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“UTKALIKA”– COCHIN ORIYA ASSOCIATION, KERALA (Rregistered under: Travancore - Cochin Literary, Scientific and Charitable Societies Registration Act, 1955) (Reg. No. ER-43/2007) No. 002 _ Quarterly Circular _ Oct 2007 (1) Dr. B.C. Nayak President Tel: 2203100 (2) Mr. Arun Kumar Das Vice-President 2305169 (3) Dr. Jaganath Swain Secretary 2422208 (4) Mrs. Manisha Dandapat Joint Secretary 2400341 (5) Mr. Tusharkant Sahoo Treasure Mob: 9447574728 (6) Mr. D. Nayak Member-Social Mob: 9947036418 (7) Mr. Chinmaya Choudhury Member-Cultural Mob: 9847290494 (8) Mr. Netajee Patro Member-Finance 2204775 (9) Dr. Sujata Acharya Member-Editorial Mob: 9447987088 (10) Mr. Pradip Kumar Patra Member-Audit 2536469 (11) Mr. Siddharth Biswal Election Officer 2007-08 Mob: 9847031942 (12) Mr. Gynaranjan Samant External-Auditor Mob: 9447209318 Note: This is the second “Executive Committee” of UTKALIKA-Cochin Oriya Association, Kerala. I. Circular for all members of “UTKALIKA” (Includes Minutes of MC Meeting dated 22 September 2007) Quarterly circulars are being communicated to members of UTKALIKA through EMAIL during the months of April, July, October and January. This is the second circular of UTKALIKA. The Annual General Body Meeting – 2007 and Family Get Together were held on 22 July 2007 at Petro-House, Kochi Refinery, Bharat Petroleum, Corporation Ltd., Cochin. The meeting was chaired by Dr. K.R. Rajpan, Honorary Member, UTKALIKA along with Dr. Salil Kumar Mohanty (Life Member) and Mr. Siddharth Biswal (Election Officer). The meting started at 1130 hrs. with lighting 1 of lamp, offering of flowers to Lord Jagannath and Jagannath Bhajan. The President welcomed the Chief Guest, all the members and their families of UTKALIKA. The Secretary read the annual report. Treasurer presented the Annual accounts (audited by Member-Audit and External Auditor) and it was passed by the AGM. The new MC for 2007-08 was unanimously elected as given in the attachment file. Election was followed by the Cultural Function and Lunch contributed by the members who attended the AGM. The meeting was concluded with the concluding address and vote of thanks by the Vice-President Mr. A.K. Das. Some of the highlights of AGM are stated below. Formal handing over and taking over (Inventory-2007) formality between the out going and in coming MC was completed and the papers were signed. The nomination of External Auditor was completed by the new MC. In favor of suggestion by MC, the same was accepted by Mr. Gynaranjan Samant and approved by AGM (acceptance letter signed). First announcement inviting articles for Souvenir-2008 (Chandrabhaga) was made by Member-Editorial. Few Membership Certificates (Honorary/Life/Annual) were distributed during the function by Chief Guest and the President, UTKALIKA. Rest will be distributed gradually. Winners of the various Competitions organized during the function were awarded prizes along with certificates. Pending certificates will be issued later. Merit certificate and cash prize of Rs. 500 was awarded to Miss Neha, D/o Mrs. Manisha Dandapat and Mr. Subhakar Dandapat for securing highest percentage of marks in tenth class examination during this year among the children of UTKALIKA members. Five Honorary Members have been nominated by the MC: (1) Shri Surjya Narayan Patro, Minister – Energy, Information Technology and Culture, Orissa; (2) Prof. Prabhat Patnaik, Vice-Chairman, State Planning Board, Govt. of Kerala, (3) Prof. KV Thomas, Local MLA, Ernakulam, (4) Shri. A.P.M. Mohammed Hanish, IAS, District Collector, Ernakulam, and (5) Dr. KR Rajappan, Specialist Hospital, Ernakulam North. The consent letter from Local MLA is awaited. Other points: Cochin Oriya Association, Kerala is organizing an Oddissi Dance Programme in connection with the DIWALI FESTIVAL 2007. Venue: Bharatiya Vidya Bhavan’s Auditorium, TD Road, Cochin-11 Date: 04 November 2007 Time: 6 to 8 PM Dancers: Mrs. Ipsita Behoora and Mrs. Meena Kumari Sahoo Guests of Honor: Mr. PK Mohanty, IAS Commissioner, Kerala State Land Use Board & Mr. APM Mohammed Hanish, IAS District Collector, Ernakulam (A scanned copy of the invitation card will be separately circulated to all) 2 A family picnic (for interested members) is proposed during X-MAS vacation. Second notification inviting the articles for Souvenir-2008 (CHANDRABHAGA) is issued by the newly elected “Member-Editorial”. The copy of the circular is attached. The proposed Editorial Committee for Souvenir–2008 is as given below: Editor: Dr. Sujata Acharya Member: Mr. Arun Kumar Das Member: Mr. Subhakar Dandapat Member: Mr. Netajee Patro Member: Mr. Tusharkanta Sahoo Member: Dr. Jaganath Swain All the members of UTKALIKA are requested to contact/approach for new members (Membership Registration). Presently, we are 119 members (some have submitted registration forms recently) excluding Honorary Members. Land acquisition at Cochin for UTKALIKA is in progress (Scanned copies of the letters attached). As indicated earlier, this circular includes the minutes of MC meeting/discussion held on 22-09-2007 and the agenda for MC meeting on 28 October 2007. It will be kept as a record along in the “MC Minutes” register duly signed by the Secretary and President. The accounts for the Current Financial year and AGM 2007 are attached. The pending job to be completed are tabulated in a word file and attached for information of the members/MC. Mr. D. Nayak, Member_Social left for Culcutta on his transfer. The Managing Committee gave farewell to Mr. Nayak soon after the MC meeting was completed on 22-09-2007. Feedback from the members of UTKALIKA is always welcome either over telephone or through email. We may be excused for any mistakes, omissions if any in the circulars which can be corrected/modified and the society shall not proceed beyond the bye- laws/constitution of the association unless and otherwise the same is amended officially. II. AGENDA FOR THE “MC” MEETING (28th October 2007): Attendance of Members Welcome address by President and Silent Prayer Quarterly circulars (2 nd during October 2007, 12 attachments along with the Email) 1. Election 2007 Results 3 2. Oath Taking 3. External Auditor 2007 4. Inventory List 5. Member-Editorial Circular 6. Balance Sheet, Financial Year 2007-08 7. AGM 2007 Balance Sheet 8. Letter to District Collector for land acquisition 9. Recommendation of Cultural Minister, Orissa 10. Recommendation of Governor of Orissa 11. Table of pending jobs 12. MC members Address & Telephone Odissi Dance programme in connection with DIWALI 1. Funds 2. Booking of Hall & Light 3. Banners (3 Nos. – Hall/Stage, Sponsors list & Gate) 4. Invitation Cards - Distribution 5. Arrival/Departure of the Guests 6. Hall Arrangements 7. Displays from Sponsors 8. Anchoring by Dr. Sujata 9. Welcome Song 10. Welcome to Guests of Honor 11. Lighting of Lamp 12. Brief Felicitations 13. Vote of thanks 14. Odissi Dance: Photography/Vedio 15. Tea & Snacks 16. Concluding Ceremony: Gifts & Honorarium 17. Any other points relating the programme Souvenir 2008 – Articles Fine Arts Hall Booking Brochure 2008 for UTKAL DIVAS (6 April 2007) Family picnic: X-MAS December 2007 List of Pending Jobs Points from Members 4 III. VENUE FOR COMING MC Meeting: Mrs. Sabita Panigrahi’s – Residence IV. Date & Time of MC Meeting : 28th October 2007 (Sunday), 1700 hrs Mrs. Sabita Panigrahi’s Residence Address: 4-E, KB Apartment, Fatima Church Road, Alamkulam, Cochin-682020. Site Map: From Vytilla Junction Versha Apartments (Naval Ouarters) KB Apartment (4E) Fatima Church Road BUS STOP BPCL Petrol Pump To Kadavantara Table: Executive Committee Meetings Date & Time Venue Discussion/Remarks 01 09-06-2006, 1600 hrs Dr. Nayak – Residence Initial discussions 02 22-10-2006, 1600 hrs Mr. Das – Residence Registration - Regarding 03 24-12-2006, 1600 hrs Dr. Swain – Residence Regarding proposed get together in January (2 nd Saturday – 13th) 04 07 January 2007 Petro-House General Body Meeting (1100 hrs – 1700hrs) Kochi Refinery, (Oriya Association) Bharat Petroleum 5 Corporation Ltd., Cochin 05 14 January 2007 Dr. Reeta Jayasankar – Managing Committee (Sunday, 1900 hrs) Residence Meeting (prior to (Member-Cultural) registration) 06 11 February 2007 Mrs. Sabita Panigrahi - First Managing (Sunday, 1700 hrs) Residence Committee Meeting, (Member-Finance) after registration. 07 04 March 2007 Mrs. Sabita Panigrahi - Second Meeting, (Sunday, 1700 hrs) Residence Regarding UTKAL (Member-Finance) DIVAS Celebrations. 08 25 March 2007 PETRO HOUSE Third meeting, (Sunday, 1700 hrs) regarding UTKAL DIVAS celebrations. 09 21 April 2007 Mrs. Sabita Panigrahi - Forth Meeting after (Saturday, 1730 hrs) Residence, Common registration regarding the Room (Venue changed post activities of UTKAL to Mr. Dandapat,s DIVAS-2007 and future Residence) plans 10 08 July 2007 Dr. Nayak’s Residence Regarding AGM and (Sunday, 1700 hrs) (President) current activities of association. 11 22 July 2007 Petro-House AGM-2007 & Family Get 1000 hrs Kochi Refinery, Bharat Petroleum Corporation Ltd., Cochin 12 22 September 2007 Petro-House MC meeting and Farewell 1800 hrs to Mr. D. Nayak, Member-Social (proposed) 13 28 October 2007 Mrs. Sabita Panigrahi - Discussion regarding Residence, Common Odissi Dance Programme Room on 4 Nov 2007 (proposed) Pages: Six SECRETARY PRESIDENT Date: 28 October 2007 ------------------------- END OF MINUTES --------------------------- 6
"UTKALIKA – COCHIN ORIYA ASSOCIATION KERALA"