Intermediate Microsoft Word 97 Stephen H. Spohn, Jr., Staff Development and Training, 301-405-9267 **here** Tables and Lists 1. Download and open list.doc. 2. Highlight the list of data. 3. Click on Table | Sort. 4. Look at the options, but make no changes. Click OK. 5. Click on Table | Convert | Text to Table. 6. Make sure the number of columns is set to “3” and that the text is separated at “tabs” and click OK. 7. Highlight the first row and click on Table | Insert Rows. 8. Give your table some headings: Employee, Number, Office. 9. Resort your table by “Office.” 10. Insert a row for yourself where it belongs (by Office). Headers and Footers 1. Download and open junk2.doc. 2. Click on View | Header and Footer. 3. Type your name and center it in the header. 4. Scroll down to the footer and click in its box. 5. Click on Insert | Page Numbers. 6. Look through the options, but don’t make any changes. Click OK. 7. Click on CLOSE on the floating toolbar. 8. Scroll through the document to see what you’ve done. You’ll notice the headers and footers in light gray. 9. Go back to the top of the document. HINT: CTRL-Home. 10. Create a title page for this document. HINT: CTRL-Enter forces a page break. 11. Notice any problems with the page numbers? (The title page is numbered “1,” and the first page of your document is numbered “2.” 12. Click on Insert | Page Numbers. 13. Uncheck the box next to Show number on first page. 14. Click on Format. 15. Choose Start At and change its value to 0. 16. Now see what you’ve done. Style 1. Open a new document. HINT: CTRL-N. 2. Notice that the margins are set to 1.5 inches on the left and right. Are you tired of changing them to one inch all around? Change it forever! 3. Click on File | Page Setup. 4. Click on the Margins tab, make the appropriate changes, and click on the Default button. 5. Notice that the font is also set to Times New Roman in 10-point size. Let’s make it a bit more readable. 6. Click on Format | Font. 7. Make the appropriate changes and click on the Default button. 8. Go back to junk2.doc. 9. Highlight the first line of the first paragraph which begins “Cabletron Spins Itself”. 10. Click on the drop box under File which is currently set to Normal. 11. Experiment with the different settings (e.g. Heading 3). Navigation and Browsing 1. Go back to word97.doc. 2. The image on the right shows the Browse by Object feature of the scroll bar on the lower-right corner of your Word window. 3. Click on the circle and set the browse to Heading. 4. Click on the double-headed up and down arrows and see what happens. 5. Take a moment to play with this feature. 6. Go back to junk2.doc. 7. Highlight a random word in the middle of the document. 8. Click Insert | Bookmark. 9. Type “junk” and click on Add. 10. Go back to the top of the document. 11. Click on Edit | Go To and try to find your bookmark. Envelopes and Labels 1. Click on Tools | Envelopes and Labels. 2. Click on the Labels tab. 3. Click on the Options button. 4. Select the product number from the Avery number (e.g. 5161) on the box of labels. 5. Click OK. 6. Then, click New Document. 7. Enter your address and press Tab. 8. Enter a few more addresses until you are comfortable moving around. Tips and Tricks This exercise mainly uses the Word menu to execute commands. You should also become familiar with several keyboard short-cuts which will save you time in Word and just about any Windows application. CTRL-N New CTRL-S Save CTRL-O Open CTRL-P Print CTRL-B Bold CTRL-C Copy CTRL-I Italic CTRL-X Cut CTRL-U Underline CTRL-V Paste CTRL-Z Undo CTRL-F Find CTRL-Y Redo CTRL-G Go CTRL-H Replace CTRL-Home Go to Top CTRL- Right 1 Word CTRL-End Go to Bottom CTRL- Left 1 Word You should also take advantage of the context menus that pop-up when you right-click the mouse. You’ll also find this works throughout Windows applications. 1. Tired of Microsoft Word second-guessing your every move. To change AutoCorrect and AutoFormat settings click on Tools | AutoCorrect. Click on the AutoFormat as you Type tab. (Press Cancel if you make any changes.) 2. Automatically make a table of contents. At the top of this document, highlight **here**. Click on Insert | Index and Tables. Click on the Table of Contents tab. Look at the various options, but don’t make any changes. Click OK. 3. Need to make labels? Click on Tools | Envelopes and Labels. 4. Did you misspell your bosses name throughout your entire report? Eek! Click on Edit | Replace. Type in the misspelling and the correct spelling. Then, click on Replace All. (HINT: Save your document before you do this just in case there are unexpected results.) 5. Want to turn off the annoying green grammar checker? Click on Tools | Options. Click on the Spelling and Grammar tab. Uncheck the box next to Check grammar as you type.
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