Oct 2006 - Columbia College Chicago

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Oct 2006 - Columbia College Chicago Powered By Docstoc
					Columbia College Chicago
College Council Meeting

Call to Order 10:10am

A. Announcements
    Keith Kostecka – On October 28th Science Institute will be hosting a Chemistry
      Day event at 623 S. Wabash.
    Randy Albers – Creative Non-fiction week (15th-19th October); Panels on cultural
      criticism, writing to make money, etc; featured readers include Jamaica Kincaid
    Jim McDonald –
           o Chicago Jazz Ensemble to perform with Deeply Rooted on October 7th,
              2006 at the Hot House
           o Dublin Institute and Columbia College Symposium: Faculty – particularly
              tenure track faculty – should take notice of the DIT/CCC symposia; topics
              include assessment, practice-based research, etc…
    Barbara Calabrese – WXRT radio production – “On WRT” cd compilation of live
      concerts. Proceeds go to two non-profit organizations. Radio department is a

B. Introductions

C. Approval of Minutes
    Motion to approve minutes of meeting of May 2006
    Dawn Larsen moved; Alicia Berg seconds the motion
    Approved

D. Two motions sent to president’s office for responses
    Response from the President to the Undergraduate Incomplete Grade Policy
     Recommendation - Approved
    Response from the President to the Minor/LAS Core Requirement Policy
     Recommendation – Approved

E. Address by the President
    Welcome, structure and purpose of the Council and the Executive, Standing
      Committees, reports
    Electronic copies of reports to be sent to secretary before the Executive meeting
      and by the Tuesday of the week of the general meeting; Committees are to bring
      at least 60 hard copies to the meeting
    The charge of the College Council; The strengths and assets of the Columbia
      College Chicago
           o Diversity; urban location
           o Innovation

F. Reports

   1. Provost’s report – presented by Louise Love. Highlights:
         a. Curriculum Committee of School of Media Arts (Ted Oslo is chair)
                  i. Will address only undergraduate issues
                 ii. Plan to form adhoc committee for graduate matters
         b. Curriculum Committee of School of Fine and Performing Arts (Amy
             Mooney is Chair)
                  i. Planning to introduce new BA in Music in Contemporary Urban
                     Popular music
                 ii. Plan to revise the BA in Theater with a concentration in Musical
                     Theater Performance
         c. School of Liberal Arts and Sciences
                  i. Not yet met
                  i. Randy Albers asks about how the increased 2% income from the
                     increased enrollment will be spent. RESPONSE – The Budget and
                     Priorities committee is discussing this. (Anne Foley responds that
                     there will be decisions about this soon.)

   2. Student Affairs – presented by Mark Kelly. Highlights:
         a. Positive results in new enrollment
         b. 6.1% increase in undergraduate enrollment
         c. retention/undergraduate enrollment – apart from the new students – has
         d. Freshmen
                  i. 56% freshmen live on campus
                 ii. 39% out of state students
                iii. 96% full time students
         e. Minority scholarships have been awarded.
         f. Percentage of minority students is no longer dropping
         g. October 28th – Open House for undergraduates
                  i. Approx 7000 prospective students and parents will attend
         h. 20,000 prospective students and parents came to orientation activities
         i. Graduate Orientation on Oct 27th
         j. Improved standards and expectations
                  i. Out of 3,500 new students, only 200 students needed to attend late
                 ii. New students not allowed to enroll in first week of classes
         k. Reorganization of student life staff; 6 offices (Kari Sommers is Asst Dean
             of Student Life; Sheila Carter is Exec Director of Multicultural Affairs;
             Neysa Page-Lieberman is director of C-Spaces; Jill Summers is director of
             college-wide events )
         l. New offices for Counseling Services in Plymouth building
         m. Multicultural Affairs – expansion, more staff, multicultural grants…

       n. Parents Weekend: 600 parents to visit campus
       o. Go-Go Graduate School
               i. Louis Silverstein asks about whether there are records that state the
                  socio-economic break-down of students? (more affluent students
                  typically show higher rates of retention) RESPONSE: These
                  types of records on family income weren’t kept in the past but this
                  year we should get some statistics on this
              ii. Louis Silverstein asks whether there are any records on the
                  breakdown of students on probation by gender, ethnicity, etc…
                  RESPONSE: That data is available
             iii. Peter Cook asks about more details on the multicultural grant.
                  RESPONSE: Sheila Carter is leading this effort. The grant is
                  offered for faculty to propose projects that will help the retention
                  of minority students. Faculty are free to be creative about
                  proposing projects.
             iv. Keith Kostecka asks whether there will be an increase in the
                  minority retention effort this year, since there have been
                  improvements. RESPONSE: Will increase the number of
                  minority grants also for low-income students who are doing well in
                  school but are unable to pay their tuition

3. Campus Environment – presented by Alicia Berg. Highlights:
      a. Reported on completed projects, e.g. Counseling Center facility, new C-
         Cap space, 33 E. Congress third floor English classrooms, track lighting
         for Art+Design
      b. Official recycling program has commenced, with aid of state grant
      c. List of Capital projects approved by board: 1/3 of the projects are
         classroom improvements: smart classrooms; optimizing of student spaces
         such as the 1st floor of the Plymouth building, basement lounge in Theater
              i. Dawn Larsen asks about the Arts Entrepreneurship Center. Not on
                 the list of priorities. Response – a lease is being negotiated at 218
                 S. Wabash. Landlord is to pay for reconstruction of the floor.
                 Lease not yet concluded.
             ii. Doug Lofstrom asks for clarification on “754” as listed on the list
                 of projects. RESPONSE – This is the Buddy Guy building. The
                 lease expires in May 2007.
            iii. Randy Albers wants to know how to give input to space
                 allocations. RESPONSE – through the deans

4. Chair of the Chairs Council – presented by Barbara Calabrese. Highlights:
      a. Chairs Council met and discussed various items including job descriptions
          and salaries, Oasis and IT, the tenure process.
      b. Provost will visit the chairs council on November 16th

       c. Plan to bring to the College Council Executive committee a proposal to
          change the stipulations of committee representation from departments and
       d. Louise Love (deputy Provost) and Yun Kim (Evaluation) will be visiting
          the Chairs Council on October 18th.

5. CCFO – presented by Keith Kostecka. Highlights:
     a. Successful New Faculty meet and greet event on August 28th.
     b. Composition of search committee for Dean of Fine and Performing Arts
     c. Meeting on Academic Freedom scheduled for October 16th
     d. According to the CCFO survey, the most important issues to be addressed
        are space, benefits, additional faculty, teaching load adjustment, advising,
        coordinator roles, release time,
     e. Academic staff should not have to handle grades for interships

6. Part Time Faculty (PFAC) – presented by Janina Ciezadlo. Highlights:
       a. Introduced new representatives: Julian Brown (Fine and Performing Arts),
          Dan Sutherland (Media Arts), and Victoria Shannon (Liberal Arts and
       b. New PFAC office – 8th floor of the 600 S. Michigan building. Room 11G;
          will open 5 days a week
       c. Forum on academic freedom
       d. PFAC representatives attended a number of national and international
          conferences over the summer.
       e. PFAC series ongoing. Presentation of creative and scholarly works

7. Student Representatives – presented by Brian Matos, President of Student
   Government; and Millie Therrien, Student Organization Council Chair.
      a. Three new independent student organizations (Senior Class, Alumni,
          Athletic Organizations)
      b. Student government is focused on budget – making sure the activity fees
          paid by students goes back to support the students
      c. Main aim of student government is to communicate with students and with
          administration; to continue to advocate for things like a student center and
          to ask the questions that need to be asked such as why costs are going up
      d. Main aim of student organizations council is to maintain the organizations
          that currently exist and to encourage new organizations to form.
      e. Plan a service expo with non-profit organizations
      f. Plan a dance marathon in the fall
      g. QUESTIONS: Comment from Keith Kostecka, encouraging faculty and
          staff to support and attend the athletic activities (particularly the soccer
          club of which he is faculty advisor)

   8. Staff representatives – presented by Corey Placak and Kevin Cassidy. Highlights:
          a. On October 5th, Staff Union held training session for contract negotiations
          b. Staff Representatives will bring a proposal forward to the Executive
              committee to form ad hoc committee to explore how Columbia College
              outsources jobs

   9. Standing Committee Reports
         a. No updates
         b. QUESTION from Kevin Cassidy for the BYLAWS committee:
             considering the high value put on social integrity and ethics at Columbia
             College, should something not be written into the bylaws about this value?
             RESPONSE from Keith Kostecka – Bylaws committee is in the midst of
             proposing some revisions to the document and will consider this concern

G. New Business

   1. New motion from Academic Affairs – presented by Gary Johnson:
      a. “The Academic Affairs Committee recommends to the Columbia College
         Council that a minimum grade of “C” be achieved by students in all courses
         counted toward completion of their majors and their minors.”
                 o Most departments have been approached about this. There are still
                    outstanding concerns such as the role of the D grade, grade
                    inflation, and the impact of this new policy on financial aid
      b. Motion seconded by Keith Kostecka
      c. Discussion
                 o Bob Thall – there is an ongoing concern with inconsistency and the
                    question of +/- grades. Some professors use the +/- option while
                    others do not. Grade inflation is also an issue.
                 o Keith Cleveland – Graduate Policy Council are discussing this
                    problem and decided that this is crucial because a “B” is not the
                    same as a “B-“
      d. Keith Clevland proposes an amendment to the motion: the addition of the
         word “undergraduate” so that the motion would now read: “The Academic
         Affairs Committee recommends to the Columbia College Council that a
         minimum grade of “C” be achieved by students in all undergraduate courses
         counted toward completion of their majors and their minors.”
                 o Dennis Rich seconded the motion
                 o No objections
      e. Discussion
                 o Louis Silverstein expressed concern about how this new C policy
                    would affect low-income students. If they have to repeat a course,
                    financial aid will not pay for it. (Mark Kelly confirms that this is
                    the case.)
                 o Dennis Rich – also concerned about the low-income students and
                    the implications on their financial aid; Problem may arise where

                     students drop out because of this new policy and their inability to
                  o Sharon Bloyd-Peshkin – In journalism they now have a C
                     minimum for major requirements. The key is to ensure that there
                     is consistency across sections of the same course. Students take
                     their core courses more seriously
                  o Greg Foster-Rice - the issue should be that the requirements
                     should have college-wide consistency. There should be a standard
                     of grading that is observed across the college
                  o Randy Albers – there will probably be a rise in undeclared majors;
                     and grade inflation will be an issue
                  o Dawn Larsen – cannot vote until the questions related to the +/-
                     issue and consistency are addressed
                  o Janina Ciezadlo – shouldn’t the tutorial centers, such as the writing
                     center, be helpful for students and prevent them from having
                     problems achieving the minimum grade?
                  o Jim McDonald – the D grade is still functional as these courses can
                     count towards general college wide electives
                  o Peter Hartel – the issue is problematic because the college policy is
                     that a “C-“ is acceptable as transfer credits into a major
                  o Ken Daley – Need for fairness and standardization across the
       f. Alicia Berg moves to refer the motion back to the Academic Affairs Committee
                  o Seconded by Doug Lofstrom
                  o Majority voted in favor of this
                  o Patty McNair (?) – Conclusion is that the original motion be
                     evaluated again in the light of the above concerns. The Executive
                     Committee of the College Council is to refer the motion back to
                     the Academic Affairs Committee
                  o Council Members are to send comments and issues to the
                     Academic Affairs Committee

I. Other Business
                    o Council Members to fill survey on key issues for Council to
                      address. Surveys to be returned to Peter Hartel

H. Adjournment – (Tim Cozzens) – 11:55am.