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					                                   Bangalore IT.biz 2009 Secretariat
                                                MM ACTIV
                    #9, UNI Building, Gr. Floor, Thimmaiah Road, Millers Tank Bund,
                                   Vasanthnagar, Bangalore-560052
                             Ph: 91-80-41131912/13 Fax: 91-80-41131914
                                     Email: saikumar@mmactiv.in


Dear Participant,
We are delighted to welcome you to „Bangalore IT.biz 2009’. MMACTIV will do everything possible
to make your participation a pleasant business experience.
This Exhibition booklet contains complete details for your assistance. To help us serve you better,
you are requested to complete the enclosed forms carefully and return them to us by the specified
dates.
Exhibitor Badges will be provided at the time of taking possession of the stand and in order to have
a disciplined look, please advise your personnel to wear the same at the Venue. This is important in
view of the security arrangements.
Indemnity Form has to be filled up and a print out of the same with the seal of the organization has to
be sent to the secretariat. The Exhibitor Directory Form and the name of the Exhibitor Personnel
should be emailed to the secretariat by 31st October 2009.
To ensure your participation is well organized, we suggest you to nominate an Exhibition Coordinator
who will coordinate all the activities related to your participation with us.
For further details please write to Mr. M. Hussain on mhussain@eventsten.com

With best regards,


MM ACTIV
# 9, UNI Building, Ground Floor,
Thimmaiah Road, Millers Tank Bed,
Vasanthnagar, Bangalore - 560 052
Ph: +91-80-4092 6211/12 / 13. Fax: +91-80-4092 6214




                                                    -1-
                                              CONTENTS


I.      About Bangalore and the Venue                    ..   03

II.     Rules & Regulations                              ..   04

III.    Location Map                                     ..   07

IV.     Site Management Time Table                       ..   08

V.      Exhibitor Checklist                              ..   09

VI.     Form No. 01- Declaration Form                    ..   10

VII.    Form – Exhibitors Directory                      ..   11

VIII.   Advertisement Rates & Data                       ..   13

IX.     Possession of Stand                              ..   15

X.      Exhibition Entry Pass                            ..   16

XI.     Exhibition Exit Pass                             ..   17

XII.    Tariff Card For Additional Services              ..   18

XIII.   Photographs of the Furniture                     ..   24




                                                  -2-
Welcome to Bangalore: The Garden city with strong IT & BT Haven.
Karnataka is one of the most progressive States in India. Bangalore is the capital of Karnataka.
Located on the Deccan Plateau in the south-eastern part of Karnataka, Bangalore, is recognized as
the Silicon Valley of India and has emerged as the most preferred destination to lead the revolution in
the ICT Business.


In the last few years Bangalore has transformed itself from being a "Pensioner's Paradise" to the
"Silicon Valley" of India. From a mere 13 software units in 1991-92, the units have increased to 938
as of August 2001. Software exports in 1991-92 has increased from Rs. 5.6 crores to more than Rs.
7400 crores in the year 2001. This is the kind of growth Information Technology has experienced in
Bangalore. While there are many reasons for this growth, it is mainly the pleasant climate the talent
pool of highly trained professionals the training infrastructure and progressive Government policies
that have led to this amazing IT explosion in the city.


Event Venue:                 The Lalit Ashok Bangalore,
                             Kumara Krupa High Grounds,
                             Bangalore – 560 001
                             Tel: 91 80 30527777 Fax: 91 80 30523052
                             Email: bangalore@thelalit.com



LOCATION DETAILS

      Distance from Airport – 35 km
      Railway Station – 03 km
      City Centre – 05 km
      Bangalore Turf Club – 0.5 km




                                                    -3-
                                    RULES & REGULATIONS

1.   The words listed under „definitions‟ will bear the following reference for the purpose of this
     event.
     (a) Organisers:
         The event is organized by Department of IT, Govt. of Karnataka and STPI, Bangalore.

     (b) Event Partner:
         MM Activ Scitech Communications Co.

     (b) Event Manager:
         EVENTS TEN

     (c) Event:
         Bangalore IT.biz 2009

     (d) Exhibitor:
         Any employee, staff, agent or an authorized personnel belonging to a government
         department or undertaking, company, partnership firm or individual to whom space has been
         allotted for the purpose of exhibiting.

     (e) Venue:
                    : The Lalit Ashok, Bangalore

     (f) Stand / Booth / Stall / Pavilion:
         Exhibition space reserved for an exhibitor.

2.   All applications for participation should be made on the Space Application Form and submitted
     to the Event Managers. Submission of this form will confirm participation and acceptance of
     rules and regulations. The organizers reserve the right to accept or refuse any application
     without assigning any reason.

3.   Allotment of stands is final only on receipt of 100% payment.

4.   Although total subletting of a stand to a third party is not permitted, partial subletting to a sister
     concern, associate or agent may be allowed by the organizer on written permission.

5.   All payments should be made by Bank Draft or Account Payee Crossed Cheque “Bangalore
     IT.biz”.




                                                    -4-
6.    No alteration to the size or position of the stand is permitted without prior written approval of the
      Event Managers who reserve the right to change the layout/stand number or gangways. The
      organizers also reserve the right to require exhibitors to make such alterations to their stands
      and setting of their exhibits as they reasonably feel necessary to maintain an acceptable
      standard of presentation and to avoid interference with the display of other exhibitors. Further,
      no banners, placards, etc. will be allowed on the premises or complex or on the roads in the
      vicinity. Such unauthorized display is liable to be removed by the organizers without notice at
      the cost of the exhibitor. Exhibits must not obstruct passages.

7.    No stand will be left unmanned during the exhibition. Staff of exhibitors must be present at least
      30 minutes before the visiting hours of the exhibition. No activity which in the opinion of the
      Event Managers amounts to nuisance or annoyance will be caused by the exhibitors. The Event
      Managers shall have the right to take remedial action in such cases.

8.    The exhibitor should not cause any damage to the site/building/stand. Any such damage will be
      made good at the expense of the exhibitor. The exhibitor will also indemnify the organizers
      against any claims resulting from mishaps due to faulty equipment/faulty handling of material or
      non-observance of legal or safety requirements by them.

9.    Arrangements will be made for providing round-the-clock security. However, the organizers are
      not responsible for any theft, pilferage, loss or damage of any material, goods or properties
      belonging to individual exhibitors at any time before, during or after the exhibition for any reason
      or cause whatsoever.

10.   Insurance of exhibits, against all risks prior to, during and after the exhibition should be done by
      the exhibitors at their own cost. The Organizers / Event Partners / Event Managers will in no
      way be responsible for any loss or damage.

11.   Should any exhibitor decide to withdraw from participation in the exhibition, decision as to the
      refund rests entirely with the Event Manager at their sole discretion.

12.   If due to Force Majeure or other unavoidable circumstances, the organizers are forced to cancel
      the exhibition, the exhibitor will not be entitled to claim damages or compensation of any kind
      other than refund of space contribution. The organizers reserve the right to reschedule the
      event in the interest of the exhibition.




                                                      -5-
13.   The organizers may alter or add new rules and regulations for the benefit of the exhibition.
      Such rules will be given in writing and will be binding on all exhibitors.

14.   Adjudication, in case of dispute, as provided by the High Court of Karnataka, Bangalore would
      be binding on all parties.

15.   In case of pavilion plot, only 50% of total area booked will be permitted for construction up to a
      height of 3.5 meters (11 ft.) to avoid interference with the display of other exhibitors. It should
      be ensured that visibility of other stalls is not blocked.

16.   All drawings/designs showing stand construction have to be submitted in duplicate and
      approved by the organizers / Event Managers, who reserve the right to recommend
      changes/modification, in the interest of the overall presentation of the exhibition. Exhibitors
      have to ensure that the changes recommended are carried out.

17.   Power Supply – Power supply for all purposes will be from Generators.




                                                    -6-
    LOCATION MAP



The Lalit Ashok Bangalore




             -7-
                                  SITE MANAGEMENT TIME TABLE

                                                Schedule

A.     Pre-show:
       (1) Possession: Shell Stand possession:
                                                   On 10/11/2009
                                                   Time: 9.30 a.m. onwards

       (2) Possession: Bare Space /Pavilions Possession:
                                                              On 09/11/2009
                                                              Time: 10.00 a.m. onwards

       (3) Completion of stand interiors by all exhibitors:
                                                              10/11/2009 by 8.00 p.m.

       (4) Hall cleaning and removal of empties: 10/11/2009 by 11.00 p.m.

B.     Show Dates              : November 11 - 13, 2009

C.     Inauguration            : November 11, 2009 @ 10:30 a.m. (Tentatively)

D.     Timings
        On 11th Nov. 2009: Visiting Hours: 11.00 a.m. to 06.00 p.m.

        On 12th Nov. 2009: Visiting Hours: 10.00 a.m. to 06.00 p.m.

        On 13th Nov. 2009: Visiting Hours: 10.00 a.m. to 05.30 p.m.

E.     Post-show:
          (1) Commencement of dismantling: 13/11/2009, after 6.00 p.m.
          (2) Vacating of exhibition area by 11:30 Mid night on 13-11-2009
          (3) Disconnection of utilities by organizer: by 11.30 Midnight on 13-11-2009

The Event Managers and contractors will be available at their site office at the venue from 09/11/2009
between 9.30 a.m. to 6.00 p.m. to assist exhibitors during stand construction and dismantling period.
During exhibition days they will be available between 9.30 a.m.- 9.00 p.m.

On show days, exhibitor staff will be allowed to stay in the exhibition hall strictly for only half an hour
after closing time to refurbish and/or service their exhibits / stand.

No representative of exhibitors will be allowed inside during, pre & post show timings without the
exhibitor badge.




                                                      -8-
                                       EXHIBITOR CHECKLIST

                                        Exhibitor Entitlement

Under Shell Stand scheme, exhibitors will be provided with synthetic carpet and fascia with standard
lettering for the name of the exhibitor along with the following entitlement:

Utilities provided for each 9 sqm:

   1.   Wall-to-Wall Carpet
   2.   One Table
   3.   Two Chairs
   4.   Three Spotlights
   5.   One 5 Amps. Power socket
   6.   One Waste Paper Basket

For Shell Stand Stalls with more than 9 sqm area, Utilities will be on pro-rata basis.

Exhibitors will be given 3 No. Exhibitor passes and 50 No. Visitor Invites per 9 sqmt booked area.

No rebate will be given if exhibitor decides not to avail of any of the above shell scheme provision.
Exhibitors must apply for electrical / power source at additional cost as required by them over and
above the entitlement.

Ordering Additional Services:
Requirements for additional services can be placed with the contractors at the venue and the same
will be supplied by the contractors on payment. Also your requirement can be forwarded to the Event
Managers by Email only by 05/11/2009.

Additional Services Provided:

               1)      Internet Connection
               2)      Telephone Connection
               3)      Electrical
               4)      Audio Visual Equipment
               5)      Other Services
               6)      Security
               7)      Internet Center – complimentary Internet facility for delegates & exhibitors.

If Internet connection is needed the same has to be informed by 31/10/09

The above services are available at the venue at additional cost*. (Except 7)




                                                     -9-
                                             Form No. 01

                                        DECLARATION FORM

Indemnity / undertaking

(To be filled in by Authorised Personnel and strictly the printout with the seal should reach Secretariat
by 01/11/2009)

Dear Sirs,

I/We, the undersigned, hereby declare that I/We have read and understood the Rules and
Regulations of participation in “Bangalore IT.biz 2009” as well as the contents of the Exhibitors‟
Information and that I/We agree to abide by the said Rules and Regulations without reservation.

I/We further declare that I/We indemnify Event Managers against payment of taxes, penalties,
charges, levies, OCTROI, CESS, import duties etc. or any other statutory payments which Event
Managers may be called upon to pay on my/our behalf now or in near future. Further, I/we also
indemnify Event Managers against any loss of property / damages / loss of life / accidents etc.



Name:

Designation:

Organisation Name:

For and on behalf of Exhibitor




Signature                                                           Company Seal




                                                    - 10 -
                               FORM – EXHIBITORS DIRECTORY

(To be filled in by Authorised Personnel and emailed to Mr. Sai Kumar Mengane at
saikumar@mmactiv.in / ambika.mmactiv@gmail.com by 30-10-2009)


DATA FOR FREE ENTRY IN EXHIBITORS DIRECTORY:

Name of the Exhibitor:

Booth / Pavilion No. & Area:

Name required for Fascia (written on Stall):
Address:

Contact Person:

Designation:

Phone No:

Fax Nos.:

Mobile No:

Email:

Website:

Organisation Profile: (Strictly Not more than 80 words)




Signature                                                 Company Seal




                                               - 11 -
                                       Exhibitor Personnel


Please provide us a list of your personnel who will be part of the team so as to make exhibitor
badges

   1.

   2.

   3.

   4.

   5.


If more please indicate

(To be filled in by Authorised Personnel and emailed to the below contact by 30-10-2009)

Mr. Sai Kumar Mengane
Email: saikumar.bangalore@gmail.com / ambika.mmactiv@gmail.com
Ph: +91.80.41131912 / 13
Mobile: 0 9741777257




                                                  - 12 -
                                 ADVERTISEMENT RATES & DATA


At Bangalore IT.biz 2009, we will publish an Event Guide, which will be distributed to trade visitors to
the Exhibition as well as to Conference Delegates.

We are enclosing herewith the Mechanical Data and Advertisement Rate. Interested companies may
kindly fill up the Advertisement form and rush the same to Bangalore IT.biz 2009 along with artwork
(4 colour positive only, in case of colour advt.) And remittance at the earliest but before 01st
November 2009.

All remittance may be made through Demand Draft in favour of Bangalore IT.biz and payable at
Bangalore.

There is limited space for advertisement available for this guide. Therefore desirous companies may
kindly book space at the earliest, to avoid disappointment later.

   1. Mechanical Data :

       Page – Full Page colour non-bleed
       Size – 25 cm x 17 cm
       Rate – Rs. 50,000/- (Rupees Fifty Thousand only) per page.

       Art Material :

       For colour advertisements, please send us the art work of the same along with colour
       positives & Progressive proofs.

       Advertisement Rates :

       Full page (Colour) -- Rs. 50,000/-
       Inside Back Cover – Rs. 75,000/-
       Inside Front Cover – Rs. 75,000/-




                                                    - 13 -
                                ADVERTISEMENT BOOKING FORM


Bangalore IT.biz 2009
No. 9, Ground Floor, UNI Building, Thimmaiah Road, Bangalore - 560 052.

Dear Sir

1. We wish to place an insertion in the above publication as follows : (Please tick mark whichever is
   Applicable)

  Full Page (Colour)                 Rs. 50,000/-
  Inside Back Cover                  Rs. 75,000/-
  Inside Front Cover                 Rs. 75,000/-


2. For the above, we are enclosing herewith a Demand Draft as per the details given below :

  Amount                             :__________________________________________________

  Demand Draft Number & date         :__________________________________________________

  Drawn on                           :__________________________________________________

  (Kindly make Demand Draft in favour of Bangalore IT.biz, payable at Bangalore)


3. Company Details :

  Name of the Company                :__________________________________________________

  Address                            :__________________________________________________

  Phone                              :__________________________ Fax :____________________

  Date                        : ______________________________

  Signature ____________________________________ Company Seal

  Name _________________________________________________________________________


THIS FORM TO REACH BANGALORE IT.biz 2009 OFFICE LATEST BY 31st OCTOBER 2009




                                                    - 14 -
                                      POSSESSION OF STAND


Name of Exhibitor (Organisation Name):


Stand No.:

(To be filled in and submitted at the time of taking physical possession of the stand)


We have made full payment of our space, the last installment Rs. ____________ (Rupees

________________________________________________ only) having been paid vide our

cheque/DD No. ________________ dated _________________ Please handover possession of our

stand to Mr. / Ms. _______________________________________________.

ALL OUR WORK WILL STOP AND WE WILL CLEAR THE AISLES AND PASSAGES OF ALL
EXHIBIT MATERIAL BY 11.00 P.M. ON Nov. 13, 2009



Name of the Exhibition Coordinator:


Signature:


Company Seal:




                                                    - 15 -
                                 EXHIBITION ENTRY PASS



To: The Security-in-Charge



From: Name of exhibitor:



Stand No.

Please allow entry of _____________________________ packages relating to our participation at
“Bangalore IT.biz 2009”.



Signatories




Exhibition Coordinator:          EVENTS TEN:                        Security:



Date:                            Date:                      Date:



Time:                            Time:                      Time:




                                              - 16 -
                                    EXHIBITION EXIT PASS



To: The Security-in-Charge



From: Name of exhibitor:

Stand No. __________



Please allow exit of ____________________ packages brought in by us relating to our participation

„Bangalore IT.biz 2009‟




Signatories



Exhibition Coordinator:            EVENTS TEN:                         Security:



Date:                              Date:                       Date:

Time:                              Time:                       Time:




                                                - 17 -
                         TARIFF CARD FOR ADDITIONAL SERVICES
                                  I. TELEPHONE BOOKING FORM
Telecom Services :
                       The Event Managers have made arrangements to provide Exhibitors with
Telephone Connections at cost basis. The connection will be given for a maximum period of 3 days
(without the STD facility). To book Telephone Line, please fill in the form below and send it to us with
the requisite remittance latest by 27th October 2009. A maximum of two phones will be allocated to
one exhibitor. However, there are limited lines available and booking is on first-come-first-serve
basis.
Stall No./Nos. ___________________________Pavilion _________________________________
Bangalore IT.biz 2009
No. 9, Ground Floor, UNI Building, Thimmaiah Road, Bangalore - 560 052.
Dear Sir,
We have given below the details of telephones required by us at the Bangalore IT.biz 2009 Exhibition

A) Company Name       :______________________________________________________________

B) Address            :______________________________________________________________

C) Phone              :_________________ fax _____________ e-mail _______________________

D) Please book ______ telephone lines for my company for the duration of the Bangalore IT.biz 2009

(The charges per telephone line are Rs. 3,000/- and ISDN facility at Rs. 20,000/- per connection)

Payment Details :
We are enclosing herewith Demand Draft No. ___________Dated ___________for ______________

(Rs.______________________________________________________ Only) towards the telephone

Lines, drawn on __________________________________________________bank.

(Draft should be in favour of “Bangalore IT.biz”)

Name : ____________________________________ Designation : ___________________________

                                                        Signature : ___________________________
For the above Facility, Please contact : Mr. Gerard,
                                        Mob.: +91 98457 20227
                                         e-mail : gerardbhagwanthraj384@gmail.com




                                                    - 18 -
THIS FORM TO REACH BANGALOREIT.BIZ 2009 BY 31st OCTOBER 2009
                                     II. INTERNET BOOKING FORM
We have made arrangements to provide Exhibitors with internet connections at cabling cost
basis. The connection will be given for a minimum period of 3 days. To book internet connection,
please fill in the form below and send it to us with the requisite remittances latest by 30th October
2009. A minimum of two internet connection will be allocated to one Exhibitor.
(To be filled by the Exhibitor - duly typed or written in block letters)


Stall No./Nos. _________________ Pavilion _____________________________________________

Bangalore IT.biz 2009
No. 9, Ground Floor, UNI Building, Thimmaiah Road, Bangalore - 560 052.

Dear Sir,

We are giving below the details of Internet connection required by us at the Bangalore IT.biz 2009
Exhibition.

A) Company Name         :______________________________________________________________

B) Address              :______________________________________________________________

C) Phone                :__________________ fax ____________ e-mail _______________________

D) Please book ___________ Internet Connection for my company for the duration of Bangalore
   IT.biz 2009 Exhibition. The charge for Internet Connection is Rs. 5,000/- each.
Payment Details :
We are enclosing herewith Demand Draft No. ____________Dated __________for _____________

(Rs.________________________________________________________ Only) towards the Internet

Connection, drawn on ___________________________________________________bank.

(Draft should be in favour of “Bangalore IT.biz”)

Name : ____________________________________ Designation : ___________________________

                                                            Signature : __________________________
For the above Facility, Please contact: Mr Gerard
                                        Ph: +91.80.40926211-13
                                        Email: gerardbhagwanthraj384@gmail.com




                                                       - 19 -
THIS FORM TO REACH BANGALOREIT.BIZ 2009 BY 31st OCTOBER 2009


                                         III. Audio Visuals


                                        Item specification              Rate/day
         Sl. No
                                                                         (INR)

           1      Plasma 50/42                                            2500


                  LCD projector
                                                                          1700
                  1000 lumens
                                                                          2000
                  2000 to 2500 lumens
                                                                          2750
           2      3000 to 3500 lumens
                                                                          4500
                  4600 lumens
                                                                          4500
                  5000 lumens


                                                                        300 & 500
           3      Screen 6ftX 4 ft & 8 ft X 6 ft
                                                                          1750
           4      Amp with Stereo speakers 150 watts with audio mixer
                                                                          750
           5      Cordless mike
                                                                          300
           6      DVD Player
                                                                          700
           7      29” TV
                                                                          750
           8      COMPUTER WITH 15”/17” TFT MONITOR
                                                                          800
           9      Fax Machine
                                                                          1000
           10     Scanner

NOTE: Above rates doesn’t include service tax and is chargeable extra @ 10.3%.

For above services please contact:

Mr. M.R. Venkatesh
Mobile: 9845161519 / 9845142072
Email: divyashree_9@sify.com and mark CC: saikumar@mmactiv.in




                                                   - 20 -
                                           IV. Furniture

                                                                   Rate/unit
          Sl.No.                       Particulars                  (INR)
             1.                      Octonrom Table                  600

             2.                       Folding Chair                  150

             3.                        Potted Plant                  100

             4.                      Carpet per sqm                  175

                                      Sofa – Single                  1000
             5.
                                         Double                      1500

             6.                 Steel cupboard (Almirah)             750

             7.              Laminated 1 m dia Round table           900

             8.               Laminated panel 1mt x 2 ½ m            600

             9.                        Platform 6”                   350

             10.              Centre Table plastic moulded           400

             11.                      Glass Tepoy                    750

             12.                     Executive Chair.                750


NOTE: Above rates doesn’t include service tax and is chargeable extra @ 10.3%.

For above services please contact:

Mr. Mujahid / Jameel
Mobile: +91-98802 55700 / 98802 44700
Email: abbask@bgl.vsnl.net.in




                                                  - 21 -
                                              V. Electrical


                                                                         Rate (INR)
          Sl.No.                          Particulars
            1                        Spotlight (with Power)                 300
            2                     5 Amp Plugpoint (with Power)              300
                                                                         4000 per
            3.                            Extra Power
                                                                               KW

NOTE: Above rates doesn’t include service tax and is chargeable extra @ 10.3%.

For above services please contact:

Mr. Mujahid / Jameel
Mobile: +91-98802 55700 / 98802 44700
Email: abbask@bgl.vsnl.net.in


                                   VI. Manpower and other services
   1. Manpower


            Type of Manpower                       Rate per day (INR)


                     Host                                               600

                Regular Hostess                                         1000

            A Segment Hostess                                           1500


            Top of Line Hostess                                         2000



NOTE: Above rates doesn’t include service tax and is chargeable extra @ 10.3%.

For Host & Hostesses please contact:
Mrs. Gayatri Hegde
Mobile: +91 – 98863 12709 / 99866 00826
E-mail: gayathri.hegde@hostindiaevents.com, hostindia@hotmail.com
and mark CC: saikumar@mmactiv.in




                                                    - 22 -
2. For Labour Please contact:

Mr. Mujahid / Jameel
Mobile: +91-98802 55700 / 98802 44700
Email: abbask@bgl.vsnl.net.in


3. Public Relations (PR) Services

Please contact our Official PR agency:
APCO Worldwide
Ms. Varsha Das
Mr. Ajit Pai
Mob: +91 9986025112 / 97390 89000
E-mail: dvarsha@apcoworldwide.com, apai@apcoworldwide.com

4. Official Freight Forwarder & ON-SITE Handling Agent

We have appointed M/s. R.E.Rogers India Pvt. Ltd. as the Official Freight Forwarder and On-Site
Handling Agent and they are official agency to handle shipments at the exhibition venue. Also for all
your Freight Forwarding requirements, kindly contact them as per below details and they will provide
you necessary details and costs.

R.E.Rogers India Pvt. Ltd.
Mr. Ashwin. V
F – 532, I Floor,
60 Feet Main Road,
Sahakara Nagar
Bangalore – 560 092
Mobile: 9880533988
Tel: + 91 80 42690555
Fax: + 91 80 41535881
E-Mail: rerogers@vsnl.com / rerogers@airtelmail.in

Contact Persons: Shrenik Jain B.V. or Ashwin.V.




                                                   - 23 -
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