X82 - XML Vocational Concentrators 1.0 (MSWord) by ncz44837

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									    U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

X082 - Vocational Concentrators
       XML Specifications
              Version 3.0
              SY 2006-07


               May 2007
U.S. DEPARTMENT OF EDUCATION                                   X082 - Vocational Concentrators
                                                                       XML Specifications v3.0


This technical guide was produced under U.S. Department of Education Contract No.
GS00F0049M-ED05P01299 with Perot Systems Government Services, Inc. Brandon
Scott served as the contracting officer’s representative. No official endorsement by the
U.S. Department of Education of any product, commodity, service or enterprise
mentioned in this publication is intended or should be inferred.


U.S. Department of Education
Margaret Spellings
Secretary

Office of Planning, Evaluation and Policy Development
Doug Mesecar
Acting Assistant Secretary



May 2007


This technical guide is in the public domain. Authorization to reproduce it in whole or in
part is granted. While permission to reprint this publication is not necessary, the citation
should be: U.S. Department of Education, Office of Planning, Evaluation and Policy
Development, X082 - Vocational Concentrators XML Specifications, Washington, D.C.,
2007.


This technical guide is also available on the Department’s Web site at:
http://www.ed.gov/edfacts


On request, this publication is available in alternate formats, such as Braille, large print,
or computer diskette. For more information, please contact the Department’s Alternate
Format Center at (202) 260-0852 or (202) 260-0818.




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                                                                            XML Specifications v3.0



DOCUMENT CONTROL
DOCUMENT INFORMATION
Title:              X082 - Vocational Concentrators XML Specifications
Revision:           Version 3.0
Issue Date:         May 2007
Security Level: Unclassified – For Official Use Only
Filename:           X082 - Vocational Concentrators v3.0.doc


DOCUMENT HISTORY
 Version
                 Date                                   Summary of Change
 Number
1.0                        Version 1.0 or subsequent updates (i.e. 1.1, 1.2, etc) of this file
                           specification is used to build files for SYs 2003-04 and 2004-05
2.0                        Version 2.0 or subsequent updates (i.e. 2.1, 2.2, etc) of this file
                           specification is used to build files for SY 2005-06
3.0           May 2007     Updated for SY 2006-07
                            1.2, 6.0: Removed School level collection
                            3.1: Added definition of children with disabilities (IDEA)
                            4.1, 5.1: Updated definition of LEP Status (Only)
                            4.2, 5.2: Updated Table Name definition


RELEASE AUTHORIZATION
Name                              Signature / Date
Author
QA
Release Authority




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                                                                    XML Specifications v3.0



PREFACE
This document provides technical instructions for building files that can be submitted
through the Education Data Exchange Network (EDEN). This document is used in
coordination with the EDFacts Workbook and the EDEN Submission System User
Guide.

EDEN is a centralized, coordinated repository of state reported, K through 12,
educational data residing at the U.S. Department of Education. The EDEN Submission
System is an electronic system that facilitates the efficient and timely transmission of
data from SEAs to the U.S. Department of Education.




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                                                    CONTENTS
DOCUMENT CONTROL ................................................................................................. ii
PREFACE ...................................................................................................................... iii
1.0 PURPOSE .............................................................................................................. 1
    1.1 Changes from the SY 2005-06 File Specifications .......................................... 1
    1.2 Requirements for Submitting this Data Group ................................................. 1
2.0 FILE NAMING CONVENTION ................................................................................ 2
3.0 GUIDANCE FOR SUBMITTING THIS FILE ........................................................... 2
    3.1 Definition ......................................................................................................... 3
    3.2 XML Format Specifications ............................................................................. 3
4.0 STATE EDUCATION AGENCY METRIC OBJECTS ............................................. 5
    4.1 Category XML Object ...................................................................................... 5
    4.2 Table Type XML Object .................................................................................. 7
    4.3 Agency XML Object ........................................................................................ 9
    4.4 File Transmit XML Object .............................................................................. 10
5.0 LOCAL EDUCATION AGENCY METRIC OBJECTS ........................................... 11
    5.1 Category XML Object .................................................................................... 11
    5.2 Table Type XML Object ................................................................................ 13
    5.3 Agency XML Object ...................................................................................... 14
    5.4 File Transmit XML Object .............................................................................. 15




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1.0 PURPOSE
This document contains instructions for building XML files to submit EDFacts Data
Group: XML Vocational Concentrators Table, ID # 521. The data collected through this
file specification is currently collected through the Consolidated Annual Performance,
Accountability, and Financial Status Report for the State Basic Grant and Tech-Prep
Grant Programs Under the Carl D. Perkins Vocational and Technical Education Act.

A separate document contains the non-XML file formats. General guidance for
constructing all EDEN file types may be found in the EDFacts Workbook.

1.1   Changes from the SY 2005-06 File Specifications

The following changes have been made to this file specification:
    Removed School level collection
    Updated definition of LEP Status (Only)
    Updated Table Name definition
    Added definition of children with disabilities (IDEA)


1.2   Requirements for Submitting this Data Group

This data group is submitted at the following levels:
    SEA
    LEA

The following table indicates the valid combinations of categories and the subtotals
and/or totals needed for this file. An “X” in the column indicates that the column must
be populated when reporting that particular category. The total indicator must be either
“Y” (Yes) or “N” (No). If the record is for a detail county, specify an “N” (No). If the
record is for a subtotal or grand total, specify a “Y” (Yes).

Table 1.2-1: Vocational Concentrators Table, Required Categories, and Applicable Totals
                                                                             Single
                                                   LEP       Economic
            Race /       Sex        Disability                             Parents or     Total
Table Name                                        Status   Disadvantaged                          Comments
           Ethnicity (Membership) Status (IDEA)                            Pregnant     Indicator
                                                  (Only)       Status
                                                                             Status
VOCED         X           X                                                                N
VOCED                                   X                                                  N
VOCED                                               X                                      N
VOCED                                                           X                          N
VOCED                                                                          X           N
VOCED                                                                                      Y    Grand Total


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2.0 FILE NAMING CONVENTION
Being able to readily identify any particular file transmission is an important
consideration for users of the EDEN Data Submission System. Being able to identify a
particular file can greatly facilitate any technical assistance that may be requested by
the state. A maximum of 25 characters (including the file extension) is allowed for the
file name. The following is the naming convention for Vocational Concentrators
transmittal file submissions:

sslevVOCCONCENvvvvvvv.xml

Where:
     ss                = Two-character USPS State Abbreviation for the submitting SEA.
     lev               = Three-character abbreviation for the level submitted. Use:
                         SEA for a State Education Agency Vocational Concentrators
                         submission
                         LEA for a Local Education Agency Vocational Concentrators
                         submission
       Filename        = VOCCONCEN (no more than nine digits).
       vvvvvvv         = Up to seven-character alphanumeric string designated by the
                         SEA to uniquely identify the individual submission (e.g.,
                         ver0001, v010803).
       .xml            = The three-character file extension identifying the Data Records.


3.0 GUIDANCE FOR SUBMITTING THIS FILE
This file specification collects the unduplicated number of students who reached the
state defined threshold level for vocational education participation, that is, vocational
concentrators and who students who left secondary education during the school year.

A threshold level of vocational education is “a sequence of courses that provides
individuals with the academic and technical knowledge and skills the individuals used to
prepare for further education and for careers (other than careers requiring a
baccalaureate, masters, or doctoral degree) in current or emerging employment sector.”
The threshold level is defined by the State.

Race/Ethnicity - For this data collection, the five permitted values from Directive 15 are
used for race/ethnicity. “Multiracial” and race/ethnicities beyond the five in Directive 15
are not included in the permitted values for race/ethnicity. If your state uses values for
race/ethnicity not included in Directive 15 and those values can not be cross-walked to
the five permitted values in Directive 15, then those students are not reported in the
detailed records; however, include those students in the subtotal by grade level and
gender, and in the grand total.
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The data for LEP Status, Economic Disadvantaged Status, and Single Parents or
Pregnant Status does not include all students.

Fields that are defined as “Number” can contain values with leading zeros or without
leading zeros. This applies to the following field:

       “Total Records in File” in the Header
       “File Record Number” in the Data Record
        “Count” fields in the Data Record (i.e., Teacher Count, Student Count)


3.1      Definition

Children with Disabilities (IDEA) - Children having mental retardation, hearing
impairment including deafness, speech or language impairment, visual impairment
including blindness, serious emotional disturbance (hereafter referred to as emotional
disturbance), orthopedic impairment, autism, traumatic brain injury, developmental
delay, other health impairment, specific learning disability, deaf-blindness, or multiple
disabilities, and who, by reason thereof, receive special education and related services
under the Individuals with Disabilities Education Act (IDEA) according to an
individualized education program (IEP), individual family service plan (IFSP), or service
plan. 1


3.2      XML Format Specifications

The XML specifications are defined for each of the XML objects for the associated SEA
and LEA. They are represented in a table with the headings:
    Element: name of the XML element tag.
    Attribute: name of the XML attribute tag.
    Category Value: name of the category.
    Char: the XML element or attribute characteristic as previously defined.
    Definition/Comments: definition and additional comments related to formats or
      other business rules.
    Permitted Values: disaggregated values for data elements.

The Char (characteristics) column in the XML format matrices accepts the following
codes:
                                   Table 3.1-1: EDEN XML Format Codes
                           Code                     Characteristic
                         M           Mandatory Element/Attribute
                         O           Optional

1
    Definition adapted from P.L. 108-446, Section 602(3), 34, C.F.R. Part 300.8(1)(a)

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                                                              XML Specifications v3.0



                  Code               Characteristic
                C        Conditionally Required
                MR       Mandatory and Repeatable Element
                OR       Optional and Repeatable Element
                CR       Conditional and Repeatable Element




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4.0 STATE EDUCATION AGENCY METRIC OBJECTS
In order to simplify the transmission process, the State Agency has been separated into
three (3) distinct metric and file transmit XML objects. The XML metric and file transmit
objects are the same structure regardless of the metric information being transmitted.
The structure contains a node that defines the State Agency corresponding to the
submitted metric. In addition, the structure contains nodes representing characteristics
of the metric (Race/Ethnicity, Sex, etc.), the associated value, and whether the metric
value is a subtotal or grand total. The metric objects are contained within the file
transmission objects that define the group of values being submitted.

4.1   Category XML Object

The category XML object is used to define the characteristics associated with a count.
There may be zero, one, or more categories defined for a count. The XML object matrix
is followed by an example of the object.

Table 4.1-1: SEA, Category XML Object
                         Data Element
                            Name              Category
 Element    Attribute                                    Char         Definition / Comments            Permitted Values
                      (from Fixed Format       Value
                          document)
CATEGORY
            TYPE                                             M   The category(ies) for the table
                                                                 type.
                     Race/Ethnicity                                                                   RACEETHNIC
                     Sex (Membership)                                                                 SEX
                     Disability Status                                                                DISABSTATIDEA
                     (IDEA)
                     LEP Status (Only)                                                                LEPONLY
                     Economic                                                                         ECODIS
                     Disadvantaged
                     Status
                     Single Parents or                                                                SNGPARPREG
                     Pregnant Status
            VALUE                                            M   The category permitted value.
                                           RACEETHNIC            The general racial category that     AM- American Indian
                                                                 most clearly reflects the            or Alaskan Native
                                                                 individual's recognition of his or   AS - Asian or Pacific
                                                                 her community or with which the      Islander
                                                                 individual most identifies.          BL - Black (not
                                                                                                      Hispanic)
                                                                                                      HI - Hispanic
                                                                                                      WH - White (not
                                                                                                      Hispanic)
                                                                                                      MISSING

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                        Data Element
                           Name              Category
 Element   Attribute                                      Char        Definition / Comments             Permitted Values
                     (from Fixed Format       Value
                         document)
                                                                                                       NOTCOLLECT - Not
                                                                                                       Collected
                                          SEX                    The concept describing the            F - Female
                                                                 biological traits that distinguish    M - Male
                                                                 the males and females of a            MISSING
                                                                 species.                              NOTCOLLECT - Not
                                                                                                       Collected
                                          DISABSTATIDEA          An indication of whether a child      WDIS - Children with
                                                                 is identified as a child with         one or more
                                                                 disabilities IDEA), (i.e., autism,    disabilities (IDEA)
                                                                 deaf-blindness, developmental         WODIS - Children
                                                                 delay, emotional disturbance,         without disabilities
                                                                 hearing impairment, mental            MISSING
                                                                 retardation, multiple disabilities,   NOTCOLLECT - Not
                                                                 orthopedic impairment, specific       Collected
                                                                 learning disability, speech or
                                                                 language impairment, traumatic
                                                                 brain injury, visual impairment
                                                                 and other health impairment).
                                          LEPONLY                An indication that students were      LEP - Limited
                                                                 assessed and determined to be         English proficient
                                                                 limited English proficient.           (LEP) Student
                                                                                                       MISSING
                                                                                                       NOTCOLLECT - Not
                                                                                                       Collected
                                          ECODIS                 An indication of whether the          ECODIS - Economic
                                                                 student meets the state criteria      Disadvantaged (ED)
                                                                 for classification as economically    Students
                                                                 disadvantaged.                        MISSING
                                                                                                       NOTCOLLECT - Not
                                                                                                       Collected
                                          SNGPARPREG             An indication that vocational         SPPT - Single
                                                                 concentrators are either single       Parents or Pregnant
                                                                 parents or pregnant teenagers.        Teenagers
                                                                                                       MISSING
                                                                                                       NOTCOLLECT = Not
                                                                                                       Collected


Example:

<CATEGORY TYPE="RACEETHNIC"                                           VALUE="AM"/>
<CATEGORY TYPE="SEX"                                                  VALUE="M"/
<CATEGORY TYPE="DISABSTATIDEA"                                        VALUE="WDIS"/>
<CATEGORY TYPE="LEPONLY"                                              VALUE="LEP"/>
<CATEGORY TYPE="ECODIS"                                               VALUE="ECODIS"/>
<CATEGORY TYPE="SNGPARPREG"                                           VALUE="SPPT"/>

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4.2   Table Type XML Object

The table type XML object is used to define the type and value of the count. It may
contain category XML objects to define additional characteristics. The XML object
matrix is followed by an example of the object.

Table 4.2-1: SEA, Table Type XML Object
               Data Element Name
                                                                                                              Permitted
   Element      (from Fixed Format       Attribute        Char          Definition / Comments
                                                                                                               Values
                    document)
TABLETYPE
              Table Name             TYPEABBRV             M     The unduplicated number of          VOCED
                                                                 students reaching the state-defined
                                                                 threshold level for vocational
                                                                 education participation and who
                                                                 have left secondary education
                                                                 (Vocational Concentrator).
              Total Indicator        TOTALINDICATOR        M     An indicator that defines the count N = specifies
                                                                 level (i.e., detail level, subtotal level detail level
                                                                 or grand total level).                    Y = specifies a
                                                                                                           subtotal or
                                                                                                           grand total level.
CATEGORY                                                  OR     The categories used to define the
                                                                 characteristics associated with the
                                                                 count.
AMOUNT        Student Count                                M     If the count provided is either a
                                                                 subtotal or grand total, it must be
                                                                 equal to or greater than the sum of
                                                                 its parts.
EXPLANATION   Explanation                                  O     Submitted files will be processed
                                                                 through various edit checks. When
                                                                 unusual conditions are detected,
                                                                 warning errors may be issued, even
                                                                 though the data may be valid. When
                                                                 this occurs, an explanation
                                                                 responding to the warning may be
                                                                 submitted with the data, or after files
                                                                 have been processed. The U.S.
                                                                 Department of Education will verify
                                                                 explanations, and after verification,
                                                                 accept the data.




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                                                                  XML Specifications v3.0


The following example includes five detail records and one grand total record. The
example is presented in the same order as Table 1.2-1.

Example:

<TABLETYPE TYPEABBRV="VOCED" TOTALINDICATOR="N">
      <CATEGORY TYPE="RACEETHNIC"    VALUE="AM"/>
      <CATEGORY TYPE="SEX"           VALUE="M"/>
      <AMOUNT>100</AMOUNT>
      <EXPLANATION/>
</TABLETYPE>
<TABLETYPE TYPEABBRV="VOCED" TOTALINDICATOR="N">
      <CATEGORY TYPE=”DISABSTATIDEA" VALUE="WDIS/>
      <AMOUNT>120</AMOUNT>
      <EXPLANATION/>
</TABLETYPE>
<TABLETYPE TYPEABBRV="VOCED" TOTALINDICATOR="N">
      <CATEGORY TYPE="LEPONLY"      VALUE="LEP"/>
      <AMOUNT>80</AMOUNT>
      <EXPLANATION/>
</TABLETYPE>
<TABLETYPE TYPEABBRV="VOCED" TOTALINDICATOR="N">
      <CATEGORY TYPE="ECODIS"       VALUE="ECODIS"/>
      <AMOUNT>220</AMOUNT>
      <EXPLANATION/>
</TABLETYPE>
<TABLETYPE TYPEABBRV="VOCED" TOTALINDICATOR="N">
      <CATEGORY TYPE="SNGPARPREG" VALUE="SPPT"/>
      <AMOUNT>100</AMOUNT>
      <EXPLANATION/>
</TABLETYPE>
<TABLETYPE TYPEABBRV="VOCED" TOTALINDICATOR="Y">
      <AMOUNT>620</AMOUNT>
      <EXPLANATION/>
</TABLETYPE>




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4.3   Agency XML Object

This section defines the XML object used to submit all State Agency metric information.

Table 4.3-1: SEA, Agency XML Object
            Data Element Name
                                                                                                        Permitted
 Element     (from Fixed Format         Attribute       Char         Definition / Comments
                                                                                                         Values
                 document)
AGENCY
            ID 559                FIPSSTATECODE          M     The two-digit Federal Information      For a list of
            FIPS State Code                                    Processing Standards (FIPS) for the    valid FIPS
                                                               state, District of Columbia, and the   State Codes,
                                                               possessions and freely associated      refer to the
                                                               areas of the United States (e.g.,      EDFacts
                                                               Puerto Rico).                          Workbook.
            ID 570                STATEAGENCYIDNUMBER    M     A number used in EDEN to uniquely 01 = State
            State Agency                                       identify state agencies. This ID     Education
            Number                                             cannot be updated through this file. Agency
TABLETYPE                                               MR The XML Object used to define the
                                                           type and value of the count.


Example:

<AGENCY FIPSSTATECODE="94" STATEAGENCYIDNUMBER="01">
     <TABLETYPE> See Table Type XML Object example in Section 4.2.
     </TABLETYPE>
</AGENCY>




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4.4    File Transmit XML Object

The file transmit object identifies the metric group being transmitted. It also identifies
whether the metric group is at the State Agency or LEA level. Further, each metric
group has an allowable set of Table Types, categories, and category values that
correspond to a particular reporting period. This section defines the various file transmit
objects and valid metric combinations at the State Agency and LEA level.

Table 4.4-1: SEA, File Transmit XML Object
                   Data Element
                       Name
      Element       (from Fixed           Attribute   Char         Definition / Comments                Permitted Values
                       Format
                     document)
FILETRANSMISSION                                       M
                   File Type         FILELAYOUTTYPE    M     Identifies the type of file being         SEA VOCATIONAL
                                                             submitted.                                CONCENTRATORS
                   File Identifier   FILEID            M     Any combination of standard
                                                             characters to further identify the file
                                                             as specified by the SEA (e.g., a
                                                             date, person’s name, and version
                                                             number).
                   File Reporting    SCHOOLYEAR        M     Enter the Academic School Year for
                   Period                                    which data is being reported. The
                                                             required format for entering the File
                                                             Reporting Period is "CCYY-CCYY"
                                                             or "CCYY CCYY", where either a
                                                             hyphen or a space must separate
                                                             the beginning and ending years
                                                             (e.g., 2006-2007 or 2006 2007).
AGENCY                                                MR The information that fully identifies
                                                         the education unit.


Example:

<FILETRANSMISSION
  FILELAYOUTTYPE="SEA VOCATIONAL CONCENTRATORS"
  FILEID="SEA Vocational Concentrators 01"
  SCHOOLYEAR="2006-2007">
     <AGENCY> See Agency XML Object example in Section 4.3. </AGENCY>
</FILETRANSMISSION>




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5.0 LOCAL EDUCATION AGENCY METRIC OBJECTS
In order to simplify the transmission process, the Local Education Agency (LEA) has
been separated into three (3) distinct metric and file transmit XML objects. The XML
metric and file transmit objects are the same structure regardless of the metric
information being transmitted. The structure contains a node that defines the LEA that
corresponds to the submitted metric. In addition, the structure contains nodes
representing characteristics of the metric (Race/Ethnicity, Sex, etc), the associated
value, and whether the metric value is a subtotal or grand total. The metric objects are
contained within the file transmission objects that define the group of values that is
being submitted.

5.1   Category XML Object

The category XML object is used to define the characteristics associated with a count.
There may be zero, one, or more categories defined for a count. The XML object matrix
is followed by an example of the object.

Table 5.1-1: LEA, Category XML Object
                              Data Element
                                 Name                 Category
 Element    Attribute                                            Char     Definition / Comments           Permitted Values
                           (from Fixed Format          Value
                               document)
CATEGORY
            TYPE                                                  M     The category(ies) for the
                                                                        table type.
                        Race/Ethnicity                                                                    RACEETHNIC
                        Sex (Membership)                                                                  SEX
                        Disability Status (IDEA)                                                          DISABSTATIDEA
                        LEP Status (Only)                                                                 LEPONLY
                        Economic Disadvantaged                                                            ECODIS
                        Status
                        Single Parents or                                                                 SNGPARPREG
                        Pregnant Status
            VALUE                                                 M     The category permitted
                                                                        value.
                                                   RACEETHNIC           The general racial category       AM- American
                                                                        that most clearly reflects the    Indian or Alaskan
                                                                        individual's recognition of his   Native
                                                                        or her community or with          AS - Asian or
                                                                        which the individual most         Pacific Islander
                                                                        identifies.                       BL - Black (not
                                                                                                          Hispanic)
                                                                                                          HI - Hispanic
                                                                                                          WH - White (not


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                          Data Element
                             Name              Category
 Element   Attribute                                        Char     Definition / Comments           Permitted Values
                       (from Fixed Format       Value
                           document)
                                                                                                     Hispanic)
                                                                                                     MISSING
                                                                                                     NOTCOLLECT -
                                                                                                     Not Collected
                                            SEX                    The concept describing the        F - Female
                                                                   biological traits that            M - Male
                                                                   distinguish the males and         MISSING
                                                                   females of a species.             NOTCOLLECT -
                                                                                                     Not Collected
                                            DISABSTATIDEA          An indication of whether a        WDIS - Children
                                                                   child is identified as a child    with one or more
                                                                   with disabilities IDEA), (i.e.,   disabilities (IDEA)
                                                                   autism, deaf-blindness,           WODIS - Children
                                                                   developmental delay,              without disabilities
                                                                   emotional disturbance,            MISSING
                                                                   hearing impairment, mental        NOTCOLLECT -
                                                                   retardation, multiple             Not Collected
                                                                   disabilities, orthopedic
                                                                   impairment, specific learning
                                                                   disability, speech or
                                                                   language impairment,
                                                                   traumatic brain injury, visual
                                                                   impairment and other health
                                                                   impairment).
                                            LEPONLY                This status is used only          LEP – Limited
                                                                   when students with LEP            English proficient
                                                                   status need to be included.       (LEP) Student
                                                                                                     MISSING
                                                                                                     NOTCOLLECT -
                                                                                                     Not Collected
                                            ECODIS                 An indication of whether the      ECODIS -
                                                                   student meets the state           Economic
                                                                   criteria for classification as    Disadvantaged
                                                                   economically                      (ED) Students
                                                                   disadvantaged.                    MISSING
                                                                                                     NOTCOLLECT -
                                                                                                     Not Collected
                                            SNGPARPREG             An indication that vocational     SPPT - Single
                                                                   concentrators are either          Parents or
                                                                   single parents or pregnant        Pregnant
                                                                   teenagers.                        Teenagers
                                                                                                     MISSING
                                                                                                     NOTCOLLECT =
                                                                                                     Not Collected


See Category XML Object example in Section 4.1.


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5.2     Table Type XML Object

The table type XML object is used to define the type and value of the count. It may
contain category XML objects to define additional characteristics. The XML object
matrix is followed by an example of the object.

Table 5.2-1: LEA, Table Type XML Object
                 Data Element Name
                                                                                                           Permitted
      Element     (from Fixed Format       Attribute        Char       Definition / Comments
                                                                                                            Values
                      document)
TABLETYPE
                Table Name             TYPEABBRV             M     The unduplicated number of           VOCED
                                                                   students reaching the state-
                                                                   defined threshold level for
                                                                   vocational education
                                                                   participation and who have left
                                                                   secondary education
                                                                   (Vocational Concentrator).
                Total Indicator        TOTALINDICATOR        M     An indicator that defines the        N = specifies
                                                                   count level (i.e., detail level,     detail level
                                                                   subtotal level or grand total        Y = specifies a
                                                                   level).                              subtotal or
                                                                                                        grand total level.
CATEGORY                                                    OR     The categories used to define
                                                                   the characteristics associated
                                                                   with the count.
AMOUNT          Student Count                                M     If the count provided is either a
                                                                   subtotal or grand total, it must
                                                                   be equal to or greater than the
                                                                   sum of its parts.
EXPLANATION     Explanation                                  O     Submitted files will be
                                                                   processed through various edit
                                                                   checks. When unusual
                                                                   conditions are detected,
                                                                   warning errors may be issued,
                                                                   even though the data may be
                                                                   valid. When this occurs, an
                                                                   explanation responding to the
                                                                   warning may be submitted with
                                                                   the data, or after files have been
                                                                   processed. The U.S.
                                                                   Department of Education will
                                                                   verify explanations, and after
                                                                   verification, accept the data.


See example in Section 4.2.




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U.S. DEPARTMENT OF EDUCATION                                           X082 - Vocational Concentrators
                                                                               XML Specifications v3.0


5.3   Agency XML Object

This section defines the XML object used to submit all LEA metric information. The
XML object matrix is followed by an example of the object.

Table 5.3-1: LEA, Agency XML Object
             Data Element Name
                                                                                                      Permitted
  Element     (from Fixed Format             Attribute        Char    Definition / Comments
                                                                                                       Values
                  document)
AGENCY
             ID 559                 FIPSSTATECODE              M     The two-digit Federal          For a list of
             FIPS State Code                                         Information Processing         valid FIPS
                                                                     Standards (FIPS) for the       State Codes,
                                                                     state, District of Columbia,   refer to the
                                                                     and the possessions and        EDFacts
                                                                     freely associated areas of     Workbook.
                                                                     the United States (e.g.,
                                                                     Puerto Rico).
             ID 570              STATEAGENCYIDNUMBER           M     A number used in EDEN to 01 = State
             State Agency Number                                     uniquely identify state  Education
                                                                     agencies. This ID cannot Agency
                                                                     be updated through this
                                                                     file.
             ID 4                   STATELEAIDNUMBER           M     The identifier assigned to a
             State LEA Identifier                                    local education agency
                                                                     (LEA) by the State
                                                                     Education Agency (SEA).
                                                                     Also known as State LEA
                                                                     ID. This ID is a required
                                                                     field. This data element
                                                                     cannot be updated through
                                                                     this file.
TABLETYPE                                                     MR The XML Object used to
                                                                 define the type and value
                                                                 of the count.


Example:

<AGENCY FIPSSTATECODE="94"
  STATEAGENCYIDNUMBER="01"
  STATELEAIDNUMBER="007000-0000001">
     <TABLETYPE> See Table Type XML Object example in Section 4.2.
     </TABLETYPE>
</AGENCY>




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U.S. DEPARTMENT OF EDUCATION                                              X082 - Vocational Concentrators
                                                                                  XML Specifications v3.0


5.4   File Transmit XML Object

The file transmit object identifies the metric group being transmitted. It also identifies
whether the metric group is at the State Agency or LEA level. Further, each metric
group has an allowable set of Table Types, categories, and category values that
correspond to a particular reporting period. This section defines the various file transmit
objects and valid metric combinations at the State Agency and LEAlevel.

Table 5.4-1: LEA, File Transmit XML Object
                    Data Element Name
      Element        (from Fixed Format         Attribute    Char Definition / Comments           Permitted Values
                         document)
FILETRANSMISSION                                              M
                   File Type               FILELAYOUTTYPE     M   Identifies the type of file    LEA VOCATIONAL
                                                                  being submitted.               CONCENTRATORS
                   File Identifier         FILEID             M   Any combination of
                                                                  standard characters to
                                                                  further identify the file as
                                                                  specified by the SEA
                                                                  (e.g., a date, person’s
                                                                  name, and version
                                                                  number).
                   File Reporting Period   SCHOOLYEAR         M   Enter the Academic
                                                                  School Year for which
                                                                  data is being reported.
                                                                  The required format for
                                                                  entering the File
                                                                  Reporting Period is
                                                                  "CCYY-CCYY" or "CCYY
                                                                  CCYY", where either a
                                                                  hyphen or a space must
                                                                  separate the beginning
                                                                  and ending years (e.g.,
                                                                  2006-2007 or 2006 2007).
AGENCY                                                       MR The information that fully
                                                                describes the education
                                                                unit.


Example:
<FILETRANSMISSION
  FILELAYOUTTYPE="LEA VOCATIONAL CONCENTRATORS"
  FILEID="LEA Vocational Concentrators 02"
  SCHOOLYEAR="2006-2007">
    <AGENCY> See the Agency XML Object example in Section 5.3. </AGENCY>
</FILETRANSMISSION>




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U.S. DEPARTMENT OF EDUCATION                            X082 - Vocational Concentrators
                                                                XML Specifications v3.0




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May 2007                                 16                                  SY 2006-07

								
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