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					                                            REPUBLIKA NG PILIPINAS
                                          REPUBLIC OF THE PHILIPPINES
                                          KAGAWARAN NG EDUKASYON
                                          DEPARTMENT OF EDUCATION
                                  BIDS AND AWARDS COMMITTEE II
                   th
        Room 508, 5 Floor Mabini Building, DepED Complex, Meralco Avenue, Pasig City, Philippines
                                    Website: http://www.deped.gov.ph
                           Direct Line: 636-65-43 / Telefax: 636-65-42, 633-93-43

SUBJECT             :         BID BULLETIN NO. 1

PROJECT             :         SUPPLY AND DELIVERY OF OTHER SPORTING GOODS FOR THE
                              2010 PALARONG PAMBANSA (OFFICE SUPPLIES, GARMENTS,
                              CORPORATE GIVEAWAYS AND GENERAL MERCHANDISE)

DATE                :         MARCH 8, 2010



         This Bid Bulletin is hereby issued for the information and guidance of all prospective
bidders. It shall form an integral part of the bidding documents issued earlier relative to the above
project.

          A. Section I. Invitation to Bid (IB), page 4 and Section III. Bid Data Sheet (BDS), ITB
             Clause 2.1, page 32

               Source of Funds: General Appropriations Act (GAA) CY 2009 is hereby changed to
               General Appropriations Act (GAA) CY 2010.

          B. Section I. IB, page 5

               Bids received that exceed the ABC per package shall be rejected at bid opening. Late
               bids shall be rejected. Evaluation and award shall be made on a per package basis.
               Bidder may bid for one, more than one or all of the packages.

          C. Section III. BDS, ITB Clause 12.1(a)(iii), page 33

               The statement of all ongoing and completed government and private contracts shall
               include all such contracts within the last five (5) years prior to the deadline for the
               submission and receipt of bids.

          D. Section III. BDS, ITB Clause 12.1(a)(iv), page 33

               Audited financial statements, stamped “received” by the Bureau of Internal Revenue
               (BIR) or its duly accredited and authorized institutions, for the preceding calendar
               year, which should not be earlier than two (2) years from the date of bid submission.

               Therefore, only audited financial statements for 2008 and 2009 received by the BIR or
               its accredited authorized institution are acceptable.

          E. Section III. BDS, ITB Clause 5.4, Eligible Bidders, page 34

               The prospective bidder’s largest single completed contract (LSCC) within the last five
               (5) years from date of submission and receipt of bids similar to the contract to be bid
               must be at least equal to 50% of the ABC to be bid. Bidder’s LSCC shall be included in
               the Statement of Completed Contracts; non-inclusion of the LSCC in the Statement
               shall be considered a misdeclaration of the Statement of Completed Contracts and
               shall be a cause to fail and reject the bidder’s bid.

               LSCC to be declared and submitted by the bidder will be based on the package to be
               bid. For example, if the bidder bids for Package I (Office Supplies), the LSCC must be
               similar to office supplies, and so on and so forth.



jrgybiernas / Bid Bulletin 1_TFSS_2010Palaro_B_030810                                        Page 1 of 6
          F. Section III. BDS, ITB Clause 12.1(b) Technical Documents, page 33 and ITB
             Clause 24.1, Opening and Preliminary Examination of Bids, page 35

               Samples of the items to be bid may be submitted on or before the deadline for
               submission and opening of bids, and shall form part of the Technical Component.

               Samples may be viewed at the BAC Secretariat, Procurement Service, Room 508, 5th
               Floor, Mabini Building, DepED Complex, Meralco Avenue, Pasig City.

          G. Section VII. Technical Specifications, pages 57-66 and Section VIII. Sample
             Forms, Bidder’s Statement of Compliance, pages 89-97

               The technical specifications of the following items are hereby revised, as follows:

                         Package I (Office Supplies)
                          I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4
                          3/4" x 6") with colored lace (3/4” thick), the color of the lace shall match the
                          color of the IDs, Athletes – green
                          I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4
                          3/4" x 6") with colored lace (3/4” thick), the color of the lace shall match the
                          color of the IDs, Coaches - red
                          I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4
                          3/4" x 6") with colored lace (3/4” thick), the color of the lace shall match the
                          color of the IDs, Chaperones - royal blue
                          I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4
                          3/4" x 6") with colored lace (3/4” thick), the color of the lace shall match the
                          color of the IDs, Delegation Officials - violet
                          I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4
                          3/4" x 6") with colored lace (3/4” thick), the color of the lace shall match the
                          color of the IDs, Technical Officials - orange

                         Package II (Garments)

                         For long sleeves T-shirt:
                         Cotton 201, Single Jersey, Density and Width – 208 gms. x 37”, Shrinkage –
                         L: -5.0%, W: -3.0%, Color – royal blue, with Palarong Pambansa embossed
                         on the left chest. Sizes: small = 150 pcs., medium = 250 pcs., large = 300
                         pcs., xlarge = 200 pcs., xxlarge = 100 pcs.

                         For Jackets:
                         fabric: body - 100% polyester (100% recycled) basic interlock, rib - 100%
                         polyester (100% recycled); side-seam single welt pockets; rib-faced collar and
                         zippered hand pockets; rib details at cuff and hem; color - white; with cotton
                         lining; with inside zippered pocket; white nylon zipper (all pockets); DepED
                         seal on right chest – rubberized silk screen, 2 ½ inches in diameter; sizes:
                         medium = 100 pcs., large = 200 pcs., xlarge = 400 pcs., xxlarge = 200 pcs.,
                         xxxlarge = 100 pcs.

                         For jogging pants:
                         Garterized 2 ½” and with string, zipper on both legs shall be 8”, 60% polyester
                         - 40% cotton, zippered side pockets, zippered pocket at the back (right side),
                         color - royal blue; cord: medium, polyester material; sizes: medium = 100 pcs.,
                         large = 200 pcs., xlarge = 400 pcs., xxlarge = 200 pcs., xxxlarge = 100 pcs.

                         For caps:
                         Baseball Cap style with embroidered DepED logo (front) – 4 ½” width and 2”
                         height – and 2010 Palarong Pambansa (right side), white, material: brass twill,
                         plastic visor, with sliding buckle adjustment at the back

                         Promotional Short-sleeves T-shirt with collar:
                         Fabric: lacoste; color(s): fuchsia pink & emerald green; DepED seal (2 ½” in
                         diameter) with "Palarong Pambansa" below instead of "Department of
                         Education" at the left chest; sizes: small = 50 pcs., medium =100 pcs., large =
                         100 pcs., xlarge = 100 pcs., xxlarge = 50 pcs.
jrgybiernas / Bid Bulletin 1_TFSS_2010Palaro_B_030810                                            Page 2 of 6
                         Package III (Corporate Giveaways)
                         Sports Bag with toiletries

                         Sports Bag: see attached illustrations
                         Description: Dimension – Main compartment – 25” (length) x 11 1/2” (height);
                         Side Pockets – 3" (length) each
                         Features: Heavy duty, with shoulder strap (padded) hang loop. Separate
                         storage sections (wet and dry) with heavy duty zipper, with DepED and TFSS
                         logo. Color: Gray Body and Dark Blue Piping and Strap. Material: Ballistic

                         Toiletries: bath soap - 90gms (commonly used and branded), shampoo -
                         sachet 6pcs. (commonly used and branded), toothpaste - sachet, 50gms.
                         (commonly used and branded) & face towel

                         Package IV (General Merchandise)

                          Porta Bed - 1" x 36" x 72"; Polyurethane foam; Density: 28 + - 1 kg/cu.m.;
                          with cover (US cotton); water repellent underlining; with nylon zipper, size 5
                          with slider; (250 pcs. per Regional Delegation), with pillow
                          Tent for Technical Officials (Swimming), 3m x 3m, minimum of 6 ft. in
                          height, D.I. pipe, schedule 20, with silver coating paint

               Attached hereto as Annex A is the corrected Bidder’s Statement of Compliance.

          H. Checklist of Technical and Financial Component Documents, page 98

               Attached hereto as Annex B is the corrected Checklist of Technical and Financial
               Documents.

          All other provisions not herein modified shall remain in full force and effect.

          For your information and guidance.




jrgybiernas / Bid Bulletin 1_TFSS_2010Palaro_B_030810                                           Page 3 of 6
                                                                                                                                                                       Annex A

                                                                  BIDDER’S TECHNICAL SPECIFICATIONS


                                                                                                                                                                    “Comply” or “Not
  Qty.      Unit                                                                  Item Description
                                                                                                                                                                       Comply”

 Package I: OFFICE SUPPLIES
                     I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4 3/4" x 6") with colored lace (3/4” thick), the color of the
  7,000      pc
                     lace shall match the color of the IDs, Athletes – green
                     I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4 3/4" x 6") with colored lace (3/4” thick), the color of the
  1,000      pc
                     lace shall match the color of the IDs, Coaches - red
                     I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4 3/4" x 6") with colored lace (3/4” thick), the color of the
    500      pc
                     lace shall match the color of the IDs, Chaperones - royal blue
                     I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4 3/4" x 6") with colored lace (3/4” thick), the color of the
  3,000      pc
                     lace shall match the color of the IDs, Delegation Officials - violet
                     I.D. (4 1/4" x 4 1/2"), wax coated material with plastic jacket, or laminated (4 3/4" x 6") with colored lace (3/4” thick), the color of the
  1,200      pc
                     lace shall match the color of the IDs, Technical Officials - orange
  Package II: GARMENTS
                Officiating Officials Uniform (1 Long Sleeves T-shirt with collar, 1 Jacket, 1 Jogging pants, & 1 Cap)

                     For long sleeves T-shirt:
                     Cotton 201, Single Jersey, Density and Width – 208 gms. x 37”, Shrinkage – L: -5.0%, W: -3.0%, Color – royal blue, with Palarong
                     Pambansa embossed on the left chest. Sizes: small = 150 pcs., medium = 250 pcs., large = 300 pcs., xlarge = 200 pcs., xxlarge = 100
                     pcs.

                     For Jackets:
  1,000    set
                     fabric: body - 100% polyester (100% recycled) basic interlock, rib - 100% polyester (100% recycled); side-seam single welt pockets; rib-
                     faced collar and zippered hand pockets; rib details at cuff and hem; color - white; with cotton lining; with inside zippered pocket; white
                     nylon zipper (all pockets); DepED seal on right chest – rubberized silk screen, 2 ½ inches in diameter; sizes: medium = 100 pcs., large =
                     200 pcs., xlarge = 400 pcs., xxlarge = 200 pcs., xxxlarge = 100 pcs.

                     For jogging pants:
                     Garterized 2 ½” and with string, zipper on both legs shall be 8”, 60% polyester - 40% cotton, zippered side pockets, zippered pocket at
                     the back (right side), color - royal blue; cord: medium, polyester material; sizes: medium = 100 pcs., large = 200 pcs., xlarge = 400


jrgybiernas / Bid Bulletin 1_TFSS_2010Palaro_B_030810                                                  Page 4 of 6
                     pcs., xxlarge = 200 pcs., xxxlarge = 100 pcs.

                     For caps:
                     Baseball Cap style with embroidered DepED logo (front) – 4 ½” width and 2” height – and 2010 Palarong Pambansa (right side), white,
                     material: brass twill, plastic visor, with sliding buckle adjustment at the back
                     Promotional Short-sleeves T-shirt with collar
                     Fabric: lacoste; color(s): fuchsia pink & emerald green; DepED seal (2 ½” in diameter) with "Palarong Pambansa" below instead of
    400    pc
                     "Department of Education" at the left chest; sizes: small = 50 pcs., medium =100 pcs., large = 100 pcs., xlarge = 100 pcs., xxlarge = 50
                     pcs.
 Package III: CORPORATE GIVEAWAYS
                Sports Bag with toiletries

                     Sports Bag: see attached illustrations
                     Description: Dimension – Main compartment – 25” (length) x 11 1/2” (height); Side Pockets – 3" (length) each
  1,000    set       Features: Heavy duty, with shoulder strap (padded) hang loop. Separate storage sections (wet and dry) with heavy duty zipper, with
                     DepED and TFSS logo. Color: Gray Body and Dark Blue Piping and Strap. Material: Ballistic

               Toiletries: bath soap - 90gms (commonly used and branded), shampoo - sachet 6pcs. (commonly used and branded), toothpaste -
                sachet, 50gms. (commonly used and branded) & face towel
 Package IV: GENERAL MERCHANDISE
                Porta Bed - 1" x 36" x 72"; Polyurethane foam; Density: 28 + - 1 kg/cu.m.; with cover (US cotton); water repellent underlining; with
  4,250 pc
                nylon zipper, size 5 with slider; (250 pcs. per Regional Delegation), with pillow
     24 pc     Tent for Technical Officials (Swimming), 3m x 3m, minimum of 6 ft. in height, D.I. pipe, schedule 20, with silver coating paint




Bidder’s Signature Over Printed Name: ________________________________________________________

Name of Company: ________________________________________________________________________




jrgybiernas / Bid Bulletin 1_TFSS_2010Palaro_B_030810                                               Page 5 of 6
                                                                                              Annex B
                    CHECKLIST OF TECHNICAL COMPONENT DOCUMENTS FOR BIDDERS

The Technical Component Envelope shall contain the following:

Eligibility Documents
Class “A” Documents
          Registration Certificate from the Securities and Exchange Commission (SEC), Department of Trade and
          Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives, or
          any proof of such registration
          Mayor’s permit issued by the city or municipality where the principal place of business of the prospective
          bidder is located
          Duly signed Statement of all ongoing government and private contracts within the last 5 years from the date
          of submission and receipt of bids, including contracts awarded but not yet started.
          Duly signed Statement of all completed government and private contracts within the last 5 years from the
          date of submission and receipt of bids. Bidder’s LSCC shall be included in its Statement of Completed
          Contracts similar in nature with the contract being bid, otherwise, the bidder shall be declared ineligible
          Audited financial statements, stamped “received” by the Bureau of Internal Revenue (BIR) or its duly
          accredited and authorized institutions, for the preceding calendar year, which should not be earlier than two
          (2) years from the date of bid submission.
          Duly signed Computation of Net Financial Contracting Capacity (NFCC) which shall be at least equal to the
          ABC to be bid; or
          o Certificate of commitment from a Universal or Commercial Bank to extend a credit line in its favor if
               awarded the contract for this Project, in an amount equal to at least 10% of the ABC to be bid.
Class “B” Documents
         Valid and duly signed joint venture agreement pursuant to ITB 5.1, in case the joint venture is already in
         existence, or duly notarized statements from all the potential joint venture partners stating that they will
         enter into and abide by the provisions of the JVA in the instance that the bid is successful


Technical Documents
         Original copy of Bid Security, in accordance with ITB Clause 18
         Conformity with technical specifications, as enumerated and specified in Sections VI and VII of the Bidding
         Documents
         Original and duly signed copy of Omnibus Sworn Statement in accordance with Section VIII. Bidding
         Forms
         Samples of items to be bid


NUMBER OF COPIES OF TECHNICAL COMPONENT ENVELOPE(s)
         One (1) original copy and
         One (1) additional copy


                        CHECKLIST OF FINANCIAL COMPONENT DOCUMENTS FOR BIDDERS

The Financial Component Envelope shall contain the following:

         Duly signed original copy of Bid Form
         Duly signed original copy of Price Schedule(s)

NUMBER OF COPIES OF FINANCIAL COMPONENT ENVELOPE(s)

         One (1) original copy and
         One (1) additional copy

The Bidder is responsible to double check the full description of above requirements in the bidding documents issued by the
Procuring Entity.

The bidders are required to provide a Table of Contents and corresponding tab/label for each submitted technical and financial
components to help ensure completeness of submission by the bidders and facilitate examination by the BAC.
    jrgybiernas / Bid Bulletin 1_TFSS_2010Palaro_B_030810                                                        Page 6 of 6

				
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