PowerPoint Basics - Commands & Tips Change Background Color Choose Format, Background, pull-down list box, choose color from small color blocks shown Placing text inside a text box Click once inside the box and begin typing Moving text to the left Click the icon for left-justified text (just like in Word) Moving box with text Click once inside box, put mouse cursor over the box lines, when 4-headed arrow appears drag the box to the correct location Resize text box Click once inside box, position mouse pointer over a handle (dots at corners and on sides), when 2-headed arrow appears, drag the handle to resize as desired Add a new slide Click once on "New Slide" icon or select Insert, New Slide Add a new bullet Click once in the box and then either type the first phrase or TIP: 4 or 5 bullets to a slide, use press the Enter key to create a second or third phrases not sentences Indenting bullets Press the TAB key OUTdenting bullets Press SHIFT-TAB Inserting clip art Insert, Picture, ClipArt, search term, click Search, drag chosen art to slide Resizing graphics Click once on the graphic, drag a "handle" (small circles on the box outlining the art), CAUTION: Hold the SHIFT key down to keep proportions the same. "Flipping" graphics to face the Click once on the graphic, go to the DRAW toolbar and click opposite direction "Draw", "Rotate or Flip", "Flip Horizontal" Adding special text boxes Go to the DRAW toolbar and click the Text box icon (resembles letter "A" on a page of paper) Sorting slides Click the Slide sorter icon or choose View, Slide Sorter. Drag slide to the position you want it to be. Outline View Click the Outline Tab (top of left column in the Slide Editor) Drawing shapes and arrows Use the DRAW toolbar, choose the shape and drag to draw it SHIFT key constrains shapes to squares or circles Change color or width of lines in DRAW toolbar: shapes -Fill color icon resembles a bucket - Line color icon shows a paintbrush -Word color is represented by the letter A with a colored line underneath -Line width icon follows the word color icon -Line style icon follows line width -Arrow shape icon follows line style - Shadowing icon follows arrow shape -3D orientation icon follows the shadowing icon (doesn't work with all clip art types) Inserting Graphics Choose Insert, Picture, From File, browse and select the file Aligning or distributing graphics or Click on the first graphic, hold the SHIFT key down while you text boxes click on each of the other graphics you want to include in the (Making tops or bottoms line up or command. From the DRAW toolbar, choose Draw, Align or spreading graphics evenly across the Distribute, and then however you want them lined up. slide.) Animation Choose Slide Show, Custom Animation (or Animation Schemes) or from the Task bar, select Custom Animation -Click once on the item you want to animate and then click the "Add Effect" button. Choose as appropriate from there. Transition Choose Slide Show, Slide Transition or from the Task bar, select Slide Transition - Choose as appropriate from the Task bar. Saving Choose File, Save, browse to where you want the file stored and name it. Click OK Printing Choose File, Print Choose Slides, Handouts, or Notes page If needed, choose printer and number of copies Save as Web Page Choose File, Save as Web Page, browse to where you want the initial file stored and name it. Click OK. A subfolder will be created with supporting files included. CRITICAL: The initial file and the subfolder with all the supporting files must be transferred to the Web - no renaming of the files or folders can be done after creation or links will be broken. Inserting WordArt DRAW toolbar, choose the WordArt icon (looks like large letter A, slanted with 3D look) Charts or Diagrams Draw toolbar, choose the Diagram icon (looks like circle with arrows as lines) located next to the WordArt icon. Starting Slide Show Choose Slide Show, View Show (or press F5) to show from the first slide OR click the Show icon to begin at current slide Ending the Show Press the ESC key Blanking the Screen Press B for a black screen. Press W for a white screen. Press the same key to return to the show. Moving Forward within the Show - Click mouse button OR - Press Enter key OR - Press Spacebar OR - Press Right Arrow Moving Backward within the Show Press the Left Arrow key OR Press the BACKSPACE key Tips: Rehearse always End any formal presentation with a slide that includes your name and contact information.