TOWN OF RYE - BOARD OF SELECTMEN by gabyion

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									                                                                                                  Unapproved
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                                                                                               See minutes of
                                                                                                May 19, 2008
                                                                                      For corrections/approval




                              TOWN OF RYE - BOARD OF SELECTMEN
                                      MEETING MINUTES
                                         Thursday May 1, 2008
                                               4:00 p.m.
                                          Town Hall Courtroom




I.     CALL TO ORDER

At 4:00 p.m. Chairman Musselman called the meeting to order.

Selectmen present: Chairman Craig Musselman, Selectman Joseph Mills and Selectman
                   Priscilla Jenness

Also present: Alan Gould, Town Administrator


II.    OTHER BUSINESS

       Discharge of lien: Map 24, Lot 92, Recorded: Book 2413, Page 1671.

Administrator Gould explained that recently the current property owner of 14 Pioneer Road tried to
refinance his home. The title search uncovered an old welfare lien from 1982 from the previous owner.
The Portsmouth Welfare Office (which is administering the Town of Rye’s Welfare) was contacted. After
research, they found no record of this Lien. Cyndi Gillespie, the Town’s Finance administrator also
researched this Lien. An old welfare file was recovered that indicated the Lien was to be discharged in
1989. There is no monetary value booked for this Lien.

Motion by Priscilla Jenness to discharge the lien on property on Map 24, Lot 92, Recorded in Book 2413,
Page 1671 and to authorize Chairman Musselman to sign the discharge on behalf of the Board. Seconded by
Craig Musselman. Vote 2-0. Musselman-Yes; Jenness-Yes; Mills-Abstained. Motion passed.


III.   PRESENTATION: Single Stream Recycling by the Concord Solid Waste/Resource Recovery
       Cooperative

Chairman Musselman announced that as the Concord Solid Waste/Resource Recovery Cooperative’s
(CRSW/RRC) engineer he will recuse himself from the Board of Selectmen. Selectman Jenness will be
the acting Chairperson during this discussion.

Having stepped down from the Board, Mr. Musselman introduced Jim Presher and Elizabeth Bedard of the
Concord Solid Waste/Resource Recovery Cooperative. Mr. Musselman explained that the Cooperative
Selectmen’s Meeting Minutes of Thursday, May 1, 2008                                                           2

has been in existence since 1985 and currently has 27 members. The focus of this meeting is the purchase
of a publicly owned single stream recycling facility. The Concord Cooperative is soliciting municipalities
throughout New Hampshire to join in the ownership of the new facility. Mr. Musselman explained that he
had no intentions of introducing this issue to Rye at this time, however recently Portsmouth expressed an
interest in joining, so, maybe now is the right time for Rye to consider it.

Jim Presher, Director of CRSW/RRC presented the Board with an overview of the Cooperative and the
single stream recycling process.

The Cooperative was initially formed to provide for long term solid waste disposal for its 27 member
municipalities. The Cooperative has been evaluating methods to improve overall recycling within the
member municipalities and to reduce the amount of waste that needs to be disposed of at the waste-to-
energy plant in Penacook.

Single stream recycling was found to best meet those needs. Single stream recycling is a process where
mixed recyclable materials are collected and transported in a single container for transport to a recycling
facility where the materials are sorted and processed into various marketable recyclable materials. By
allowing recyclables to be combined in one container, the collection, storage and transfer of recyclables is
simplified and greatly improved for homeowners, businesses and the municipality. The efficiencies have
significant potential for increased recycling rates and overall cost savings.

A computer will monitor all the material moving through the process on conveyer belt. The material will
be separated by sensors into various recyclables streams and baled or processed for transport to recyclable
markets.

In general all materials that are typically separated or picked up curbside for recycling are acceptable, plus
additional plastics which are often not recycled. The following materials are accepted:

       Mixed papers                   Plastic Containers #1-#7 – clear and colored
       Newspaper                      Tin Cans
       Office paper                   Aluminum Cans
       Cardboard                      Glass Bottles & Jars – clear and colored
       Box board

The Following materials are not accepted:

       Scrap metal                    Batteries
       Bulk Wastes                    Wood or other construction demolition debris
       Tires                          MSW or other waste material


Ms. Peg Millar of 284 Grove Road asked what happens to plastic containers #3 through #7.

Mr. Presher stated that they are accepted and are usually sorted out by hand. 3 through 7 are bailed
together and are sold together.

Mr. Melvin Low of 650 Washington Road asked if the system will take care of plastic bags and if there
was a market for them.
Selectmen’s Meeting Minutes of Thursday, May 1, 2008                                                           3

Mr. Presher confirmed both questions.

Selectman Jenness asked what happens to plastic caps from containers.

Mr. Presher said that the plastic caps cannot be recycled, so they have to be removed from the containers.
They go into solid waste.
Selectman Jenness asked if the glass will become a recycled product.

Mr. Presher said that as this time the facility will be using the glass for fill and drainage materials and will
not be recycled. However, that is a possibility for the future.

Mr. Low asked if the glass is broken.

Mr. Presher confirmed.

Selectman Jenness asked if everything had to come in clean.

Mr. Presher said it doesn’t have to be dishwasher clean, however, the cleaner the better.

Ms. Jaci Grote of 125 Washington Road stated that the Rochester Waste Management facility uses the
broken glass for road base within the facility.

Mr. Presher stated that in 2009, the Cooperative’s contract with Wheelabrator (a division of Waste
Management) runs out. Tipping fees are expected to increase from $43 per ton to between $55 and $65
per ton. The Cooperative is interested in reducing the amount of solid waste. The single stream recycling
system is easier on the residents and the community. By recycling more, the communities have less solid
waste. The community itself will save money because of a savings in labor, equipment and tipping fees.

Mr. Presher explained that the Single Stream Material Recovery Facility is projected to cost $11 million
dollars. In order to make it financially feasible, the Cooperative needs to take in 25,000 tons of
recyclables a year. The Cooperative is communicating with municipalities to invite them to become
Associate Cooperative Members. Also private waste companies and material brokers are being
approached regarding potential use of the facility. The facility will be publicly owned by the Associate
Cooperative Members. The Associate Members will share in the costs and profit for preferred pricing.
The projected construction phase of the project is 2009, with the projected operation to begin in 2010.

Mr. Presher said Liz Bedard has conducted about thirty economic analyses for individual communities to
see if the system will work for them.

Selectman Jenness asked if the profit sharing would be shared equally among the members.

Mr. Presher replied that there would possibly be a tier structure set up for profit sharing, possibly
reflecting when the individual communities joined. He also pointed out that the community will also be
paid for how much they deliver to the facility.

Selectman Jenness asked if the Cooperative will be picking up the materials or will the communities have
to deliver it.

Mr. Presher stated that the communities will be delivering the materials to the facility.
Selectmen’s Meeting Minutes of Thursday, May 1, 2008                                                          4


Public Works Director, Bud Jordan expressed concern regarding the cost of transporting the material. He
pointed out that currently Rye is receiving approximately $70,000 per year for the 900 tons of recyclables
it produces. He stated that he will be interested in seeing how the Town of Rye makes out financially with
this system. He suggested that the Town may lose revenue because it is already recycling.

Elizabeth Bedard said that the members will receive payment for the recyclables. Also they will receive
tip revenue is $10.00 per ton, plus profit sharing at the end of the year. Currently the communities
process their recyclables for shipping. The community can deliver the materials loose or they can compact
the material. Some communities are opting to get two compactors, one for trash and one for the
recyclables. She pointed out that where the communities are seeing the big savings is in manpower,
equipment and time in processing, even though there is a cost to transporting. She also reemphasized the
point that by making the process of recycling easier, home owners will recycle more.

Mr. Presher confirmed this by saying that communities across the country that have gone to the single
stream system have reported an increase in recycling. He added that there will still be a need for the
individual town transfer stations. However, the single stream system will make the process simpler and
more economical.

Mr. Presher offered at no cost, an economic analysis to see if single stream will be a benefit to the Town of
Rye.

Mr. Low said that this would be important in order to sell this idea to the Town.

Mr. Presher agreed.

Ms. Peg Millar expressed concerns as a neighbor of the transfer station. She asked how this operation will
affect the looks of the area around the transfer station. She also expressed concern about losing the
revenue of $70,000 that the Town currently receives for its recyclable material.

Liz Bedard stated that the $70,000 includes revenue from light iron. Out of the $70,000, approximately
$40,000 is from light iron. This program does not impact that, so the Town will still receive that revenue.

Mr. Jordan assured Ms. Millar that the area will not change much, but the small containers there now will
be replaced with fewer larger containers. Transportation will be handled the same way it is handled now,
by using independent transport companies.

Administrator Gould stated that there will not be as much material being stored on site, because it will be
put into the compactors.

Ms. Millar asked how often the material will be picked up and what kind of noise the neighbors can expect
from this operation.

Mr. Jordan said that the neighbors will not notice any changes. It will be the same trucks picking up the
same amount of material.

Selectman Mills said that there will probably be more shipments leaving the facility.
Selectmen’s Meeting Minutes of Thursday, May 1, 2008                                                         5

Liz Bedard explained that the economic analysis will evaluate how much single stream material the Town
has and will calculate how many shipments it will take.

Ms. Millar pointed out that that it was suggested that this system will reduce manpower. She asked if that
manpower could be used to do the transporting.

Mr. Jordan said that it would cost more to use staff to do the transporting than to hire it out.

Selectman Jenness expressed the need to have the economic analysis done before any decision can be
made.

Administrator Gould stated that the purpose of this meeting is to get an indication if the Board is
interested in having the analysis done.

Mr. Presher added that there will be no capital investment costs asked for from the Associate Members to
build the single stream recycling facility. The Cooperative will ask for a commitment from the Associate
Members to tip at the facility for a minimum of ten to fifteen years. The Cooperative is a nonprofit
organization that is a subdivision of the State of New Hampshire.

Mr. Musselman said that if Rye wants to consider this in the next year and have the Cooperative do the
economic analysis, the Town needs to send the Cooperative a non-binding letter of interest by May 20th.

Bud Jordan, Public Works Director, recommended entering into a non-binding agreement with the
Cooperative, for the purpose of having the economic analysis done.

Motion made by Priscilla Jenness to submit the letter of interest to the Cooperative. Seconded by
Joseph Mills. All in Favor.


III.   OTHER BUSINESS

       Designation of Alan Gould, Town Administrator to sign the RSA 80:89 Notices to Former
       Owner of Opportunity to Repurchase Tax Deeded Property for the following Properties:
          (1) Tax Map 016/Lot 162A, (2) Tax Map 016/Lot 162B and (3) Map 016/Lot 162C.

Motion made by Craig Musselman to designate Town Administrator, Alan Gould to sign the Notice
to Former Owner of Opportunity to Repurchase Tax Deeded Property. Seconded by Pricilla
Jenness. All in Favor.

ADJOURNMENT

There being no further business, Chairman Musselman called for a motion to adjourn at 5:25 p.m. So moved by
Priscilla Jenness and seconded by Joseph Mills. All in favor.


Respectfully submitted
Selectmen’s Meeting Minutes of Thursday, May 1, 2008   6


Cynthia L. Gillespie

								
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