Standing Committees – Description, Purpose, Tasks
  1. 4H-Activies, Judging, etc
     Volunteers work with 4H activities during fair & at special events.
          Help with check-in of exhibits
          Judge horticultural exhibits
          Help with setting up Horticulture Judging Schools (county contests)
  2. Children’s Garden
     Works with Children’s Garden project to encourage participation and
     foster learning.
          Present educational material to children
          Help children with hands-on tasks and answer questions that arise
          Requires a background check
  3. City Planting Day
     Provide direction and guidance for young volunteers (Girl Scouts, etc.)
     that will do actual planting at 5 city parks. Be certain plants are properly
     placed. Design and plants are provided by Sioux Falls Parks. Normally
     done on Saturday prior to Mother’s Day.
          Direct activities at a planting site
  4. Community Gardens
     Coordinate the community gardens plots. In addition, during the growing
     season, one Master Gardener is needed at each of the seven sites to act
     as a liaison for when gardeners have questions and concerns
          Provide applications to public
          Assign plots to growers
          Organize spring and fall plowing
          Garden liaisons
          Coordinate planting and clean-up dates
  5. Continuing Education – Trips
     Coordinate opportunities of continuing education for Master Gardeners.
          Plan an educational trip during the growing season
          Organize 1 advanced Master Gardener training annually with the
             Extension Educator
  6. Extension Office Assistance/Phones
     During the growing season (April – November, 8:00AM – 5:00PM, or as
     homework), MG volunteers assist the Extension Service staff by
     answering phones and taking questions from the public. Assistance may
     involve researching problems, interacting with Educators, and returning
     phone calls.
          Answer/return phone calls
          Research questions
          Find/collect hand-out materials
          8 hours of office assistance is require of Master Gardener Interns
7. Extension Office Flowerbed
    Outside the Extension Office is a circular display garden that is tended by
    MG volunteers throughout the growing season. A focal point within the
    county campus, the public can enjoy the beauty and peaceful setting
    during any time of day or during summertime Friday concerts. Plants are
    divided, rejuvenated, replaced and labeled as necessary.
         Plant, move, divide plants as determined necessary
         Volunteer to monitor water, etc. for one week
         Spring and fall clean-up
         Map and label plants, update notebook information
         Use funds to purchase plants, bulbs, fertilizer, etc.
8. Garden Line Phone Answering (Brookings)
    The “Garden Line” television show is broadcast during the growing season
    on Tuesday evenings on Public Television. SDSU and Extension Service
    personnel/professors answer questions from the public on a variety of
    horticultural issues. Various groups travel to Brookings to assist with the
    program (Minnehaha MGs usually participate about once a month).
         Answer phone calls and write down questions
9. Garden Tour
    Community gardeners (normally five) volunteer to open their gardens to
    the public during structured tours attended by avid plant enthusiasts and
    those looking for landscaping ideas. Master gardeners assess
    volunteered gardens, set dates and coordinate scheduling of
    transportation, assist the home owners who have volunteered, chaperone
    the public during the tours (busses transport those attending), and provide
    refreshments and general assistance. Initially intended as an educational
    opportunity for the general public, it often acts as an additional fund-raiser.
         Select gardens
         Help write biographies of selected gardens’ owners
         Plan schedule for buses and MG chaperones
         Bus chaperone/ticket collector
         Refreshments
         Assist home-owners – sign set-up/take down
10. Horticulture Newsletter
    Minnehaha County MG’s horticultural newsletter, “From the Ground Up” is
    emailed/mailed, upon request, to the public free of charge. Seven issues
    a year provide seasonal information, interesting articles and answers to
    frequently asked questions. Master gardeners and interns research, write,
    compile and edit each issue under the advice/supervision of the Extension
         Editor – edit, proofread, do layout
         Contribute articles
         Report on Lawn & Garden Show(s), seminars, workshops
         Do research, collect materials
11. Lawn & Garden Show – MG Booth
    This show originally began as a MG project and has since grown into a
    commercial trade show. Held during March of each year, master
    gardeners man a booth filled with literature, seed catalogs and
    seeds/goodies while answering questions and concerns of the home
    gardener. Sign up for the newsletter, garden tour and MG training is
    usually available. The Minnehaha Master Gardeners help sponsor
    educational speakers for the event that the public may attend at no cost.
         Set-up/break-down booth
         Plan displays/handouts/free items
         Order speaker books & organize book signing
         Schedule workers
         Donate catalogs, etc.
12. Lawn & Garden Show – Presentations
    In addition to the MG Booth mentioned above, master gardeners are
    active in the Demo Stage & Seminar Room where workshops and
    speakers educate the public on a variety of horticultural topics. They help
    coordinate schedules, make introductions, present workshops, and gather
    feedback from attendees. Our presence is essential to the Lawn and
    Garden Show and is a great place to showcase our community
         Assist Extension Educator with selection & recruiting of
         Introduce presenters/gather public feedback/room monitor
         Be presenter
13. Master Gardener Award
    A Junior (8-13 yrs old) and Senior (14-19 yrs old) Horticulture Award is
    presented on a yearly basis to a 4H participant who submits required
    information to the MGs for judging. The committee reviews submissions
    and selects a winner in each category and sees that an engraved trowel is
    presented to those chosen.
         Participate in judging submitted projects
         Present award to winners
14. Master Gardener Data Records
    Upon review by the Extension Educator the hours are entered into the
    Minnehaha MG Laptop. It is very important that members submit hours to
    show the value and impact of the Master Gardener program.
         Data Entry
         Submit tabulated data to State Master Gardener Coordinator
         Return hours sheets to local educator’s office
15. Membership Committee
    This committee helps maintain and address concerns of the MG
    organization. Members help new interns transition into active roles and
    also encourage former members to become active, once again. Social
    and educational events may be planned to strengthen commitment and
    improve attendance.
         Welcome new classes – speak at training
         Assist new interns
         Note loss of interest in members and be source of encouragement
         Plan pot-lucks, etc. that mark MG anniversaries, accomplishments,
         Be certain that interns receive MG pins and awards in a timely
         Contact inactive members and encourage involvement
16. Past Presidents Committee
    Comprised of former/current MG presidents, the committee is a resource
    available to assist with historical information and general guidance for the
    betterment of the MG organization. The committee may clarify and help
    the current officers/organization in any manner deemed necessary.
         Serve as requested by the current president/Extension Educator
17. Public Group Presentations
    Public education is a primary focus of the MG organization. Community,
    school, church and social organizations often request presentations and/or
    demonstrations to benefit their membership. Topics include vegetable
    and flower gardening, landscaping, plant propagation, seed starting,
    terrariums and container planting, rain barrels and pruning. Master
    gardeners have also planned and presented public seminars and
    workshops to share their knowledge and resources. The Extension
    Educator provides guidance and suggests handouts, etc. that may be of
           Be primary presenter
           Assist with materials, research, hand-outs
           Report attendance and subject matter to Extension Educator
           Assist with the Gardening with the Masters Series
18. Scholarships
    Minnehaha Master Gardeners fund one $500 scholarship to South Dakota
    State University and one $500 scholarship to SouthEast Technical
    Institute. The scholarships are for students pursuing horticultural degrees.
         Assure that scholarships are awarded
         Provide feedback from scholarship winners to MGs
         Structure criteria for scholarship/interact with SDSU & SETI as
         Advise Master Gardener members of internal scholarships such as
            Master Gardener State Update and regional and international
            Master Gardener conferences.
19. Scrapbook
    Maintain and make additions to the MG scrapbook to note projects and
    activities of importance. See that historical events are accounted for in a
    pictorial manner.
         Maintain scrapbook
         Contribute photos, etc.
20. Spring Plant Sale – Fairgrounds Improvement
    Each year, on the Saturday before Mother’s Day, the master gardeners
    set up a building filled with plants they have planted, propagated and
    divided. Coming from their own gardens and those of friends, as well as
    donations from other venues (SETI, McKennan Park, etc.), the spring
    plant sale is our major fund-raiser. The public chooses from a variety of
    annuals, perennials, herbs and grasses that are reasonably priced. In
    exchange for the use of a fairgrounds building, MGs plant decorative
    containers at the Fairgrounds to improve and beautify the grounds.
         Assist with dividing donated plants
         Propagate your own plants
         Gather plastic pots – quart size or larger
         Set-up & clean-up at fairgrounds building
         Price and display plants
         Act as cashier
         Assist public with plant information
         Plan for refreshments
         Coordinate with Fairgrounds to arrange date for planting containers
         Display educational resources for public use
21. Urban Agriculture
        This committee will help with horticultural aspects of urban horticulture
        in the Pettigrew Heights neighborhood.
         Provide gardening advise at the garden 'A Growing Place' at Lowell
         Train neighborhood garden mentors
         Provide youth horticultural programming
         Help develop other aspects of horticulture in the neighborhood
22. Water Festival
    Master Gardeners present an educational experience as a part of the
    University of Sioux Falls’ annual learning festival that centers on water
    issues. It is held for two days in March of each year. The MG booth
    demonstrates and provides educational materials for the 3000+ third and
    fourth grade school children that attend. Past MG demos have been
    transpiration and hydroponics.
         Set-up/break-down booth
         Schedule booth personnel
         Plan/execute demonstration project
  23. Youth Education Outreach
      Work is done with primary-grade classes in the Sioux Falls school system.
      Plant propagation, using spider plants, has been a favorite learning
      project. Committee members coordinate with teachers and local nurseries
      (who donate mother plants) to distribute plants for scheduled classroom
      instructional sessions.
           Chair project and coordinate with teachers
           Contribute mother plants
           Transport plants and materials to/from schools
           Work with teachers and children during learning session
           Requires a background check
           Provide youth demos at the Lawn & Garden Show
  24. Zoo Project – Xeriscaping
      The Zoo Project is a joint effort of the Extension Office, Master Gardeners
      and the Sioux Falls Parks. Three gardens accent the zoo grounds and
      are intended as an educational demonstration of a rock garden, garden
      containing grass varieties and a xeriscape flower garden.
           Participate in spring/fall clean-up
           Monitor health of gardens
           Assist with division, propagation and planting as needed
           Advise parks people of any concerns
  25. Update Meeting (State MG)…..needed when Minnehaha County hosts
      The Update Meeting is a yearly gathering of all state master gardeners in
      one location for the education and updating of matters of concern to the
      Master Gardeners of South Dakota. Normally held on a weekend in
      September, MGs gather in a city whose local members have volunteered
      to host and arrange all aspects of the convention. Educational
      opportunities, tours of local interest, speakers, accommodation and meals
      are all a part of the planning for the local members.
           Serve as overall Update chairman
           Participate/serve on one or more committees:
              (Communication/Registration/Schedule; Decorations/Setup/Tear
              Down; Food/Accommodations; Silent Auction/Contest(s); &

Updated: October, 2009

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