SOUTHERN GRAMPIANS SHIRE COUNCIL

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					SOUTHERN GRAMPIANS
   SHIRE COUNCIL


  ORDINARY MEETING




     13 JANUARY, 2010
     SOUTHERN GRAMPIANS SHIRE COUNCIL


                                  AGENDA


Councillors:

                           NOTICE OF MEETING


Notice is hereby given that an Ordinary Meeting of the Southern Grampians Shire
Council will be held in the Council Chambers, 3 Market Place, Hamilton on
Wednesday 13 January 2010 commencing at 5.30pm.


The Business of the meeting is outlined in the attached Agenda.




                              ORDER OF BUSINESS

                         1.     Prayer

                         2.     Apologies

                         3.     Confirmation of Minutes

                         4.     Declaration of Interests

                         5.     Questions on Notice

                         6.     Public Deputations

                         7.     Management Reports

                         8.     Items for Information

                         9.     Notices of Motion

                        10.     Delegates’ Reports

                        11.     Confidential Matters

                        12.     Closure




                                          2
          SOUTHERN GRAMPIANS SHIRE COUNCIL


                            *AGENDA *


 WEDNESDAY 13 JANUARY, 2010 COMMENCING AT 5.30 PM



1.    PRAYER


2.    APOLOGIES


3.    CONFIRMATION OF MINUTES


      Recommendation:

      That the minutes of the meeting held on 09 December 2009, as
      circulated, be confirmed.


4.    DECLARATION OF INTERESTS

      By conflict of interest in respect of any item on the Agenda.


5.    QUESTIONS ON NOTICE


6.    PUBLIC DEPUTATIONS


7.    MANAGEMENT REPORTS


8.    ITEMS FOR INFORMATION


9.    NOTICES OF MOTION


10.   DELEGATES’ REPORTS


11.   CONFIDENTIAL MATTERS


12.   CLOSURE




                                  3
5.0    QUESTIONS ON NOTICE                                           13/01/10




      There are no questions on notice from members of the public.




                                           4
6.0    PUBLIC DEPUTATIONS             13/01/10




      There are no deputations.




                                  5
7.0    MANAGEMENT REPORTS                                      13/01/10




DIRECTOR SHIRE SERVICES

 7.1   INSTRUMENT OF DELEGATION (1/3/31)


 7.2   REGIONAL AND LOCAL COMMUNITY INFRASTRUCTURE PROGRAM - STRATEGIC
       PROJECTS (9/4/3)



DIRECTOR SHIRE FUTURES

 7.3   ASSISTANCE FOR EVENTS (6/5/10.9)


 7.4   SUSTAINABILITY STRATEGY (8/11/25)




                                          6
7.0    MANAGEMENT REPORTS                                                           13/01/10



DIRECTOR SHIRE SERVICES

7.1   Instrument of Delegation (1/3/31)

      Summary

      The Council delegation to Members of Council Staff requires updating following
      amendments to legislation and the repeal of the Health Act 1958.

      The report recommends that Council adopt the updated Instrument of Delegation to
      Members of Council Staff (attached).

      Background

      A review of the delegation to Members of Council Staff has been undertaken
      following receipt of the updated Delegations and Authorisations package provided by
      Maddocks Solicitors.

      Councils have wide-ranging responsibilities and have been given many powers
      duties and functions under different pieces of legislation. It would be impossible for a
      Council to exercise all of these powers duties and functions itself because it would
      need to pass a Council resolution each time it wished to act. For day to day
      operations Councils need delegations to make decisions and act on their behalf.

      Delegation of a Council's powers, duties and functions is essential to fulfilling the
      responsibilities of local government. When a Council delegates a power duty or
      function to a member of staff or a Committee ("the delegate") the decision of the
      delegate is deemed to be a decision of the council.

      The Council previously adopted the Instrument of Delegation to members of Council
      staff on 12 August, 2009.

      Council Plan

      Council has adopted a Council Plan 2009-2013 which provides that:

      "We will provide the people of the Southern Grampians Shire with the highest
      standards of good governance" and "we will make transparent, ethical and timely
      decisions". (p.10)

      Policy/Strategy/Legal/Statutory

      Section 98 of the Local Government Act 1989 provides Council with the authority to
      delegate powers, duties and functions of a Council to a member of its staff.

      Council subscribes to the Delegations and Authorisations package prepared by
      Maddocks, Solicitors.

      Social/Economic/Environmental

      The Delegation enables timely day to day decisions to be made on behalf of the
      Council.




                                             7
7.0    MANAGEMENT REPORTS                                                        13/01/10



7.1   Instrument of Delegation (1/3/31) (cont'd)


      Financial/Risk Management

      There can be a risk if delegations are not regularly reviewed and updated to ensure
      they reflect current legislation and that they are made to the appropriate officer.

      Discussion

      The updated Delegation reflects changes to the delegation since its adoption by
      Council in august 2009 as follows:-

      •   deletion of the Health Act 1958 following its repeal and replacement with the
          Public Health and Wellbeing Act 2008 on 1 January 2010. The replacement
          provisions in the Public Health and Wellbeing Act now appear in the Chief
          Executive Officers Instrument of Sub-Delegation to Council Staff.

      •   change of name of the Domestic (Feral & Nuisance) Animals Act 1994 to
          Domestic Animals Act 1994.

      •   power to declare a dog to be a menacing dog now delegated to the Director Shire
          Services and deletion of a number of complimentary provisions regarding such
          delegation and inclusion in the Chief Executive Officers Instrument of Sub-
          Delegation to Council Staff.

      •   power to issue a certificate under the Food Act 1984 no longer exists following
          commencement of the Public Health and Wellbeing Act 2008.

      •   a number of minor functions of the Food Act 1984 have been deleted from this
          delegation and now appear in the Chief Executive Officers Sub-Delegation to
          Council Staff.

      •   inclusion under the Road Management Act 2004 of a duty to inform the Secretary
          Department of Sustainability and Environment or nominated person of the
          discontinuation of a road by VicRoads where VicRoads is not the co-ordinating
          authority for the road.

      •   inclusion under the Road Management Act 2004 of a duty on a council, where it is
          a responsible road authority, infrastructure manager or works manager, to notify
          an owner or occupier of land and a provider of public transport before exercising
          a power or performing a duty in the immediate vicinity of rail infrastructure.

      The delegation is in accordance with the pro-forma delegation provided by Maddocks
      Delegation and Authorisations package.

      Communication

             N/A




                                            8
7.0    MANAGEMENT REPORTS                                                            13/01/10



7.1   Instrument of Delegation (1/3/31) (cont'd)

      Recommendation

      That in the exercise of the powers conferred by Section 98(1) of the Local
      Government Act 1989 (the Act) and the other legislation referred to in the instrument
      of delegation, Southern Grampians Shire Council (Council) resolves that:
      1.     There be delegated to the members of Council staff holding, acting in or
             performing the duties of the offices or positions referred to in the Instrument of
             Delegation to members of Council staff, the powers, duties and functions set
             out in the instrument, subject to the conditions and limitations specified in that
             Instrument.
      2.     The instrument comes into force immediately the common seal of Council is
             affixed to the instrument.
      3.     On the coming into force of the instrument all previous delegations to
             members of Council staff (other than the Chief Executive Officer) are revoked.
      4.     The duties and functions set out in the instrument must be performed, and the
             powers set out in the instruments must be executed, in accordance with any
             guidelines or policies of Council that it may from time to time adopt.


7.2   Regional and Local Community Infrastructure Program - Strategic Projects
      (9/4/3)

      Summary

      The Australian Government is offering Council an opportunity to compete for a share
      of $120 million through the Regional and Local Community Infrastructure Program
      Strategic Projects (RLCIP-SP) funding program. The minimum Commonwealth
      contribution is $1 million and preference will be given to projects that can
      demonstrate a clear, direct and measurable benefit to local communities and
      applications which include greater co-contributions from partnership funding will have
      a higher probability of success.

      The purpose of the funding is designed to enable local councils to stimulate
      additional growth and economic activity in Australia and applications must be
      received by the Department of Infrastructure, Transport, Regional Development and
      Local Government (the Department) by 4:00pm on 15 January 2010. All project
      funding must be expended by June 30, 2011 and projects must therefore be
      completed by this time.

      In response to this funding opportunity Council considered a number of projects at a
      briefing on 9 December 2009.

      It is recommended that Council submit the Pedrina Park Master Plan Project (see
      attachment for details) to the Commonwealth Government RLCIP-SP by 15 January
      2010 and subject to the funding application being successful, commit $516,812 (GST
      Exclusive) in the 2010/11 budget towards this project.




                                             9
7.0    MANAGEMENT REPORTS                                                          13/01/10



7.2   Regional and Local Community Infrastructure Program - Strategic Projects
      (9/4/3) (cont'd)

      Background

      On the 25th June 2009, the Australian Government made an additional $220 million
      available to boost the Regional and Local Community Infrastructure Program
      (RLCIP). This investment is intended to support local jobs during the global economic
      recession and provide long-term benefits to communities by assisting councils to
      build and modernise local infrastructure. Under the RLCIP there are two components:
      a non-competitive, direct allocation of $100 million shared amongst all local
      governments (i.e the $227,000 received by Council); and a competitive component
      where $120 million will be made available for a limited number of large strategic
      projects seeking a minimum Commonwealth contribution of $1 million.

      Projects under the $120 million Regional and Local Community Infrastructure
      Program - Strategic Projects (RLCIP-SP) will be allocated funding on a nationally
      competitive basis and will be assessed by the Department of Infrastructure,
      Transport, Regional Development and Local Government (the Department).

      Preference will be given to projects which can demonstrate community benefit.
      Partnership funding is required and preference may be given to projects with greater
      co-contributions. Consideration will be given as to whether Councils have completed
      their $250 million RLCIP projects.

      Applications will have a greater chance of success if they can quantify or otherwise
      demonstrate what the project will achieve, what the ongoing community benefits will
      be and how the project will be sustainable. Councils are encouraged to identify
      projects that address the needs of the local Indigenous population. Councils are also
      encouraged to consider environmental sustainability when preparing project
      proposals, and how their RLCIP activities will promote green building technologies,
      design practices and operations.

      All councils funded under the $100 million RLCIP are eligible to apply for funds under
      the RLCIP-SP. The maximum total of applications per council is two; one application
      per council and one as a participant in a group application. Local Governments may
      apply on behalf of local not-for-profit organisations.

      Eligible projects must be additional, ready-to-proceed, or additional stages of current
      projects. Additional projects are those which have not been included in the Local
      Government’s financial budget for 2009/10 and can be brought forward as a result of
      RLCIP-SP funding. Projects that are ready-to-proceed are those that will begin
      construction within six months of signing the Funding Agreement (contract).

      Funding will not be provided to bolster projects or discrete stages of projects that
      have commenced but have not completed the contracted activity. No further RLCIP-
      SP funding will be provided to enhance or complete projects.




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7.0    MANAGEMENT REPORTS                                                           13/01/10


7.2   Regional and Local Community Infrastructure Program - Strategic Projects
      (9/4/3) (cont'd)

      Funding will be provided to councils for community infrastructure, including new
      construction and major renovations or refurbishments of assets such as:

      •   social and cultural infrastructure (e.g. art spaces, gardens)
      •   recreational facilities (e.g. swimming pools, sports stadiums)
      •   tourism infrastructure (e.g. walkways, tourism information centres)
      •   children, youth and seniors facilities (e.g. playgroup centres, senior citizens’
          centres)
      •   access facilities (e.g. boat ramps, footbridges)
      •   environmental initiatives (e.g. drain and sewerage upgrades, recycling plants).

      Where they are minor components of the RLCIP project, funding may be used for the
      following activities:

      •   engineering, geotechnical, or architectural works
      •   land surveys and site investigations.

      Outcomes are the long-term benefits that a project brings to a community. For
      example, outcomes might include an increase in employment, improved community
      services, expansion of infrastructure to service a larger proportion of the community,
      upgrades to community facilities which result in community benefits or an increase in
      community capacity. Projects must provide a clear, direct and measurable benefit to
      local communities. Applications will have a greater chance of success if they can
      quantify or otherwise demonstrate what the project will achieve, what the ongoing
      community benefits will be and how the project is sustainable.

      The Department recommend that Council consider appointing appropriate project
      management arrangements proportionate to the size and nature of the project. The
      Department will monitor the project’s progress through reports received under the
      Funding Agreement (contract) and may conduct site visits.

      Final complete applications must be received by the Department by 4:00pm
      Australian Eastern Daylight Savings Time (AEDT) on 15 January 2010.

      Funding will not be available for activities that support council operations such as
      ongoing costs (e.g. operational costs, wages, vehicle leasing and maintenance,
      upgrade of council offices), those which make a direct contribution to private
      businesses, or those which benefit specific individuals (such as the renovation of a
      caretaker’s residence), or related infrastructure covered by the Roads to Recovery or
      Black Spots programs. Funding will not be provided for painting of halls, works of art,
      individual toilet blocks, tourist interpretive centres, office equipment, or stand alone
      equipment, that is not part of the construction activity or project management costs or
      consultants fees.

      All project proposals will be appraised by the Department using competitive criteria to
      ensure their consistency with the Guidelines. Following the appraisal of project
      proposals, the Department will provide council with notification of its success or
      failure.




                                             11
7.0    MANAGEMENT REPORTS                                                             13/01/10


7.2   Regional and Local Community Infrastructure Program - Strategic Projects
      (9/4/3) (cont'd)

      All projects are to be completed and all funding expended by 30 June 2011.

      Council Plan

      The proposed projects support a number of the strategies in the 2009 - 2013 Council
      Plan including:

      •   Maintaining and extending sporting facilities to meet the needs of the community
      •   Ensuring community infrastructure and services meet access and mobility
          standards
      •   Providing facilities for youth
      •   Providing Regional Sporting Facilities which attract tourism to the Shire

      Policy/Strategy/Legal/Statutory

      The project identified is supported within a range of strategies within Council as
      follows:

      •   2006 Southern Grampians Shire Leisure Services Strategic Plan
      •   2009 Southern Grampians Shire Council – Synthetic Hockey Facility Feasibility
          Study
      •   2009 - 2013 Draft Municipal Public Health and Wellbeing Plan

      Social/Economic/Environmental

      The Pedrina Park Master Plan project presented to Council offers Social, Economic
      and Environmental Benefits.

      The Project which includes the development of two hybrid synthetic hockey fields will
      include a number of social benefits including the opportunity for Council to support
      the development of other sports like soccer or touch football in Hamilton by freeing up
      grass pitches currently used by hockey. This will promote additional use of Pedrina
      Park thus maximising the social benefits. The Hockey Feasibility Study report states
      that “two fields will offer greater flexibility in programming and an opportunity to cater
      for additional players” which leads to further social benefits.

      The Project also includes sports lighting for night competition. This will attract
      regional competition which in turn brings spectators and players together in great
      numbers. Night football, soccer and hockey fixtures will add a new dimension to the
      existing social environment in Hamilton drawing crowds who may prefer to watch
      sport at night rather than during the day when the temperature is hot.

      The economic benefits of the project are significant. The proposed synthetic hockey
      facility will attract regional competition and events to Hamilton which, according to the
      Hockey Feasibility Study, could lead to a total economic impact of as much as
      $992,250 per year. Economic benefits would also stem from lighting projects as
      Football and Soccer teams bring players and spectators from outside of Hamilton
      which can lead to a local stimulus as visitors accommodate, eat and socialise
      generating an economic multiplier effect.




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7.0    MANAGEMENT REPORTS                                                              13/01/10



7.2   Regional and Local Community Infrastructure Program - Strategic Projects
      (9/4/3) (cont'd)

      Completion of the Pedrina Park Master Plan project will lead to environmental
      benefits especially with regards to the synthetic turf hockey fields. Synthetic turf fields
      increase Council’s ability to sustain sport during periods of drought. This is a key
      issue for Council as climate change projections for Victoria have predicted less rain
      and increased temperatures in the years to come. Importantly, synthetic turf playing
      surfaces do not require significant use of water and can sustain heavy usage which
      opens up greater possibilities for additional users such as an alternative training
      facility for other sports such as football, cricket, or soccer. There will also be an
      ability to harvest water from the hockey pitches which will increase water availability
      from the Old Reservoir.

      Financial/Risk Management

      Financially, the hockey component of the Pedrina Park Master Plan project is strong
      with $290,000 out of the $300,000 local contribution (96.6%) confirmed.

      Some minor risks with the project include the cost to upgrade the power supply. At
      this stage Powercor has provided an estimate of $90,000 to provide a single low
      voltage cable into the site. However, until detailed design has been completed (this is
      included in the scope of works) with electrical engineering costings there is a degree
      of uncertainty with the costs until the design has been completed. Also, depending
      on the soil conditions prevalent at Pedrina Park the cost of the foundations for the
      light towers is unknown. As electrical cable must lie at a minimum of 600mm deep it
      would be more costly if the soil contained rocks.

      The ongoing cost beyond construction (excluding depreciation) of the 300 Lux
      Hockey Field Lighting can be estimated to be $6,960 per annum ($1660 for Energy
      per annum and $5,300 for maintenance per annum). Energy costs have been
      estimated using a typical winter pattern of Hockey usage; 6 hours per week x 24
      weeks = 144 hours per annum. Energy costs on average have been estimated at
      $0.12 / kWhr. The ongoing costs associated with the project have been tested
      through the Hockey Feasibility Study and has been deemed feasible.

      In terms of planning risks the lighting projects at Pedrina Park pose no risks in terms
      of planning permit delays as Pedrina Park is exempt from a planning permit under
      Clause 62.02-1 of the Planning Act. The lighting towers will require a building permit
      however this is not deemed a significant risk.

      Soccer World Game Funding: The project includes State Government funding
      through the Soccer World Game (SWG) funding program. The SWG program offers
      $100,000 for Soccer related projects and the submission deadline is February 2010.
      This application deadline will complement the timing for the RLCIP-SP application.
      Early feedback from the State Government to Council Officers is that a Pedrina Park
      Soccer application will rate highly due to the Soccer project being referred to in the
      Leisure Services Strategic Plan. The project will require an application to be
      submitted to the SWG program in February 2010.




                                              13
7.0       MANAGEMENT REPORTS                                                             13/01/10


7.2   Regional and Local Community Infrastructure Program - Strategic Projects
      (9/4/3) (cont'd)

      In terms of the Hockey fields the whole of life cost financial implications are as
      follows.

      Council should note the replacement and maintenance costs for two hybrid synthetic
      fields. Two hybrid fields will cost $661,120 to replace. With a two field facility the wear
      is spread across both fields thereby lengthening the useful life of both fields. The
      chart below shows that with a middle-of-the-range revenue raising scenario the
      GRHA could cover 153% of total replacement of two fields within twelve years.

          Replacement cost coverage           7 year replacement   12 year replacement

          Full capacity use projections              112%                 203%

          GRHA use projections                       84%                  153%

          Conservative use projections               36%                  63%



      A financial risk to the hockey project is that if it does not meet revenue predictions.
      This would mean that any remaining replacement cost funds would need to be
      sourced by the facility owner/manager, in this case the Council and GRHA. The
      Hockey Feasibility Study considered this information and determined that the risk of
      not being able to resurface the fields after twelve years is outweighed by the
      enormous benefits that these fields will create, stimulating growth in the sport.

      Discussion

      In developing the Pedrina Park Master Plan project a number of projects were
      considered by Council at a Briefing on 9 December 2009 including:

      •    Aquatic Strategy Priority Works Project
      •    Regional Tennis Facility Project
      •    Lake Hamilton Boat Ramp Side Master Plan Implementation Project
      •    Lake's Edge All Abilities Regional Playground
      •    Water Harvesting Project at HILAC and Showgrounds.
      •    New roof on Hamilton Livestock Exchange with water harvesting infrastructure.

      However these projects did not meet all aspects of the assessment criteria
      established under the program.




                                                14
7.0    MANAGEMENT REPORTS                                                           13/01/10


7.2   Regional and Local Community Infrastructure Program - Strategic Projects
      (9/4/3) (cont'd)


      The Council’s project is summarised in the following table:
      Project Package Details Summary

                                                                     Local
       Project                            Total        RLCIP      Community/        Notes
                      Project
        Title                         Project Cost     Grant        Council
                    Description                                                   Important
                                       (Excl GST)    Requested    Contribution
                                                                                    Points


                  Includes 2                                                     This package
                  hybrid synthetic                                                 benefits
                  hockey fields to                                                 Hockey,
                  national                                                          Soccer,
                  competition                                                       Cricket,
                  standard, 300                                                    Football
                  Lux lighting with                                                Issues:
                  16 x 18m                                                           Junior
                  lighting towers,                                               Football may
                  fencing plus                                                      need to
                  lighting design                                                  relocate
                  for 100 Lux                                                       during
                  lighting to                                                    construction
                  Pedrina Park                                      Council =
                  Oval 1 and Oval                                   $516,812
      Pedrina                                        $1,762,078
                  2, renovation to                                  plus GST
      Park                                            plus GST
                  Bob Templeton       $2,674,343
      Master
                  Pavilion,            plus GST                      Local
      Plan                                            (65% of
                  drainage &                                      Community =
      Project                                           total)
                  irrigation to                                    $395,453
                  Pedrina Park                                     plus GST
                  Oval 1,
                  relocation of
                  baseball netting                                                7 funding
                  and new                                                         partners
                  baseball
                  infrastructure
                  including player
                  shelters,
                  mounds, bases
                  as per the 2006
                  Pedrina Park
                  Master Plan
                  adopted by
                  Council.




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7.0    MANAGEMENT REPORTS                                                             13/01/10


7.2   Regional and Local Community Infrastructure Program - Strategic Projects
      (9/4/3) (cont'd)

      The Pedrina Park Master Plan project meets the assessment criteria as follows:

      1. Project is ready-to-go and considered an important strategic project.
      2. All necessary strategic planning has been completed and adopted by Council.
      3. The projects suggested can meet the readiness criteria in terms of being able to
         start construction within six months of signing any funding agreement.
      4. Where local and other external funding has been earmarked that this funding has
         a high probability of success and can be applied for and made available within
         the timelines required for this Strategic Projects funding program.
      5. Consideration has been given to keeping the local contribution and the number of
         project partners as high as possible so as to attract the attention of the Federal
         Government assessment panel.

      All Pedrina Park User Groups have been consulted on the projects recommended in
      the funding application. Key issues that were discussed included the relocation
      position of the Hamilton Baseball Club. After much discussion a position adjacent to
      synthetic hockey field two was agreed subject to further discussion with Councils
      engineering department. Other topical points were the multi-purpose capabilities of
      synthetic hockey field two. Hockey confirmed that the second synthetic field would
      have a hybrid surface however consist of line-marking suitable for alternative sports
      such as touch rugby, futsal (5-a-side soccer), etc. This would maximize potential use
      of the fields.

      Cricket, Soccer and Football discussed the possibilities for a multi-purpose change
      room on the western side of Pedrina Park. All groups agreed that design should be
      completed in consultation with all groups early in 2010. St Andrews Cricket Club was
      open to discussion for remodeling of the Bob Templeton Pavilion however were keen
      to retain the Club’s identity within the pavilion which was originally built and funded by
      St Andrews. The Hamilton Football Club (HFC) was consulted with regards to the
      proposition of moving to Pedrina Park as a training base. HFC indicated that it would
      be interested in such a move subject to football change rooms and oval lighting being
      constructed. The Chief Executive of the Western Border Football League (WBFL)
      added that “establishment of Pedrina Park as an alternative venue should Melville
      Oval ever be unplayable is a positive prospect for the WBFL” as “at the moment
      when Melville Oval is unplayable WBFL matches must relocate outside of Hamilton”.

      The Synthetic Hockey project will be the catalyst for the implementation of the
      Pedrina Park Master Plan and provide the foundation for a regional sporting hub.
      Hockey participation in Hamilton and surrounding areas is one of the highest per
      capita in the State and the synthetic hockey fields will ensure the development of the
      sport and the players within the region. The synthetic fields will increase the amount
      of play possible on fields. Lights will allow extended use of the fields allowing events
      to go into the evening. The GRHA completed an internal sustainability study which
      estimated that the number of play hours will increase 37% from 988 to 1587 hours
      per year using a modest scenario of expected use.




                                              16
7.0    MANAGEMENT REPORTS                                                       13/01/10



7.2   Regional and Local Community Infrastructure Program - Strategic Projects
      (9/4/3) (cont'd)

      Communication

      It is expected that should Council support the funding application as recommended a
      media release will be prepared informing the community of the content of the project
      application. If a funding application was successful communication in relation to
      project development including progress reports, media releases and launches will
      need to be in accordance with the funding guidelines.

      Recommendation

      1.     That a funding application be submitted to the Commonwealth Government
             Regional and Local Community Infrastructure Program - Strategic Projects
             category for the Pedrina Park Master Plan Project.

      2.     That $516,812 (GST Exc) be committed in the 2010/11 budget to support the
             Pedrina Park Master Plan Project subject to the Regional and Local
             Community Infrastructure Program - Strategic Projects funding application
             being successful.




                                           17
7.0    MANAGEMENT REPORTS                                                             13/01/10



DIRECTOR SHIRE FUTURES

7.3   Assistance for Events (6/5/10.9)


      The Serra Terror 2010 Southern Grampians Hike Dunkeld Adventure Friday 11-
      14 June 2010

      Summary

      The Dunkeld Public Lands Committee Inc. is planning a walking/hiking event that will
      be conducted over a course across the Southern Grampians Range. The walk has
      been designed to be an endurance challenge for keen hikers as well as encouraging
      active physical activity. For the first year, the adventure will be a team walking
      challenge, based on the Ox-Fam concept and it is anticipated that in the following
      years, other regimes such as cycling and rogaining will be launched. The aims of this
      event are to raise awareness of the Southern Grampians, promote physical activity,
      encourage community engagement and raise funds for the Town Hall of Dunkeld.

      The Committee has requested $2,000 to assist with the promotion of the event and
      $1,000 is recommended.

      A component of this event is to raise funds for the Dunkeld Hall, the Policy states that
      funds will only be made available to provide fund raising events where all policy
      criteria have been met. This event meets all policy criteria, it is envisaged that it will
      increase visitation, the development of a new high yielding event for the region and
      will generate significant economic and promotional benefits for the Southern
      Grampians Shire.

      Background

      This is the inaugural year and it is anticipated it will become an annual event.

      Council Plan

      The Council Plan recognises that we can improve our tourist drawing power by
      conducting a stronger calendar of events.

      Policy/Strategy/Legal/Statutory

      The Major Events Assistance policy criteria states:

      1. Organisers must demonstrate that the event is self supporting and that they
         have a capacity for sound management, financial responsibility, effective
         promotion and publicity and the ability to complete the project.

         Dunkeld Public Lands Committee has a sound marketing & promotions plan in
         place. A website has recently been developed for the event and direct mail
         campaigns will be carried out to bushwalking clubs, naturalists, sporting clubs
         and corporate organisations. They are also working closely with Parks Victoria.




                                              18
7.0    MANAGEMENT REPORTS                                                            13/01/10



7.3   Assistance for Events (6/5/10.9) (cont'd)


      2. The event must demonstrate potential for economic and/or promotional
         benefits.

         The “Serra Terror” Walk will assist with raising the profile of the Southern
         Grampians. It will attract high yielding visitors, local businesses will benefit from
         this event with many staying 2-3 nights in the local area.

      3. There must be a demonstrated need for additional financial assistance to
         facilitate advertising and promotion to a larger target market outside the
         Southern Grampians Shire.

         The Committee has demonstrated a need for additional financial assistance to
         assist with website maintenance, flyers and a direct mail campaign to a broader
         market including Metro Melbourne, regional Vic and South Australia

      Financial/Risk Management

      Major Events Funding Program - Budget $20,000

                                    2007/08        2008/09    2009/10
        July YTD                     $1,000        $4,000     $3,000
        August YTD                   $2,500        $2,000     $1,000
        September YTD                  $-          $3,500     $2,000
        October YTD                     -          $2,000     $2,000
        November                     $2,000           -       -
        December                     $2,000        $2,000     -
        For Consideration:                                    Serra Terror-$1,000
                                                              Harvest on the Hill & World’s
                                                              Longest Lunch-$2,000
                                                              Junior Basketball-$2,000
                                                              Balmoral Show-$1,000



      Discussion

      The event hopes to attract 500 people with 400 expected from outside the Shire with
      those visitors expected to stay at least 3 nights in a range of accommodation. The
      event will provide a significantly positive economic impact to the region.

      Recommendation

      That the Dunkeld Public Lands Committee Inc. be granted $1,000 to assist with the
      promotion of the “Serra Terra Walk” in the Southern Grampians.




                                              19
7.0    MANAGEMENT REPORTS                                                        13/01/10



7.3   Assistance for Events (6/5/10.9) (cont'd)

      Hamilton Junior Basketball Association 16th Bendigo Bank Junior Basketball
      Tournament January 30-31 2010

      Summary

      The Hamilton Basketball Association is hosting the 16th Bendigo Bank Junior
      Basketball Tournament at HILAC, Monivae, Hamilton College & Baimbridge College
      Basketball stadiums. There are 70-80 teams in 3 age groups U12,U14 & U16. The
      Committee has requested $2000 and this amount is recommended to assist with the
      promotion of the event.

      Background

      This event has previously received funding in 2007,2008 and 2009.

      Council Plan

      The Council Plan recognises that we can improve our tourist drawing power by
      conducting a stronger calendar of events.

      Policy/Strategy/Legal/Statutory

      The Major Events Assistance policy criteria states:

      1. The organisers must demonstrate that the event is self supporting and that
         they have the capacity for sound management, financial responsibility,
         effective promotion and publicity and the ability to complete the project.

         The dedicated Committee has developed a sound event management plan. This
         is the 16th tournament and over the years they have managed to grow it into a
         regionally significant event. Direct mail campaigns and are carried out to
         basketball associations, promotion on the website and radio advertising.

      2. The event must demonstrate potential for economic and/or promotional
         benefits.

         Evidence from the previous Basketball tournaments showed that the local
         businesses, accommodation and food outlets have benefited greatly from this
         event and it is anticipated that this will be the case again.

      3. There must be a demonstrated need for additional financial assistance to
         facilitate advertising and promotion to a larger target market outside the
         Southern Grampians Shire.

         The financial assistance will assist the Committee with promotion to reach a wider
         audience and participation from teams further afield.




                                            20
7.0    MANAGEMENT REPORTS                                                         13/01/10



7.3   Assistance for Events (6/5/10.9) (cont'd)

      Financial/ Risk Management

                                  2007/08        2008/09   2009/10
        December                   $2,000        $2,000    -
        For Consideration:                                 Serra Terror - $1,000
                                                           Harvest on the Hill & World’s
                                                           Longest Lunch - $2,000
                                                           Junior Basketball - $2,000
                                                           Balmoral Show - $1,000


      Discussion

      This annual event is continuing to grow and the 2010 event is expected to attract
      over 2,500 people from Victoria and South Australia. Approximately 1,500 of these
      visitors are expected to stay 1-2 nights in Hamilton

      Recommendation

      That the Hamilton Junior Basketball Association be granted $2,000 from the Major
      Events Assistance program to assist with the promotion of the event.


      Rotary Club of Hamilton World’s Longest Lunch & Harvest on the Hill Friday 12
      March & Saturday 13 March 2010

      Summary

      The Rotary Club of Hamilton together with local chefs, local business people and
      local wineries are holding 2 events under the umbrella of the Melbourne Food and
      Wine Festival (12-23 March 2010).

      The World’s Longest Lunch will see 150-200 dining on a long table under the oaks
      tress in the Hamilton Botanic Gardens, local chefs will prepare the lunch using the
      very best of our local produce and wine will be from the Henty Wine Region.

      The Harvest on the Hill will be held on the following day in the Hamilton Botanic
      Gardens. This is a market style event was developed using the key strengths of our
      region and will include local food and wine producers, cooking demonstrations, guest
      chefs and kids activities. There will be an educational component to the day focusing
      on the “paddock to plate” theme.

      Both these events are a fantastic opportunity to showcase the local produce in our
      area and have been included in the Melbourne Food and Wine Festival program in
      the Regional Victoria section which also adds strength to the event.




                                            21
7.0    MANAGEMENT REPORTS                                                      13/01/10



7.3   Assistance for Events (6/5/10.9) (cont'd)

      The Committee has requested $3,000 and $2,000 is recommended to assist with the
      promotion of the event. The Events Coordinator has been working closely with the
      group and has already provided in-kind support for this event.

      Background

      The Southern Grampians has been recognised by the Melbourne Food and Wine
      Festival as an area that has huge potential to hold regional food and wine events
      under the umbrella of the Melbourne Food and Wine festival and to further position
      the Shire’s Tourism strength by encouraging excellence in food and wine
      experiences for visitors.

      Rotary have taken ownership of these events and have been meeting regularly for
      the last 8 months with a “working group” that is made up of chefs, wineries and
      businesses to work on the events.

      The World’s longest Lunch has been run previously in Hamilton by various groups;
      however the “Harvest on the Hill” is a new event that is anticipated to be held
      annually.

      Council Plan

      The Council Plan recognises that we can improve our tourist drawing power by
      conducting a stronger calendar of events.
      Policy/Strategy/Legal/Statutory
      The Major Events Assistance policy criteria states:
      1. The organisers must demonstrate that the event is self supporting and that
         they have the capacity for sound management, financial responsibility,
         effective promotion and publicity and the ability to complete the project.
         The Rotary Club of Hamilton has had many years of experience running events
         and has sound financial and management skills. Direct mail campaigns,
         newspaper and radio advertising will be carried out.
      2. The event must demonstrate the potential for community and promotional
         benefits.
         Both these events have potential to draw visitors from outside the Shire as well
         as providing the local community access to a quality food and wine event. This
         event will raise the profile of the Henty Wine Region and other local produce.
         Many community groups and local school students will be invited to take part in
         this event.
      3. There must be a demonstrated need for additional financial assistance to
         facilitate advertising and promotion to a larger target market outside the
         Southern Grampians Shire.
         There is demonstrated need for additional financial assistance to promote this
         inaugural event to a wider target market.




                                            22
7.0    MANAGEMENT REPORTS                                                          13/01/10


7.3   Assistance for Events (6/5/10.9) (cont'd)

      Financial/Risk Management

                                 2007/08         2008/09    2009/10
        December                  $2,000         $2,000     -
        For Consideration:                                  Serra Terror - $1,000
                                                            Harvest on the Hill & World’s
                                                            Longest Lunch - $2,000
                                                            Junior Basketball - $2,000
                                                            Balmoral Show - $1,000


      Discussion

      Both these events will provide local producers an opportunity to showcase their
      product and has potential to attract visitors from outside the Shire. Approximately
      150-200 are expected to attend the lunch and 2,000-3,000 to the “Harvest on the
      Hill”.

      Recommendation

      That the Hamilton Rotary Club be granted $2,000 to assist with the promotion of the
      event.


      Balmoral Pastoral      &   Agricultural     Show     Saturday   March   20   Balmoral
      Showgrounds

      Summary

      The Balmoral Pastoral & Agricultural Society is holding their annual Show on March
      20. The event includes, equestrian, shearing, sheep and cattle classes, wool/fleece,
      art, photography, public speaking, woodwork, poultry, bakery, preserves and
      horticulture. There will also be children’s activities and dancing presentations.

      The Committee has requested $2,000 and $1,000 is recommended to assist with the
      Promotion of the event.

      Background

      This event has not received any Council funding in the past.

      Council Plan

      The Council Plan recognises that we can improve our tourist drawing power by
      conducting a stronger calendar of events.




                                            23
7.0    MANAGEMENT REPORTS                                                           13/01/10



7.3   Assistance for Events (6/5/10.9) (cont'd)

      Policy/Strategy/Legal/Statutory

      The Major Events Assistance policy criteria states:

      1. The organisers must demonstrate that the event is self supporting and that
         they have the capacity for sound management, financial responsibility,
         effective promotion and publicity and the ability to complete the project.

         The Committee has had many years of experience running this Show and have
         sound financial responsibility. They are continuing to grow the event and working
         towards increasing visitation to the region.

      2. The event must demonstrate the potential for community and promotional
         benefits.

         Many people who have previously lived in Balmoral return for the annual Show,
         families and farmers are all involved in the day. The Show provided a sense of
         pride and ownership within the town and is one of the few shows left in the region
         that is growing. The local businesses benefit from the Show and accommodation
         is always booked out for the weekend.

      3. There must be a demonstrated need for additional financial assistance to
         facilitate advertising and promotion to a larger target market outside the
         Southern Grampians Shire.

         The event demonstrates the need for additional financial assistance to facilitate
         advertising and promotion to a wider audience

      Financial/Risk Management

                                   2007/08        2008/09   2009/10
       December                     $2,000        $2,000    -
       For Consideration:                                   Serra Terror - $1,000
                                                            Harvest on the Hill & World’s
                                                            Longest Lunch - $2,000
                                                            Junior Basketball - $2,000
                                                            Balmoral Show - $1,000


      Discussion

      The event is expected to attract 3-3500 people with 1000 from outside the Shire.
      Approximately 30% are expected to stay 1-2 nights in hotel and caravan parks.

      The Event Organisers recognized the need to improve and grow the event after the
      2008 show. Several of the organizing Committee attended the Professional Events
      Organisers Workshop in February 2009 and as a result have developed a strong
      business plant to grow this event. The proposed funding will assist to provide a more
      focused marketing campaign based on the identified target audience of the 2009
      event.



                                             24
7.0    MANAGEMENT REPORTS                                                          13/01/10


7.3   Assistance for Events (6/5/10.9) (cont'd)

      Recommendation

      That the Balmoral Pastoral and Agricultural Society be granted $1,000 to assist with
      the promotion of the event.


      Advance Penshurst Mt Rouse Music Festival Saturday 13 February 2010

      Summary

      The Advance Penshurst Committee is holding their music festival in the Penshurst
      Botanical Gardens. The event will include local indigenous performance, reflecting
      the cultural history of the area. There will be family orientated activities and music.
      The aim of the event is to provide an annual event for the community to come
      together.

      Background

      This event received funding in 2009 for an amount of $500.

      Council Plan

      The Council Plan recognises that we can improve our tourist drawing power by
      conducting a stronger calendar of events.

      Policy/Strategy/Legal/Statutory

      The Minor Events Assistance policy criteria states:

      1. The organisers must demonstrate that the event is self supporting and that
         they have the capacity for sound management, financial responsibility,
         effective promotion and publicity and the ability to complete the project.

          The event organizers have run a number of events in the past and have
          demonstrated that they have capacity for sound management and financial
          responsibility. They have a sound promotional and publicity plan in place.

      2. The event must demonstrate the potential for community and promotional
         benefits.

          This event is an opportunity for the Community to come together and celebrate
          the local area. Local groups and businesses will be invited to be involved by
          providing the catering and entertainment.

      3. Applicants must be based within the Southern Grampians Shire municipal
         boundaries and able to demonstrate direct benefits to the residents of the
         Shire.

          The applicants are based within the Southern Grampians Shire.




                                            25
7.0    MANAGEMENT REPORTS                                                       13/01/10


7.3   Assistance for Events (6/5/10.9) (cont'd)

      Financial/Risk Management

      Minor Events Funding Program - Budget $5,000

                                          2007/08       2008/09            2009/10
        December                             -                              $5,050
        For consideration                    -                              $ 500

      Discussion

      The event is expected to attract over 300 people with approximately 100 from outside
      the Shire. 30 are expected to stay overnight.

      Recommendation

      It is recommended that Advance Penshurst be granted $500 from the Minor Events
      Assistance Program to assist with the promotion of the event.



7.4   Sustainability Strategy (8/11/25)


      Summary

      This Council report provides background information relating to the development and
      structure of the Southern Grampians Shire Council Sustainability Strategy and
      recommends Council’s endorsement to formally exhibit the Strategy from 14 January
      to 19 February 2010.

      Background

      A draft Sustainability Strategy was developed by the Southern Grampians
      Sustainability Strategy Steering Committee which comprised representatives from
      Council and key stakeholders. The draft Strategy was based on 6 key themes: land;
      water; income; community, climate and waste.

      The draft was underpinned by analysis of local and regional information on the
      ‘sustainability’ status of the assets and threats within the municipality.

      Targets were established against the key themes along with an established set of
      sustainability indicators.

      Public consultation undertaken was based around a photographic competition which
      served to highlight the natural assts within the region.

      A review of the draft found that many of the targets were beyond Council’s capacity
      to deliver on and that most importantly, the community consultation, although
      creative, could be built on further.




                                           26
7.0    MANAGEMENT REPORTS                                                          13/01/10


7.4   Sustainability Strategy (8/11/25) (cont'd)


      As a result, and with Council endorsement, key information within the draft strategy
      was condensed into a discussion paper which was exhibited and advertised, and a
      targeted consultation program was embarked on.

      A revised Sustainability Strategy has been developed, based on the assessment of
      the original draft and the extensive work undertaken to produce it and the extra
      consultation.

      Council Plan

      Within the Council Plan objective to “pursue environmental sustainability within
      Southern Grampians Shire” there is the specific strategy to “adopt a local
      sustainability strategy to guide our actions”

      Financial/Risk Management

      There are significant costs and risks to the Council brought about by climate change
      threats. There will be ongoing costs to the Council in its pursuit of environmental
      sustainability. The Sustainability Strategy prioritises actions and identifies resource
      implications which will assist in managing the budget in relation to this important
      matter. These will be established during the budget process and underpinned by the
      Sustainability Strategy and other strategic work undertaken within the Council and
      associated agencies.

      Discussion

      The Sustainability Strategy has been re-drafted as a result of the review undertaken.

      The key themes were modified slightly to better reflect the Southern Grampians Shire
      Council Plan. The five themes are: Water; Waste; Liveability; Climate Change and
      Land.

      Key opportunities have been identified and actions have been prioritised.
      Responsible Shire Departments and Partner Agencies have been identified.

      Resource implications have been ranked as follows:

      •   Red: external resources required.
      •   Amber: medium level of resources required, budget process yet to be finalised.
      •   Green: can be achieved within existing resources.

      The document is a result of extensive input from key agencies who have provided the
      technical data that underpins the issues and actions identified. The main aspects
      were “road tested” through a community consultation process that further identified
      issues of importance to the community. Staff members were also provided with the
      opportunity to input into the Strategy. These consultation sessions provided the
      opportunity to increase understanding of the issues and achieve a higher level of
      ownership amongst community and staff members.




                                            27
7.0    MANAGEMENT REPORTS                                                         13/01/10



7.4   Sustainability Strategy (8/11/25) (cont'd)

      The community consultation document and the data snapshots prepared by the
      Sustainability Steering Committee have provided important background information
      to the development of the Strategy. Although there was a disappointingly small
      participation rate at some of the outlying towns during the consultation phase, it was
      still considered to be productive, increased the community ownership and brought up
      new issues and concerns that were consistent across the Shire.

      Recommendation

      That the draft Sustainability Strategy be made available for public comment for the
      period 14 January - 19 February, 2010 and that the community consultation
      document and Sustainability Snapshots be provided as background explanatory
      material during this exhibition period.




                                            28
8.0    ITEMS FOR INFORMATION                                         13/01/10




 8.1   VALUATIONS (4/7/31)


 8.2   COLERAINE BUSHFIRES - COMMUNITY RECOVERY FUND FUNDING
       ANNOUNCEMENT (8/12/0)


 8.3   HAMILTON INDOOR LEISURE AND AQUATIC CENTRE - WATCH AROUND WATER
       PROGRAM (9/4/500)


 8.4   SPEED LIMIT, PARKER STREET, DUNKELD (2/1/732)


 8.5   MAV DRAFT SUBMISSION ON FIRE SERVICES LEVY AND INSURANCE (8/13/20)


 8.6   LIQUOR CONTROL ACT REFERRALS (1/6/27)


 8.7   COLLECTIONS ON ROADS (8/6/10)


 8.8   SHIRE INFRASTRUCTURE SERVICES REPORT (2/17/9)


 8.9   BUILDING SERVICES REPORT




                                       29
8.0       ITEMS FOR INFORMATION                                                       13/01/10



8.1   Valuations (4/7/31)

      The Valuation of Land Amendment Act 2009 was assented to on 15 December,
      2009.

      Key changes to the Valuation of Land Act 1960 include:

      •    Councils have the option of transferring responsibility for valuations to the Valuer-
           General.
      •    The Valuer-General will create and maintain a statewide database of property
           data for public and policy purposes.
      •    The Valuer-General will provide and maintain a web-based valuation tool for
           calculating and/or submitting rating valuation data

      The provisions of the Amendment Act will come into operation on or before 1 May,
      2010.




8.2   Coleraine Bushfires - Community Recovery Fund Funding Announcement
      (8/12/0)

      Council has recently been notified by the Minister for Community Development Peter
      Bachelor MP (Victorian Government) and Parliamentary Secretary for Victorian
      Bushfire Reconstruction Bill Shorten MP (Commonwealth Government) that it has
      received additional funding to assist the recovery process in relation to the Coleraine
      Fires which occurred on February 7.

      Funding of $87,650 has been received to support community projects identified
      through the community recovery planning process as outlined in the Coleraine
      Community Recovery Plan. Further discussions need to occur with the Victorian
      Bushfire Reconstruction and Recovery Authority to determine which projects in the
      Community Recovery Plan are eligible to utilise this funding.

      So far $232,650 has been received from the Victorian Bushfire Reconstruction and
      Recovery Authority for Coleraine. There has been $80,000 received for the
      Memorials Project, $50,000 for the cleanup and reestablishment of the Avenue of
      Honour, $87,650 funding to support community projects identified through the
      community recovery planning process (projects still to be identified) and an amount of
      $15,000 of discretionary funding to support the Community Recovery Committee in
      its role.

      There has also been funding received (amount still to be confirmed) for the
      redevelopment of the recreational space at Silvester Oval and for Community
      Education Sessions leading up to the 2010/11 Bushfire Session.




                                              30
8.0       ITEMS FOR INFORMATION                                                        13/01/10



8.3   Hamilton Indoor Leisure and Aquatic Centre - Watch Around Water Program
      (9/4/500)

      In response to growing industry concerns regarding the supervision of children whilst
      visiting aquatic facilities, Life Saving Victoria is working in partnership with Aquatics &
      Recreation Victoria to promote and deliver the new Watch Around Water (WAW)
      Program.

      WAW aims to educate the Victorian public about what adequate supervision is, and
      to encourage parents/guardians to take on the responsibility for adequately
      supervising their children while visiting public aquatic facilities.

      WAW has been successfully implemented in facilities in Western Australia and was
      introduced to South Australia last year. The program is currently being delivered to
      facilities across Victoria. Life Saving Victoria is encouraging all aquatic facilities to
      become involved in the program and work together to help make facilities safer.

      The Hamilton Indoor Leisure and Aquatic Centre (HILAC) has taken the opportunity
      provided by Life Saving Victoria and Aquatic and Recreation Victoria to register and
      commence the process to become an accredited WAW Centre.

      The Aims and Objectives of the WAW Program are as follows:

      Reduce the number of drownings, near drownings and associated injury in public
      aquatic facilities in Victoria, within the 0-14 year age group

      •    Provide state-wide supervision standards and practices at public aquatic facilities
      •    Raise awareness of, and provide knowledge to parents of what constitutes
           appropriate levels of supervision of children.
      •    Increase the proportion of parents who effectively supervise their children in
           public aquatic facilities.

      The WAW Program is targeted at:

      •    Parents/carers of young children
      •    Under 5 years old and;
      •    Under 10 years old
      •    Informal user groups - bringing large groups of children into the centre
      •    Aquatic facility staff (providing the safety message)

      To become an accredited WAW Centre Council must agree to the following
      mandatory guidelines.

      •    Children under the age of ten years will not be admitted without an appropriate
           parent/guardian.
      •    Children under the age of ten years must be constantly supervised by a
           parent/guardian while in the aquatic area of the centre. The parent/guardian must
           position himself or herself to have a clear view of the child with no physical or
           structural barriers between them and the child.
      •    Children under five years must be constantly supervised by a parent/guardian.
           Adequate supervision requires the parent/guardian to accompany the child in the
           water and remain within arm’s reach of the child at all times.
      •    For children ten years and older, parents must use their knowledge of the child's
           swimming ability to determine the level of accompaniment required.


                                              31
8.0       ITEMS FOR INFORMATION                                                    13/01/10



8.3   Hamilton Indoor Leisure and Aquatic Centre - Watch Around Water Program
      (9/4/500) (cont'd)

      Recommended guidelines
      • Children under the age of five years will not be admitted without an appropriate
         full-fee paying parent/guardian who is prepared to swim.

      In order for HILAC to deliver this WAW program and therefore obtain accreditation
      the following timetable will be implemented:

      December 2009
      • All lifeguard and customer service staff participate in a training session so they
         have an understanding of the pending changes and how to respond to customer
         feedback.

      January 2010
      • An intense advertising radio campaign will commence with Ace Radio aimed at
         education of the public (particularly parents) on the provision of adequate
         supervision of children around water. This campaign will be jointly sponsored by
         HILAC and Ace Radio (who have agreed to provide 50% of the advertising for
         free).
      • To coincide with this campaign it is proposed a media release will be submitted to
         the Hamilton Spectator.
      • WAW Banners and advertising will be placed around HILAC.
      • Flyers will be handed out to parents with young children visiting all Southern
         Grampians Shire Pools. These flyers will relay the message to parents from an
         educational perspective that children that are under 5 need to be personally
         supervised by an adult in the water and that children under 10 must have an adult
         maintain visual contact with them at all times around water.

      February and March 2010
      • Flyers will continue to be handed out to reinforce the message to parents.

      April 2010
      • HILAC will change their admission structure so that children under 5 will be
         admitted free when accompanied by a fee paying parent. Currently parents are
         admitted free when accompanying a fee paying child under 3.

      •    Children under 5 will be provided with a wrist band to wear that advertises the
           WAW Message. The wrist band will enable the lifeguard to easily recognise a
           child that should have a parent in the water with them. It also provides a novelty
           factor for the child while educating them that they need an adult within reach
           when around water.

      November/December 2010
      • All outdoor pools will fall in line with the admission and supervision policies that
         have been introduced at HILAC during the off season of the outdoor pools.




                                             32
8.0    ITEMS FOR INFORMATION                                                       13/01/10



8.4   Speed Limit, Parker Street, Dunkeld (2/1/732)

      Further to Council’s recommendation to support the Dunkeld Progress Association
      desire to have the speed limit reduced to 50km/h in Parker Street, Dunkeld.

      VicRoads have conducted a Regional Speed Limit Review and VLimits report and
      advise that the 60km/h speed limit in Parker Street Dunkeld is appropriate.

      VicRoads has also advised that they will continue work with Southern Grampians and
      Hamilton Police to monitor the speed limits as it applies to vehicle and pedestrian
      safety in Dunkeld.



8.5   MAV Draft Submission on Fire Services Levy and Insurance (8/13/20)

      The 2009 Victorian Bushfire Royal Commission Discussion Paper on the Fire
      Services Levy and Insurance was released in November 2009 with comment required
      by 21 December 2009.

      The MAV after holding a workshop in Melbourne on 10 December 2009 with
      interested and available councils have prepared a “Municipal Association of
      Victoria Draft Submission Date: December 2009”

      The Conclusion to the MAV’s 16 page draft submission document is as follows, and
      the full document is circulated as an attachment.

      7 Conclusion

      The MAV welcomes the opportunity to provide a submission to the discussion paper
      on the fire services levy and insurance. As previously indicated, the MAV is primarily
      interested in examining and commenting on issues pertaining to the levy as councils
      have a direct interest through being a contributor to the Metropolitan Fire and
      Emergency Services Board (MFESB) and a key alternative uses councils’ tax base.

      In assessing alternative options, the MAV is cognisant of the current review being
      undertaken by the State Government. The MAV strongly believes that the State
      review, with an emphasis on undertaking a quantitative analysis of the options
      available, will provide valuable data to inform the position on a preferred funding
      model further.

      Notwithstanding this, the MAV contends that any consideration of a new funding
      model for the Fire Services Levy (FSL) must give consideration to the type of service
      provided by the CFA and MFESB. This is critical, as it informs the overarching criteria
      that should apply to an assessment of options relating to taxing options. Ultimately,
      the alternatives offered in the discussion paper all look to spread the burden for fire
      services in different ways.




                                            33
8.0       ITEMS FOR INFORMATION                                                     13/01/10



8.5   MAV Draft Submission on Fire Services Levy and Insurance (8/13/20) (cont’d)

      Because of the nature of the fire services, the MAV supports the use of a broad
      based funding model that is largely progressive. Ideally, this could mean that income
      or company tax revenues would be directed to this service, but it is not feasible for
      this to occur. The State does not have the capacity to collect and direct these
      revenues to the fire services.

      In the absence of a funding model drawing on income taxes, the MAV supports a
      property-based system in which the State Revenue Office collects the levy. Councils
      are not appropriate collection agencies as the differing systems across 79 councils
      would result in an inefficient collection system.

      The MAV’s position is predicated on the conclusion that fire services are an imperfect
      public good. In the event that the Commission takes a different approach, the MAV
      would strongly argue for a different taxation approach which sought to align the
      beneficiaries of fire services to the burden of taxes.




8.6   Liquor Control Act Referrals (1/6/27)

      During the past month Liquor Licensing Victoria has referred the following application
      for the grant, variation or transfer of licence, permit and/or extended hours permit for
      comment.

      Acting under delegated authority in accordance with Council Policy No.017, no
      objection was offered in respect of the following application:

      •      Hamilton Speedway Drivers Inc for a limited licence at Western Speedway,
             North Boundary Road, Hamilton




8.7   Collections on Roads (8/6/10)

      During the past month the following applications for the conduct of doorknocks,
      appeals or the sale of raffle tickets have been approved in accordance with Council’s
      Community Local Law:

      •       Lyndoch Warrnambool - permission to sell raffle tickets adjacent to Target
              Store, 119-123 Gray Street Hamilton on 17 December 2009 between 9.00am
              and 5.30pm.
      •       Hamilton Bombers Supporters Group - permission to sell raffle tickets outside
              Beattie's Newsagency, 147 Gray Street, Hamilton on Friday 18 December




                                             34
8.0    ITEMS FOR INFORMATION                                                           13/01/10



8.8   Shire Infrastructure Services Report (2/17/9)

      A detailed works report for December 2009 is attached.



8.9   Building Services Report
      Delegated Planning Permits (2/4/6)

      The following delegated decisions were made and planning permits issued for
      December 2009:
            Permit          Location                     Proposal                      Date of
                                                                                      Decision
       TP/072/2009        TARRINGTON       Use and development of a dwelling in      22/12/2009
                                           the farming zone
       TP/079/2009        HAMILTON         Two Lot (Boundary Re-alignment)           16/12/2009
                                           subdivision; removal of native
                                           vegetation (1 Tree), and buildings
                                           and works to relocate car-parking
       TP/047/2008 - A1   HAMILTON         Use and development of a dwelling         16/12/2009
                                           and Store
       TP/087/2009        HAMILTON         Buildings and works necessary to          14/12/2009
                                           refurbish existing buildings for use as
                                           art and craft centre, Motel, also
                                           erection of business identification
                                           signage
       TP/092/2009        HAMILTON         Buildings and works necessary for         9/11/2009
                                           mechanical workshop/storage shed,
                                           used in association with existing
                                           motor vehicle sales and repairs
                                           business
       TP/088/2009        HAMILTON         Buildings and works to erect              9/12/2009
                                           business identification signage
       TP/081/2009        HAMILTON         Development of a shed for an              8/12/2009
                                           industrial use.
       TP/076/2009        TARRINGTON       Buildings and works to erect three (3)    4/12/2009
                                           pole signs for advertising use in
                                           association with the school and other
                                           Tarrington community events
       TP/077/2009        HAMILTON         Buildings and works for additions and     7/12/2009
                                           alteration to existing retail premises
       TP/071/2009        HAMILTON         Buildings and works necessary to          4/12/2009
                                           refurbish building façade including
                                           Internally Illuminated business
                                           identification signs, for use in
                                           association with retail premises
       TP/046/2006 - A2   HAMILTON         Construction of Retirement Village in     4/12/2009
                                           accordance with endorsed plans




                                           35
8.0    ITEMS FOR INFORMATION                                                  13/01/10


8.9   Building Services Report (cont'd)
      Building Permits (2/3/4)
      The following Building Permits were issued for December 2009

         PERMIT NO.     DESCRIPTION OF WORKS                             LOCATION
        1337/090203/0   New Dwelling                                  MOORALLA 3314
        1337/090264/0   Extension to existing building                HAMILTON 3300
        1337/090269/0   New Men's Shed                                HAMILTON 3300
        1337/090301/0   New Dwelling and Attached Garage              HAMILTON 3300
        1337/090302/0   New Garage/Workshop                           HAMILTON 3300
        1337/090308/0   Extension to existing building                HAMILTON 3300
        1337/090309/0   New Carport New Deck/Verandah Extension to    HAMILTON 3300
                        Dwelling Front fence
        1337/090316/0   New Shed                                      HAMILTON 3300
        1337/090320/0   New Dwelling & Attached garage                HAMILTON 3300
        1337/090321/0   New Dwelling & Attached Garage and Verandah   HAMILTON 3300
        1337/090322/0   New Conference Centre                         HAMILTON 3300
        1337/090323/0   New Pool and pool fencing                     HAMILTON 3300
        1337/090324/0   New garage                                    CAVENDISH 3314
        1337/09032/0    Extension to Shed                             HAMILTON 3300
        1337/090326/0   New Garage                                    HAMILTON 3300
        1337/090327/0    New Deck & Verandah                          HAMILTON 3300
        1337/090328/0   New Pergola                                   HAMILTON 3300
        1337/090329/0   Extension to Shed                             COLERAINE 3315
        1337/090330/0   New Shed                                      HAMILTON 3300
        1337/090331/0   New Carport                                   HAMILTON 3300
        1337/090333/0   New Storage Shed                              BALMORAL 3407
        1337/090334/0   New Dwelling & attached garage and workshop   HAMILTON 3300
        1337/090336/0   Extension to Dwelling (Verandah)              HAMILTON 3300
        1337/090337/0   New Verandah                                  COLERAINE 3315
        1337/090338/0   Removal of Fire Service                       HAMILTON 3300
        1337/090339/0   Re-stumping                                   HAMILTON 3300
        1337/090341/0   Shed Alteration                               WANNON 3301
        1337/090343/0   Extension to Shed                             HAMILTON 3300
        1337/090346/0   Installation of disabled access ways          HAMILTON 3300
        1337/090347/0   Restumping                                    COLERAINE 3315

      Recommendation:

      That items 8.1 to 8.9 as listed above be received.




                                               36
9.0    NOTICES OF MOTION                                            13/01/10




 9.1   NOTICE OF MOTION (NO.1/10) - CR RAINSFORD - REVIEW OF POLICY NO.111 -
       OPERATIONS OF OUTDOOR POOLS (SOUTHERN GRAMPIANS COMMUNITY POOLS)
       (9/4/150)




                                     37
9.0    NOTICES OF MOTION                                                         13/01/10




9.1   Notice of Motion (No.1/10) - Cr Rainsford - Review of Policy No.111 - Operations
      of Outdoor Pools (Southern Grampians Community Pools) (9/4/150)

      Cr Rainsford has given notice of intention to move the following motion:

      MOTION

      That Southern Grampians Shire Council commence a review of Policy No.111 -
      Operations of Outdoor Pools (Southern Grampians Community Pools).

      BACKGROUND

      The Southern Grampians Shire Council Operation of Outdoor Pools Policy deals with
      the Management, Insurance, Service Levels (including Zone categorisation), Local
      Input, Section 86 Committees, Programming and Maintenance and Capital Works.

      As a result of some adjustments to the Outdoor Pools Policy in 2009 there are some
      equity issues with respect to commencement of the season and opening times. The
      current heating repair of the Hamilton Outdoor Pool will also provide altered
      conditions which could be reflected in the Outdoor Pools Policy.

      The Southern Grampians Shire Council has also enhanced the community
      consultation structure and has resource material provided by the Aquatic Study from
      which to develop a current Outdoor Pools Policy for the Southern Grampians
      Community Pools.

      A review of the existing policy is therefore timely in response to capital upgrades,
      community feedback and progression of strategic planning within the Shire and will
      assist in preparation of the next Council budget for 2010-2011.


      Recommendation

      That the Notice of Motion, as presented, be adopted.




                                            38
10.0   DELEGATES’ REPORTS        13/01/10




                            39
11.0    CONFIDENTIAL MATTERS                     13/01/10




       There are no Confidential Matters.




                                            40
12.0    CLOSURE                                      13/01/10




       This concludes the business of the meeting.




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