SHORT-TERM RENTAL AGREEMENT P.O. Box 247 EMPIRE LODGE HOMEOWNER'S ASSOCIATION, INC. Leadville, Colorado 80461 719-486-0978 www.beaverlakes.org BLE RENT 8/12/08 1 ) R E N T E R I N F O R M AT I O N 5 ) R E S E RVAT I O N R U L E S Reservations are available on a first come, first serve basis only. Please u I am a Member u I am a Guest* respect your fellow property owners and their guests and limit your Name reservation request to a maximum of 14 days. Additional days may be requested and added at the time of occupancy on a space-available Address basis only; no advance additional-day reservations will be accepted. City Please be prepared to pay for additional days at the time the request for extension is made. Check or Money Order only, please. No refunds State Zip will be given on extended stays for any reason. Phone ( ) PAYMENT E-mail Full payment is due upon making the reservation. Please return your payment and paperwork promptly to secure your reservation. Vehicle License # State Reservations are valid only upon receipt of full payment for the rental. Member Name* CANCELLATION POLICY Cancellations received more than thirty days (30) prior to the sched- *Guests must identify the Member associated with your stay. uled arrival date will be eligible for a 50% refund. Cancellations within Members securing rentals for non-relatives must be at BLE accompa- thirty days will not be eligible for a refund. nying their guests during the guests stay. BEDDING / CLEANING Tenants must bring their own bedding, pillows, etc., and are expected to clean the unit prior to departure. (cleaning supplies supplied by ELHA, 2 ) P RO P E RT Y Please call for availability before mailing this form. u Cabin #1 (Unavailable: manager’s residence) Inc.) Failure to clean the unit will result in an additional charge of $35. u Cabin #2 $30.00 per night u Cabin #3 $30.00 per night 6 ) AG R E E M E N T I, the undersigned, have read and fully accept the above terms of pay- u Cabin #4 $30.00 per night ment. I also acknowledge that I have read and understand the Rules u RV/Trailer site free and Regulations (see page 2 of this document) that apply to my u Campsite free Short-Term Rental from Empire Lodge Homeowners’ Association. By u Any electric plug-in $3.00 per night signing below, I acknowledge that this is a financially binding agreement between myself and ELHA, Inc., as well as that I will abide by the attached terms, rules, and regulations, or I will lose current/future privi- 3 ) DAT E S lege to use the facilities at Beaver Lakes Estates. Maximum stay is 14 days Arrival date (after 12 pm) Signed Departure date (before 12 pm) Print name here Length of stay (nights) Date 4 ) PAY M E N T Check # Check, or Money Order only, please. Cash will not be accepted. Check # Money Order # Please mail the registration form, along with your deposit, to ELHA, Inc. Night Rate $ Enclose your payment in your return mailing. Total Charges $ Make checks out to: "Empire Lodge Homeowners Association" and 7) INQUIRIES firstname.lastname@example.org include the Cabin # and dates of stay on the checks memo line. Fill in and retain this portion for your records in ¡ Name Dates of Stay Check# Cabin # RV/Trailer hookup Money Order Campsite Campsite with electricity CABIN, CAMPSITE, RV/TRAILER RENTAL POLICY 2008-2009 EMPIRE LODGE HOMEOWNER'S ASSOCIATION, INC. P.O. Box 247, Leadville, Colorado 80461 719-486-0978 www.beaverlakes.org BLE RENT 8/12/08 N I G H T LY R AT E S 7. Payment terms: Full payment is due upon making the reser- vation. All payments must be made by check or Money Order payable to ELHA, Inc. Cash will not be accepted. (Note: Returned check charge: $25.00) Reservations will be valid only CABIN RENTAL RATES Cabin #1 Unavailable (Caretaker’s residence) upon receipt of payment in full for the rental. Reservation will Cabin #2 $30.00 per night not be final until payment is received. Cabin #3 $30.00 per night 8. Cancellations received more than thirty days (30) prior to Cabin #4 $30.00 per night the scheduled arrival date will be eligible for a 50% refund. Cancellations within thirty days will not be eligible for a refund. free 9. All renters are responsible for thoroughly cleaning the cabin RV/TRAILER OR CAMPGROUND ANY ELECTRIC PLUG-IN $3.00 per night prior to check out. This policy will be strictly enforced. A fee of $35 will be charged to clean the cabin if it is not left in clean GENERAL POLICIES condition, as determined by the sole discretion of the Resident 1. Reservations for cabins and trailer spaces shall be made on Caretaker. a first come, first served basis by contacting the Resident 10. All campground tenants are required to maintain the area Caretaker by phone at 719-486-0978 or email surrounding their trailers in a neat and clean condition at all email@example.com. Please fill out/return the required times. No trash service is provided. Please plan accordingly. paperwork and full-payment promptly to secure/insure your reservation as requested. 11.While BLE members may allow family and guests to rent the cabins, trailer, and campground facilities, members must remem- 2. Members must accompany or be on the premises with their ber that they will be held responsible for any damage or mis- non-related guests at all times. No rentals shall be offered to conduct on the part of their guests. Recurring problems with non-relatives or friends if the member is not physically at BLE guests or family of a member may cause such member's cabin during the term of the rental. and trailer privileges to be forfeited for a period of time, upon a 3. All renters must check in with the Resident Caretaker upon vote of the Board of Directors. Non-relative guests must be arrival/prior to occupancy. accompanied at all times. 4. Check out is at 12:00 noon. 12. Please remember that it is the responsibility of members and 5. Check-in is at 12:00 noon, or as soon as the room may be their guests to keep the Lodge and shower facilities clean. cleaned by the Resident Caretaker if the preceding tenants failed to Please see the Resident Caretaker to request the use of the clean the cabin (for which they will be charged re rule #9 below). Lodge. Quiet time is 10pm. Please respect the rights of others at all times when using ELHA facilities. 6. Cabin reservations will not be accepted for periods longer than fourteen (14) days.The same rules shall apply with respect to reservations for the electric hook-up slots and camping S T O R AG E Long-term storage of vehicles/trailers is prohibited at all times. spaces in the campground. However, on a space available basis However, short term temporary dead storage for members dur- only, the length of stay rules may be waived in the event that a ing the summer is available at the north end of the campground member or their guest requests to extend their existing rental at the owner's risk/with prior permission. Please note that trail- occupancy, as long as the total length of the stay does not ers in temporary storage must be moved into an available hook- exceed twenty-one (21) days. However, in these instances, it up prior to occupation. should be noted that payment in full must be rendered at the time the extension is requested and no advance reservations Note:Winter storage is prohibited at all times. All vehicles must will be taken for this additional request of stay. Please note that be removed from the campground prior to Nov. 1st. Any vehicle no refunds will be offered should the duration of stay be short- remaining in the campground after Nov. 1 will be assessed a ened for any reason, and that extended stay requests of this charge of $300.00 per month, in accordance with the estab- nature will be accepted and evaluated on an individual/as needed lished Rules and Regulations of the Empire Lodge Homeowner's basis only. Note: Members must accompany their guests or be Association. on BLE premises at all times. Note: ELHA will not plow snow to assist in the removal of vehi- cles left in the campground after Nov. 1.
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