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					                                   Interactive Services
                          (Change of Name / Address /
                              Agent’s Address /
                             Address for Service)

  10 Feb 2006
Intellectual Property Department, Hong Kong SAR Government   1
                                                             Agenda

 •     Status of Interactive Services
 •     Rollout Schedule and Arrangement
 •     Special Notes
 •     Support & References
 •     Q&A



Intellectual Property Department, Hong Kong SAR Government            2
                                                     Status of Interactive
                                                           Services
 • IPD, HKSAR: First few places to launch interactive
   services in the IP arena
 • Evidence of increased competitiveness




Intellectual Property Department, Hong Kong SAR Government                   3
                                                             Rollout Schedule &
                                                               Arrangement
 • Soft-launch on 13-Feb-2006
        – Change of Applicant’s/Owner’s/Proprietor’s Name /
          Address / Agent’s Address / Address for Service
                • T5 (Trademarks), D12 (Designs), P18 (Patents)
        – Auditing and tracking
                • Call 2961 6820 (during office hours) or 7775 8541 (outside
                  office hours)
                • Even after you have received receipts
                • Ceased once production is stable (about 2 weeks)

Intellectual Property Department, Hong Kong SAR Government                        4
                                                             Special Notes

 • Form filling
        –    Form layout
        –    Confirmation boxes
        –    Selection of country/territory/area
        –    Address for Service & Agent’s Address
        –    Text file attachment
        –    Rectification & Correction of Error
 • Partial approval
 • Receipt format

Intellectual Property Department, Hong Kong SAR Government                   5
                                                             Form Layout

 1. Basic information
        –       Your Ref, Appl/Reg No., Name in register
 2. Change details
        – Checkbox to mark change request
        – New details (name, address, agent’s address)
 3. Address for Service
        –       Always have to fill in (changed or not)
 4. Text file attachment
        – Facilitates input of a long list of numbers (more details followed)

Intellectual Property Department, Hong Kong SAR Government                      6
                                                         Confirmation Boxes

 • Filers to confirm
        – Same legal entity retained



        – Validity of Agent’s Address & Address for Service



Intellectual Property Department, Hong Kong SAR Government                    7
                                                      Selection of
                                                 Country/Territory/Area
 • A country/territory/area must be selected (Change of Address)
 • Some countries/territories/areas do not fall under the list (ISO-3166-1, WIPO’s code)




Intellectual Property Department, Hong Kong SAR Government                                 8
                                                      Selection of
                                                 Country/Territory/Area
 • Workaround:
        – Countries/territories/areas not selectable in the form => Paper form
        – Examples: Channel Islands, Isle of Man
                • The list will be posted in FUG
        – Further enhancement will be available by April 2006
                • If such a country is required, leave the country field empty
                • The request will be passed to slip-road




Intellectual Property Department, Hong Kong SAR Government                       9
                                                     Address for Service &
                                                       Agent’s Address
 • Address for Service:
        – Always fill in (changed or not)




Intellectual Property Department, Hong Kong SAR Government                   10
                                                     Address for Service &
                                                       Agent’s Address
 • If the Address for Service has been changed
        – Fill in the “Change of Agent’s Address” section as well
        – Otherwise, the request will be passed to slip-road




Intellectual Property Department, Hong Kong SAR Government                   11
                                                     Address for Service &
                                                       Agent’s Address
                                                                On register, Address for
                                                                Service (Name):
                                                                “Agent ABC”.
                                                                On form, Address for
                                                                Service (Name):
                                                                “Agent 123”
                                                                Change of agent’s
                                                                address part should be
                                                                filled. (Slip-road
                                                                otherwise)
Intellectual Property Department, Hong Kong SAR Government                                 12
                                                       Text File Attachment

 • To facilitate input of a long list of numbers
 • Use either one of the following means
        Usual e-form input (“Add”                            Text file attachment: Up to 999
        button): Up to 99 entries only                       entries




Intellectual Property Department, Hong Kong SAR Government                                     13
                                                       Text File Attachment



                                                             Separated by
                                                             comma

                                                                      Separated by
                                                                      carriage return




Intellectual Property Department, Hong Kong SAR Government                              14
                                                       Text File Attachment


                                                                    - Save as .txt file
                                                                    - For encoding, use
                                                                    the default option
                                                                    (ANSI)




Intellectual Property Department, Hong Kong SAR Government                                15
                                                       Text File Attachment


                                                                 Specify the full path of
                                                                 the prepared text file at
                                                                 the bottom of the form




Intellectual Property Department, Hong Kong SAR Government                                   16
                                            Rectification & Correction
                                                     of Error
 • Rectification: T6 (Trademarks)
 • Correction of Error: D2 (Designs), P7 (Patents)
 • IPD will perform sample-check on the interactively
   approved D12, P18 and T5 requests




Intellectual Property Department, Hong Kong SAR Government               17
                                                             Partial Approval

 • Purpose:
        – An erroneous record will not block the other proper records from
          being processed
 • Example:
        – One T5 form
        – 100 trademarks
                • One of them: Removed
                • Others: In force
        – The 99 trademarks will be processed as a whole:
                • Approved, or
                • Slip-road

Intellectual Property Department, Hong Kong SAR Government                      18
                                                             Partial Approval

 • If approved, shown as “Partially Approved” in the Submission Log
 • If passed to slip-road, shown as “Not Instantly Approved”




Intellectual Property Department, Hong Kong SAR Government                      19
                                                             Partial Approval
 • Action to take:
        – Check Transaction Details
                • Which record(s) are bounced back
                • Corrective action to take




Intellectual Property Department, Hong Kong SAR Government                      20
                                                             Receipts

 • Receipt:
        – Approval: Submission details + Details of the approved changes
        – Slip-road: Submission details
 • Full details: Online search e-register (2 days afterwards)




Intellectual Property Department, Hong Kong SAR Government                 21
                                                         Receipts (Approval)




Intellectual Property Department, Hong Kong SAR Government                     22
                                                             Receipts (Slip-road)




Intellectual Property Department, Hong Kong SAR Government                          23
                                                     Support & References

 • Support hotline: 2961 6820

 • Useful references
        – Testing environment: https://iponline.ipd.gov.hk:6443
        – User guide: Available at https://iponline.ipd.gov.hk
        – Quick start: Available at https://iponline.ipd.gov.hk


 • Hands-on trial now

Intellectual Property Department, Hong Kong SAR Government                  24
                                                             Q&A



Intellectual Property Department, Hong Kong SAR Government         25