TEMPLATE 3.4.b: Organizational Gap Analysis
Setting priorities is one way to narrow a school’s improvement focus. As we know, we have more needs
than we have resources. Priority needs can be identified through a Gap Analysis. The process will identify
the discrepancy, or the gap, between the current state – “What Is” –which is identified in your practices –
and the desired future state – “What Ought To Be” – which is found in the rubric. Completing Template
3.4.b (the gap analysis) should help school team members discover “What Ought To Be.”
Completion of the gap analysis should enable the School Leadership Team to answer the equity and
adequacy questions relative to organizational practices, also to be recorded in Template 3.4.b.
Template 3.4.b: Organizational Gap Analysis
Organizational Gap Analysis – Narrative Response Required
“What is” The Current Use of: TIME, MONEY, PERSONNEL And OTHER
• Time: We are proud of the organizational practices in place at Rock Springs Middle
School. Mini-schools have common planning times when possible to facilitate
collaboration. We have time built into the schedule that allows departments to meet once
a week to collaborate. Lesson plans are submitted weekly for review by administration.
A great effort is made to protect teaching time. Teachers respond to changes in the
schedule easily and adjust their instruction when necessary. Vital information is sent via
e-mail to decrease interruptions during instruction and time spent in faculty meetings
after school. The administration and office staff address situations democratically,
efficiently, and effectively.
• Money: Our school is funded based on our enrollment. Rock Springs Middle School
also earns additional funds by participating in fundraisers such as Knight Hike and
selling magazines. Because of these fundraisers, our school is able to purchase
supplemental materials that are not funded through the school budget. Each sport at
Rock Springs Middle School utilizes the proceeds from event admission, concessions,
and various fundraisers to fund the Athletics Department.
• Personnel: The faculty and administration play a pivotal role in the organization of the
school. Teachers and staff who complete additional tasks complete many organizational
jobs after school. With the assistance of the School Resource Officer, the school is a
safe and orderly facility.
• Other Resources: Unique academic programs such as Math Academy, Reading
Academy, Spectrum and Algebra I are assets to the school. The special education
program is a benefit to the school with inclusion classes and a behavior modification
class being included for every grade level. There are also great opportunities for students
who are interested in Fine Arts.
“What Ought to Be” – How Should we be Using Our: TIME, MONEY, PERSONNEL
And OTHER RESOURCES
• Time: More effort should be made to protect instructional time.
• Money: Due to the success of fundraisers and funds allocated by the county,
stakeholders agree that funds are used appropriately.
• Personnel: The administration, teachers, and staff of Rock Springs Middle School are
continually focusing on improvements to facilitate a highly organized and safe learning
environment. It is a concern for some stakeholders that there should be greater efforts to
foster team building amongst the various learning communities at Rock Springs Middle
• Other Resources: Organization should be continually based on the communication
Equity and Adequacy:
Are we providing equity and adequacy to all of our teachers?
Are we targeting funds and resources effectively to meet the needs of all of our teachers in
being effective with all their students?
Based on the data, are we accurately meeting the needs of all students in our school?
We are meeting the needs of most of our students; however, we are continually making strides
to improve the subgroups that need augmentation.