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PRIMS TIPS/CHEATS/FAQs What PRIMS version do I use? Top How do I logon to PRIMS WEB? I forgot my password. I keep losing CFL access How to assign Assistant CFLs (ACFL) How to Reassign CFL duties upon Transfer, PCS, etc. Members’ records are showing up on the member screen but not on the BCA or PRT screens. What if someone transfers in after I have created a cycle? Waivers are not showing up on the BCA or PRT screens correctly. Medical Waivers are not showing up on my BC or PRT rosters. Importing Members What does No Data mean on the Command Results Summary? I keep trying to enter body composition or PRT data on a member, but I keep getting a “Record already exists for this cycle” error message. What is a PHA? Contacting PRIMS ***************************** What PRIMS version do I use? PRIMS WEB (at https://prims.bol.navy.mil/) is used to report cycles taken after 1 October 2002. For initial CFL setup, CFL’s must be designated in writing to us. A sample letter can be obtained by e-mailing email@example.com. Back to Top How do I logon to PRIMS WEB? Authentication to PRIMS is handled through BUPERS ON-LINE (BOL). If you have signed onto BOL in the past and created a password, you will use that password to login to PRIMS. 1. If you already have a BOL account: The Login ID is your SSN. Enter it without any hyphens or spaces. The Password will be the one you use to sign onto BOL. Fill it in and click Logon. The PRIMS Welcome page will appear. 2. If you have never signed onto BOL: Click the First Time Users/Forgot My Password link. The BOL page will load. In the Login ID box, type in your SSN (no spaces or hyphens). In the Password block, type in your birthday (YYYYMMDD) and click Sign In. Follow the instructions to create your account. Once you complete the BOL process, return to the PRIMS web site at https://prims.bol.navy.mil and follow the steps in No. 1 above. 3. If you have a BOL account but have forgotten your password (or have any other problem): Click the First Time Users/Forgot My Password link. The BOL page will load. In the middle of the page, there is a forgot my password/trouble signing in section. Type in your SSN and click Validate. BOL will ask you a question which you must answer. A correct answer will reset your password back to your DOB. Return to BOLs main page. Login using your SSN and DOB (YYYY/MM/DD). BOL will ask you to reset your password. Don't forget--your old password is now your DOB. After you complete re-registration with BOL, return to the PRIMS web site at https://prims.persnet.navy.mil and follow the steps in No. 1 above. If none of this works, please contact BUPERS ONLINE at 901-874-4717; DSN 882-4717; e-mail: firstname.lastname@example.org. Back to Top I forgot my password. Go to the PRIMS WEB site at https://prims.bol.navy.mil. Click the First Time Users link. You will be taken to the BUPERS ONLINE (BOL) page. In the middle of the screen, you will see a “Trouble signing in” section. Type in your SSN and click the Validate button. BOL will ask you a pre-arranged personal question. Answer the question. Your password will be reset to your DOB (YYYY/MM/DD). Back on the BOL home page, type in your SSN and DOB. This will take you through the BOL registration process again. Don’t forget that your old password is now your DOB. Back to Top I keep losing CFL access Make sure you give your ACFL a department. It is a required field. Assigning ACFLs is discussed in more detail below. Back to Top How to assign Assistant CFLs (ACFL) All authorizations to PRIMS are granted in the Authorization screen. CFLs are not assigned a department/division and there is only one CFL per UIC. The PRIMS Help Desk handles the initial CFL setup only. When the CFL transfers, he/she can assign his duties to the incoming CFL. See How to Reassign CFL duties upon Transfer, PCS, etc. below. To set up Assistant CFLs (ACFLs), go to the Authorization Screen. Click the Add ACFL button. The Add box pops up. Department-level ACFLs must be set up first. The UIC defaults. If you are in charge of more than one UIC, you might need to change it. Type in the ACFLs SSN. Type in a department name (it doesn’t matter what you call it!). DO NOT TYPE IN A DIVISION. Click Save. Continue setting up department-level ACFLs until finished. After department-level ACFLs are authorized, you can now set up division-level ACFLs. Division-level assistants exist under an already established department. Follow the same steps you did in setting up a department-level ACFL, but this time, you give them a division Once you have completed setting up ACFLs, members must be assigned to them before they will be able to view records and enter data. Assigning members to ACFLs can be accomplished in two ways: (1) The CFL can assign members by going to the Member screen, clicking search on the UIC, then editing EACH MEMBER’S record and saving it to the correct department/division. (2) The ACFL can transfer the members into his/her respective department on the Member screen using the Transfer In Member button. It would be helpful if the CFL would print a crew list for the ACFL so the SSNs and DOBs are available. DOB entry in PRIMS is in the format m/d/yyyy or m-d-yyyy. Do not put a zero in front of single-digit months or days. Back to Top How to Reassign CFL duties upon Transfer, PCS, etc. The CFL can transfer his/her duties to an incoming CFL by going to the Authorization screen, editing his/her record, changing the SSN and clicking Update. You do not need to contact the PRIMS Help Desk for this. Back to Top Members’ records are showing up on the member screen but not on the BCA or PRT screens. A PRT Cycle has not been started. This is a very important step and shouldn’t be skipped! At the beginning of each PFA (usually slightly before the Body Composition Assessment), each CFL/ACFL will need to start a cycle for the UIC/Dept/Division they control for that cycle. This is accomplished on the Scheduler screen. The Scheduler screen is where each CFL/ACFL sets up a schedule and cycle for their respective UIC/Department/Division. The records on this screen do not reflect individual records. Rather they reflect records for the command and the departments and divisions created in Authorization. When you start a cycle, you are in essence telling PRIMS WEB to make a blank record in the PRT test file for every member assigned to that UIC/Department/Division. This way, when you go to the BCA or PRT screens, a record already exists so you can search for it, then Edit it. It’s much easier than using the ADD button (which is not recommended!). Creating a cycle also allows PRIMS WEB to help you track data entry and makes sure everyone in that UIC/Dept/Div is accounted for in the cycle. When the CFL goes to this screen and clicks Search, he/she will see the records for each department/division created under Authorization. (The ACFL will see only their record, and this reflects the Schedule for the department/division that ACFL is in charge of.) The CFL can create a cycle by UIC or department or division. If the CFL edits his/her record, two choices exist. Clicking Start New Cycle will create records for members assigned at the UIC level only. Clicking Create All UIC will create records for the entire UIC regardless of where the member is assigned. If the CFL chooses to create a cycle by department or division, he/she would edit the record for that department/division, type in the BC and PRT dates, click Save, then click Start New Cycle. Alternately, the CFL can allow the ACFL to create the cycle for their department or division. To schedule/create a cycle, click Edit next to the desired record. The PFA Schedule Screen appears. Type in the dates (the BC and Primary PRT Dates are mandatory). Click Save. Click Start New Cycle (or if CFL can click Create All UIC). You are done! Back to Top What if someone transfers in after I have created a cycle? If the member is to be tracked for the PFA you are recording, you will need to Update the cycle on the Scheduler screen. First, make sure the member is transferred into your UIC, then go to the Scheduler screen, search and edit the UIC/Dept/Div the member is attached to, then click the Update Cycle button. This adds a blank record to the PRT Test file for any members who checked in after you started the cycle. Back to Top Waivers are not showing up on the BCA or PRT screens correctly. You probably started data entry before adding the medical waiver. First, make sure the waiver is entered correctly (the cleared to participate button shouldn’t be checked if the member is waived, events are appropriately selected, dates are properly entered). Then on the PRT screen, change the PRT test date by one day then click the Tab key on the keyboard. This tells PRIMS WEB to check the medical waiver file again. PRIMS WEB will find the waiver and note it as such. You can change the date back to the correct date and finish the data entry. Medical Waivers are not showing up on my BC or PRT rosters. After ensuring medical waivers are entered correctly, go to the Reports screen. For a BC Roster, type in the date you are conducting body composition assessments in the Roster Date for BCA block, select the Members Not Completed option under the Body Composition Assessment Listing link, then click the Body Composition Assessment Listing link. You will need to do the same thing for a PRT roster using the Not Completed option under the PRT Results Listing link (don’t forget to type in the Roster Date for PRT). Back to Top Importing Members In early September 2002, PRIMS received a copy of the Navy Personnel Database from Washington, DC. This gave us our member file, so we should have most (probably 99%) of Navy members as of that date. You should be able to transfer them to your UIC instead of having to add them as a new member. Most of the problems with importing members comes from either the DOB being entered incorrectly or a DOB mismatch in PRIMS. DOB entry in PRIMS is m/d/yyyy or m-d-yyyy. Do not put a zero in front of a single-digit month or day. Therefore, to transfer a member into your command, click the Transfer In Member button on the Member screen. Type in the SSN and DOB. The UIC/Dept/Div block defaults to your access. If you control more than one UIC/Dept/Div, you may have to select the correct command configuration. Click Import. If the Import fails, please e-mail the PRIMS Help Desk with the SSN (email@example.com). Technical Support will check it out and provide you with the correct DOB in PRIMS. Once the member is imported into your command, you can change the DOB. To get the DOB changed in official Navy databases, we suggest contacting your local PSD and advising them of the problem. Back to Top What does No Data mean on the Command Results Summary? This is where you first created your cycle and PRIMS made a blank record in the PRT Test file for every member in your member file. Data entry hasn’t been completed on these members. To find out who they are, go to the Reports screen and use the Command Results Summary (BC Not Completed and PRT Not Completed). Go back to the BCA and/or PRT screens and enter the data on these members. If you cannot find the members, then they left your command (PCS, retirement, etc.) and you deleted them from the command, but they still had a blank record in the PRT Test file. Contact the PRIMS Help Desk via e-mail and let them have the SSNs. They can delete the blank records. . Back to Top I keep trying to enter body composition or PRT data on a member, but I keep getting a “Record already exists for this cycle” error message. You have used the Add button on either the BCA or PRT screens during this session and it created a record so you can enter data. While the Add button works fine on one screen, it cannot work for the same record on the other screen. You will have to search and edit the record. In some cases, you may have to close your browser and restart PRIMS WEB in order to return to the edit mode. A better way of entering and tracking data is by starting/updating a cycle on the Scheduler screen, then when you enter data on either the BCA or PRT screens, always search and edit the record. This works better. Back to Top What is a PHA? PHA stands for Preventive Health Assessment. It was required up until the release of NAVADMIN 140/04. It is no longer required in PRIMS since the PARFQ is now tied to the PRT cycle. Back to Top Contacting PRIMS If you have further questions, please contact the PRIMS Help Desk via e-mail at firstname.lastname@example.org. Be sure to include your UIC, SSN, and any other pertinent information.