Getting Your Grant_ LSTA Open Project

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					    Getting Your Grant!
    LSTA Open Project

Massachusetts Board of Library
         Purpose of the Workshop

•   Understand the process
•   Understand the application form
•   Share ideas
•   Learn what you can do
•   Learn what you can’t do
•   Budget tips
Money! Where does it come from?

                • Federal funds
                  provided by IMLS
                  (Institute of Museum and
                  Library Services)

                • Administered by
                  MBLC (Massachusetts
                  Board of Library
            Writing your proposal

• Start early!

• Start early!

• Start early!
           Do Your Homework
• Revisit your long range plan and action
• Who is your target group?
• What do your USERS (not your library!)
• How will you give it to them?
• How will you know you did it right?
      Some Quick Pointers

• Use clear concise
• Involve staff
• Project publicity
  before, during, after
              Application Tips
• Read successful      • Strong ending
  proposals            • Catchy title (for
• Use ―active‖ verbs     publicity purposes)
• Use outline          • Use the MS Word
• Follow guidelines      application form
• Have someone else      – Keeps you to word /
                           page limits
  read it!
                         – Requires 12 point font
                 Application Tips
• Use advisory group    • Sell your project—be
  as sounding board       enthusiastic
• Include substantive   • You are the best
  letters of support      proposal writer!
• Use a timeline
• One person write,
  several read!
              Statement Of Need
•   Describes problem or need
•   Supported by statistical evidence
•   Stated in terms of user, not applicant
•   No unsupported assumptions
•   Makes compelling case
                  Goals (LRP)
•   Broad
•   ―Blue sky‖
•   Guiding statements
•   Relate to statement of need
•   Describe long term
Example:Anytown Public Library
      Information Literacy
Goal 1: Provide improved access to
electronic information for senior
citizens of Anytown.
Example:Anytown Public Library
      Information Literacy
Goal 2: Increase community
connectivity, decrease sense of
personal isolation in Anytown
Example:Anytown Public Library
      Information Literacy
Goal 3: Provide tools for lifelong
•   Concrete
•   Specific
•   State accomplishment
•   Who
•   What by when (time frame)
•   Show measurement
           Example:   Objectives

• Objective 1: 200 people will be trained in
  the use of electronic databases, e-mail
  and Internet searching during the project
Developing Measurable Criteria
• Time units
  – Within three months...
  – By the end of the project year…
• Frequency rates
  – Given the establishment of an after school reading
    program, children will attend twice weekly…
• Percentages
  – Increase use of the parenting collection by 15%
   Output Oriented Objectives
• Does not show impact on user
• Will add 75 foreign language books to
  collection by the sixth month of the project.
• Will hold 16 1-hour workshops with a total
  attendance of 320 patrons during the
  project year.
• Will install an new PC and printer in the
  children’s room by February, 2006.
―Outcome‖-Oriented Objectives
• Shows an impact on target group—a
  change in knowledge, behavior or attitude
  (or life condition or status)
  – I read more
  – I have a new job
  – I use Gale databases at home for my
• Shows response from users
• Indicators--how measured?
           Example:   Objectives

• Objective 1: 200 people will be trained in
  the use of electronic databases, e-mail
  and Internet searching during the project

Output or Outcome-Oriented?
           Example:   Objectives

• Objective 2: Of those trained, 180, or
  90%, will be able to score a 7 or better on
  a 10 question test of the material covered.

Output or Outcome-Oriented?
    Outcome! (Measures a knowledge.)
Example:Anytown Public Library
      Information Literacy
Objective 3: During a follow up
survey 3 months after training, 160
or 80% will have gained skills that
make finding information easier,
and have used databases at least
once since last class.
           Example:   Objectives

• Objective 4: During follow up surveys,
  120 or 60% will say that they are able to
  better keep in touch with friends and family
  members through the use of e-mail, and
  have sent e-mail since the training.
          Objectives Checklist
•   Concise, specific, measurable
•   Address outcomes
•   State time to be accomplished
•   Free from jargon
•   Are not methods or activities
• To identify a change in user behavior,
  knowledge, skills, attitudes, you must
  know both before and after.
  – pre and post surveys
  – staff observation
• Not all objectives require benchmarking
• Describes step-by-step sequence
• Flow from problem statement and program
• Maps to timeline
• Program activities, not grants management
• Reasonable scope of activities within timeframe
• Includes schedule of anticipated dates
• Describes staffing
• Justifies methods, dates, resources
Yes!                     No!
• Check math             • Food!
• Meet guidelines        • Paying the project
• Include in kind          director
  support (audit)
                         • ―Double-dipping‖
• Investigate prices
                         • Give away books
• Detailed & realistic
• Explain, justify       • Giant honorariums!
                         • Surprises!
CIPA and your LSTA Grant

The Children’s Internet Protect Act
     Do I need to comply?
         Does CIPA Apply?
• You are a public elementary school or
  secondary school library or a public library
• You are a consortium that includes public
  elementary or secondary school libraries
  or public libraries.
           Does CIPA Apply?
• You are requesting federal funds for
  – Internet Service
     • MBLC does not fund Internet access through LSTA
  – New Computers to access the Internet
     • Information Literacy Grants (e.g.)
– Libraries need to certify either that they
  comply with CIPA or that for this grant CIPA
  doesn’t apply. (You will do this as part of the
  contract process with MBLC.)
– You need to comply with CIPA only if you are
  buying computers with LSTA funds.
– If you DO buy computers with LSTA funds,
  the following conditions apply:
You must filter (―Technology
Protection Measure‖) :
• It must be library-wide
• Include staff/administrative computers
• Include computers that are on a separate
  network (e.g., your free Comcast account)
• Include computers that you bought 10
  years ago, before CIPA was ever
             Basic Strategy
• Unless you filter already, avoid purchasing
  CIPA- covered services and equipment
  with LSTA funds.
  – Buy computers with local funds if possible.
    Also Applying for E-Rate?
• If you will be receiving discounts for
  Internet or internal wiring for E-Rate, then
  the E-Rate compliance process
  supercedes the IMLS process.
          Where do I look?
• In depth CIPA details at:
 And now a word from our
LSTA funds are brought to
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