May 19 - Town of Middleton

					                                   Town of Middleton
                               Town Board Meeting Minutes
                                     May 19, 2008
The meeting was called to order at 7:01 p.m. Present were: Chair Milo Breunig, Supervisors
Gary Whitney, Howard Licht, Bill Kolar and Richard Oberle along with David Shaw, Town
Administrator; Jerry Wagner, Lead Town Crewman; Tom Voss, Town attorney; Rod Zubella,
Vierbicher Associates, Inc., Town Engineer, and Members of the public.

1.      Proof of Posting and Notice.
        Shaw stated that the Agenda had been posted at the three official locations, published
        in the Middleton Times-Tribune, on the Town’s website as well as emailed to the
        Town’s subscriber list.
2.      Public Input.
        There was no one wishing to speak.
3.      Minutes of the Meeting of May 5, 2008.
        Oberle and Whitney moved to approve the minutes as presented. Motion passed.
4.      Public Hearing - Mook - Conditional Use Permit and Site Plan Review –
        7217 Valley View Road.
        Bruce Mook and Sandy Pagel presented their plan for an outbuilding (30’ X 40’) to be
        used for a hobby business. Additionally, he gave various options that would be satis-
        factory, including attaching the garage to the existing house.
        Zubella gave some background and explained the Dane County zoning requirements.
        The potential conditions were reviewed.
        Breunig opened the Public Hearing.
        Steve Jeidy, 7225 Valley View Road, Spoke in favor of the use and plan.
        Nancy Lehr, 7211 Valley View Road, Spoke in favor of the use and plan.
        Patrick L. Dwyer, 7201 Valley View Road, Spoke in favor of the use and plan.
        There was no one wishing to speak in opposition.
        Breunig and Whitney moved to close the Public Hearing. Motion passed at 7:37
        p.m.
        Oberle and Breunig moved to approve the Use as a Limited Family Business with
        the following conditions:
        No retail sales;
        No employees;
        No signage;
        Hours are limited to 8:00 a.m. to 8:00 p.m.;
        No extraordinary trucking (Fed-Ex and UPS OK);
        No additional lighting fixtures to be placed outside; any replacement lighting fix-
        tures to be full-cutoff;
        Limited to only one outbuilding, to be no larger than 30’x40’;
        Limited to use by Bruce Mook and Sandy Pagel only – this permission to be
        terminated when Mook and/or Pagel no longer own the property;
        per City of Madison letter dated April 15, 2008.
        Motion passed
        Oberle and Licht moved to approve the Site Plan of the Outbuilding per Site Plan
        submitted and letter dated March 11, 2008 and conditions therein. Motion
        passed.



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5.      Discussion of expenses related to planning of the Public Safety Building.
        Breunig stated that he wished to speak to former Supervisor Frank Acker regarding
        early discussions he had with Dane County regarding the Public Safety Building.
        Breunig and Shaw had hoped to be in contact with Dennis O’Loughlin to discuss these
        preliminary discussions and statements made stating that Dane County would pay for
        their share of the expenses related to the design of the Public Safety Building.
6.      Ordinance Amending Section 3-2-4(b) to reduce the frequency of fire inspec-
        tions.
        Breunig and Whitney moved to amend Section 3-2-4(b) of the Town of Middleton
        code to reduce the frequency of fire inspections of businesses from twice to
        once per year, per Middleton Fire District’s request. Motion passed.
7.      Ordinance Amending Title 4, Chapter 4, Driveways and Culverts.
        This amendment was not ready for review.
8.      Quisling Plat Approval.
        Breunig and Whitney moved to approve the Quisling Plat as drawn up by the City
        of Middleton subject to:
        Acquisition of a Quick Claim Deed;
        Counsel Approval;
        Maintenance to be performed by City of Middleton;
        Any recorded restrictions shall be recorded on the plat.
        Motion passed.
9.      2008 and 2009 Road construction projects.
        The Board requested that Mound View Road Reconstruction be a separate agenda
        item for the next meeting, with an on site visit at 6:00 p.m. (meet at Town hall first).
        Wagner to have borings of Mound View completed with results available at the meet-
        ing. The Board requested year-to-date Road Maintenance / Repair / Reconstruction
        Actual vs. Budget be available at the next agenda.
10.     Contract with Scott Construction Inc. for Chip Sealing Town Roads.
        Oberle and Kolar moved to approve the contract with Scott Construction for Chip
        Sealing Town Roads. Motion passed.
        Breunig noted he would like the Crew to log the hours they spend sweeping roads.
11.     Contribution to the Upper Sugar River Watershed Association.
        The Board directed Shaw to contact the Upper Sugar River Watershed Association
        and explain that it was not budgeted for this year but will be considered for next year’s
        budget.
12.     Action on recommendations from Parks Commission.
        a.     2008 Outdoor Recreation Plan.
               The Plan was not ready for review.
        b.     Town Parks and Trails Weed Management Policy.
               The Policy was not ready for review
        c.     Paving of Existing Trails within Settlers Prairie Park.
               Oberle and Licht moved to spend up to $34,105 of unspent Parks Develop-
               ment Budget from the Tennis Court Project to pave the existing trails with-
               in Settlers Prairie Park, after final budget is approved by Kolar and Licht.
               Motion passed.
        d.     Construction of trail-bridge in Sauk Prairie Estates, Outlot 2.
               Breunig and Oberle moved to spend up to $500 from Park Development
               Fund to improve the bridge and drainage issues in Outlot 2 of Sauk Prairie
               Estates with the installation of a culvert. Motion passed.

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         e.    Replacement of split-rail fence in Goth Park.
               The Board did not act upon this item, as there was no recommendation from the
               Park Commission.
        f.     Construction of split-rail fence near Hackberry Court.
               Kolar and Oberle moved to spend up to $500 from the Park Development
               Fund to install a split-rail fence along Hackberry Court
               Motion passed.
        g.     Purchase of temporary bathroom facilities for Vickiann Park.
               The Board did not act upon this item, as there was no recommendation from the
               Park Commission.
        h.     Purchase of tarps for baseball fields in Pioneer Park.
               Kolar and Licht moved to deny this request until the Park Commission has
               had a chance to review the relationship between West Middleton Baseball
               and the Town. Motion passed with Whitney dissenting.
13.     Appointment of Plan Commission Members to fill vacancies.
        Breunig and Kolar moved to appoint Stoetzel, Lawrence and Schmidt to the Plan
        Commission. Motion passed.
14.     Lease to Farm Spruce Hollow Outlot.
        Breunig and Licht moved to lease the Town owned outlot within Spruce Hollow to
        Lavern & Randall Theis from April 1 to December 1, 2008 for cropping the land.
        Motion passed.
15.     Resolution regarding Reimbursement of work done with Town Equipment at
        State DOT Reimbursement rates.
        Licht and Breunig moved to adopt the Resolution to use State DOT Reimburse-
        ment rates. Motion passed.
16.     Resolution designating an alternative “Public Posting Location”.
        Shaw requested that this item be tabled until June 2, 2008.
17.     Relocation of Town Checking Account and Credit Card.
        The Board directed Shaw to contact M&I to give them an opportunity to provide alter-
        natives to the Town’s current accounts and program.
18.     Plan Commission Liaison Report.
        Kolar reviewed progress on the revisions to Cluster Subdivision Ordinance.
        He also mentioned that the Karns had presented a concept Certified Survey Map
        which would fit their proposed lot along the lot lines within the Joshua’s Crossing plat.
        Asked about his role as a Liaison and on the Comprehensive Plan Committee.
19.     Park Commission Liaison Report.
        Oberle mentioned that Middleton-Cross Plains Area School District will be hosting an
        educational event on May 28 & 29 at Pope Farm Park.
20.     Engineer’s Report & Action on Recommendations.
        Zubella had nothing to report.
21.     Attorney’s Report & Action on Recommendations.
        Voss - reminded the Board members that it is best not to have a quorum of the Board
        in attendance at meetings other than Board meetings. In addition, it would be best if
        Board members not have a “Sneak Peak” at issues before the Commissions by re-
        questing that they receive a packet. [A follow-up call to Wisconsin Towns Association
        indicated that Board members often attend Commission meetings. If there will be a
        quorum present, these need to be noticed as a Board meeting where no business will
        be conducted]


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22.     Board Member Reports.
        Whitney – Questioned the interest income actual vs. budget. (Lower interest rates)
        – He will be attending upcoming Good Neighbor Meeting.
        Licht – Dane County Sherriff Cattanach described problems with some kids in Cher-
        rywood creating general nuisances.
        Oberle – Stated that he and Whitney had attended a recent Wisconsin Towns Associ-
        ation seminar and reviewed some of the highlights regarding siting of public utilities.
        Breunig – Old Sauk Road, from Prairie Smoke to Cricket to be improved by City of
        Madison.
        – Recalled a conversation he had with Dave Mahoney regarding expenses related to
        planning of the Public Safety Building.
        – Suggested that the Crew be proactive in removal of trees within Right-of-way while
        they are still small.
23.     Administrator / Clerk Report and Action Requests.
        a.     Check and Voucher Approval.
               Oberle and Whitney moved to approve checks numbered 20872 through
               20909 for an amount of $100,179.01. Motion passed.
        b.     Correspondence / Communications.
                    i. Shaw presented the concept of having Hankel work as backup for Vier-
                        bicher Associates, Inc. for inspections. The Board requested Shaw to
                        get more information from Vierbicher Associates, Inc.
                   ii. Shaw asked the Board about the possibility of installing piping at the top
                        of the foundation wall along the North side of the Garage. The Board
                        asked for price comparisons.
                  iii. Driveways that are not Driveways
                        Shaw asked the Board about areas that are used like Driveways but do
                        not connect to the Right-of-Way. The Board said that if they are used to
                        park vehicles regularly and the vehicle is driven across the Right-of-Way
                        at the point where the “driveway” would meet the road, they should be
                        considered a driveway and get proper permitting before installation.
24.     Adjourn.
        Licht and Oberle moved to adjourn. Motion passed at 11:44.

These minutes were drafted by David Shaw based on his notes and recollection and were
approved at the Board meeting of June 2, 2008.




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