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2009 PRAIRIE DAYS FESTIVAL

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					               2009 PRAIRIE DAYS
                   FESTIVAL

Dear Vendor,

Thank you for your interest in the 2009 Prairie Days Festival. The Prairie Days Festival
Vendor Application is now available online (www.elcampochamber.com). You can
download your application online to email to: ecc@elcampochamber.com or you can
complete the enclosed application and fax it to the Chamber (979-543-5495) or mail it
to Prairie Days Festival, P.O. Box 1400, El Campo, TX 77437.

Booth location information will be available at the Chamber Booth for you to
set up your booth the morning of the festival. If you move or change your
email address, please take a moment to give us your new contact
information to insure we can reach you!

We value our Vendors and we appreciate your support of the Prairie Days Festival. We
believe we will have a great event for 2009. Our goal is to insure your experience as a
Vendor is outstanding.

We look forward to an outstanding 2009 Prairie Days Festival!
                           2009 PRAIRIE DAYS FESTIVAL
                                OCTOBER 17, 2009



                                 Vendor Schedule


August 17, 2009                 Open Registration Begins

September 30, 2009              Booth Registration and Payment Deadline

October 17, 2009                7:00—9:30 AM – Booth Set-Up Begins
                                NO SET-UP BEFORE 7:00 AM

                                9:30 AM – All Vehicles Removed from Festival Area

                                10:00 AM thru DARK All Booths Open
                                      (All Booths Have the Option to Remain Open
                                      After Dark)

                                11:00 PM – Booths Dismantled and Removed




                   El Campo Chamber of Commerce and Agriculture
                              www.elcampochamber.com
                        201 East Jackson, El Campo, TX 77437
                        Office 979-543-2713 Fax 979-543-5495
                          2009 PRAIRIE DAYS FESTIVAL
                       BOOTH APPLICATION AND CONTRACT

                           Saturday, October 17, 2009 - 10:00 a.m. to Midnight

Sponsored by:              El Campo Chamber of Commerce and Agriculture
                           (www.elcampochamber.com)
                           1400 E. Jackson
                           El Campo, Texas 77437
                           979-543-2713 (Phone) 979-543-5495 (Fax)

Location:                  Alamo Park—El Campo, Texas

Cost:                      $ 75 per Booth Space for General Vendors, Craft and Business Vendors
                           $ 75 per Booth Space for Food Vendors

                      ELECTRICITY IS ONLY AVAILABLE FOR FOOD VENDORS

Registration and Payment Deadline is Friday, September 30, 2009


------------------------------------------------------------------------------------------------------------
1) Vendor Information:
Name of organization/business _________________________________________________
                                        _________________________________________________

Contact person       _____________________________________________________________

Mailing Address
        Street / PO Box       ______________________________________________________

        City, State, Zip      ______________________________________________________

Telephone Number              ______________________________________________________

Fax          _________________________________________________________________

Email        _________________________________________________________________



      *Note – All vendors/exhibitors are responsible for bringing their own
         canopies, tables, and other necessary equipment or supplies.
Booth Information:

Total Number of Booths (10’ x 12’ Space)            _________

Description of booth exhibit and/or sale of products:
    *Note — NO cans of Silly String or Hair Paint can be sold (any hair paints must be applied by the vendor).
       NO cap guns, fireworks, poppers or cigarettes (or anything that resembles cigarettes) can be sold.




Payment Information

       ______ Check/Cashier’s Check/Money Order enclosed
       ______ Cash
       ______ Please charge my credit card ___AMEX ___MC ___Visa ___Discover
                Amount to be charged: $_________________________________________
                Credit Card Number:            _________________________________________
                Expiration Date: ______/_____ CVV2 Security _______________________
                Name on Card: _________________________________________________
                Billing Address: __________________________________________________
                City: ___________________________ State____________ Zip_____________
       Signature _____________________________________________ Date ___________


Applications are not processed until payment is received.
2) ALL VENDORS:
        Displays, signs, trailers, tables, chairs, and canopies MUST fit inside the space allotted
(10’ x 12’). If equipment is larger than booth space (including trailer tongues), additional
booth space must be leased. NO EXCEPTIONS!

       Vendors must provide their own equipment, tables, chairs, tents, and canopies. No
stakes may be driven into the asphalt, sidewalks or yards.

       All vendors are responsible for their own finances including small change issues. Local
banks in the festival grounds will not be open for obtaining smaller currency. The chamber
booth also will not provide any bill changing.

       The sale or distribution of alcoholic beverages by any vendor is prohibited.

Electricity is available only for food vendors.

If multiple businesses will occupy the same booth, all businesses must be disclosed in the
original application. Failure to disclose any business will subject that business to removal from
the Vendor Booth by the Prairie Days Festival Committee.

3) CRAFT and BUSINESS VENDORS:

        Please list arts, crafts and materials to be sold, distributed, displayed, or given away.
Please be specific and thorough. Only listed items will be allowed. In the event of any
dispute regarding the sale of any item, the decision of the Prairie Days Festival Committee shall
be final and the Vendor accepts this condition by his/her signature below. Vendor further
acknowledges that any violation of this agreement may result in the Vendor’s booth being
closed.
        There is no electricity provided for craft and business vendors.
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
        (Please use an additional sheet if needed.)
4) FOOD VENDORS:
Food is to be sold on a cash basis.
       The sale or distribution of alcoholic beverages by any vendor is prohibited.

        The sale of any food item not approved by the Prairie Days Festival is strictly
prohibited. In the event of any dispute regarding the sale of any food or beverage item, the
decision of the Prairie Days Festival Committee shall be final and the Vendor accepts this
condition by his/her signature below. Vendor further acknowledges that any violation of this
agreement may result in the Vendor’s booth being closed.

       Ice will be sold by the Prairie Days Festival Ice Truck.

       Please list foods you plan to sell, distribute, display, or give away below. Only food
items listed on your acceptance letter will be permitted. Please indicate your
primary food item in your food list. Only two food vendors may sell the same item.

       1. _____________________________________________________
       2. _____________________________________________________
       3. _____________________________________________________
       4. _____________________________________________________
       5. _____________________________________________________
             (Please use an additional sheet if needed.)


Food Vendor Booth Size - REQUIRED
      Trailer Size Width _________        Length __________
              (Remember to include trailer tongue in the length)
      Trailer Window / Door:     Opens on: Driver Side                   _______
                                               Passenger Side            _______
                                               Rear:                     _______
Other Special Characteristics
      ____________________________________________________
      ____________________________________________________
      ____________________________________________________

Food Vendor Electricity Requirements
     Standard Configuration: Two (2) - 110 volt outlets per booth

       Other Configurations will require an additional fee for setup.
       Please specify your additional requirements:
              ________________________________________________
              ________________________________________________
              ________________________________________________
                                GENERAL CONDITIONS
The Prairie Days Festival is a family-oriented function that is aimed at presenting entertainment
and activities suitable for the entire family, including minors. Therefore, the Prairie Days Festival
Committee reserves the right to restrict the artwork and crafts sold and displayed. Such items
must not contain nudity, profanity, obscenity, or otherwise objectionable material. No weapons,
including without limitation, knives, brass knuckles, Chinese throwing stars, or other such
materials, can be sold or displayed. Should the Prairie Days Festival Committee, at its sole
discretion, determine that a lessee’s items do not conform to the standards mentioned, lessee
agrees to remove such items from the site immediately.

If the Prairie Days Festival Committee, at its sole discretion, determines that any lessee fails to
comply with ALL of the terms set out in this contract, said lessee will be asked to leave the
Prairie Days Festival Area, and the booth will be removed.

This lease agreement shall not become effective until it is paid in full and is accepted by the
Prairie Days Festival Committee and shall constitute the entire agreement between parties. Full
payment must be received and cleared for a booth to be assigned. If a vendor’s
check is returned or a credit card is not honored, the vendor’s booth will be forfeited
immediately.

There will be NO REFUNDS for any reason, including rain or any other weather-related event.

				
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