Vacancy Number: A23/1209
Post Number: OSC BOP 0010
Job Title: Section Head (ACO Financial Policy & Operations)
NATO Grade: A-4
Basic Monthly Salary (12 x per year): 6.724,96 €, tax free
Closing Date: 05 February 2010
SHAPE, the Supreme Headquarters Allied Powers Europe, is the Headquarters of Allied Command
Operations (ACO), one of the two major military commands of the North Atlantic Treaty
Organisation (NATO). ACO safeguards an area extending from the northern tip of Norway to the
eastern border of Turkey. This equates to nearly two million square kilometres of land, more than
three million square kilometres of sea, and a population of about 320 million people.
Location: Casteau/Mons, 60 Km south of Brussels (Belgium)
Division: J8 Budget and Finance
SHAPE is the Strategic Headquarters for Allied Command Operations. The Finance & Acquisition
Directorate is responsible for supporting the ACO Financial Controller (FC) in execution of his roles
as ACO Financial Controller and those of Financial Controller of Supreme Headquarters Allied
Powers Europe (SHAPE) and NATO Early Warning (NAEW) Force Command, and as the principal
financial management advisor to SACEUR.
ACO Financial Management and Policy Branch is responsible for developing policy and procedures
related to international military budget estimates and reviews. ACO Financial Policy and Operations
Section is responsible for screening and evaluating budget estimates, project submissions, mid-
year review proposals, and other funding requests.
Under the direction of the ACO Financial Controller, the Finance & Acquisition Division directs and
oversees all financial and contracting functional area activities across Allied Command Operations,
and establishes/implements financial policies and procedures for ACO organisations. Financial
Operations & Policy Section is responsible for developing policy and procedures for the preparation
of international military budget estimates, mid-year reviews, and other requests for funds, and
oversight of execution of ACO budgets. Functions as the focal point for financial planning, financial
policy, financial aspects of international agreements, and support to operations conducted by Allied
Command Operations. Provides financial expertise for projects and initiatives managed by other
organisations. The incumbent acts as the POC for financial/budgetary management policy issues
throughout ACO and directs the Section to provide oversight over the development, screening,
approval, and management of ACO headquarters and programme budgets.
Branch Head (ACO Financial Management and Policy), OSC BOX 0010.
The incumbent’s duties are: Directs and coordinates the activities of the Financial Operations &
(a). Oversees development, coordination, and publication of policies, instructions, and directives
for financial management activities of SHAPE and subordinate headquarters. Contributes to
development of NATO-wide financial and logistics policy and doctrine. Provides policy guidance on
technical issues for subordinate commands, and proposes appropriate action for situations not
covered by written directive or official policy.
(b). Directs all budgetary activities relating to the development, screening, submission, approval,
and execution of HQ and programme budgets. Monitors fiscal activity associated with these
budgets. Coordinates the activities of Fund Managers executing these budgets.
(c). Participates in exercises and other collective training events. Develops strategic and
operational MEL/MILs, and evaluates performance of trainees. Directs and coordinates financial
management and resource support of exercises.
(d). Negotiates international agreements (including Paris Protocol implementing arrangements,
Host Nation Support, multinational force/HQ cost-sharing arrangements, and other MOUs/MOAs).
Chairs multinational meetings, and represents NATO/SHAPE/SACEUR interests during negotiation
of agreements and other dealings with nations. Coordination of the presentation of all SHAPE and
subordinate HQ international agreements with financial implications to the funding committees for
(e). Performs strategic management planning for ACO financial management activities, and
directs implementation of ACO-wide quality management initiatives.
(f). Contributes to effective communications by organising ACO, bi-SC, and NATO-wide
conferences and meetings.
(g). Provides technical advice and functional support to the Chief, ACO Financial Management &
Policy Branch and the ACO Financial Controller. Provides liaison/coordination with other NMAs and
NATO agencies in the improvement/ harmonisation of working methods and financial policies.
(h). Acts as primary financial community point of contact for the NATO logistics community.
(i). As directed, provides technical training for personnel from subordinate Headquarters and
external agencies. Provides technical expertise to support courses provided at NATO schools
including the NATO School Oberammergau and other training institutions. Provides technical
training to PfP nation staff officers and theatre Headquarters during operations and exercises.
Organises professional development workshops and seminars for the NATO financial community.
(j). Oversees the development, screening, and submission of medium term financial plan
projects, integrating capability package data into ACO forecasts.
(k). Maintains the HQ situational awareness regarding funding levels and affordability of
potential initiatives. Evaluates potential requirements, determines appropriate funding source and
advises the Command Group on the appropriate course of action for implementation. Provides
secretariat, coordination, tasking control, and executive services to resource-related boards and
(l). Performs ad hoc analyses and administers special projects as tasked. Leads and/or
participates in integrated project teams (IPTs). Serves as the BUDFIN point of contact for ACO-
wide BUDFIN personnel/ manpower/ organisational issues and initiatives.
(m). Serves as Acting Branch Chief in his absence and on occasion as Acting Financial
NATO committee responsibilities:
MC Working Group (Resources) (MCWG(RES)) - Contributor
Military Budget Committee (MBC) - Contributor
Senior Resource Board (SRB) - Contributor
Infrastructure Committee (IC (AC/4)) - Contributor
Legal authority is held:
During negotiations with nations and interactions with funding committees, authorised by SHAPE
COS and the ACO FC to commit the organisation to funding obligations.
Budget authority is held:
The incumbent provides guidance and oversees the preparation and execution of all budgets under
the authority of SACEUR. The total amount of these budgets is around 850 MEuro.
Decision authority is held:
Authorised by SHAPE COS and the ACO FC to commit the organisation to funding obligations and
specific courses of action.
On behalf of the ACO FC, provides decisions on matters of financial policy and interpretation of
regulations. Message release authority for matters affecting assigned functional area.
Supervises all activities of the military and civilian personnel of the Section.
The incumbent deputises for Branch Head (ACO Financial Management and Policy) (OSC BOX
The employee may be required to perform a similar range of duties elsewhere within the
organisation at the same grade without there being any change to the contract.
The incumbent may be required to undertake operation deployments and/or TDY assignments both
within and without NATO's boundaries.
Staff Officers within the Financial Management and Policy Branch (regardless of section) may be
assigned temporary or permanent responsibility for oversight or management of any ACO budget
(including CROs, Programmes, or HQs) depending upon the exigencies of the OPTEMPO, staffing
levels, or workload.
A. ESSENTIAL QUALIFICATIONS
A proven record of successful performance in challenging leadership positions.
Sufficient legal knowledge and experience to determine when legal aspects are material to
financial decisions and procedures.
Working knowledge of the capabilities of computing systems.
Experience in organisations engaged in financial functions, coupled with demonstrated
management experience in the supervision and direction of subordinate staff.
Prior responsibilities must include a record of success in leadership of technically oriented
Experience with automated accounting systems and office automation software packages,
particularly spreadsheet applications.
At least six years' experience as a Fiscal, Budget, Fund/Project Manager or equivalent
financial management responsibilities including supervisory duties.
University Degree in business administration, public administration, finance, economics, accounting
or related discipline and 6 years post related experience.
A Higher Secondary education and completed advanced vocational training in that discipline
leading to a professional qualification or professional accreditation with 8 years post related
English SLP 4343 (Listening, Speaking, Reading and Writing)
NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted
mainly in English.
4. Standard Automatic Data Processing Knowledge
Word Processing: Working Knowledge
Spreadsheet: Working Knowledge
Graphics Presentation: Working Knowledge
Database: Working Knowledge
eMail Clients/Web Browsers: Working Knowledge
Web Content Management: Not Required
B. DESIRABLE QUALIFICATIONS
15 years in a financially related field, including experience in budget management, fiscal
management, financial policy development, and other related tasks.
Successful performance as a Budget Officer and/or Fiscal Officer in a NATO organisation.
Proven experience in interacting with NATO or national funding committees or other
international negotiating fora.
Familiarity and hands-on experience in operation of automated financial systems in use in
NATO military headquarters.
A thorough understanding of NATO financial regulations and procedures.
Experience in negotiation of international agreements and an understanding of external
issues affecting financial negotiations.
Advanced university degree (MS, MA, MBA, MPA or equivalent) or post graduate diploma in
business administration, management, finance, or related discipline.
Resource Management Education Programme (RMEP) Course (NU Rel PfP EU MD) - NATO
School Oberammergau (DEU) – (M-4-30)
3. Language – N/A
C. CIVILIAN POSTS
1. Personal Attributes
The rapidly changing NATO environment and increasingly constrained resource situation creates a
requirement to solve numerous complex problems and challenges, which shall require the
incumbent to draw upon a comprehensive ability to reason, analyse and arrive at a meaningful
conclusion. Many of the problems which arise, particularly those emerging during negotiation with
nations, will require the ability to make fine judgments which may have far reaching implications.
Many of these issues shall be without precedent, and the incumbent’s solution of these problems,
and his resulting actions, will set the basis for future NATO-wide financial policy. The incumbent will
frequently be required to present convincing written justifications based on sound logic and
insightful analysis of data. The position will require frequent presentations to senior level audiences
in a variety of fora. A seasoned professional and a tactful individual possessing a high energy level,
sound judgment, flexibility, and the ability to express herself/himself clearly and persuasively, both
orally and in writing. He/she must be able to multi-task and to work under extreme pressure to
achieve operational objectives and other deadlines; should be in good health and able to work
2. Managerial Responsibilities
Provides regular planning and execution guidance to and coordinates/reviews activities of financial
staffs at the subordinated commands, and budget holders/fund managers of centrally managed
budgets. This includes the Budget Officers and Financial Controllers at 12 NATO commands and
other entities (at A4-A5 level), 4 Crisis Response Operation Headquarters (A3 level) and budget
holders/fund managers for 7 different centrally managed budgets (at OF4/OF3 level, or civilian
There are first line reporting responsibilities for the following numbers of staff: 4 x OF-4; 1 x A-3.
3. Professional Contacts
The incumbent will routinely interface with a variety of individuals and organisations, including the
With a variety of staff involved in financial activities throughout NATO at all professional
levels to provide advice, guidance, and informational/decision briefings. These include Financial
Controllers at grades up to A6, Operations Officers at the OF5/4 level, and Budget and Fiscal
Officers in grades up to A4.
With senior staffs in other Divisions within SHAPE, from the working level (OF4) up to and
including ACOSs (OF7) and the Command Group (OF9). The incumbent shall frequently and
routinely be expected to participate in flag-level meetings and contribute directly to flag-level
decision making within the Headquarters.
With senior national representatives from Ministries of Defence, Foreign Affairs, or Finance
during negotiation of international agreements. The incumbent may routinely be required to chair
meetings at which the national representatives participate at the flag level.
With national representatives in the Military Budget Committee. Proposals for changes in
NATO wide-policy will require frequent briefings to the MBC accompanied by detailed screening of
proposals and direct questioning of the incumbent.
With senior personnel from NATO nations and external agencies. The incumbent will
frequently be called upon to provide informational or decision briefings to senior staff of other
organisations. Participation in such meetings routinely ranges in rank to OF7, and occasionally as
occurs at even higher levels.
Exceptional negotiating skills will be required in dealing with senior staff of external agencies. The
highest possible levels of tact and diplomacy will be required in the course of persuading nations to
make concessions in support of NATO activities.
4. Contribution to the Objectives
The successful and timely provision of financial administration and advice is vital for the full and
efficient application of limited NATO resources across ACO. The incumbent will be responsible for
proactively ensuring that the ACO Financial Controller is represented in development of operational
policy which might have financial implications. Where the ACO Financial Controllers’ objectives are
challenged by external circumstances, the incumbent must be able to advise on and introduce,
where necessary, revised methods and plans to meet ACO’s financial management obligations and
the resource management objectives of SACEUR and the nations. In performing financial planning,
the incumbent will be required to integrate a variety of data from various sources, screening inputs
for validity and ensuring that the Command Group is equipped to determine which initiatives should
receive which level of funding, and which activities should be rationalised. The incumbent will seek
to ensure that requirements are accurately forecast by Fund Managers, sufficiently provided by the
nations, and efficiently managed by the Headquarters. Failure to fully achieve success in all aspects
of this effort would have a negative effect on the functioning of Headquarters throughout ACO, and
could severely prejudice SHAPE’s ability to obtain sufficient funding support from the nations. The
successful accomplishment of these tasks will directly contribute to SACEUR’s ability to exercise
C2 functions across ACO in accordance with his operational and funding priorities.
5. Work Environment
The work is normally performed in a typical Office environment. Normal Working Conditions apply.
The risk of injury is categorised as: No Risk.
D. REMARKS – N/A
- Serving staff members will be offered a contract according to the NATO Civilian Personnel
Regulations (NCPR). Newly recruited staff will be offered an initial contract of one year normally
followed by an indefinite duration contract.
- Turkish nationals, who are not already serving NATO civilians, are to introduce their
application for A-grade posts through the Permanent Delegation of Turkey to NATO, Bld Leopold
III, B-1110 Brussels. Telephone: + 32 2 707 6810.