RETURN TO WORK by xld14276

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									     RETURN TO WORK


   WINNIPEG REGIONAL HEALTH
          AUTHORITY


 DOES YOUR COMPANY OR ORGANIZATION HAVE A
RETURN-TO-WORK/DISABILITY MANAGEMENT (RTW)
                PROGRAM?




           COMPLETE THE FOLLOWING
  QUESTIONNAIRE AND REVIEW YOUR RTW PROGRAM.
                                          Page 1
DOES YOUR RETURN TO WORK PROGRAM HAVE:
1. Agreement of scope and objectives outlined in the Collective Agreement(s)?             YES NO

2. A written policy statement that includes, scope, intent, principles and objectives? YES NO

3. A policy statement that has been approved by senior management?                        YES NO

4. Tripartite involvement in designing the policy and program?                            YES NO

5. Measurable, written objectives that allow you to track program effectiveness?          YES NO

6. A statement outlining roles and responsibilities of all parties?                       YES NO

7. A written job description for every position within the organization?                  YES NO

8. A policy regarding salary and benefits when in a RTW plan?                             YES NO

9. Information packages for employees for work, and non work related absences?            YES NO

10. Standard forms for the employee and the health care provider?                         YES NO

11. Information packages about your program to provide to health care providers?          YES NO

12. A pool of accommodation options you can offer to an injured worker?                   YES NO

13. A written return to work plan for each injured/ill worker, specific to their needs?   YES NO

14. Clear responsibilities outlined in the return to work plan?                           YES NO

15. Procedures for developing a return to work plan?                                      YES NO

16. Procedures for orientating new and existing employees of the RTW program?              YES NO

17. A strategy for orienting all employees to the RTW program?                             YES NO

18. A training policy to ensure management staff understand the policy and program? YES NO

19. A policy regarding program evaluation?                                                 YES NO

20. Tripartite committee involvement in development and program evaluation?                YES NO

21. Benchmark statistics?                                                                  YES NO

22. Support from Senior Management?                                                        YES NO

23. A corporate culture that supports health and safety?                                   YES NO

24. Disciplinary procedures for failure to adhere to safety rules and regulations?         YES NO
                                                                                              Page 2
 2.    RETURN-TO-WORK PROGRAM IMPLEMENTATION

      How have you made everyone in the organization aware of your RTW Policy
      Statement and program objectives?

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2.1   What data are you collecting to track the success of your RTW program?

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2.2   How are you using the RTW data collected to evaluate the success of your RTW
      program?

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2.3   Who is responsible for maintaining the injury/illness statistical data?

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2.4   How have you made everyone in the organization/company aware of his or her
      roles and responsibilities in your RTW program?
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2.5   Who is responsible for maintaining up-to-date job descriptions for every job
      classification or position?
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2.6   How have you addressed issues regarding the cost of having the primary health
      care provider complete a form outlining the injured/ill worker’s medical capabilities
      and restrictions?
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2.7    Who is responsible for distributing your information packages to injured/ill
       workers?
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2.8    How have you ensured that everyone in the organization/company is aware of RTW
       information packages and their purpose?
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2.9    Who is responsible for ensuring the injured/ill worker’s medical capabilities and
       restrictions are received from his/her primary health care provider?

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2.10   How have you made everyone in the organization/company aware of your policy
       outlining the process for developing RTW plans?
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2.11   Who is responsible for developing individual RTW plans?

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2.12   What is your process for determining suitable accommodations for an injured/ill
       worker?

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2.13   Who is responsible for implementing individual RTW plans?

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2.14   What is your process for implementing individual RTW plans?

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2.15   Who is responsible for administering individual RTW plans?

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2.16   How has everyone in the organization/company been made aware of his or her
       roles and responsibilities when developing a RTW plan?

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2.17   Who is responsible for ensuring that new staff receive an orientation to your RTW
       program?

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2.18   Who is responsible for ensuring RTW program objectives are being met and
       identifying where improvement may be required?

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                                                                                Page 7
Does your company/organization regularly evaluate individual Return-to-
Work (RTW) plans/accommodations?

If not, why not? The following tool is intended to assist you, the employer, in
ensuring an individual RTW plan effectively returns the injured/ill worker to
safe, meaningful, productive employment in a timely manner.

Take the time to use the tool to evaluate one, or all, of your individual RTW
plans. It will help you quickly identify existing and/or potential problem areas.




               RETURN-TO-WORK PLAN/ACCOMMODATIONS TOOL


   Select an individual RTW plan to evaluate.

   PART A

    For each of the following statements, circle yes if the statement reflects the individual RTW plan
    experience. Circle no if the statement does not reflect the actual individual RTW experience.

    1.     The healthcare provider(s), WCB/insurance provider, injured/ill            yes    no
           worker, worker/union representative and the employer jointly
           developed and agreed on the injured/ill worker’s RTW plan.

    2.     The injured/ill worker was an active participant in the                    yes    no
           development of his/her RTW plan.

   3.      The RTW plan was designed specifically to meet the needs of                yes    no
           the injured/ill worker. No two workers are the same, and no
           injury/illness will affect different workers in exactly the same way.

    4.     The RTW plan was as similar to the injured/ill worker’s                    yes    no
           pre-injury/illness job as possible?

    5.     The RTW plan was designed to focus on the injured/ill worker’s             yes    no
           remaining capabilities. Both overestimation and underestimation
           of a worker’s capabilities can result in unnecessary prolonging
           of his/her injury/illness and of related costs.

    6.     The injured/ill worker had the skills and abilities to perform the         yes    no
           tasks and duties included in his/her RTW plan.

    7.     The injured/ill worker was able to perform his/her RTW duties              yes    no
           safely without risk of injury to himself/herself or others.


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      8.     The work assigned to the injured/ill worker was meaningful and              yes     no
             productive, and of value to the employer.

      9.     The RTW plan was designed to aide in the rehabilitation of the              yes     no
             injured/ill worker. A rehabilitative focus allows for safe/effective
             and timely return to work.

      10.    The RTW plan was time limited and designed to gradually return              yes     no
             the injured/ill worker to his/her regular duties.

      11.    Personal information about the injured/ill worker was released only         yes     no
             on a need to know basis and only after receiving informed consent
             from the injured/ill worker.

      12.    There was continual communication and consultation among all                yes     no
             the partners – injured/ill worker, employer, healthcare provider(s),
             WCB/insurance provider and worker/union representative.

      13.    A schedule of evaluations was developed and followed to continually         yes     no
             reassess the RTW plan and to allow for needed changes.

      14.    The injured/ill worker was successful in returning to work.                 yes     no



     If you responded no to any of the above statements, you have identified a problem with the RTW
     plan.




     PART B
     For every statement in Part A that you answered yes to, answer the corresponding question in
     Part B.


1.   List all the people (by role or occupation, not name) involved in developing the injured/ill worker’s
     RTW plan.

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                                                                                                 Page 9
2.   In what way was the injured/ill worker an active participant in the development of his/her RTW
     plan.

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3.   How was the RTW plan designed specifically to meet the needs of the injured/ill worker?

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4.   How similar was the RTW plan to the worker’s pre injury/illness job? Give a reason for any
     departure from the injured/ill worker’s pre injury/illness job.

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5.   In what way did the RTW plan focus on the injured/ill worker’s capabilities?

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6.   What skills and abilities did the injured worker need to perform the RTW job? What type of, if
     any, training was provided?

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7.   How did you ensure that neither the injured/ill worker nor his/her coworkers was put at risk while
     the RTW plan was in progress? Please explain.

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8.    Explain how the work was meaningful, productive and of value to you, the employer.

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9.    How was a rehabilitative focus included in the RTW plan.

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10.   Explain how a gradual return to work was accomplished.

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11.   What processes were used to ensure confidentiality?

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12.   How did you, the employer, keep the lines of communication open?

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13.   Please describe any changes to the RTW plan as a result of reassessment.

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                                                                                 Page 13
14.   How do you know the injured/ill worker was successful in returning to work?

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For any question in Part B, if you are unable to provide specific details to substantiate your yes answer
from Part A, you have identified a problem with the RTW plan.




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