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Exhibition Manual MIROAB

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Exhibition Manual MIROAB Powered By Docstoc
					   EXHIBITION MANUAL
              MIRO
(Molecular Imaging in Radiation Oncology)
Congress dates                18-20 March, 2010
Exhibition dates              18-20 March, 2010

Venue                         SQUARE - BRUSSELS MEETING CENTRE
                              Rue du Mont des Arts
                              B-1000 Brussels

How to get there (see map in annex)


Air

Brussels International Airport is only 20 minutes away from the city centre and
SQUARE.
Road

Brussels is well connected to the main traffic arteries of Europe. There are 650
parking places under the SQUARE building. GPS data SQUARE: 50.580242,
4.142435

Rail
National and international high-speed connections to London, Paris, Amsterdam,
Köln. SQUARE is located in front of the Central Station.

City transport
Numerous metro, tram and bus stops at the Central Station. City bikes available at
SQUARE.




                                                                                     2
Dear Exhibitor,


Welcome to the MIRO Conference on Molecular Imaging in Radiation
Oncology.

We look forward to helping make this event a rewarding experience for you
and your company.

This manual and annex contain all the information that you will need to
prepare for the event. We encourage you to use the manual not only for the
preparation of your exhibit display, but also for source of reference,
information and checklist. To make your requests, simply locate the forms that
are pertinent to your needs, print, complete, scan and email them back to us.
Alternatively you can fax them as well.

We want to make your participation in the MIRO Conference both successful
and enjoyable. Should you have any questions or need additional information,
please contact us.

Sincerely,


The ESTRO team




                                                                            3
                  Table of Contents

Pre-show deadline dates                   5
On-site schedule                          6
Rules and regulations                     7
Mantling & dismantling                    9
Details of access, loading & unloading   10
Convention centre: instruction for use   11
Halls and Exhibitions                    14
Stand specifications                     19
AV/IT material                           20
Exclusive catering services              20
Stand cleaning/Waste                     20
Hostesses                                20
Shipping/freight handling                20
Exhibitor accommodation                  21
Exhibitor registration                   21
Visitors badges                          21
Advertising and sponsoring               22
Satellite symposia                       22
Meeting rooms                            22
Space application form                   23
Furnished shell scheme form              24
Acceptance of rules and regulations      25
Advertising order form                   26
Sponsoring order form                    28
Meeting request form                     29
Visitors badges form                     30
Stand building company form              31




                                              4
Pre-show deadlines

The following forms are due NO LATER THAN the deadlines indicated. Use this checklist to
assure that everything gets done on time. After the listed dates, we cannot guarantee
prices or services

TO DO                                             BEFORE
Read this manual                                  Now
Book airfare                                      Now
Book accommodation                                Now


Submit advertising order form                     February 10th , 2010

Submit artwork                                    February 10th , 2010

Submit sponsoring order form                      February 26th , 2010

Submit stand design for approval                  February 10th, 2010

Submit meeting room request                       February 26th 2010

Book everything you need for your booth           Final date: February 26th , 2010
- Catering
- AV-/ IT material
- Furniture
- Electricity
- Internet/phone connection
- Cleaning
- Flowers
- Hostesses

Book exhibitors badges                            As of February 22nd , 2010

Organise your shipment to reach Brussels          See shipment instructions




                                                                                      5
On-site Schedule
Wednesday, March 17th, 2010
08.00 Stand builders are allowed to enter the exhibition area and to start build-up
Shell Scheme exhibitor move-in as from 12.00
22.00 Exhibition area closes

Thursday, March 18th, 2010
08.00 Stand builders are allowed to enter the exhibition area and to start build-up
14.00 All crates and cartons must be removed from the aisles and booth construction
      completed. Exhibitors are allowed to stay in the exhibition area.
18.00 Official opening of the exhibition: welcome reception in the exhibition area

Friday, March 19th, 2010
08.30 Exhibitors only are allowed to enter the exhibition area
09.30 Exhibition opens
17.00 Exhibition closes
18.00 Exhibitors must leave the exhibition area

Saturday, March 20th, 2010
08.30 Exhibitors only are allowed to enter the exhibition area
09.30 Exhibition opens
11.00 Exhibition closes after the last coffee break
      Boxes and crates can enter the exhibition area
20.00 Exhibition area closes. Dismantling terminated




                                                                                      6
Rules and regulations

In the terms of the contract, the word “exhibitor” describes any company or organisation
having made a definitive booking for space allocation in the technical exhibition to be
organised at the MIRO Conference, or any agent or representative acting on behalf of the
exhibitor. The word “organiser” relates to the European Society for Therapeutic Radiology
and Oncology (ESTRO).

Application for exhibition space
The application for exhibition space is legally binding for the exhibitor pending its
acceptance in writing by the organiser.
All exhibition bookings will be treated on a first-come first-served basis following the rule
that Corporate Members will be allocated prior to non members. Applications for booth
space will be accepted via email to vcremades@estro.org and/or fax (+32 2 779 54 94) by
indicating option 1 (1st preference), option 2 (2nd preference), option 3 (3rd preference).
These preferences serves as guidance only and the decision between these 3 options will
be in the sole responsibility of the Congress Management. In case all three of these options
are already booked, ESTRO will get in contact with you for an alternative solution.

Confirmation of application for exhibition space
No application will be considered confirmed by the organiser until the acceptance of rules
and regulations form #3 has been returned to ESTRO by the exhibitor.

Space allocation
Every effort will be made to preserve the published plan of the exhibition. However, the
organiser reserves the right to rearrange the floor plan or relocate any booth at any time.
The exhibitor shall have no claim against the organiser in respect of any change of lay-out.

Terms of payment
Payment in full of space rental fee is due no later than 15 days after the date of the
invoice. For late bookings, all invoices must be paid before the start of the exhibition.
Where rental charges are not paid within the prescribed time, exhibition space may be re-
allocated to other companies.
Exhibitors with pending invoices are required to settle their accounts with a
credit card payment on site before access is allowed to the exhibition area.

Subletting and sharing of exhibition space
Exhibitors may not assign, sublet or apportion to others the whole or any part of the
exhibit space allocated, and may not display goods or services other than those
manufactured or regularly distributed by them and approved by ESTRO. Two or more
exhibitors may share booth space only on the condition that the number of 3m x 3m
booths is equal to or greater than the number of companies sharing the booth space.

Cancellation of exhibition space
Once the acceptance of rules and regulations form #3 has been returned to ESTRO by the
exhibitor, no cancellation will be allowed

Reduction of exhibition space:
Once the acceptance of rules and regulations form #3 has been returned to ESTRO by the
exhibitor, no reduction of exhibition space will be allowed.



Cancellation of meeting rooms
The organiser reserves the right to postpone the conference including the technical
exhibition, or to transfer it to another site, if unforeseen circumstances warrant such
action. Should any contingency prevent the holding of the exhibition, the organiser will not
be held liable for expenses incurred other than the cost of rental of exhibition space.




                                                                                             7
Booth:
The exhibitor will be requested to fulfil the stand specifications. No pop-up booth will be
allowed.

Liability
Neither the organiser nor their subcontractors shall be responsible for the safety of the
exhibitor, his/her staff, temporary staff and exhibits. The exhibitor is therefore required to
take his/her own insurance against loss, damage, injury and third party liability (for ex.
damage to premises, etc.)
Any damage caused by the acts of negligence of the exhibitor or his/her contractor will be
the responsibility of the exhibitor, who will be required to indemnify the organiser and
his/her contractors against any claim arising from such damage. No flammable materials
may be used.

Security
A 24-hour security service is provided to prevent entry to exhibit areas by anyone not
authorized by the building management or ESTRO, or not wearing proper badges for
admission to such areas.
The security service supplied does not guarantee exhibitors against loss. Neither does it
imply an assumption of liability for exhibitor’s property by the organiser. In general,
security will work as follows:
Access to exhibit space is strictly prohibited once the hall is closed for the night.
Show badges must be worn at all times by your staff to gain entry to the exhibition hall.
Please remember that protection of your exhibit and property is your responsibility.
Mantling and dismantling are vulnerable times which can result in the loss of exhibitor’s
belongings. Be sure to carefully safeguard your exhibit materials. Also check your own
insurance coverage.
It is the responsibility of the exhibitor to ensure that all debris and waste material
including boxes for packaging arising from his/her stand construction are completely
removed from the exhibition area prior to the opening of the exhibition (August 30th,
2009). Failure to comply with this procedure shall render the exhibitor liable for the cost of
clearance by the organiser or his/her contractor.

Distribution of printed material
The distribution of printed material is strictly limited to the exhibitor’s booth. Exhibitors
distributing material without prior consent from the organiser will be subject to a 5000
Euro penalty.

ESTRO Logo Use
Use of the ESTRO logo in conjunction with advertisements, promotional materials,
endorsements, statements, contents and/or awards of any kind without the expressed
written consent of ESTRO is prohibited. Exhibitors using the ESTRO logo without
authorisation will be subject to a 5000 € penalty.




                                                                                            8
Mantling and dismantling

Mantling will begin on Wednesday, March 17th, 2010.
The exhibitor must ensure that his/her stand is ready by Thursday, March 18th, at 14.00.
The opening hours of the exhibition for participants are:

Thursday, March 18th                    18.00 – 19.30
Friday, March 19th                      09.30 - 17.00
Saturday, March 20th                    09.30 - 11.00 (after the last coffee break)

Stands must be staffed during the opening hours.

Dismantling can start on Saturday, March 20th after the last coffee break.
The dismantling hours will be 11.00 – 20.00
Boxes and crates can enter the exhibition area as of 11.00 after the last coffee break.

Any exhibitor closing his/her stand or removing exhibits before that time without
permission of the organiser will be liable for an early closing fee of up to 25 % of the total
exhibition space cost. Dismantling should be completed and all exhibits removed by
Saturday, March 20th at 20.00
Please note that all goods not cleared on Saturday, March 20th at 20.00 will be collected
by the official handling company. All costs incurred will be charged to the exhibitor.

All exhibit matters and questions not covered by the ESTRO Exhibitor Rules and
Regulations are subject to the decision of ESTRO. These ESTRO Exhibitor Rules and
Regulations may be amended at any time by ESTRO, and all amendments shall be equally
binding on all parties.

Minors (persons under the age of 18) are not allowed on the premises during moving in
and out. Not even if accompanied by a parent or legal guardian.




                                                                                            9
Details of access loading and unloading
See map in the annex

The unloading/uploading area:
For the access to the exhibition area, go to Rue des Sols, 27
Note that the container must be at maximum: 2.10m height – 2.40m height

Exhibitors:
Parking spaces are available at the Albertine, Place d’Espagne and Justice car parks
(paying car parks: 2,40€/h or 14,90€/24h ).




                                                                                 10
Convention Centre

Instruction for use:
General
The exhibitor is obliged to have the premises occupied by it cleaned daily at its own
expense.
All waste and rubbish created by cleaning must be removed from Square Brussels Meeting
Centre daily before it opens to the public by the approved service provider. Empty
packaging and bulky waste must be removed by the exhibitor. Any fly-tipping of waste
outside the designated skips is prohibited. The exhibitor is responsible for the collection of
skips.
The exhibitor must leave free access to the rented premises, firstly to the personnel of GL
events Brussels SA carrying a badge, secondly to Police Officers and Firemen in the
exercise of their duties.
Any incident, operational failure of an installation, discovery of a suspicious device or
package must immediately be reported to the security officers. Any suspicious package
may be removed from the confines of the Square by the teams of GL events Brussels.
Exhibitors and suppliers are not permitted to access the technical areas and storage areas.
Only the personnel of GL events Brussels SA is authorised to do so.
No intervention, of any kind, on the permanent technical installations of the Square
Brussels Meeting Centre (water, low-voltage installations, telephone, video, PA systems,
power installations) shall be tolerated by persons who are not members of the personnel of
GL events Brussels SA.
Smoking is not permitted in all areas.
Any posters must be approved by GL events Brussels SA.
Means of advertising must be handled by GL events Brussels SA.
No unauthorised means of advertising may be put up on walls, windows, doors, in lifts and
in the vicinity of the Square Brussels Meeting Centre in public spaces etc.
The layouts defined and created by GL events Brussels SA may not be modified except
with the latter’s consent.
The furniture layouts defined in the contract may not be subject to modification by the
exhibitor alone.
Deliveries shall be made exclusively from the rue des Sols for the exhibition zone.

Main characteristics of the Square Brussels Meeting Centre
Safety
1/ Fire Service access is via the Main Cube Staircase.
These entrances must remain passable and free from any storage at all times.
Square Brussels Meeting Centre has an independent Fire Safety System with, if need be,
broadcasting of a pre-recorded evacuation message, which must be followed, broadcast in
accordance with the alarm zones defined in each identity dossier.
For initial interventions, the fire protection devices are Armed Landing Valves and
extinguishers.
The exhibition halls are protected by an automatic sprinkler extinguishing system.

2/ Access roads for emergency and fire-fighting vehicles
These access roads are reserved for the intervention and emergency services (fire service,
emergency services, police, etc.).
They must be kept free at all times of parked vehicles, structures or deposits of any kind.
Access to the upper terrace of the cube is prohibited to all vehicles.

3/ Access for deliveries
Deliveries are made via:
    •   the area of 23 Rue des Sols for the infrastructure part
    •   other entrances according to the schedule defined by GL events Brussels SA

The headroom for the delivery area in the rue des Sols is limited to 2 m, and the
authorised load limit is 5 tonnes by goods lift (DRMC1).
This limit must be respected by exhibitors and transporters required to supply their events.
During deliveries, no obstacle must obstruct the automatic closure of the street-front
shutters.




                                                                                           11
The entrances, roads and spaces used to deliver equipment and/or assembly and
installation from the unloading points to the event locations must be protected:
    •    Use of trolleys or other handling apparatus with rubber tyres,
    •    Use of weight-spreading floors,
    •    Protection of carpets and floors with a resistant covering to prevent holes being
         made.
No fixing likely to damage the supports (floors, walls, posts, ceilings) shall be allowed.


Safety of personnel
1/ During an event (construction, disassembly, etc.), it is advisable that the following
occurs:
    •   Warning of risks;
    •   Assessing the risks that cannot be avoided;
    •   Tackling risks at source.
The workers concerned are obliged to wear the necessary personal protective equipment
(work boots, gloves, hard-hat, safety goggles, harness, etc,) as imposed by the RGPT, and
also to use the necessary collective protective equipment. The collective protection
measures must take priority over individual means of protection.

2/ The tools, ladders, scaffolding, etc. used must comply with the provisions of the RGPT.

3/ Machines and installations must satisfy the applicable regulations and may not under
any circumstances represent a danger for the personnel on the stands or for visitors. They
may only be operated by competent persons.
Tools and machines must be supervised at all times, otherwise they must be switched off.

Acceptable loads on structure
In the event of a request to install special equipment, the load of which exceeds the limits
given above, the exhibitor is obliged to provide the technical inspection office approved by
GL events Brussels SA with the following:
    •   An approval report for the distribution on the ground of the loads of the equipment
    •   concerned,
    •   An approval report for the steps taken to move equipment between the delivery
        zone (delivery bay, outside square), and the envisaged installation zone.

It is prohibited to use any element suspended or fixed on the establishment’s fixed
structures such as ventilation and smoke extraction ducts, electric distribution pipes, posts
and columns, wall coverings, plumbing networks, etc.
Concerning the various event locations in Square Brussels Meeting Centre, metal
structures on the ceiling allow various pieces of equipment to be suspended, within the
limits of the suspended weight approved by the inspection body and held by the safety
team of GL events Brussels SA.
These maximum weights must never be exceeded.

Emptiness of exits
Walkways must remain free at all times and their safety markings must not be hidden by
stand signs or decorations.
In case of obstacles on the floor of walkways (electric cables, water pipes, etc.), a fixed
means of protection must be applied (“boat” type).
The use of doors must be kept freely available to the public while present in the premises.
The use of signs with white letters on a green background is prohibited, since these colours
are exclusively reserved for the indication of “exits”.

Storage areas
The storage of inflammable and hazardous materials in event premises accessible to the
public is prohibited. Packaging, waste or any other material or object that is not used
during the event shall be stored outside the premises being used for the event.
The storage of empty packaging is only allowed outside those areas accessible to the
public, and with the consent of the organiser.




                                                                                          12
Obligations of the exhibitor
The exhibitor shall be responsible for any deterioration he may cause to the fittings and
technical installations provided.
Neither ESTRO nor the Square Brussels Meeting Centre shall be held responsible for any
theft or deterioration noted on this occasion.

Special provisions relating to safety

1/ ENVIRONMENT

1.1 IONISING RADIATION
To exhibit appliances that use ionising radiation or are equipped with radioactive sources,
it is advisable to contact GL events Brussels SA, in good time, to determine in advance by
mutual agreement with the Works Inspectorate and the Fire Service, the conditions under
which this exhibition may take place.

1.2 USE OF LASERS
The use of lasers in halls is authorised provided the following provisions are satisfied:
    •    When using lasers, the energy of the output beam may not exceed 2.5 mW/m2. At
         greater powers, the output beam must be completely confined.
    •    The public must not under any circumstances be subjected to the direct or
         reflected laser beam.
    •    The appliance and its equipment must be securely fixed to stable elements.
    •    The environment of the appliance and the space scanned by the beam must not
         include reflective elements at the wavelengths in question.
    •    The user of the laser must make sure, during tests carried out away from the
         public, that the fittings, decorative materials and fire-protection equipment do not
         react with the thermal energy given off by the output beams.
    •
1.3 HARMFUL SMELLS
If chemicals are used (e.g. solvents) as part of an event, the exhibitor shall arrange
effective ventilation to keep odours to a minimum and shall obtain the permission of GL
events Brussels in advance.

1.4 WASTE
Each exhibitor is responsible for removing its waste in application of the local regulations.
The waste produced during the fair, both solid waste such as paper, cardboard, plastic,
etc. and liquid waste, must be removed from stands and their surroundings every day.
Waste or other liquid products must not under any circumstances be poured into the drains
(or toilets).
If the exhibitor fails to observe these rules, GL events Brussels SA shall be entitled to have
the waste removed. To this end, a cleaning company appointed by it shall be used, at the
risks and expense of the party responsible.

2/ ELECTRICITY

2.1 GENERAL PROVISIONS
Electrical installations shall be inspected by an approved body prior to being put into use,
in accordance with the provisions of the RGIE (Règlement Général pour les Installations
Electriques – General Regulations on Electrical Installations) in relation to:
    •    risks of direct contact (Articles 30 to 40, 48 and 49)
    •    risks of indirect contact (Articles 68 to 95)
    •    risks of fire due to electrical equipment (Article 104)
The temporary electrical installation shall be installed in accordance with the relevant rules
of good practice (Article 5), by qualified, competent electricians (cf. NBN EN 50110 1998).
The creation of a connection, the installation of a distribution cabinet and the provision of
electric current to the stands shall be carried out, at the expense of the clients, exclusively
by the personnel of GL events Brussels SA.
Powering up may only be enacted by the personnel designated by GL events Brussels SA.

2.2 GAS
Prohibited because no public network.




                                                                                            13
2.3 FIRE
2.3.1 NO SMOKING
There is a complete ban on smoking in the buildings of Square Brussels Meeting Centre.
2.3.2 FIRE PERMIT
The use of fire, naked flames or heat sources (welding, gas cutting, soldering, defrosting)
during operations to install or disassemble an event or during fairs is only permitted if a
fire permit has been obtained.
Applications for this fire permit must be submitted IN ADVANCE to GL events Brussels SA
(fax number: 02 474 83 94).
Person to contact: The Building Director.
2.3.3 KITCHENS
If a kitchen installation does not run exclusively on electricity (see Chapter 3.3 “GAS”):
     •   Fryers shall be fitted with a lid.
     •   The stand or hall shall be equipped with a metal waste bin with lid.
     •   An appropriate extinguisher should be provided.
2.3.3.1 Perishable products and foods:
See sanitary regulations
2.3.4 LEGAL PROVISIONS
GL events Brussels SA must make all the legal arrangements relating to fire-fighting
equipment in its buildings. The organiser is responsible for applying the fire-fighting
instructions.
2.3.5 FITTINGS
Spaces or stands may not be fitted out or objects placed there in a way which might
impede use, access or visibility:
     •   Stand pipes, connections for fire hoses, extinguishers, alerts, etc.;
     •   Passageways, exits and emergency exits, etc.;
     •   Emergency telephones;
     •   Signs for fire-fighting equipment.

Car parks
These are, notably, the Albertine, Place d’Espagne and Justice car parks.
All parking is prohibited outside of these car parks.
If these instructions are ignored, vehicles shall be towed away and impounded by the
Police.
It is understood that a vehicle is parked and driven under the sole responsibility of its
owner. Neither ESTRO nor GL events Brussels SA shall in no way be held responsible for
any thefts or deteriorations suffered bya vehicle.
Drivers must observe:
     •   The highway code,
     •   The directions of travel marked on the ground,
     •   The marking of parking spaces.



HALLS AND EXHIBITIONS
Stands & Halls
The standard construction height of the partitions or fixed structural elements of stands is
normally 240 cm – 200 cm in the low sections of the exhibition halls. Please contact
vcremades@estro.org to find out the maximum construction height according to the place
of your booth.

1/ SUSPENSIONS AND FIXINGS
All stands and decorative elements shall be self-supporting, without being suspended from
or leaning on the ceilings or walls.
This provision may only be departed from at the request of the exhibitor and in accordance
with the following procedure:
     •  For each departure and in due course, the exhibitor shall send to GL events
        Brussels SA a request accompanied by all the details allowing it to be correctly
        assessed.
     •  GL events Brussels SA shall not be obliged to justify any refusals, which may not
        be appealed.



                                                                                         14
    •   GL events Brussels SA shall firstly appoint a contractor, responsible for all
        suspension work (i.e. this contractor shall provide anchoring points), and secondly
        an inspection body approved within the context of the RGPT, accepted by GL
        events Brussels SA, responsible both for approving plans and calculation notes
        before they are implemented and for the actual implementation itself, before the
        event opens.
    •   The exhibitor shall have suspensions provided by GL events Brussels SA from the
        anchoring points, at its expense.
    •   The reports of the approved inspection body (in triplicate), free from comments
        and/or violations, shall be sent to GL events Brussels SA before the event opens.
    •   The applicant shall explicitly include cover against the risks associated with these
        suspensions in its “Civil Liability” insurance policy. This policy shall stipulate the
        abandonment of any appeal against GL events Brussels SA.

Exhibitors are expressly prohibited from walking on the roof. This zone is reserved for
contractors acting on behalf of GL events Brussels SA. Any violation shall be punished.

2/ ELECTRICITY
The creation of a connection, the installation of a distribution cabinet and the provision of
electric current to the stands shall be carried out exclusively by the personnel of GL events
Brussels SA.

2.1 THE SWITCHBOARD (OR DISTRIBUTION CABINET)
Electric installations shall include:
Permanent and semi-permanent installations, the construction, operation and maintenance
of which shall be carried out by GL events Brussels SA, under its responsibility.
Installations established in the stands intended for exhibitors and constructed by them or
on their behalf, under the responsibility.
The limit between these two installations is located at the fuse box of each stand.
In each stand, semi-permanent installations must terminate in a board or a distribution
box housing the gear that must provide the following functions:
    •    emergency cutting of all active wires;
    •    protection against surges;
    •    protection against indirect contact.

Surge protection devices must be leaded and the terminals of the various apparatus, with
the exception of downstream terminals, must be made inaccessible.
This therefore formally rules out the connection of several stands to a single distribution
box or a single board.

2.2 ELECTRICAL EQUIPMENT
The use of “domino” type plugs is prohibited (adaptor blocks must be used).
Plugs which conform to NBN C61-112 must be used, fitted with an earth and equipped with
a fuse system.
Surface-mounted switches and plugs must be fitted with mounting plates.
The use of unprotected insulating screw joints is prohibited. Insulating screw joints shall
only be used in junction boxes, except for lighting appliances, provided the insulating
screw joint is fully insulated by an element in the luminaire.
Halogen spotlights and low-voltage spotlights may not be less than 50 cm from
combustible material. Combustible materials may not be less than 50 cm from the light
beam (unless otherwise indicated on the spotlight).
If rails are used for spotlights:
     •    The rail may not be positioned less than 2 m from the ground (except in the lower
          section of the Hall).
     •    Blanks must be fitted to the ends.

Very low-voltage spotlights may not be placed on/in combustible materials.
The use of autotransformers (recovery transformers) in a very low-voltage power supply is
prohibited. A safety transformer is required.
The transformers used shall comply with NBN standards or the harmonised standard (NBN
CN 60- 742 or NBN 61-558).
The transformer shall have primary and secondary protection against overload.




                                                                                           15
The secondary protection is not imperative in the case of a transformer that is resistant to
shortcircuits.
Transformers may not be mounted on combustible supports or in a combustible
environment
(except for adapted models).

2.3 VERY LOW-VOLTAGE LIGHTING APPLIANCES
The use of very low-voltage appliances comprising live bare wires or parts may be
authorised under the following conditions:
    •   This type of lighting may only be used in a fire-resistant environment and at a
        minimum height of 2 m above the ground.
    •   All inflammable material must be removed within a minimum radius of 0.5 m
        around lighting appliances and wires.
    •   The power transformer used must be a safety transformer in accordance with NB
        standards or harmonised standards.
    •   The transformer shall be protected against surges at primary and secondary level.
    •   The secondary voltage of the transformer must be limited to 24 V and 12 V
        respectively for BB1 and BB2 situations (BB1 not very dry, BB2 not very damp).
    •   Sockets for halogen lamps including bare wires may only be connected by pressure
        screws or any other equivalent connection. Sliding contacts or connections by
        crocodile clips are not allowed (due to the risk of sparks).
    •   Bare wires (cables) must be designed to carry electric current. The use of cables
        with a textile core is prohibited.
    •   The section of power-supply wires must be such that the maximum current
        scheduled for normal use shall not cause any dangerous increase in temperature in
        these wires.

With the exception of appliances powered by very low voltage, the degree of protection of
equipment must be at least IP2X. In addition, electrical appliances and machines that are
readily accessible to the public and are not supervised by the party responsible for the
stand must have a minimum degree of protection of IP4X (i.e. impossible to touch a live
bare part).

2.4 INSPECTION OF INSTALLATIONS
Each stand shall be inspected by qualified personnel, or an independent approved
inspection body, appointed by GL events Brussels SA. It is in the interests of the stand
holder or its representative to make sure they are present during the inspection by the
approved body, to point out all the elements of the installation and to personally receive
any comments.
If comments are made, a note shall be left on the stand listing all the violations found. The
comments and violations must be followed up.
The independent approved inspection body or the qualified personnel, in consultation with
GL events Brussels SA, shall subject the stand where violations have been remedied to a
new inspection.
Powering up shall only take place once a report free from violations has been submitted.
The user formally undertakes to switch off the lights of its stand each evening and to
unplug all electrical appliances except fridges, computers and the like, provided these are
essential.
The user must personally provide the installation with current stabilisers, no-break devices,
overvoltage protection for all applications requiring a pure electrical network, such as, for
example, computer equipment.
The use of generator sets inside the Square is strictly prohibited.

2.5 GAS INSTALLATIONS
The use of gas is strictly prohibited.

2.6 FITTINGS
The materials used to construct or generally fit out stands in the exhibition halls may not
be highly inflammable or give off toxic fumes under the influence of heat.
The construction of stands must satisfy standard NBN S21-203, namely:
    •   Material A3 for floorings on stable subsurface (concrete, sand, etc.).
    •   Material A2 for other cases.
    •   Material A2 for vertical partitions and decorative material.




                                                                                          16
     •   Material A1 for false ceilings and canopies.
A certificate confirming the fire resistance of these materials must at all times be able to
be submitted to the competent Fire-Fighting Service, the approved body charged with
inspecting installations or the safety coordinator.
All suspended fittings must be situated more than 50 cm from any heat source, such as
spotlights, lighting equipment, illuminated signs, functioning equipment, etc.).
These materials may only be impregnated by firms that are competent in this field.
The certificate must include the following:
A description of the material (name, type, colour, etc.);
     •   The date of treatment;
     •   The process used and the impregnating substance;
     •   The period of efficacy of the treatment and any measures to be taken to preserve
         it;
     •   The company’s stamp, the name and signature of the person responsible.

For some inflammable materials, impregnation will not improve fire resistance.
These include:
    •   Plastic sheets and plates;
    •   Materials with plasticised surfaces;
    •   Compacted or stretched synthetic materials;
    •   Textiles with 100% synthetic fibres;
    •   Natural or synthetic rubbers;
    •   Plants;
    •   Etc.
Some materials may be treated during manufacture so that they satisfy the right fire
propagation class.
Notwithstanding the presence of a certificate, the competent Fire-Fighting Service or the
inspection body is entitled to demand in situ that the stand constructor or exhibitor provide
a sample for examination. Providing the requested sample IS MANDATORY.
Oil paints, lacquers or other coatings that present a risk of fire may only be used on A1
materials.

2.7 WASTE AND PACKAGING
Waste, paper, cardboard and other inflammable materials intended for disposal must be
regularly removed from stands and their vicinity. Crates, barrels and packaging may not
be left on or behind stands. Empty packaging must be removed immediately.
If the organiser fails to observe these rules, GL events Brussels SA shall be entitled to
have the waste and rubbish removed by the contractor it has appointed to store empty
packaging, at the expense and risk of the exhibitor.

2.8 EXHIBITING DANGEROUS PRODUCTS
Chemical products, explosives and other highly inflammable products may not be
exhibited, except with the express permission of GL events Brussels SA.
When vehicles and boats are being exhibited, their tanks may only contain a minimum
level of fuel (max. 5 litres).
Barrels, bottles and other receptacles for fuel, even empty, may not be held on the stand.
The fuel tank must be securely locked at all times.
Batteries shall be safely disconnected or removed.
Inflatable balloons containing inflammable or toxic gases may not be exhibited or
distributed.
Only helium and air are authorised in this connection.
The exhibition or use of candles lit by naked flame on a stand is only authorised after
having submitted an application for a fire permit and having first taken the necessary
safety precautions:
     •   one 9 kg ABC powder extinguisher present on the stand;
     •   candles placed on a non-inflammable base;
     •   no inflammable materials within a radius of 1 m;
     •   candles inaccessible to visitors.
Functioning equipment that consumes fuel (fires, ovens, open fires, heaters, etc.) are
prohibited.
Generally speaking, GL events Brussels must given its approval to any use of equipment
that consumes fuel. Applications must be made to us in writing.




                                                                                          17
Solid- or liquid-fuel appliances must be situated more than 0.5 m from inflammable
materials.
This also applies to connecting pipes made from metal or another non-inflammable
material of low diameter used to heat appliances.
The use of infrared (gas) appliances and petrol-fired heating appliances is not permitted.
Demonstrations of oxyacetylene torches are not permitted.

2.9 USE OF WATER
Please note that there is no water in the exhibition hall.

USEFUL CONTACT DETAILS
POLICE: 1, Rue de la loi, B-1000 BRUSSELS Tel.: 02 279 71 31
FIRE AND EMERGENCY MEDICAL AID: 15, Avenue de l’Héliport, B-1000 BRUSSELS Tel.: 02
208 84
30
RED CROSS: 96, Rue de Stalle, B-1180 BRUSSELS Tel.: 02 371 31 11
GL events BRUSSELS: 2, Rue Ravenstein, B-1000 BRUSSELS Tel.: 02 515 13 00




                                                                                       18
Stand specifications
(see also “Stands & halls on p. 14)
Height : The standards constructions height of the partitions or fixed structural elements
of stands is normally 240 cm – 200 cm in the low sections of the exhibition halls.
Floorload-bearing: 500 kg/sqm

The exhibitor and/or stand builder will provide ESTRO with construction plans and
calculations (by a certified designer), stating both stand number and exhibitor’s name, at
least 3 weeks prior to building commencement.

Island stands
These stands have aisles on all sides. When you design this type of stand, please ensure
that the view of the other stands of the exhibition as a whole is not obstructed.

Corner stands
These have aisles on two or three sides. Exhibitors need to provide either a back and/or a
side wall.

Wall stands
Only one side is bordered by an aisle. Exhibitors need to provide back and side walls

Two-wall stands
These stands have only to be provided with side walls.


Stand fitting
Exhibits must be displayed in such a way as not to obstruct the view of the exhibition area
or of adjacent stands and they must be kept within the stand perimeter. Nor may working
parts project beyond the perimeter, for instance during demonstrations.
Dangerous components, such as sharp protrusions must be effectively shielded. In
addition, exhibits may not be covered, without the consent of the organiser, during
exhibition opening hours; the organisers are entitled to remove any such covers without
incurring any liability. Unsightly objects should not be placed in public view. Exhibitors may
not remove exhibits from the stand during the course of the exhibition without written
permission from the organisers. Should it prove necessary to remove a small item (for
urgent repair, for instance) exhibitors should contact the organisation.

Floor coverings
The stand floor must be adequately covered, for instance with carpeting or carpet tiles.
Should any adhesive tape from carpet tiles and the like remain on the hall floor after the
exhibition; the exhibitor will receive a bill to cover the cost of its removal. For special floor
coverings (concrete slabs, sand, gravel, etc.), the organisers' written permission must be
applied for when the stand design is submitted. Before such materials may be brought into
the building, the floor must be covered with plastic. Exhibitors are not permitted to paint
stand floors.

Exposed Ends
The side of any display cabinet or structure which is visible from the aisle or adjacent
exhibitor’s booth must be finished or suitably decorated at the expense of the exhibitor
erecting or installing such display. Those unsatisfactory displays in the opinion of the
organisers will be made correct at the discretion of the organiser with all expenses for such
work being charged directly to the exhibitor.

Projection and sound / smoke machines / 'special effects' lighting /
advertisements
The organisers' written consent is required for the use of audio, video and lighting
equipment (including video bulletins), live music and performances. 'Special effects'
lighting (disruptive for neighbouring stands), smoke machines and laser projection may
not be used on stands. No permission will be given for projection in the aisles or on the
walls and ceilings of the halls.



                                                                                             19
In the aim to have as uniform a look in the exhibition area as possible, we have decided to
offer a shell scheme solution.

As usual, bare floor space will be sold. This is meant for the companies using their own
stand building company. To book, please return form # 1

Exhibitors who, by February 15th, 2010, have not supplied us with the name of their stand
building company (form #8) will automatically be allocated a shell scheme for their booth
at their costs and with an eventual surcharge. This is a measure we have decided to take
in order to avoid that exhibitors show up for the congress without anything prepared or
booked. It is in everybody’s interest to have as beautiful an exhibition as possible and
empty booth areas do not constitute a good image of the exhibition. Below you can se an
example of such a shell scheme.
See details of stands in the annex


AV/IT material
For audiovisual/ITl material (plasma screens, DVD players, computers, etc.), please
contact:

COVR
Lil 26 – 2490 Balen – Belgium
Tel +32 14 21 22 23
info@covr.be
www.covr.be


Exclusive Catering service
For catering on the stands please contact

Square Gusto
Contact: Anne Selderslachts
anne.seldeslachts@square-brussels.com

The list of catering items and the booking forms can be found in the annex.

Stand cleaning/Waste
Contact: Anne Selderslachts
anne.seldeslachts@square-brussels.com

The list of services available can be found in the annex.

Hostesses
If you wish to order hostesses for your stand, please contact:
ProTéine
Avenue Lambeau, 91
1200 Bruxelles
T : + 32 2 733 07 01
F : + 32 2 733 07 55
info@proteine.be
www.proteine.be



Shipping/freight handling
KRISTAL bvba has been appointed by the organiser ESTRO as the recommended freight
forwarder, customs clearance agent and official on-site handling contractor.
Please refer to the annex for instructions and forms.




                                                                                        20
Exhibitor accommodation
The official housing agent for the conference will be MCI.
In close consultation with us they have made a selection of hotels in Brussels. We advise
you to make your reservation far in advance. Hotel accommodation is made on a first-
come, first-served basis.

MIRO Housing Bureau
c/o MCI Brussels
Avenue de Tervueren, 300
1150 Brussels - Belgium
e-mail: MIROHousingBureau@mci-group.com
Phone: +32 2 7431540
fax +32 2 7431584

For more information on hotel accommodation please visit               the   Estro   website:
http://www.estro-events.org/Pages/miro_accommodation.aspx



Exhibitor registration
Each exhibiting company/organisation is entitled to a complimentary badge for every 3m²
of exhibition space and 1 conference bag per booth. Additional badges for individuals
representing your company may be purchased at a cost of:
                      50€ for ESTRO corporate members
                      75€ for non-corporate members

Exhibitor badges entitle the holder to admittance into the exhibition hall, coffee breaks and
lunches. Social dinner: tickets need to be bought separately. Company business cards will
be requested for each exhibitor’s badge.

Exhibitors may enter the exhibition areas 1 hour before official opening hours of the
exhibition. If further access is required, special permission must be secured from the
organiser.

Exhibitors and participants must wear the official conference badge at all times while at the
show site. Supplementing the badge with business cards is not permitted and is considered
a violation of these Rules and Regulations. Anyone wearing an unofficial badge, a badge
with a business card inserted into it, or a badge defaced in any other way will be asked to
surrender the badge and will be escorted from the hall.

To register someone as an exhibitor, he or she must be a bona fide employee of the
exhibiting company and possess a business card with the exhibiting company’s name.
Exhibitor registration is not available for professionals who are not bona fide employees.
Exhibitors requesting exhibitor badges for persons other than their employees will be
asked to pay a desk rate full registration.

Exhibitor badges and social dinner tickets can be ordered as February 22nd, 2010



Visitors badges
Visitor passes are available for 80 € per badge. A visitor is a person NOT working for a
company or a subsidiary of a company participating in the exhibition.
Visitors’ passes can be renewed from day to day. A visitors’ pass includes access to the
exhibition hall, coffee breaks and lunches but does not include conference material and
does not give access to the scientific sessions and social events.

If you want to book visitor badges, please fill out form #7




                                                                                          21
Advertising and sponsoring
ESTRO offers a wide range of advertising and sponsoring opportunities.
Companies participating in the MIRO Conference can buy advertising space in the
Programme & in the Abstract book. The abstract book and programme book will be
included in the conference bag.

Another way to demonstrate your support of ESTRO and receive maximum exposure is by
sponsoring a variety of items and events during the meeting.

See the sponsoring form #5 and advertising form #4 for a detailed list of opportunities
giving more visibility to your company.



Satellite symposia
Companies may order satellite symposia in the time slots indicated in the satellite
application forms.

Lunch or satellite symposia cannot be organised without approval by the organiser.

Please note that we have informed the members of the Scientific Committee that they
should not accept positions at industry-related satellite symposia or other public scientific
activities organised by the industry within the framework, or in connection with the MIRO
conference unless it is to present their own data.



Meeting rooms
Meeting rooms for private functions may be booked during the MIRO Conference.
Your company is responsible for any charges for meeting space, catering, audio visual, etc.
No meeting or events can be organized by companies parallel to the MIRO Conference
official programme.

If you want to book a meeting room use form #6




                                                                                          22
                                                 Form # 1
                                         SPACE APPLICATION FORM
                        To be returned to Valerie Cremades by fax +32 2 779 54 94 or email vcremades@estro.org
                 Molecular Imaging in Radiation Oncology (MIRO) Conference
                            Brussels, Belgium, March 18 - 20, 2010
Company name                      ...........................................................................................................................................

Contact person                    ...........................................................................................................................................

Address            ..........................................................................................................................................................

Tel      ....................................................................................................................................................................

Fax ....................................................................................................................................................................

E-mail………………………….... ...........................................................................................................................

Purchase order (s) to be sent to ESTRO:                                           yes                   no

                                       WE WOULD LIKE TO BOOK FLOOR SPACE AT THE MIRO CONFERENCE

Price per square meter floor naked space: 465 €

Space requirement: ................. (Front) x.................. (Depth)                           (Maximum height: 4.70 meters)


This application is legally binding on the exhibitor pending its acceptance in writing by the organiser.

Signature:               .............................................................      Date:         ..........................................

Name:              ...................................................................      Title:        ...................................................................


If by February 10th, 2010 you have not booked a shell scheme or informed us about the name of your
stand building company, you will automatically be allocated a shell scheme for the price of 555 € per
square meter.




                                                                                                                                                                                23
                                        Form # 2
                              SPACE APPLICATION FORM
                          Floor space and furnished shell scheme
                        To be returned to Valerie Cremades by fax +32 2 779 54 94 or email vcremades@estro.org
                 Molecular Imaging in Radiation Oncology (MIRO) Conference
                            Brussels, Belgium, March 18 - 20, 2010
Company name                      ...........................................................................................................................................

Contact person                    ...........................................................................................................................................

Address            ..........................................................................................................................................................

Tel      ....................................................................................................................................................................

Fax ....................................................................................................................................................................

E-mail………………………….... ...........................................................................................................................

Purchase order (s) to be sent to ESTRO:                                           yes                   no

              WE WOULD LIKE TO BOOK FLOOR SPACE AND FURNISHED SHELL SCHEME AT THE MIRO CONFERENCE

Price per square: 555 €

Space requirement: ................. (Front) x.................. (Depth)

Carpet preferred colour: …………………………………………………………………………………………………

Choose Fascia text: ………………………………………………………………………………………………………

This application is legally binding on the exhibitor pending its acceptance in writing by the organiser.

Signature:               .............................................................      Date:         ..........................................

Name:                    .............................................................      Title:        ..........................................




                                                                                                                                                                                24
                                             Form # 3
                                 Acceptance of rules and regulations
      To be returned to Valerie Cremades by fax +32 2 779 54 94 or email vcremades@estro.org together with the space
                                                       application form



                 Molecular Imaging in Radiation Oncology (MIRO) Conference
                            Brussels, Belgium, March 18 - 20, 2010


On behalf of:


Company name:                     ..............................................................................................................................................................
Address:             ..........................................................................................................................................................................
................................................................................................................................................................................................
Tel      .......................................................................................................................................................................................
Fax .......................................................................................................................................................................................
E-mail         .................................................................................................................................................................................

I hereby confirm having read and accepted the rules and regulations for the MIRO Conference.


Signature:               .............................................................      Date:           …………………………………………

Name:              ...................................................................      Title:        ...................................................................




                                                                                                                                                                                25
                                                Form # 4
                                        ADVERTISING ORDER FORM
                        To be returned to Valerie Cremades by fax +32 2 779 54 94 or email vcremades@estro.org
                                                       no later than 10/02/2010
                 Molecular Imaging in Radiation Oncology (MIRO) Conference
                            Brussels, Belgium, March 18 - 20, 2010

Company name:                     ..............................................................................................................................................................
Contact person:                   ..............................................................................................................................................................
Address:             ..........................................................................................................................................................................
................................................................................................................................................................................................
Tel      .......................................................................................................................................................................................
Fax .......................................................................................................................................................................................
E-mail         .................................................................................................................................................................................

I would like to book:

PROGRAMME BOOK (Distribution: all participants to the conference)
t    Back cover                                                                                                                                     Siemens
t    Double page spread                                                                                                                             2500 €
t    2nd cover                                                                                                                                      2000 €
t    3rd cover                                                                                                                                      2000 €
t    1/1 full colour                                                                                                                                1000 €
t    Brief description of the company (name & address of the company listed for free)
     Additional information                                                                                                                         12 €/line

ABSTRACT BOOK (Distribution: all participants to the conference. Electronic version available on the
ESTRO website)
t    Back cover                                                                      7000 €
t    Double page spread                                                              4000 €
t    2nd cover                                                                       3000 €
t    3rd cover                                                                       3000 €
t    1/1 full colour                                                                 1600 €

Signature:               .............................................................      Date:           …………………………………………

Name:              ...................................................................      Title:        ...................................................................




                                                                                                                                                                                26
                          TECHNICAL SPECIFICATIONS

Abstract book

Ad Four colors or black and white
Size : 280 mm (height )x 210 mm wide + 5 mm bleed with crops
File : PDF high definition

If there are modifications on visual: File Indesign with all elements (font, ... = package) – price/hour = 87 €

Programme Book

Ad Four colors or black and white
Size : 210 mm (height )x 148 mm wide + 5 mm bleed with crops
File : PDF high definition

If there are modifications on visual: File Indesign with all elements (font, ... = package) – price/hour = 87 €




                                                                                                                  27
                                               Form # 5
                                        SPONSORING ORDER FORM
                        To be returned to Valerie Cremades by fax +32 2 779 54 94 or email vcremades@estro.org
                                                        no later than 26/02/2010
                 Molecular Imaging in Radiation Oncology (MIRO) Conference
                            Brussels, Belgium, March 18 - 20, 2010

Company name:                     ..............................................................................................................................................................
Contact person:                   ..............................................................................................................................................................
Address:             ..........................................................................................................................................................................
................................................................................................................................................................................................
Tel      .......................................................................................................................................................................................
Fax .......................................................................................................................................................................................
E-mail         .................................................................................................................................................................................

I would like to sponsor

t          Wifi area                                                                                                                                4000€
t          Water Coolers (package of 4)                                                                                                             2400€
t          Neck cords (all participants + neck cords without 1G USB for invited speakers)                                                           real cost +1500€
t          Neck cords (all participants + neck cords with 1G USB for invited speakers)                                                              real cost +1700€
t          Conference bags, pens and notepads                                                                                                       real cost + 1500€
t          Coffee break (per)                                                                                                                       2800€
t          Speakers dinner                                                                                                                          7500€
t          Exclusive sponsorship of the welcome reception                                                                                           7000€
t          Co-sponsorship of the welcome reception                                                                                                  4000€
t          Lunch (per)                                                                                                                              7000€
t          AV – scientific sessions (sponsoring announced between the sessions –
           price based on the type of rooms and duration)                                                                                           real cost


Your involvement in this conference is much appreciated and will be announced in every possible way.


Signature:               .............................................................      Date: ………………………………
Name:                    .............................................................      Title: ..........................................




                                                                                                                                                                                28
                                                   Form # 6
                                            MEETING ROOM REQUEST
       To be returned to Valerie Cremades by fax +32 2 7795494 or email vcremades@estro.org no later than 26/02/2010


                  Molecular Imaging in Radiation Oncology (MIRO) Conference
                             Brussels, Belgium, March 18 - 20, 2010

Company name                       ...........................................................................................................................................
Contact person                     ...........................................................................................................................................
Address ..........................................................................................................................................................
 .............................................................................................................................................................................
Tel ....................................................................................................................................................................
Fax ....................................................................................................................................................................
E-mail ..............................................................................................................................................................
Name of Function.................................................................................................................................................
..............................................................................................................................................................................
Brief description of function...................................................................................................................................
……………………………………………………………………………………………………………………………….
Date of function………………….. Start time…………………..End time…….………………….
Anticipated attendance……………………….
Type of function:                  _____ Meeting                   _____ Breakfast
                                   _____ Luncheon _____ Reception

Room style: _____Conference                           _____Theatre               _____Classroom _____Round Tables                                    _____CocktailTable
            _______ Other

Additional requirements (A/V, catering, etc.)
__________________________________________________________________________

Preferred Facility: (space assigned based upon availability)
1.______________________________ 2._______________________________________
3.______________________________

Requests for Educational Programmes must be approved by ESTRO.
No meeting can be organized by companies during the scientific sessions, unless the meeting aims only at
company delegates.
Your company is responsible for any charges for meeting space, catering, audio visual, etc.
Signature:       ............................................................. Date: ……………………………………………….
Name:      ................................................................... Title: ...................................................................



                                                                                                                                                                                 29
                                                             Form # 7
                                                        VISITORS BADGES
                        To be returned to Valerie Cremades by fax +32 2 7795494 or email vcremades@estro.org
                Molecular Imaging in Radiation Oncology (MIRO) Conference
                           Brussels, Belgium, March 18 - 20, 2010

Visitor passes are available for 80 Euro per badge. (A visitor is a person NOT working for a company or a
subsidiary of a company participating in the exhibition).
A visitor will only be able to attend the exhibition for 1 day. If this person would like to extend his/her visit, he/she
will have to pay a full registration. A visitor badge includes lunch but does not include conference material and
gives access only to the exhibition area.

COMPANY NAME: .............................................................................................................................................................................
BOOTH NUMBER:                      .....................................

I would like to order visitors passes for the following persons for the following days

1.      ...................................................................................       11.      ..............................................................................................

2.      ...................................................................................       12       ..............................................................................................

3.      ...................................................................................       13       ..............................................................................................

4.      ...................................................................................       14.      ..............................................................................................

5.      ...................................................................................       15.      ..............................................................................................

6.      ...................................................................................       16.      ..............................................................................................

7.      ...................................................................................       17.      ..............................................................................................

8.      ...................................................................................       18.      ..............................................................................................

9.      ...................................................................................       19.      ..............................................................................................

10.     ...................................................................................       20.      ..............................................................................................


Total amount = ……………..Euro

Signature:       .............................................................                Date:     ……………………………………………….
Name:      ...................................................................                Title:    ...................................................................




                                                                                                                                                                              30
                                                Form # 8
                                          STANDBUILDING COMPANY
       To be returned to Valerie Cremades by fax +32 2 7795494 or email vcremades@estro.org no later than 10/02/2010


                  Molecular Imaging in Radiation Oncology (MIRO) Conference
                             Brussels, Belgium, March 18 - 20, 2010

Booth N°:………………………..

Stand building company.......................................................................................................................................
Contact person                    ...........................................................................................................................................
Address ..........................................................................................................................................................
.............................................................................................................................................................................
Tel ....................................................................................................................................................................
Fax ....................................................................................................................................................................
E-mail ..............................................................................................................................................................

I would like to register the following stand builders

1.       ............................................................                              8.         ....................................................................

2.       ............................................................                              9          ....................................................................

3.       ............................................................                              10         ....................................................................

4.       ............................................................                              11.        ....................................................................

5.       ............................................................                              12.        ....................................................................

6.       ............................................................                              13.        ....................................................................

7.       ............................................................                              14.        ....................................................................


Please provide Valerie Cremades vcremades@estro.org at ESTRO with the lay-out of your booth by email in a
PDF format preferably, for submission and approval no later than Feb. 10th, 2010.

Signature:       .............................................................              Date:         ..........................................
Name:      ...................................................................              Title:        ...................................................................




                                                                                                                                                                                31

				
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