"Energy Efficiency Investment Program"
Appendix 8 67 PROCUREMENT PLAN Project Name: Energy Efficiency Investment Program, Tranche 1 Executing Agency: (i) Planning Commission, Country: Pakistan (ii) Ministry of Water and Power Loan Amount: OCR: $40 million, ADF: $20 million Loan (Grant) Number: TBD Date of this Procurement Plan: 13 August Date of First Procurement Plan: 13 August 2009 2009 A. Process Thresholds, Review, and 18-Month Procurement Plan 1. Project Procurement Thresholds 1. Except as the Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to procurement of goods and works. Procurement of Goods and Works Method Threshold International Competitive Bidding (works) At least $5,000,000 International Competitive Bidding (goods) At least $1,000,000 National Competitive Bidding (works) Less than $5,000,000 National Competitive Bidding (goods) Less than $1,000,000 Shopping Less than $100,000 2. ADB Prior or Post Review 2. Except as ADB may otherwise agree, the following prior- or post-review requirements apply to the various procurement and consultant recruitment methods used for the project. Procurement Method Prior or Post Comments Procurement of Goods and Works ICB Works Prior NCB Works Prior The first NCB contract is subject to prior review by ADB Recruitment of Consulting Firms Quality- and Cost-Based Selection (QCBS) Prior Full Technical Proposal: At least $600,000 Simplified Technical Proposal: Less than $600,000 but at least $200,000 Other selection methods: Consultants Qualifications Prior Biodata Technical Proposal (CQS), Least-Cost Selection (LCS), Fixed Budget (FBS), and Single Source (SSS) Recruitment of Individual Consultants Individual Consultants Prior B. Goods and Works Contracts Estimated to Cost More Than $1 Million 3. The following table lists goods and works contracts for which procurement activity is either ongoing or expected to commence within the next 18 months. 68 Appendix 8 Funding Advertisement Source General Contract Procurement Prequalification Date Description Value Method of Bidders (y/n) (quarter/year) Comments OCR Procurement $19.0 ICB (AP) No Q3 2009 Single-stage, two- of 10 million million envelope CFLs OCR Procurement $37.0 ICB No Q2 2010 Single-stage, one- of 20 million million envelope CFLs ADF Design, $2.0 ICB Turnkey No Q4 2010 Using single- supply, and million stage, single install for envelope turnkey waste method management facilitya a Recycling and disposal for all used fluorescent lamps. ADB = Asian Development Bank, AFD = Agence Française de Développement, AP = advance procurement, ICB = international competitive bidding, CFL = compact fluorescent lamp, SBD = standard bidding document. C. Consulting Services Contracts Estimated to Cost More Than $100,000 4. The following table lists consulting services contracts for which procurement activity is either ongoing or expected to commence within the next 18 months. Funding General Contract Recruitment Advertisement International Comments Source Description Value Method1 Date or National (quarter/year) Assignment ADF Management of $1.6 QCBS (quality: Q3 2009 International FTP Investment million cost ratio, and national AP Program 80:20) ADF Feasibility $2.0 QCBS (quality: Q4 2009 International FTP studies for million cost ratio, and national subsequent 80:20) tranche ADF Project $1.0 QCBS (quality: Q1 2010 International STP monitoring and million cost ratio, and national evaluation for 80:20) tranche 1 ADF Post-PDD CDM $1.2 QCBS (quality: Q1 2010 STP requirements million cost ratio, 80:20) ADF Institutional $2.0 TBD TBD TBD Strengthening million and Capacity Building ADF = Asian Development Fund, AP = advance procurement, FTP = full technical proposal; STP = simplified technical proposal; QCBS = quality- and cost-based selection, TBD = to be determined. D. Goods and Works Contracts Estimated to Cost Less Than $1 Million and Consulting Services Contracts Less Than $100,000 5. The following table groups smaller-value goods, works, and consulting services contracts for which procurement activity is either ongoing or expected to commence within the next 18 months. Appendix 8 69 Value of Procurement / Funding General Contracts Number of Recruitment Source Description (cumulative) Contracts Method1 Comments ADF a. Operations 0.20 2 Shopping Vehicles ADF b. Furniture and 0.10 Various Shopping Office Equipment ADF c. Tools and 0.10 Various Shopping Maintenance Equipment E. Indicative List of Packages Required Under the Project 6. The following table provides an indicative list of all procurement (goods, works, and consulting services) over the life of the project. Contracts financed by the Borrower and others should also be indicated, with an appropriate notation in the comments section. Estimated Estimated Domestic General Value Number of Procurement Preference Description (cumulative) Contracts Method Applicable Comments 1. Goods a. Compact $56.0 million 3 ICB Yes Package 1 will be one fluorescent lamps (2 contract whereas Package 2 packages) is subdivided in two lots; in total the procurement will be in three contracts b. Operations $0.20 million 2 Shopping No Vehicles c. Furniture and $0.10 million various Shopping No office equipment d. Tools and $0.10 million various Shopping No maintenance equipment 2. Turnkey a. Design, supply, $2.0 million 1 ICB turnkey and install for lamp waste management facility 3. Consulting Services a. Management of $1.6 million 1 QCBS FTP Investment Program (international) b. Feasibility studies $2.0 million 1 QCBS FTP for tranche 2 (international) c. Project monitoring $1.0 million 1 QCBS STP and evaluation for (international) tranche 1 d. Post-PDD CDM $1.2 million 1 QCBS STP requirements e. Institutional $2.0 million TBD TBD TBD strengthening and capacity building 4. To Be Determined Design and $2.5 million 1 TBD NA With attendant services implement a CFL procured as "related communication services" (AP). Procurement campaign method to be determined later. ICB = international competitive bidding, DP = Direct Procurement, NCB = national competitive bidding, QCBS = quality- and cost-based selection. Source: Asian Development Bank estimates. 70 Appendix 8 F. National Competitive Bidding 1. General 7. The procedures to be followed for national competitive bidding shall be those set forth in the Public Procurement Rules 20041 with the clarifications and modifications described in the following paragraphs required for compliance with the provisions of the ADB Procurement Guidelines. 2. Registration (i) Bidding shall not be restricted to preregistered firms and such registration shall not be a condition for participation in the bidding process. (ii) Where registration is required prior to award of contract, bidders (i) shall be allowed a reasonable time to complete the registration process; and (ii) shall not be denied registration for reasons unrelated to their capability and resources to successfully perform the contract, which shall be verified through postqualification. 3. Prequalification 8. Normally, postqualification shall be used unless prequalification is explicitly provided for in the loan agreement and/or procurement plan. Irrespective of whether postqualification or prequalification is used, eligible bidders (both national and foreign) shall be allowed to participate. 4. Bidding Period 9. The minimum bidding period is 28 days prior to the deadline for the submission of bids. 5. Bidding Documents 10. Procuring entities shall use the applicable standard bidding documents for the procurement of goods, works, and services acceptable to ADB. 6. Preferences 11. No domestic preference shall be given for domestic bidders and for domestically manufactured goods. 7. Advertising 12. Invitations to bid shall be advertised in at least one widely circulated national daily newspaper or freely accessible, nationally known website allowing a minimum of 28 days for the preparation and submission of bids. NCB contracts estimated to cost $500,000 or more for goods and related services and 1,000,000 or more for civil works will be advertised on ADB’s website via the posting of the Procurement Plan. 1 SRO 432 (1)/2004 issued on 9 June 2004 by the Public Procurement Regulatory Authority Ordinance 2002 (XXII of 2002) of the Islamic Republic of Pakistan. Appendix 8 71 8. Bid Security 13. Where required, bid security shall be in the form of a bank guarantee from a reputable bank. 9. Bid Opening and Bid Evaluation (i) Bids shall be opened in public. (ii) Evaluation of bids shall be made in strict adherence to the criteria declared in the bidding documents and contracts shall be awarded to the lowest evaluated bidder. (iii) Bidders shall not be eliminated from detailed evaluation on the basis of minor, nonsubstantial deviations. (iv) No bidder shall be rejected on the basis of a comparison with the employer's estimate and budget ceiling without ADB’s prior concurrence. (v) A contract shall be awarded to the technically responsive bid that offers the lowest evaluated price and no negotiations shall be permitted. 10. Rejection of all Bids and Rebidding 14. Bids shall not be rejected and new bids solicited without ADB’s prior concurrence. 11. Participation by Government-owned enterprises 15. Government-owned enterprises in the Islamic Republic of Pakistan shall be eligible to participate as bidders only if they can establish that they are legally and financially autonomous, operate under commercial law, and are not a dependent agency of the contracting authority. Furthermore, they will be subject to the same bid and performance security requirements as other bidders. 12. ADB Member Country Restrictions 16. Bidders must be nationals of member countries of ADB, and offered goods and services must be produced in and supplied from member countries of ADB.