EFFECTIVE REPORT WRITING SKILLS by lbq15097

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									        EFFECTIVE REPORT WRITING SKILLS

Ref.
Date               July 25 - 29, 2010
Venue                Cairo, Egypt
Price                 US$ 2,750



Introduction
Of all the communication skills demanded in today’s modern organizations is the ability
of individuals to write clearly and concisely, avoiding ambiguity and obtaining the desired
effect.

Every organization has a need to communicate effectively both internally and externally.
Clearly, the task of all staff to a lesser or greater extent, is to communicate ideas,
information and results. Structuring written information in such a way as to be of value
to the receiver is a key competency required of many jobs. This is often overlooked in
the interviewing and selection process. As a result, considerable cost, time and effort can
be lost if this skill is absent in areas fundamental to the operation and growth of the
organization.

The skills involved in technical report writing provide individuals in organizations with the
ability to convey information in a structured and easily comprehended manner.

Senior Executives often claim that they have little time to review and study reports, often
demanding ‘the bottom line’. This frequently involves the writer in developing a précis or
‘Executive summary’, or presenting the report using a structured PowerPoint
presentation.

This workshop will provide participants with the necessary skills and knowledge to write
better Technical reports, summarize them for ease of digestion and present them in a
graphic format that saves executive time and allows for immediate interaction with senior
management.


Training Objective
This training is intended to provide management supervisors and staff with the necessary
knowledge, skills and attitudes necessary to develop their abilities to write and deliver
concise and well-structured reports.


At the end of the program the participants will be able improve their skills in
   • Planning and structuring reports
   • Writing clear, concise reports
   • Understanding when and how to make effective use of written communication
   • Using presentation skills to deliver reports

              UAE P. O. Box 24459, Dubai . Tel: +9714 3124376 . Fax: +9714 3124377
         Kuw ait P. O. Box 3356, Salmiya 20034 . Tel: +965 25723540 . Fax: +965 25723541
     e-mail: intech@emirates.net.ae . email: info@intech-online.com . web: www.intech-online.com
In addition, participants will also develop their awareness and understanding of the
importance of technical report writing skills, and should be motivated to continue the
future improvement of their report writing skills


Training Methodology and Tools
Instruction in report writing skills will be followed by practical activities that will enable
participants to put into practice key points immediately, to help the development of their
skills.

In order to encourage considerable participation from the attendees, the training will
take the form of a workshop.

The following training and development tools will be used to derive maximum benefit and
retention of the information presented:

   •     PowerPoint presentations
   •     Interactive exercises
   •     Practical development of Technical Report Skills in examples and individual
         exercises.


Target Group
Managers, supervisors and members of staff who have a need to develop their technical
report-writing skills. Participants require a moderately good level of English to gain
maximum benefit from this course.


Course Content

Communications skills
  • The process of good communications
  • Barriers to communication
  • Examples of poor communications techniques
  • Pitfalls to avoid

The Objectives of Reports
   • Why reports are important for business success
   • Types of reports
   • Understanding the needs of readers

Writing a Good Report
  • The elements of a good report
  • Developing a methodical approach
  • The main steps involved

Individual exercises: Writing an initial Technical report
   • Critique
   • Lessons Learned

                UAE P. O. Box 24459, Dubai . Tel: +9714 3124376 . Fax: +9714 3124377
           Kuw ait P. O. Box 3356, Salmiya 20034 . Tel: +965 25723540 . Fax: +965 25723541
       e-mail: intech@emirates.net.ae . email: info@intech-online.com . web: www.intech-online.com
Mastering the Basic Techniques
  • Correct use of grammar
  • Use of typefaces
  • Sentence Structure
  • Creating paragraphs
  • Errors to avoid

Developing a Structured Report
  • Improving practical skills on Basic Report writing
  • Critique
  • Lessons Learned

Improving Practical Skills
  • Participants will be given the opportunity, with appropriate guidance, to practice
     and apply some of the instruction that they have received, to ensure
     improvement of their report writing skills

Structuring Reports
   • Developing a structure for easy communication
   • Considering the needs of the intended readers in creating an effective structure
   • Options and choices in structuring reports
   • Use of the Report Sandwich technique
   • Developing the beginning
   • Sandwiching The Middle
   • Punching at the end

Writing a structured report: Individual skills exercises

Assignment in Writing a Technical Report: Each participant will be given an
assignment to prepare a report, using the techniques provided


Site Notes and Reports
   • Collecting data and information
   • Structure of notes and records
   • Sketches and Photographs
   • Collecting environmental data

Adding Technical Data
  • Illustrating reports
  • Use of graphs, charts, and appendices
  • Conducting research for reports
  • Accuracy and Precision.
  • Cost of information and data.
  • Bias and distortion.
  • Form and Structure.
  • Means and distributions.


              UAE P. O. Box 24459, Dubai . Tel: +9714 3124376 . Fax: +9714 3124377
         Kuw ait P. O. Box 3356, Salmiya 20034 . Tel: +965 25723540 . Fax: +965 25723541
     e-mail: intech@emirates.net.ae . email: info@intech-online.com . web: www.intech-online.com
Graphs, Tables and Charts
   • Using Excel to produce effective graphs and charts.
   • Processing data for reports.
   • Formatting and presentation of data.
   • Complex graphs.
   • Presentation for a purpose.

Summarizing and Precise
  • Notes and Reports
  • Initial impressions
  • How much information
  • Dealing with Copyright issues
  • Executive Summaries
  • The skills of precise writing
  • Use of Appendices
  • Use of References

Improving Practical Skills
  • Participants will be given the opportunity, with appropriate guidance, to practice
     and apply some of the instruction that they have received, to ensure
     improvement of their technical report writing skills

Issues Emerging from the Individual Report Writing Assignments
   • Identification of key issues
   • Problems to be overcome
   • Challenges that lie ahead
   • Main learning points

Physical presentation & Binding of Reports
   • Attention to detail
   • Use of color to enhance reports
   • Headers & Footers / Page numbering
   • You can tell the quality by its cover
   • Types of binding available
   • Pitfalls of particular binding types
   • Issuing multiple reports
   • Report presentation: Hints on Quality

Review of Report Writing Skills
   • Reinforcement of the main principles about:
   • Planning reports
   • Structuring reports
   • Applying the basic skills
   • Writing Executive Summaries
   • Ensuring effective written communication

Presenting your report to an audience
   • Structuring the presentation
   • Developing Key points

              UAE P. O. Box 24459, Dubai . Tel: +9714 3124376 . Fax: +9714 3124377
         Kuw ait P. O. Box 3356, Salmiya 20034 . Tel: +965 25723540 . Fax: +965 25723541
     e-mail: intech@emirates.net.ae . email: info@intech-online.com . web: www.intech-online.com
•     Use of backgrounds and color
•     Use of graphics
•     Duration and speed of delivery
•     Audience Interaction




             UAE P. O. Box 24459, Dubai . Tel: +9714 3124376 . Fax: +9714 3124377
        Kuw ait P. O. Box 3356, Salmiya 20034 . Tel: +965 25723540 . Fax: +965 25723541
    e-mail: intech@emirates.net.ae . email: info@intech-online.com . web: www.intech-online.com

								
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