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ROWLANDS CASTLE PARISH COUNCIL
Minutes of the Meeting of the Leisure and Open Spaces Committee held on
Monday 18 June 2007 at 7.30 pm in the Small Parish Hall
These Minutes are subject to confirmation by this Committee at its next meeting
PRESENT
Cllr G Worthington Cllr Mrs Byrom
Cllr D Harvey Cllr A Craggs
Mr S Meeke Rowlands Castle Cricket Club
Mr R Armstrong
Mr S Crooks Castle United Football Club
Mr Huddleston Rowlands Castle Football Club
Mr R Ainscow Rowlands Castle Tennis Club
Minutes taken by Tony Daniells, Clerk to the Council
Following the resignation of the Committee Chairman, Cllr Rickey, the meeting was
opened by Cllr D Harvey who asked for nominations for Chairman.
Nominations for Chairman received:
Cllr Mrs Byrom; proposed Cllr Craggs, seconded Cllr Worthington.
Unanimous Vote
Cllr Mrs Byrom was duly elected as Chairman of the Leisure and Open Spaces Committee
for the remainder of the year
1. APOLOGIES
Apologies were received from Mr K Newley.
2. TO ELECT A VICE CHAIRMAN OF THE LEISURE AND OPEN SPACES
COMMITTEE
Nominations for Vice Chairman received:
Cllr A Craggs; proposed Cllr D Harvey, seconded Cllr Worthington.
Unanimous Vote
Cllr A Craggs was duly elected as Vice Chairman of the Leisure and Open Spaces
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Committee for the remainder of the year
3. TO CONFIRM THE MINUTES OF THE LEISURE & OPEN SPACES COMMITTEE
MEETING HELD ON 19 FEBRUARY 2007
The Minutes of the Leisure & Open Spaces Committee meeting held on 19 February 2007
were confirmed as an accurate and true record of the meeting and duly signed by the
Chairman of the Committee, Cllr Mrs Byrom.
4. TO DISCUSS MATTERS ARISING FROM THESE MINUTES
a. P1 3.b No action as yet
Action: Clerk to obtain costs of a basketball hoop and determine if grant funding is
available to help with the cost
b. P1 3.2 Clerk had written to West Sussex County Council (WSCC) on the subject of a
permitted path but no reply had been received.
Action: Clerk to pursue with WSCC
c. P2 4.b. The water from the immersion heater was only luke warm. It was suggested
that the heating element could be ‘furred’ up.
Action: Clerk to contact a plumber to investigate
d. P3 5.j. Castle United Football Club had been awarded FA Charter status, one of only 4
clubs within a 20 mile radius. The Committee congratulated the Club on this
achievement.
e. P3 6.d. The Christmas tree stump had been removed from The Green.
f. P3 7.a Clerk had written to Hampshire County Council who have responsibility for
maintaining footpaths and signage. It would appear no action has been done to address
the issues raised.
Action: Clerk to follow up
g. P4 4.b. There is little information concerning the rules regarding footpaths. HCC have
webpages which are comprehensive.
h. P4 7.c. The booking form for the Parish Hall had a condition concerning fly posting.
i. P4 8.a The committee agreed that Parish Hall activity was outside of the remit of this
committee. Any ideas to extend the use of the Parish Hall should be addressed to the
Parish Hall Management Committee.
5. TO RECEIVE THE GROUNDSMAN’S REPORT
No report was available. The Clerk reported that there were no concerns at present.
A youth’s bike had been found at the recreation ground. The police were not aware of a
missing bike having been reported, so the Clerk had advertised the bike on the parish notice
board. If no one claimed it, a suitable home would be found for it.
6. TO RECEIVE THE REPORTS FROM THE SPORTS ORGANISATIONS (JUNIOR
AND ADULT FOOTBALL; TENNIS AND CRICKET)
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Rowlands Castle Cricket Club
a. Mr Meeke reported that the first home game had been called off due to the weather.
Pitch preparation had been hindered by the fine weather in April. The wicket surface
was too hard for any work to be that effective.
b. New tables and chairs had been ordered for the pavilion and delivery was awaited
from the supplier.
c. The ground share with Havant CC had not come to anything. For a league club, the
grass on the outfield would be too long.
d. A fixture list had been posted in the pavilion. Mr S Crooks advised that football
games would start on 2 September with cup games scheduled for 9 September. It was
unknown at present whether there would be home games on these dates and if these
would clash with the cricket fixture.
e. Mr Meeke thanked the Parish Council for their support.
Castle United Football Club
f. Mr S Crooks reported that their season had been successful and their achievements had
been recognised with the award of FA Charter status. The club membership was 130 but
would increase with the start of the new season. About 55% of the membership was
from Rowlands Castle.
g. The club’s annual tournament was successful and he thanked the Parish Council for
their support in being allowed to use the recreation ground for this. The Tennis
tournament had run alongside football games with no impact to either.
Rowlands Castle Tennis Club
h. Mr Ainscow informed the committee that Mr Dalton was now the Chairman and
Annie Spooner the club secretary. Mrs Drinkwater would be the contact for this
committee.
i. The club had a membership of 338, of which 197 were adults, 116 children and 25
students. 75% - 80% came from Rowlands Castle.
j. Club activity was well supported and he cited the social events and junior coaching as
examples. A junior tournament would be held on 1 September
k. Mr Ainscow thanked the Parish Council for their support.
Rowlands Castle United Football Club
l. Mr Huddleston reported that the first team now had a manager. The team had
narrowly avoided relegation. The second team finished mid table
7. TO CONSIDER THOSE OPEN SPACES WITHIN ROWLANDS CASTLE PARISH
WHICH COMMITTEE MEMBERS BELIEVE TO BE IN NEED OF ADDITIONAL
ATTENTION
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The following points were raised during discussion on this item
a. The yew hedge at the recreation Ground had not recovered.
Action: Clerk to look to replace with a species that would be unfriendly to vandals.
b. There was graffiti on the picnic table supplied by the Village Fair Committee in the
recreation Ground. The pavilion had a broken roof tile. The Clerk was aware of this and
had asked the handyman to repair. The recreation Ground was often littered.
c. The litter bin outside of the general store had been removed and it was asked if there
was a requirement to provide a bin in this location.
Action: District Councillor Mrs Harvey to enquire of EHDC
d. It was believed that litter from the bins on The Green was being rummaged by foxes.
Action: Clerk to enquire if any covers were available for these bins
e. The triangle of land along footpath 18 was owned by Drum Housing. The Clerk had
contacted Drum to ask them to clear the fly tipping that had occurred.
8. TO CONSIDER THOSE FOOTPATHS IN ROWLANDS CASTLE PARISH WHICH
COMMITTEE MEMBERS BELIEVE TO BE BELOW THE REQUIRED
STANDARD FOR A PUBLIC FOOTPATH
During the discussion on this item, the following points were raised.
a. The owner of the land on which the bridleway ran along the back of gardens at
College Close needed to be identified. The trees along that bridleway were overhanging
adjacent properties.
Action: Clerk to determine ownership from the land registry
b. A number of problems with footpaths had been reported to HCC by the Clerk, but no
maintenance had yet occurred.
Action: Cllr Mrs Byrom to address this with HCC
c. The footpath running from The Fairway to Bowes Hill was becoming overgrown with
seasonal vegetation. The Clerk had reported this to HCC.
9 TO CONSIDER THE NEED FOR PUBLIC TOILETS IN THE VILLAGE OF
ROWLANDS CASTLE
The Committee discussed the need for public toilet facilities in the village. The toilets at the
Robin Hood public house were available to the public so visitors to the village were catered
for.
The Committee then considered the need for public toilets at the Recreation Ground.
During the discussion the following points were considered
Toilets in the Pavilion were generally not available to the public
Portable toilet facilities and the cost of these and the potential for vandalism. This
option was discounted.
The use of the toilet in the Pavilion adjacent to the kitchen could be made available
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when the pavilion was in use if a safe box was provided to lock away valuables. The
changing rooms would continue to be locked at these times.
Action: Clerk to investigate cost of a secure box
To ask the Parish Hall Management Committee to look at providing public toilets as
part of the refurbishment programme
Action: Cllr Worthington to consider this in the Parish Hall refurbishment plans
10 TO CONSIDER AND RECOMMEND HIRE FEES TO BE CHARGED TO THE
FOOTBALL, CRICKET AND TENNIS CLUB USERS FOR THE YEAR 2007/08
The Committee considered the following during the discussions on this item
Whether it was policy to make a balanced budget for the recreation ground
Sports users from within the village needed the support of those from outside of
the village to be successful
Parish Plan input did not support a new Pavilion, so was there village support
for the recreation ground
Whether to set an annual fee or to charge on a per game basis
To maintain equity between the tennis and football users
Comparisons were made to the hire fees from Clanfield and Havant
To have a long term maintenance plan for the recreation ground
It was proposed that pitch hire fees were raised by 10% but these were only applied after
the production of a plan for the long term management of the recreation ground. This
proposal was seconded and unanimously agreed by the Committee. The plan would be
drafted by 13 August and reviewed by a special meeting of this committee on 20 August
and then recommended to Full Council
Action: Cllr Craggs to produce the plan and agree with the Committee Chairman,
Cllr Mrs Byrom.
11 TO CONSIDER THE REMOVAL OF GREEN WASTE FROM THE
RECREATION GROUND
The removal of green waste from the Recreation Ground had been deferred from the
previous financial year to the current year. The costs of removal had since risen. The
committee agreed to remove the waste before further costs were incurred.
Action: Clerk to arrange for the removal of this waste
Action: Cllr Craggs to consider future disposal of green waste in the maintenance
plan for the Recreation Ground
12 DATE OF NEXT MEETING
To be held on Monday 15 October 2007 at 7:30pm in the Small Parish Hall
The meeting closed at 9:30 pm.
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