How to Build a Presentation in 60 Minutes! ( and Some Presentation Tips) By Hank Feinberg, RPCUG January, 2008 Open up a new Word document. List 3-5 possible topics of interest to a user group on page 1 1. Topic 1 Wi Fi and Wi Max 2. Topic 2 XP versus Vista 3. Topic 3 Google Apps 4. Topic 4 Secure Surfing 5. Topic 5 How to Back UP Your Data Choose 2 or 3 you like best and copy each on an individual page as a possible Presentation Topic Heading The Secret to making a Presentation Quickly! • Plagarize • Organize • Revize • Simplify • Don’t Try to Memorize Step 1. Plagarize Copy and paste the information that interests you about these topics under each heading including graphics. Check these magazine sites for articles related to these topics • http://www.computerworld.com/ • http://www.smartcomputing.com/ • http://www.pcmag.com/ • http://www.pcworld.com/ • http://www.computer.org/portal/site /computer/index.jsp Check these “Interesting Sites” for material related to your topic(s) • http://www.ehow.com/guide_5 computers.html • http://www.ezinstructions.com/ • http://computer.howstuffworks.com/ • http://www.pchell.com/ • www.aarp.org/learntech/computers/howto/ • http://www.geeks.com/techtips/default.asp ?cm_mmc=geekmail-_-daily_html-_- 19aug07_techtips-_-ttarchive • http://www.microsoft.com/athome/article s/index.mspx • http://www.microsoft.com/athome/mored one/cleansweep.mspx Search Engines • http://www.google.com • http://www.live.com • http://www.askjeeves.com • Step 2. Organize • After you have copied all the information you found under a topic read it all over. • Organize the logical structure of the presentation by moving information around and cutting and pasting. • Remove duplication and combine content where possible creating a draft as you go. Look at the subject from a different angle • http://www.youtube.com/watch?v=P9 3WjP8m3GM&feature=related Revize • RE-Read several times over a couple of days • Check for logical idea flow • Too much content • Long sentences • Readability by Audience 3.Simplilify Less IS better. No Need to DAZZLE them with special affects No need to Memorize! Don’t Read THE Slides Word for Word (THE average person will Remember lesS than 33% of what You say) Presentation Colors Black - Greatest Visability Blue - The most pleasing color to visualize. (Red is second but not Most pleasing) Green Do not do the whole chart in red ink. Avoid purple, brown, pink and yellow inks. Some AdditionalInformation Use Color Psychologically RED Brutal, Dangerous, Hot, Stop! DARK BLUE = Stable, Trustworthy, Calm LIGHT BLUE = Cool, Refreshing GRAY = Integrity, Neutral, Mature PURPLE = Regal, Mysterious GREEN = Organic, Healthy, New life, Go Money ORANGE / YELLOW = Sunny, Bright, Warm WHITE (use only with a dark outline) = Pure, Hopeful, Clean BLACK = Serious, Heavy, Profitable, Death Visuals make them large enough to be seen How large a screen do you need? 3-5 people 21 inches diagonal (53.34 cm) 5-9 people 29 inches diagonal (73.66 cm) 10-15 people 37 inches diagonal (93.98 cm) 16-35 people 60 inches diagonal (152.4 cm) 36-50 people 72 inches diagonal (182.88 cm) 51-140 people 120 inches diagonal (304.8 cm) 141-220 people 150 inches diagonal (381.0 cm) 221-390 people 200 inches diagonal (508.0 cm) 391+ people 300 inches diagonal (762.0 cm) Step 3 Revize Re Read the presentation and revize if needed – (KISS) Don’t over due the content you will want to talk to your audience and not just read the presentation or bore them. Team Effort Project 3 people to a team 3 minutes to design a paper plane that will go the farthest distance.. Choose the presentation theme and design before you start. Keep it clean, simple and easy to read. Two ways to get the final topic into Power Point 1. In Word under File, select Send to Microsoft Power Point. This may take more time and work to adjust content. 2. Open Power Point and cut and paste from Word, slide by slide Do it what ever way you feel comfortable Choose your slide look and color scheme first (No Coney Island) Cut and Paste into Power Point Edit to fit as you go. Then add timing if needed Limit Special effects. The content should be remembered Not the “Slick” presentation. Voila – a complete presentation (Or maybe 3) STUFF Happens! Wow this beats Vista.