers, coaches, officials or fans will not be tolerated.

•   Control your temper - no criticism by words or gesture.

•   Co-operate with your instructor, coordinator and fellow umpires. Show respect for the participants and their
    skills.

•   No drug use of any kind will be tolerated unless prescribed by a licensed physician.

•   Refrain from profanity at all times.

•   Be friendly to all participants.

•   The use of any form of tobacco or alcohol of any description on the field, or while in uniform, is banned.

•   Any activity likely to result in loss or wilful damage to private property or to cause a disturbance will not be
    tolerated.

•   No smoking in the rooms at the tournament, seminars, school and on or around the baseball field.

•   Make no comments to the media and do not partake in media interviews unless you have Australian
    Baseball approval.

•   No jewellery (eg. earrings or studs) at all times.

•   No eating on the baseball field and drinking shall be limited to water and other soft drink.

•   Report all injuries to an instructor or coordinator and schedule proper treatment with the physiotherapist
    when necessary.




__________________________________________________________________________________________ 25
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
•   No one other than umpire personnel is allowed in umpire’s locker rooms unless permission is obtained
    from an instructor or coordinator.

•   Fraternising with team personnel, other than at official functions, without approval of the coordinator is
    prohibited.

•   Promptness for meetings, training sessions and games is mandatory.

•   Uniformity and sharpness in proper on-field dress is a must. This applies for seminars and schools as well
    as games.

•   Proper off field walkout dress will be worn as designated for flights and functions.

•   The use of any form of tobacco or alcohol of any description while in walk out dress is banned.

•   The use of any form of tobacco or alcohol of any description while in the presence or vicinity of under age
    players is banned.

•   The wearing of clothing containing the Australian Baseball Logo or Insignia in licensed premises, (with the
    exception of official functions), is banned.

•   Personal hygiene is the umpire's responsibility. It is essential that showers be taken after each game or
    practice.

•   Umpires are responsible for cleaning and maintaining their equipment.

•   Strict observance and implementation of the Infectious Diseases Policy.



1 June, 2007




__________________________________________________________________________________________ 26
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                                                       AUSTRALIAN BASEBALL

                                              OFFICE FOR UMPIRE DEVELOPMENT

                                                     UMPIRES CODE OF CONDUCT

                                                                  CONSENT FORM




I ................................................................................................ have read the
                                       (Print name)

Australian Baseball Umpire Code of Conduct, dated 1 March, 2005 fully understand and accept the
responsibilities and conditions disclosed.


I will, to the best of my ability, abide by the Umpire Code of Conduct during all Australian Baseball endorsed
events.




Signature: .................................................................



Date: ..................................................




__________________________________________________________________________________________ 27
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                  AUSTRALIAN BASEBALL FEDERATION INC.

                       OFFICE FOR UMPIRE DEVELOPMENT

             DIRECTOR, UMPIRE INSTRUCTOR, CO-ORDINATOR

                                    CODE OF ETHICS
An Umpire Official plays an important part in the development of umpiring in Australia.
Through their own behaviour (on and off the field) they have an enormous impact on the
development of other umpires, especially the young and inexperienced.

In establishing a solid foundation of character building with umpires, the key responsibility of
any Umpire Official is to lead by example. This holds true at all levels of development.

The responsibilities and duties of an instructor are not simple and should be dealt with
professionally.

For these reasons and many more the ABF has developed a Code of Ethics for all Umpire
Officials and Umpires participating in ABF endorsed and organised tournaments,
development programs and special events.

These principles are considered practicable and are within the aims and objectives of this
Federation.

       Provide supervision of the behaviour of the Umpires at all times.

       Do not criticise umpires in front of players, spectators, and teams.

       Review constructive criticism with an umpire in private or in the presence of the
       umpiring team.

       Develop respect for teams, managers, coaches, and officials.            Do not criticise
       umpires, teams, supporters or officials by words or gestures.

       Set a good example in personal appearance and behaviour.

       Encourage sportsmanlike behaviour among the players.

       Encourage umpires to work together as a unified group (teamwork).

       Keep yourself informed of sound umpiring principles and seek more skilled advice
       when necessary.

       Make no comments to the media and do not partake in media interviews unless you
       have ABF approval.

       Place the development of baseball umpiring above your own personal record.
__________________________________________________________________________________________ 28
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
       Do not embarrass your other umpires.

       Do not use any form of tobacco or alcohol of any description on the field, adjacent to
       it, or in public view while in uniform.

       Whenever possible provide assistance with coaching expertise and knowledge to
       developing umpires.

       Abide by the tournament rules and regulations established by the ABF.

       Be aware of any umpire with medical problems.

       Strive to develop a positive image and self sufficient attitude with each umpire

       Enforce the ABF Umpire Code of Conduct.

       Strict observance and implementation of the Infectious Diseases Policy.

       Present Australian Baseball in a positive image.




__________________________________________________________________________________________ 29
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                                AUSTRALIAN BASEBALL FEDERATION

                                  OFFICE FOR UMPIRE DEVELOPMENT

                                    DIRECTOR, UMPIRE INSTRUCTOR,

                                                     CODE OF ETHICS



I .................................................................... have read the ABF Director, Umpire
                    (print name)
Instructor, Code of Ethics, fully understand and accept the responsibilities and conditions
disclosed.

I will, to the best of my ability, abide by the Umpire Instructor Code of Ethics during
all ABF endorsed events.




Signature: .................................................................




Date: .........................................................................




__________________________________________________________________________________________ 30
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                         PLAYER ACCOMMODATION AT
                       NATIONAL JUNIOR CHAMPIONSHIPS

                                  POLICY STATEMENT

                           Australian Baseball Federation

RATIONALE

The ABF recognises the value of Australian National Championships for talent identification
of elite players for National Teams and is conscious of the need to plan for the wellbeing of
all involved in the activities of these Championships as part of its Strategic Plan.

The ABF is aware of the risk in accommodation of players       at National Championships and
supports the development, implementation and constant          review of a risk management
program, which is designed to identify, assess and control     the risks in order to reduce the
likelihood of occurrence and apply effective controls           to reduce the severity and
consequences of those events to acceptable levels.

AIM

To provide a safe accommodation environment for all junior baseball players travelling to
Australian Baseball Championships.


                                  POLICY GUIDELINES


BILLETING

• Appropriate checks in respect to host families will be carried out. This will involve prior
  examination of prospective host families to ensure their suitability through character
  references from the Host Association / Club, or the completion of a questionnaire.

• Contact information in relation to the host family will be made known to the parents of the
  player billeted and the parents of the player will sign a consent and disclaimer in relation to
  the choice of the host family.

• Each team Manager/Executive Officer who has players being billeted are to canvass every
  day for any signs of difficulty or any potential problems. The Host State is to appoint a
  billeting officer who will respond to any potential or actual problems identified by this
  reporting procedure.




__________________________________________________________________________________________ 31
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
• The Host State will ensure the host families have in place a current householder’s public
  liability policy.

•   Host families will be issued with a copy of the ‘Billeting Family Guidelines’ and after
    reading this must sign the ‘Billeting Family Acknowledgment’ and return this to the Host
    organisation.

• Host States will ensure that host families are aware that all drivers transporting players
  must be licensed and their vehicles are currently registered.

• ABF Codes of Conduct for players to be billeted will be issued and signed by all
  participating players prior to travelling to the Host State.

• Detailed instructions on the expected requirements of host families in regard to
  supervision, care and transport of the players will be issued by the Host State prior to the
  arrival of the visiting teams. (pro-forma letter titled ‘Information for Billeting Families’)

• Host families must be aware of the location of players at all times and set curfews for
  players when not under their direct supervision.


NON-BILLETING

• Appropriate checks with coaching personnel and motel/group accommodation providers in
  non-billeted situations will be conducted by visiting states.

• Team management will ensure all alcohol provided in rented rooms is removed by the
  operators prior to the teams arrival.

• All activities with potential for injury at the non-billeted accommodation (eg, swimming
  pools, laundry facilities, sports equipment) will require direct supervision by a member of
  the team’s management when in use.

• Excursions to sights of interest and or to non baseball activities will require direct Team
  management supervision. The number of supervisors will be determined by the nature of
  the excursion and or the activity, and the number of players attending.

• Team management must be aware of the location of all players at all times and provide
  appropriate curfews. They must institute procedures for monitoring of players who
  undertake activities away from the team group.

• The Team Executive          Officer   will   complete   the   ‘Non-Billeting   Accommodation
  Acknowledgment’.




__________________________________________________________________________________________ 32
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
SUPERVISION

• Because of its nature, there will always be a higher standard of care required for players
  undertaking accommodation outside the protective environment of the home.

•   The Host State must be satisfied with the competence and worthiness of the host families
    to provide the standard of care and adequate supervision.

• State authorities of visiting teams must be satisfied with the competence and worthiness of
  their team management to manage the demands of supervision in a non-billeted situation.

• The amount of direct supervision and the number of supervising officials or parents
  actively involved is to be appropriate to the number of players, their maturity and the
  activities to be undertaken.

• Adult volunteers approved by team management may assist in supervision but there must
  always be sufficient numbers of team management or host parents to maintain adequate
  control and to supervise the activities of volunteers.

• Prior to the Championships, host families and team management are to be made aware of
  their responsibilities and roles. All personnel must be aware of the relevant rules of
  behaviour and safety.

• Supervising staff must have some knowledge of the area in which non baseball activities
  are to take place. If necessary, the location must be inspected beforehand to identify
  potential problems and to determine the level of supervision that will be required.

• The Host State must ensure that appropriate contingency plans have been made by host
  families and team management to deal with emergencies. This includes that supervisors
  have adequate medical information and parental consent forms for participating players.
  Provision must also be made for contacting parents and any other relevant personnel in
  the event of an emergency.

TRANSPORTATION

• The responsibility for provision of safe and efficient buses and/or hire vehicles complying
  with the requirement of all relevant Acts and regulations lies with any person operating
  buses for public hire or charter.

• Choice of operator shall be determined by the visiting State and references should be
  sought if the state is uncertain as to the experience and competency of the operator.

• States need to exercise careful deliberation in hiring or chartering a bus or other vehicle
  for player or official transport. This will include screening the operator to ensure certain
  standards are met:
          ⇒ a current, appropriate class driver’s licence if driver is provided.
          ⇒ vehicle roadworthiness as shown by current police vehicle inspection report.
          ⇒ vehicle carrying capacity.
          ⇒ current vehicle licence.
          ⇒ the type and level of current insurance cover.
__________________________________________________________________________________________ 33
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
States should request copies of documentation to verify road worthiness of hired vehicles.

• Any state personnel who drive vehicles during the Championships must have an
  appropriate current licence. Visiting State Authorities are responsible for checking
  licences prior to team’s departure to the Championships and implementing procedures to
  ensure only those drivers operate the vehicles.

• Operators must have public liability insurance to a minimum of $5 Million as well as
  comprehensive motor vehicle and compulsory third party insurance.

INSURANCE

•   That both the ABF and the Host State obtain and maintains the appropriate level of
    ‘Sporting Clubs & Associations’ insurance.

•   All vehicles used in transporting players must have appropriate public liability,
    comprehensive and compulsory third party insurance.

•   All billeting households must have public liability insurance.

•   Players are strongly recommended to have personal accident and belongings insurance.




__________________________________________________________________________________________ 34
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                      RISK MANAGEMENT RESPONSIBILITIES

ABF

Identify the risks in accommodating teams at National Championships and ensure that Host
States have risk management procedures in place which incorporates all the guidelines of
the ABF risk management policy to reduce or eliminate those risks.

Use provision of a risk management plan as one criteria for approval of Host States.

HOST STATES

1. The ABF allocates management of Australian Championships to affiliated State Authorities
   who are responsible for implementing this policy in the Championships. Plans for
   accommodation of teams must be consistent with the policy of the ABF and approval to
   conduct the championships will only be given when evidence of thorough planning is
   provided.

2. Host States shall determine whether to utilise billeted or non-billeted accommodation for
   visiting teams.

3. The Host State will be responsible for implementing appropriate checks of host families.
   Host families should be selected through local baseball clubs or other reputable
   organisations that know and can vouch for them.

4. Host States will survey non-billeted accommodation and provide information to visiting
   states including any information on their suitability.

5. All organisational staff must have a thorough knowledge of the accommodation policy and
   a clear understanding of their relevant responsibilities.

6. Host State must ensure all Health and Safety Precautions are taken prior to and during the
   Championships. The Host State must ensure that appropriate contingency plans have
   been made by Host Families and Team Management to deal with emergencies. This
   includes that supervisors have adequate medical information and parental consent forms
   for participating players. Provision must also be made for contacting parents and any
   other relevant personnel in the event of an emergency.

7. Appoint a billeting officer to organise and monitor billeting situation.

STATE BASEBALL AUTHORITIES

State Authorities of visiting teams must be satisfied with the competence and worthiness of
their team management to manage the demands of supervision in a non-billeted situation.




__________________________________________________________________________________________ 35
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
PARENTS

1. Parents of players must be given clear and comprehensive details of accommodation
   arrangements for the National Championships

2. They must give written parental consent for use of this accommodation.

3. They must sign a medical consent form.

VISITING TEAM EXECUTIVES

1. All team officials have a duty of care to participating players for the duration of the
   Championships.

2. The choice of non-billeted accommodation shall be determined by the visiting states and
   references should be sought from the Host State if there is uncertainty of the experience
   or competency of the operator.

3. Visiting team management will be responsible for implementing appropriate checks of
   Motel/Camp/College.

4. Team management must provide supervision of players in non-billeted accommodation at
   all times. This supervision includes being accommodated in the same building or in close
   proximity to the players overnight.

BILLETING HOST FAMILIES

1. Host families are responsible for providing a safe ‘home’ environment for visiting player/s
   which includes supervision, meals, transportation and the normal care provided a
   member of the family.

2. Host families are responsible for the well being of the player in their care.

3. Must observe the documented ABF standard expectations in regard to provision of
   billeted accommodation.

PLAYERS

1. Must obey the ABF Code of Conduct.

2. Must not leave the supervision of host families or team management without permission.

3. Are responsible for their own personal belongings. Parents of players participating should
   be advised by their State Authorities to take out personal accident and personal
   belongings insurance with private insurance companies.

DOCUMENTATION REQUIRED

• Player Accommodation at National Junior Championships Policy.

• Parental Accommodation Consent form and disclaimer for billeting.
__________________________________________________________________________________________ 36
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
• Parental Medical Consent form.

• Players’ Code of Conduct Consent forms.

• Coaches/Managers Code of Ethics forms.

• Sporting Clubs & Associations Insurance Policy.

• Team Executive Officer Acknowledgment of ‘Player Accommodation at National Junior
  Championships Policy’.

• Host Family Acknowledgment of ‘Billeting Guidelines’.

REVIEW PROCEDURES

1. Each Host State will present as part of its report to the Tournament Management
   Committee after each Championship a specific appraisal of the accommodation during the
   tournament.

2. The Tournament Management Committee will use these reports as well as any other
   communication from parents, players or officials to assess the accuracy of the risk
   identification and risk management strategy for accommodation at National
   Championships. This assessment will be presented to the ABF Board of Directors for
   consideration of any alteration to the “Player Accommodation at National Junior
   Championships Policy”.




__________________________________________________________________________________________ 37
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                 AUSTRALIAN BASEBALL FEDERATION

                   NATIONAL YOUTH CHAMPIONSHIPS

                   Executive Officer Acknowledgment for
                      Non-Billeting Accommodation


I acknowledge that I :

1.     Am fully aware of the A.B.F.’s Player Accommodation at National Junior
       Championships Policy.

2.     Will fully implement the procedures outlined in this Policy to ensure the
       safety of participants in the National Championships who are non-billeted.

3.     Have fully informed parents / guardians / caregivers of participants of the
       A.B.F.’s Player Accommodation at National Junior Championships Policy.

4.     Have the full co-operation of my State Baseball Organisation in
       implementing the procedures outlined in the ABF’s Player
       Accommodation at National Junior Championships Policy.


Name (print)        .....................................................................................

Signed              ..................................................... (Executive Officer)

Name (print)        .....................................................................................

Signed              .....................................................................................

Position in State Baseball Organisation:

                    .....................................................................................

This form, when endorsed, is to be forwarded to the ABF office at PO Box 10468 Southport,
Qld, 4215 (Fax: 07 55094155) by the December 31 preceding the Championships.




__________________________________________________________________________________________ 38
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                    AUSTRALIAN BASEBALL FEDERATION

                      NATIONAL YOUTH CHAMPIONSHIPS


      Host State Acknowledgment for Billeting Accommodation


The Host State Baseball Organisation acknowledges that it:

1.      Is fully aware of the A.B.F.’s Player Accommodation at National Junior
        Championships Policy.

2.      Has completely implemented the procedures outlined in this Policy to
        ensure the safety of participants in the National Championships who are
        billeted.

3.      Has to the best of its knowledge provided persons of reputable character
        to undertake the billeting.

4.      Will continually monitor the billeting operation to ensure compliance with
        the procedures outlined in this Policy.



Title of State Baseball Organisation:

                  ...............................................................................................

Name (print)
                  ...............................................................................................

Position in organisation .............................................................................

Signed            ...............................................................................................


This form, when endorsed, is to be forwarded to the ABF office at PO Box10468 Southport,
Qld, 4215 (Fax: 07 55094155) by the December 31 preceding the Championships.




__________________________________________________________________________________________ 39
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                    AUSTRALIAN BASEBALL FEDERATION

                       NATIONAL YOUTH CHAMPIONSHIPS


                          Billeting Family Acknowledgment


I acknowledge that I have received a copy of the ABF Document titled
‘Guidelines for Billeting Families’ and will, to the best of my ability, implement
the procedures outlined in this document to ensure the safety of the
participant(s) I am billeting. I have also received an ‘Information for Billeting
Families’ letter.


Name (print)
                        .............................................................................................

Address                 .............................................................................................

                        .............................................................................................

                        .............................................................................................


Phone (H) .................. Phone (B) ................ Phone (Mob.) ......................

Signed ....................................................           Date .....................................




__________________________________________________________________________________________ 40
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
              AUSTRALIAN BASEBALL FEDERATION

                 PLAYER ACCOMMODATION AT
               NATIONAL JUNIOR CHAMPIONSHIPS

                    Guidelines for Billeting Families

1.     Endeavour to pick up your billet(s), or to have someone meet them on their arrival at
       the Championships.

2.     Try to make your billet(s) feel at home. Some visitors may be experiencing a billeting
       situation for the first time.

3.     Provide billet(s) with an appropriate breakfast and evening meal. Team members are
       expected to buy their own lunches unless otherwise stated.

4.     Make arrangements to ensure the safe and punctual arrival of the billet(s) at the
       playing venue(s) during the period of the visit.

5.     Assist in the preparation of the billet(s)’ uniform for each day’s competition.

6.     Do not lend money to billet(s).

7.     Billets are expected to pay for all phone calls. They should check with you before
       making any phone calls, particularly long distance calls. If possible, ask your billet(s)
       to make their calls reverse charges.

8.     Contact the Tournament Director if you require any further information or clarification
       regarding the Championships.

9.     If you encounter any concerns with your billet(s), contact either the Tournament
       Director or Billeting Officer at the time the problem occurs.

10.    All participants in the Championships have signed a Player’s Code of Conduct which
       states that drug use of any kind is prohibited unless prescribed by a physician.

11.    Ensure that you have in place a current householder’s public liability policy.

12.    Ensure that all drivers transporting your billet(s) are licensed, and their vehicles are
       currently registered.

13.    If a medical / injury problem occurs, contact either the Tournament Director or the
       billet(s)’ Executive Officer in the first instance.



__________________________________________________________________________________________ 41
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
14.    You will be provided with a program of activities by the Championship Organisers. Any
       variation to this should come to you in writing from either the Tournament Director or
       Billeting Officer. Billet(s) will be required to return to their host family within a
       reasonable time after the completion of matches.

15.    Billet(s) should not be allowed to make their own arrangements during the
       Championships without written authority from either the Championship Organisers or
       Team Management. If you are not sure of any activity that has been organised during
       the Championships, particularly if it is not in writing from the appropriate officials,
       feel free to call the Tournament Director / Billeting Officer / Team Management for
       confirmation of any new arrangements.

16.    Host families are responsible for the well being of the player(s) in their care, and are to
       provide a ‘safe’ home environment for these visiting player(s) which includes the
       normal care provided to a member of the family.




__________________________________________________________________________________________ 42
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                                                                     State Letterhead Paper

                                   STATE ASSOCIATION

                                 National Championships

                              Billeting Family Information


Dear Billeting Family

On behalf of the                          Association may I take this opportunity to thank
you for your generosity in accepting a billet for the National Baseball Championships.
Without the co-operation of so many families who open their homes to the visiting team
members, programs such as this would not be possible.

This Championship will allow the participants the opportunity to show their prowess and
further develop their skills, but of equal importance is the sharing of life experiences with
another family for its duration. We thank you for your confidence in the youth of our nation,
and for the services given so willingly. We trust that this exchange will be a positive
experience for you and your billet(s).

1.     Program
       Date            Teams arrive in
                       Host families to meet team members at

       Date            As per attached Draw

       Date            Teams depart                          from

2.     Championship Venue (name of ground, address, include a phone no. if available)

3.     Contact Numbers

       Tournament Director                     Name                  No.
       Billeting Officer                       Name                  No.

4.     Team Management Accommodation
       List address and phone number of managerial accommodation for the visiting teams.
       Include any mobile numbers where available.

5.     Expectations of Billeting Families
       At the conclusion of each day’s program, team members will be required to return to
       the host family accommodation. If a variation to this program is required, it will be
       forwarded to you in writing from the Tournament Director or Billeting Officer.
       All visiting team management have been given a copy of the Billeting Family
       Guidelines (see attached) and informed that no private team functions are to be held
       during the Championships without the permission of the Tournament Director or
       Billeting Officer.
__________________________________________________________________________________________ 43
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
6.     Additional Information
       Should any host family require further information please feel free to call either of the
       people listed in 3. The same applies if any clarification of the expectations of billets is
       required.

7.     Invitation to Championships
       An open invitation is extended to all Billeting Families to attend the Championships
       and watch these fine athletes in action.

8.     Daily Travel
       Your assistance in ensuring team members are transported and from the playing
       venue each day would be greatly appreciated. Please check with your billet(s) each
       day to confirm these times.



Once again, many thanks for your assistance and support. It is much appreciated.



Name                               Name
Tournament Director                       Billeting Officer




           ATTACH BILLETING FAMILY GUIDELINES



                    ATTACH CHAMPIONSHIP DRAW




__________________________________________________________________________________________ 44
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                          AUSTRALIAN BASEBALL FEDERATION
                                         BILLETING CONSENT FORM


This section to be completed only if the player is to be billeted at the
National Championships.


I agree to my son/daughter .................................................................................... being

billeted at the National Championships. I acknowledge that all possible care will be taken,

and I will release both the Australian Baseball Federation and the Championship Organisers

from any liability or claim arising out of the billeting.




Parent / Guardian / Caregiver’s Signature: ............................................................................




Date: ..................................................




__________________________________________________________________________________________ 45
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
Australian Sports Commission - Ethics in Sport - Policies, Guidelines and Forms

Guidelines on the use of images of children

The following guidelines have been developed to assist sporting clubs and associations
when acquiring and displaying images of children and young people on web sites and in
other publications.

Background

There have been concerns about the risks posed directly and indirectly to children and young
people through the use of photographs on sports web sites and other publications . Evidence
in Australia indicates that information posted on an internet site or published in a magazine
or newspaper is used to target children, to locate them, and then to condition or groom them.
Additionally images can be used or adapted for inappropriate use. The end result is that in
spite of the best intentions on the part of the publisher, children can end up being the victims
of abuse. Sporting organisations need to be aware of these potential risks and take
appropriate steps to address them.

Acquiring images

   •   Permission needs to be obtained from the athletes parent / guardian prior to taking
       their image. Ensure that they are aware of the way in which the image may be used.
   •   Request that professional photographers and/or spectators taking photographic /
       video images register at an event or facility.
   •   Clearly outline to professional photographers that all images taken will remain the
       property of the sporting organisation, and can not be used or sold for any other
       purpose. Clearly outline that all negatives / proofs etc need to be destroyed or given to
       the sporting organisation at the conclusion of the photo opportunity.
   •   Clearly outline and publicise what is considered appropriate behaviour and content to
       those taking photographic / video images.
   •   Do not allow unsupervised or individual access to athletes.
   •   Do not approve photo / video sessions outside the event venue or at an athletes
       home.
   •   Provide details of who to contact if concerns or complaints of inappropriate
       photographic behaviour or content are raised.

Displaying images

   •   Consider using models or illustrations for promotional / advertising purposes.
   •   Permission needs to be obtained from the athletes parent / guardian prior to using
       their image. Ensure that they are aware of the way in which the image is to be used
       and how long the image will be displayed when used on a website.
   •   If the athlete is named, avoid using their image.
   •   If an image is used, avoid naming the athlete. If this is not possible avoid using both a
       first name and surname.
   •   Do not display personal information such as residential address, email address or
       telephone numbers without gaining consent from a parent / guardian first.
__________________________________________________________________________________________ 46
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
   •   Do not display information about hobbies, likes / dislikes, school, etc as these can be
       used as grooming tools by paedophiles or other persons.
   •   Only use appropriate images of the athlete, relevant to the sport or activity, and
       suitably clothed. Images of athletes in sports or activities that involve minimal clothing
       or unusual body positions / poses, which could potentially be misused, should focus
       on the activity not on a particular child and avoid full face and body shots.
   •   Reduce the ability for the direct copying of pictures from a website to another source
       (i.e. disable the ‘right mouse click’ function)

Provide details of who to contact if concerns or complaints of inappropriate image use is
raised.




__________________________________________________________________________________________ 47
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                 Australian “AAA” Championship
                   Jim Brown Shield Winners
   Year                    Winners                             Venue Host
   1938                  South Australia
   1939                 New South Wales
   1940                 New South Wales
   1947                  South Australia
   1948                  South Australia
   1949                  South Australia
   1950                     Victoria
   1951                 New South Wales
   1952                  South Australia
   1953                  South Australia
   1954                  South Australia
   1955                     Victoria
   1956                  South Australia
   1957                     Victoria
   1958                  South Australia
   1959                  South Australia
   1960                  South Australia
   1961                     Victoria
   1962                  South Australia
   1967                     Victoria
   1968                 New South Wales
   1969                     Victoria
   1971                     Victoria
   1972                 New South Wales
   1973                 New South Wales
   1974                     Victoria
   1975                     Victoria
   1976                     Victoria
   1977                     Victoria
   1978                     Victoria
   1979                     Victoria
   1980                     Victoria
   1981                  South Australia
   1982                     Victoria
   1983                  South Australia
   1984                     Victoria
   1985                     Victoria
   1986                   Queensland
   1987                 New South Wales
   1988                  South Australia
   1989                     Victoria

__________________________________________________________________________________________ 48
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
   1990                 New South Wales
   1991                 Western Australia
   1992                     Victoria
   1993                     Victoria
   1994                 New South Wales
   1995                 New South Wales                             SA
   1996                   Queensland                               NSW
   1997                 New South Wales                        Alice Springs
   1998                 New South Wales                          Redlands
   1999                 New South Wales                           Glenelg
   2000                     Victoria                           West Stirling
   2001                 New South Wales                            BOP
   2002                 New South Wales                            MBP
   2003                     Victoria                           Narrabundah
   2004                     Victoria                              Geelong
   2005                 New South Wales                           Geelong
   2006                 Western Australia                         Geelong
   2007                 Western Australia                         Geelong




__________________________________________________________________________________________ 49
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                   Australian “AA” Championship
                         Keith Cant Trophy

 Year               Winner                              Venue Host
 1978           South Australia                             Perth
 1979           South Australia                           Brisbane
 1980               Victoria                              Sydney
 1981          New South Wales                           Melbourne
 1982          New South Wales                             Hobart
 1983          New South Wales                            Sydney
 1984            Queensland                              Canberra
 1985               Victoria                         Alice Springs(NT)
 1986          Western Australia                            Perth
 1987          New South Wales                            Brisbane
 1988          New South Wales                           Melbourne
 1989               Victoria                              Adelaide
 1990          Western Australia                            Perth
 1991          Western Australia                          Adelaide
 1992               Victoria                              Sydney
 1993          New South Wales                       Alice Springs(NT)
 1994               Victoria                              Brisbane
 1995          New South Wales                       Melbourne - MBP
 1996        Country Baseball NSW                           Perth
 1997          New South Wales                       Melbourne - MBP
 1998          New South Wales                    Canberra - Narrabundah
 1999          Western Australia                     Alice Springs(NT)
 2000          New South Wales                     Brisbane - Redlands
 2001               Victoria                          Mount Gambier
 2002          New South Wales                      Perth - West Stirling
 2003            Queensland                             NSW - BOP
 2004               Victoria                          QLD - Redlands
 2005          Western Australia                          Lismore
 2006          New South Wales                        Mount Gambier
 2007           Country NSW                       SA – Southern Districts




__________________________________________________________________________________________ 50
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships
                       Australian “A” Championship
                          Dave Roberts Trophy

 Year               Winner                                 Venue
 1978               Victoria                               Hobart
 1979           New South Wales                           Adelaide
 1980           New South Wales                             Perth
 1981               Victoria                               Sydney
 1982           Western Australia                         Brisbane
 1983            South Australia                         Melbourne
 1984             South Perth                             Adelaide
 1985             Cumberland                               Sydney
 1986              Waverley                               Adelaide
 1987              Waverley                                Hobart
 1988              Waverley                             Darwin (NT)
 1989                 Nil                                    Nil
 1990           New South Wales                          Melbourne
 1991               Victoria                              Canberra
 1992           New South Wales                             Perth
 1993           New South Wales                           Adelaide
 1994               Victoria                               Sydney
 1995           Western Australia                       Darwin (NT)
 1996           Western Australia                     Tamworth (NSW)
 1997           New South Wales                      Adelaide - Glenelg
 1998               Victoria                                Perth
 1999           New South Wales                   Sydney - Kings Langley
 2000           Western Australia                     Melbourne - MBP
 2001               Victoria                      Canberra - Narrabundah
 2002               Victoria                       Queensland - Ormeau
 2003           New South Wales                      Alice Springs (NT)
 2004               Victoria                          SA – Mt Gambier
 2005           New South Wales                Perth – Tom Bateman Reserve
 2006           Western Australia                Queensland – Gold Coast
2007            New South Wales                NSW _ Blacktown Olympic park




__________________________________________________________________________________________ 51
ABF – Appendices for National Youth Baseball Championships
Amended June 2007 and applicable to the 2008 Championships

								
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