Open Microsoft WORD - DOC

Document Sample
Open Microsoft WORD - DOC Powered By Docstoc
					                                                             Tangipahoa Parish School System
                                                             K. Prine – SchoolTech Facilitator


   Open Microsoft WORD
            Start Button – Programs – Microsoft Word (Blue W)
Title Bar

Menu Bar

Standard
Toolbar                         Formatting           Ruler
                                 Toolbar
                                                                              Vertical
                                                                             Scroll Bar




                             Drawing                  Picture                Horizontal
                             Toolbar                  Toolbar                Scroll Bar




   Entering Text
            Double-click anywhere in the document to add text at that location. Notice that
            the I-beam (cursor) includes an alignment indicator that depends on where you are
            in the document.

   Office Assistant
            The Office Assistant is a clever device Microsoft added to the Office applications
            for helping you through document creation. The Office Assistant may display a
            message telling you that it looks like you’re writing a letter or give other
            suggestions to help make your work easier.

            If the Office Assistant does not show up automatically, choose Help>Show the
            Office Assistant. You can use the same steps to turn off the Office Assistant.




                                                                                             1
                                                       Tangipahoa Parish School System
                                                       K. Prine – SchoolTech Facilitator

Moving Around a Document

                 To Move                              Press (key on keyboard)
Right one character                                               
Left one character                                                
Up one line                                                       
Down one line                                                     
Previous word                                                 Ctrl + 
Next word                                                     Ctrl + 
Beginning of a line                                            Home
End of a line                                                   End
End of a document                                            Ctrl + End
Move Up on a document                                         Page Up
Move Down on a document                                      Page Down

Saving a Document

            Click on File – move down to Save As
            Locate your folder and double-click to move your folder to the Save In
             box.
            Type a different document name in the File Name list box.
            Click the Save button, and document saves. The file name you assigned
             now appears in the title bar.


Print Preview
      This feature will allow you to see how your document will look when you print it
      out.
      File>Print Preview
      You can print directly from that view or click the Close button on the top toolbar.

Closing a Document
            Click the Close (X) button. If you changed the document, Word asks you
             whether you want to save it.
            Click the Yes button to save your changes. Word then closes the
             document.

Creating a New Document
            Click the New button on the Standard toolbar, and Word opens a new
             document.

Opening a Document
            Click the Open button on the Standard toolbar, and the Open dialog box
             appears.


                                                                                        2
                                                       Tangipahoa Parish School System
                                                       K. Prine – SchoolTech Facilitator

             Locate your folder and double-click to get your folder to appear in the
              Look In box.
             Double-click the file you want to open and Word opens the document.

Inserting Text
             Click once at the location where you wan to insert new text. Type the text
              to insert into your document.

Choosing Text to Work With
          You select text when you want to do something to it, such as formatting.
           A fast way to select an entire word is to double-click the word.
           A fast way to select an entire paragraph is to triple-click in the paragraph.

Keyboard Shortcuts for Selecting Text
                To Do This                            Press (key on keyboard)
Select entire document                                         Ctrl+A
Move right one character                                      Shift + 
Move left one character                                       Shift + 
Move right one word                                       Shift + Ctrl + 
Move left one word                                        Shift + Ctrl + 
Move to beginning of paragraph                            Shift + Ctrl + 
Move to end of paragraph                                  Shift + Ctrl + 
Move to end of document                                  Shift + Ctrl + End
Move to beginning of document                           Shift + Ctrl + Home

Formatting Text
Applying Bold, Italics, and Underline
         Select the text that you want to format (to make changes to
           existing text.)
         Clicking the Bold, Italicized, or Underline buttons turns the
           formatting option on and off.

Changing Text Font
        Select the text that you want to format, or press Ctrl+A to
          select the entire document.
        Click the Font arrow on the Formatting toolbar, and click the
          font you would like to change to.

Changing Text Size
        Select the text you want to format.
        Click the Font Size arrow on the Formatting toolbar and click
          the font size from the drop-down list box.

                                                                                            3
                                                       Tangipahoa Parish School System
                                                       K. Prine – SchoolTech Facilitator


Changing Alignment
        Select the text you want to realign.
        Click the Align Right button on the Formatting toolbar to move
          the selected text to the right of the document.
        Click the Align Left button on the Formatting toolbar to move
          the selected text to the left of the document.
        Click the Center button on the Formatting toolbar to move the
          selected text to the center of the document.


Applying Text Color
         Select the text you want to format.
         Click the Font Color arrow on the Formatting toolbar and click
           the color that you would like to.

Highlighting Text
         Select the text you want to format.
         Click the Highlight arrow on the Formatting toolbar and select
           the highlight color from the selection box.

Cutting, Copying, and Pasting Text
      Cut – this option removes the selected text from the old location.
      Copy – this option keeps the text in its old location and moves it to the new
      location that you select.

             Cut
              Select the text that you want to cut.
              Click the Cut (scissor) button on the Standard toolbar.
             Copy
              Select the text that you want to copy and paste.
              Click the Copy (two pages) button on the Standard toolbar.
             Click the place where you want to paste the text.
              Click on the Paste (clipboard) button on the Standard toolbar.

**Don’t forget about the Undo and Redo buttons.




                                                                                      4
                                                     Tangipahoa Parish School System
                                                     K. Prine – SchoolTech Facilitator


Overwriting and Deleting Text
      Backspace and Delete
      Backspace Key – to delete characters to the left of the cursor.
      Delete Key- to delete characters to the right of the cursor.
      Overwriting Text – Select the text you want to overwrite. Type the text with
      which you want to overwrite the previous text.
      Deleting Text - Select the text you would like to delete.
      Press the Delete key to remove the text.

Moving Text
      This helps you reorganize text in a Word document by moving items as you work.
          Select the text you want to move.
          Press and hold down the left mouse button over the selected text, and drag
             the pointer to the new location.
          Release the mouse button to drop the text in the new location.

Spelling and Grammar Check
      Red wavy lines – misspelled words.
      Green wavy lines – grammar problem.

Using the Thesaurus
      Word’s thesaurus is a convenient tool that helps you replace words with more
      suitable ones.
           Choose Tools, Language, Thesaurus to look up the word nearest the
              cursor in the Thesaurus dialog box.

Insert Date and Time
      You can insert the date and time into a document.
          Click Insert on Menu bar
          Click Date and Time
          At the Date and Time dialog box, choose an option from the available
            formats.
          Click OK to close the box.

Inserting a Text Box Into a WORD Document
     Left click on the Insert button on the Menu Bar.
     Left click on Text Box.
     Left click and drag across the document where you would like a text box to be.
      Size the text box by using the white handle bar boxes on the text box.
     Select the font type and size and type in your text.
     To make the black border on the text box disappear:
     Left click on the black border to get the white handle bar boxes.


                                                                                       5
                                                      Tangipahoa Parish School System
                                                      K. Prine – SchoolTech Facilitator

       Right click on the black border to get a drop down menu. Select Format Text
        Box from the menu.
       Select the Color and Lines tab if it is not already selected.
       Left click on the drop down box for Fill/Color, and select No Fill.
       Left click on the drop down box for Line/Color, and select No Color.

AutoText
AutoText entries are blocks of text or graphics that you want to use over
and over. AutoText lets you enter a shortcut name used to identify an
AutoText entry that will expand to insert the text or graphics that you have
stored.
Insert>AutoText>New

Adding Numbers and Bullets
     With numbered and bulleted lists, you can present a series of
     information that helps readers visually follow a document’s path.
         Click the Numbering button on the Formatting toolbar to make
           the list numbered. Each time you hit the Enter key, the next
           number will appear in the list.
         Click the Bullets button on the Formatting toolbar to make the
           list a bulleted list. Each time you hit the Enter key, the next
           bullet will appear in the list.

Inserting Symbols
      Symbols dialog box contains characters such as bullets, small
      pictures, and foreign language symbols. The Special Characters tab
      contains characters such as dashes and quotes.
          Click the cursor in the text where you want the symbol to
             appear.
          Choose Insert, Symbol to open the Symbol dialog box.
          Double-click the symbol you want to insert into your document.
         *Each font provides you with different symbols to choose from.
         *Wingdings will have some of the common symbols used.

Drop Caps

D      rop caps, used with discretion, can change a rather ordinary newsletter
       or flier into an interesting, attention-getting, and more effective
       document. You’ve seen them since you were a child.
                Choose Format>Drop Cap


                                                                                      6
                                                 Tangipahoa Parish School System
                                                 K. Prine – SchoolTech Facilitator



Changing Line Spacing
        Select the text that you want to alter.
        Choose Format>Paragraph to open the Paragraph dialog box.
        Click the spacing you desire in the Line Spacing drop-down
          list.
        Click OK button, and your selected text has the line spacing
          you chose.

Page Formatting (Margins and Page Orientation)
   You can set the page formatting first of all or when you are finished
     with your document.
   Page Setup formatting determines the overall margins, the size of
     paper you’ll print on, the printer used, and the page layout of your
     document.
   File>Page Setup

Headers and Footers
    Headers and footers help you identify documents quickly.
    The footer often carries page numbering for long documents and can
     include any other identifying data relating to the document.
    View>Header and Footer
    You can also include graphics, such as a company logo and decorative
     lines to separate the header from the body of your document.

Inserting Page Numbers
          Choose Insert, Page Numbers to open the Page Numbers
            dialog box.
          Click the Position drop-down arrow to select whether you want
            the page number at the top or bottom of the page.
          Click the Alignment drop-down arrow to select whether you
            want the page number at the left, center, or right side, as well as
            on either the inside or outside of the page.
            Click the OK button. You can see the page number
             (grayed out) in Print Layout view.




                                                                                7
                                               Tangipahoa Parish School System
                                               K. Prine – SchoolTech Facilitator

Borders and Shading

To emphasize a paragraph or create a graphic effect for page, borders and
shading can be very useful.
    To Apply Borders Around Text
      Select the text you want to frame.
      Click the Border button on the Formatting toolbar to apply the
      selected border style or click the Border arrow to open the palette and
      then click the border style you want to apply.
    To Apply Shading – Select the text you want to add shading to.
      Choose Format>Borders and Shading (select the Shading tab).
   Apply Page Borders
    Choose Format>Borders and Shading (select the Page Border tab).
    Select the type of border that you would like from the left side (Box,
      Shadow, 3-D, etc.)
    Click the down-pointing arrow at the right side of the Style list box to
      select a style for your border.
    Click the down-pointing arrow at the right-side of the Color option to
      select a color for your border.
    Click the down pointing arrow at the right side of the Width text box
      and select a size from the pop-up list.
    Click the Shading tab if you would like to add shading to your
      document.
    If you would like to have a picture border, instead of selecting from
      the Style list, select from the drop down list under Art.
    Click on the Options button located in the bottom right corner of the
      dialog box.
    From the Measure from drop down list, select Text.

Inserting Graphics
          Click in the document near where you want the clip art to
            appear.
          Choose Insert, Picture, Clip Art to open the Insert ClipArt
            dialog box.
          Click on the category of clip art in the Pictures tab.
          Click on the piece of clip art and click the Insert Clip icon
            from the pop-up. Word inserts the clip art into your document.
          Close (X) the Insert ClipArt dialog box.


                                                                              8
                                               Tangipahoa Parish School System
                                               K. Prine – SchoolTech Facilitator

          Right click on the clip art and choose Show Picture Toolbar to
           activate the Picture toolbar.
          Click the Text Wrapping button on the Picture toolbar, and
           then click Square. This wraps the text around the graphic.
          Click and drag the picture to the exact location you desire in the
           document.

Finding and Replacing Text
When you create a document in Microsoft Word, you may decide to
change a certain word or phrase that is repeated throughout the
document.
          Place your cursor at the beginning of your document
          Go to the Edit menu and select Find. The Find and Replace
            window opens.
          Select the Replace tab.
          Type the word or phrase that you want to find in the "Find
            what" box.
          Type the word or phrase you want to replace it with in the
            "Replace with" box.
          Select All, Up, or Down in the Search drop-down menu to tell
            Word how much or which part of the document you want to
            cover with this search and replace.
          Select Find Next or Replace if you want to manually replace
            each word or phrase.
          Select Replace All if you want Word to automatically search for
            and replace each instance of the word or phrase without first
            checking with you

Printing a Document
          Choose File, Print to open the Print dialog box.
          Click the OK button, and the document pages print. You can
            tell Word is printing the document because of the Printing
            indicator on the status bar.




                                                                              9