Marywood University Academic Excellence Center by mifei

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									                The Academic Excellence Center
                      Tutoring Program

                      Kevin Kuna
     Assistant Director of Student Support Services

                      FIRST SESSION PACKET
Please take one packet for every tutee that you meet with. Read the
following checklist carefully and process all documents in a timely
manner. Thanks!


           Please Use the Following Checklist for this Packet:
         Go over every document in this packet with your tutee.

         Make sure that your tutee has signed a tutoring services contract. If not, please use
          the one provided in this packet and turn it in to the AEC. Take the time to go over the
          contract and answer any questions your tutee may have.

         The pertinent information page provides a space for you and your tutee to exchange
          all essential contact information and to document the meeting time and place of your
          tutoring sessions. Divide the form in half and exchange accordingly. Also, be sure to
          discuss boundaries regarding cell phone use if you choose to give out your number.
          This is followed by a page titled, Attention Tutee: Understanding Your Tutor and
          Tutoring Session. This page includes helpful reminders for the tutee. So, make sure
          he/she leaves with this in hand after your first session.

         Complete the needs assessment and submit it with your first session log. If you
          would like to keep a copy for reference, a photocopy can be prepared for you upon
          request.

         Time management is a critical component to a successful college career. During your
          first session, ask your tutee to map out his/her weekly schedule, including study
          times and weekly tutoring sessions with you. Jotting down when exams are scheduled
          and papers due on the monthly calendar will also help your tutee pace his/her work
          so that big assignments or tests don’t sneak up!

         At the end of the session, and every session thereafter, complete a tutoring session
          log and turn it in with your weekly timesheet.
         Attention Tutee: Understanding Your Tutor and
                        Tutoring Session

Please remember these important points:

  1. If you are meeting one-on-one with a tutor, you are responsible for arriving on
     time and coming prepared to work. This means that you will have any
     materials you need as well as questions ready to ask your tutor.

  Examples: Be sure to bring your book(s), notes, syllabus, etc., and be ready to
  learn.

  2. If you cannot make an appointment, contact your tutor in advance. In turn,
     your tutor will make every effort to meet you on time for your appointments
     and will contact you if he/she cannot make an appointment.

  3. If you fail to show up for an appointment with your tutor two (2) times
     (referred to as a NO SHOW), you will need to meet with the Assistant
     Director of Support Services before you can schedule any further tutoring
     sessions.

  4. The tutor is not there to do your work for you. The tutor is there to help
     facilitate any misunderstandings that you may have on the topic(s). The tutor
     is not your teacher, so you must go to class and come prepared for your
     tutoring session.

  5. Understand that if your tutor does not have an immediate answer, be patient.
     Your tutor is not an expert on the topic, but will help you discover the answer
     together by using other resources.

  Examples of resources: your books, notes, and various internet sites.

  6. If you are a student with a documented disability (learning, physical, etc.),
     your tutor will not be aware of your disability unless you choose to share with
     him or her. Any information you share with your tutor will remain confidential
     and will only be discussed with the Assistant Director, if needed. If you need
     any extra assistance during your tutoring session, inform the Assistant
     Director and your tutor and the accommodations will be provided.

  Examples: Computerized assistive technology, visual or audio equipment, a
  non-distracting area for tutoring, etc.

  For any other assistance please contact Diane Taylor in Student Support Services
  (Disability Accommodations component), LAC 223B.
Tutor _______________________ Tutee _____________________ Course Name/Number ____________

                                               Tutoring Se rvice s Nee ds Ass ess ment

                                             Is the student an active participant in his/her learning process?
                                            When tutoring, we often jump to step #5 without first assessing
                                         steps #1 - 4. Use this worksheet to help you determine where to start
                                                                    with your tutoring.
                                              Refer to it from time to time to assess the student's progress.


          1      AT TENDANCE                                              1
                 Going to classes                                                 Discuss the importance of attending class. Tutoring won't be
                    regularly?                    If NOT...                        effective if the student is coming to tutoring instead of going
                                                                                  to class. Tutoring CANNOT replace the student's attendance
                                                                                                                 in class.



                     YES



      2                                                                   2       Talk about what makes understanding the professor/instructor
               COMPREHENSION
                 Able to hear and                                                  difficult for the student. Where does the student sit when he/
                  understand the                     If NOT...                    she comes to class? Does he/she need help with listening skills?
               professor/instructor?                                                   Could there be a disability? If so, refer to the Office of
                                                                                               Disability Services for more information.


                      YES


  3                                                                      3         Talk about the importance of taking notes during classtime,
                 NOTE T AKING
           Is the student takings notes                                           and taking notes of reading assignments. Review different note
                                                                                      taking tips and styles (Cornell Method, SQRRR). See
            in class? Taking notes after             If NOT...
                                                                                      handouts and encourage student to attend note-taking
          reading the textbook or other
                                                                                  workshops. If a physical or learning disability interferes with
          reading assignments? Are the
                                                                                         note-taking, refer to Office of Disability Services.
                  notes effective?



                      YES
                                                                              4         Talk about the possibility of test anxiety and its effects.
      4                                                                                Review handouts on preparing for exams. If the anxiety is
                 TEST T AKING/
                    EXAMS                             If NOT...                         strong enough to be considered a disability, refer to the
                Comfortable taking                                                      Office of Disability Services or the Counseling/Student
                     exams?                                                                          Development Center for help.




                     YES

                                                                             5
  5                                                                                   Dig into the specific questions/challenges that led to the
               COURSE CONTENT
                                                                                     tutoring relationship. Encourage the student to direct the
              Need help with specifics                 YES
                                                                                    sessions, asking for what he/she needs in terms of support.
                   of the course?
                                                                                    Develop action plans together and regularly assess progress.
                               Weekly Planning Schedule

Monday        Tuesday        Wednesday         Thursday       Friday

8:00-9:00     8:30-10:00     8:00-9:00         8:30-10:00     8:00-9:00



9:00-10:00                   9:00-10:00                       9:00-10:00



10:00-11:00   10:00-11:30    10:00-11:00       10:00-11:30    10:00-11:00



11:00-12:00                  11:00-12:00                      11:00-12:00



12:00-1:00    11:30 – 1:00   12:00-1:00        11:30 – 1:00   12:00-1:00



1:00-2:00                    1:00-2:00                        1:00-2:00



2:00-3:00     1:00-2:30      2:00-3:00         1:00-2:30      2:00-3:00



3:00-4:00                    3:00-4:00                        3:00-4:00



4:00-5:00     2:30-4:00      4:00-5:00         2:30-4:00      4:00-5:00



5:00-6:00                    5:00-6:00                        5:00-6:00



6:00-8:30     6:00-8:30      6:00-8:30         6:00-8:30      6:00-8:30
          Marywood University Tutoring Services Contract
I, ______________________________, am a Marywood University student and wish to
receive tutoring from the Academic Excellence Center (AEC) in one or more
subjects.

If I am meeting one-on-one with a tutor, I understand that I am responsible for
arriving for our scheduled appointments on time and coming prepared to work. This
means I will have any materials I need as well as questions ready to ask my tutor.

If I cannot make an appointment, I will contact my tutor in advance. I also understand
that my tutor will make every effort to meet me on time for our appointments and will
contact me if he/she cannot make an appointment.

I understand that if I fail to show up for an appointment with my tutor two (2) times
(NO SHOW), I will need to meet with the Assistant Director of Student Support
Services before I can schedule any further tutoring sessions.

If my tutor and I cannot find agreeable times to meet, or if we are not a good fit for
any reason, I understand that I can contact the Assistant Director to request a new
tutor.

If I am using one of the drop-in Tutoring Centers, I will abide by the rules of those
Centers. I will visit the Centers during their posted hours and will come prepared to
work. This means I will have any materials I need as well as questions to ask the
Center tutors. I understand that I can come to the Centers as often as I wish, but that
my visits should be kept to 20 minutes in length if others are waiting.

In addition to tutoring, I understand that there are other ways I can seek help with my
coursework, including:

 Talking to my professor/instructor during scheduled office hours
 Organizing peer study groups with my classmates
 Attending workshops on time management, study skills, and/or taking exams
______________________________________________________________________________
Notice: Occasionally, faculty members may contact the AEC to inquire about a
student’s participation in tutoring. If this occurs, the AEC will discuss your attendance
(i.e. yes, are being tutored; no, you are not). However, the AEC will not disclose any
additional information (i.e. progress, timeliness, etc.) without prior permission from
the student.

I understand and agree to all of the above. If I have any questions, I will contact the
Assistant Director in LAC 222.


Student Signature _________________________________ Date ___________
                        Pertinent Information Sheet
                     Complete this form at your first session.
             The tutee keeps the top ½; the tutor keeps the bottom ½

Tutor Name:__________________________________________________________

E-mail:_______________________________________________________________
Phone (Local:________________________________ (Cell):____________________
Subject (include course name and #) ________________________________________
We will meet on:
(day) ____________________(time) ______________ (location) _________________

If one of us must cancel a session, we will (circle one) call / email / other _______
within ___ hours/minutes of the scheduled session.

Other Comments:
______________________________________________________________________________
______________________________________________________________________________
Disability Statement
Marywood University complies with Section 504 of the Rehabilitation Act of 1973 and
the American Disabilities Act of 1990. Students with disabilities who need special
accommodations should advise the tutor and submit documentation to the Office of
Student Support Services, Liberal Arts Center 223 B.

No Show Policy
In the event that a tutee does not show for a session and has not contacted his/her
tutor, the tutor will document the No Show and notify the Assistant Director. After two
No Show incidents, the student will be dropped from tutoring services, or will need
to meet with the Assistant Director before resuming tutoring services.

Tutee Name:__________________________________________________________

E-mail:_______________________________________________________________
Phone (Local:________________________________ (Cell):____________________
Subject (include course name and #) ________________________________________
We will meet on:
(day) ____________________(time) ______________ (location) _________________

If one of us must cancel a session, we will (circle one) call / e-mail / other _______
within ___ hours/minutes of the scheduled session.

Other Comments:
______________________________________________________________________________
______________________________________________________________________________
Tutoring Session Log                 ACT 101
Tutee (please print): ____________________________________________
Tutor: (please print)____________________________________________

Date: _____________________
Time From: _________         To: ________ = Total of ____ hours


Location: __________________________
     NO SHOW - Check if the student did not show for his/her session and notify the
     Assistant Director, Kevin Kuna, within twenty-four (24) hours.

Subject (course, number, title): __________________________________

On a scale of 1 – 10, mark the tutee’s level of understanding the content
BEFORE the tutoring session began:

1......... 2 ......... 3 ………4 ......... 5 ……… 6 ……… 7 ………8 ......... 9 ...... 10
Little to None                            Some                       High level

Purpose of the tutoring session (check all that apply):
__ Class Review or Preparation
__ Homework Assignment
__ Preparing for a Quiz/Exam
__ Other: Explain ___________________

Today we worked on____________________________________________

On a scale of 1 – 10, mark the tutee’s level of understanding the content AFTER
the tutoring session began:

1......... 2 ......... 3 ………4 ......... 5 ……… 6 ……… 7 ………8 ......... 9 ......... 10
Little to None                           Some                        High level

At our next session, we will work on ______________________________________

 Please put any additional comments on the back, including a summary of work done for
 the hour if a NO SHOW occurred. Thank you!


Tutee Signature _____________________________                       Date _________
Tutor Signature _____________________________                       Date _________

								
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