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					                      REPUBLIC OF BOTSWANA




 MINISTRY OF ENVIRONMENT, WILDLIFE AND TOURISM




A TENDER FOR THE SUPPLY OF FOREST INVENTORY EQUIPMENT
               AND PROTECTIVE CLOTHING
 FOR THE DEPARTMENT OF FORESTRY AND RANGE RESOURCES


             REFERENCE NO. MTC-DFRR2000/7/1 I 2008/09

                           Date: 8 AUGUST 2008




NAME AND ADDRESS DETAILS OF PROCURING DEPARTMENT AND ITS AGENT PREPARING
                             THE DOCUMENTS
      PROCURING DEPARTMENT                         AGENT

DEPARTMENT OF FORESTRY AND RANGE     DIVISION: RESEARCH AND MONITORING
RESOURCES
P/BAG 00424
GABORONE                             TEL: 3954050   FAX: 3954051
                                                TENDER
A TENDER FOR THE SUPPLY OF FOREST INVENTORY EQUIPMENT
AND PROTECTIVE CLOTHING
TENDER


TENDERING PROCEDURES

T1.1   Tender Notice and Invitation to Tender

T1.2   Tender Data
                                                                                      INVITATION TO TENDER




Tender Ref No: MTC-DFRR 2000/7/1 I 2008-09

        A TENDER FOR THE SUPPLY OF FOREST INVENTORY EQUIPMENTS AND
                                        PROTECTIVE CLOTHING
                                                       FOR
                   DEPARTMENT OF FORESTRY AND RANGE RESOURCES

    Tender offers are invited for the supply of Forest Inventory Equipment and Protective Clothing

    The Procuring Department is Department of Forestry and Range Resources


    Bidders who are domicile in Botswana shall, in order to be considered for the award of the
     contract, be appropriately licensed to trade, manufacture and/or supply the items and in
     possession of requisite documentation to import, manufacture and/or sell such items
     according to the laws of Botswana.

    The physical address for collection of tender documents is:
     Department of Foresty and Range Resources, Loapi House, Plot 1272; next to
     TransAfrica Wholesalers, Gaborone, Botswana, Tender documents can be collected with
     effect from 18 August 2008 during working hours from 0730 hours to 1600 hours in the
     reception area or office No. 201.

    Queries relating to the issue of these documents may be addressed to:
     Anthony Tema or Kealeboga S. Kemoreile at 3954050
     Email addresses: antema@gov.bw, kskemoreile@gov.bw.

    One (1) original and five (4) identical copies of tender responses in sealed envelope marked
     “Tender No. MTC–DFRR2000/7/1 I 2008-09: SUPPLY OF FOREST INVENTORY
     EQUIPMENT AND PROTECTIVE CLOTHING – DEPARTMENT OF FORESTY AND RANGE
     RESOURCES” shall be delivered to the Secretary, Ministerial Tender Committee, Ministry
     of Environment, Wildlife and Tourism, P Bag BO199,Gaborone, Botswana. The original
     copy must be marked original.

    The closing time for receipt of tender offers shall be 10:00 hours on 19 September 2008
     Late tender offers will NOT be accepted.

    Telegraphic, telex, telephone, email tenders will NOT be considered.

The Public Procurement and Asset Disposal Board’s Standardised Conditions of Tender apply
to this procurement, for which all the applicable Tender Data is contained in the tender
documents.

Notwithstanding anything in the foregoing, the Government of Botswana is not bound to accept the
lowest or any tender offer. The tenderer shall bear the costs for the preparation of the tender.

             -------------------------------------------------------------------------------------------

                                     The Secretary
                             Ministerial Tender Committee
                     Ministry of Environment, Wildlife and Tourism
Republic of Botswana            TENDER MTC –DFRR2000/7/1 I 2008-09             TENDER DATA AND
                                                                                  INSTRUCTIONS
                                      TENDERING PROCEDURES



A: TENDER FOR THE SUPPLY OF FOREST INVENTORY EQUIPMENTS AND
PROTECTIVE COLOTHING

1.1   The Procuring Department is Department of Forestry and Range Resources


1.2   The tender documents issued by the Procuring Department comprise:


      One volume approach

      TENDER SECTION:
      Tendering Procedures
         Tender Notice & Invitation to Tender
         Tender Data and Instructions
         List of returnable documents
         Tender Schedules

      CONTRACT SECTION:
      Part 1 Agreements & Contract Data
          Form of Offer & Acceptance
          Letter of Compliance and authority of signatory
          Contract Data
      Part 2 Pricing Data
          Pricing Instructions
          Schedule of quantities
      Part 3 Scope of Supplies and Specifications



1.3   The Procuring Department‟s agent is: Department of Forestry and Range Resources

      Tel: 3954050                                                   Fax: 3954051


2     ELIGIBILITY

2.1   The eligibility criteria for tenderers:

      Bidders who are domicile in Botswana must, in order to be considered for award of the
      contract:
         1. Submit an appropriate and valid license and /or permit (where required) to
             manufacture/ trade and/or supply the items tendered for according the laws of
             Botswana.
         2. Submit a valid Tax Clearance Certificate issued by the Botswana Unified Revenue
             Service.
         3. Submit use of Locally Manufactured Goods and Services Certification (for preferential
             treatment).

2.2   The price and rates are to be stated in Botswana Pula or any other convertible currency.
      Bidders shall insert in the attached schedule of quantities the price per unit of each article,
      which they wish to be considered for.
2.3   Bidders may offer for providing any parts, or combination thereof, of the supply identified in
      the Contract Data.

2.4   Parts of each tender offer communicated on paper shall be submitted as one (1) original,
      marked original, and four identical copies. The original copy will be retained by the MTC for
      cross-referencing purposes.

2.5   The Procuring Department‟s address for delivery of tender offers and identification details to
      be shown on each tender offer package are:
      The Secretary
      Ministerial Tender Committee
      Ministry of Environment, Wildlife and Tourism, P/Bag BO199,Gaborone, Botswana

      IDENTIFICATION: MTC– DFRR2000/7/1 I 2008-09 SUPPLY OF FOREST INVENTORY
      AND PROTECTIVE CLOTHING

2.6   A two-envelope procedure will not be followed.


2.7   The closing time for submission of tender offers is:

      10:00hrs on 23rd September 2008

      The tenders will be opened on the same day and the location is: Conference Room,
      Ministry of Environment, Wildlife and Tourism



2.8   Telephonic, telegraphic, telex, facsimile or emailed tender offers will NOT be accepted.

2.9   Bidders shall clearly indicate the tender validity period in days, from the tender closing date.

3
      SPECIAL TENDER REQUIREMENTS

3.1   FORMAT OF RESPONSE:

         All bidders shall prepare their tender submissions in a manner and format described below.


         1. The first document should be a cover letter stating the following: delivery terms,
            expiry/warranty, price validity, currency used, postal address, physical address and
            telephone numbers. Any other related information should be provided.

         2. The second document shall be the eligibility documents.

         3. The third document shall be a series of other returnable documents including the
            schedule of quantities showing ALL the items tendered for. The bidder shall indicate
            against each item where it is quoted for by inserting QUOTE or NO QUOTE.

         4. The fourth document shall be an index of all offers according to the item/serial
            number in the tender.

                      Quantity
                      Unit of issue as per specifications
                      Unit price
                      Total price
                      Clearly indicate the VAT on the Grand Total
                      Warranty period if applicable
                      Delivery period
         5. The completed document should be submitted in one Original Copy (Marked original)
            and five copies to the Secretary, Ministerial Tender Committee, Ministry of
            Environment, Wildlife and Tourism.

         6. Return all returnable documents as instructed by the tender document. The bid
            document binding shall be a spiral or ring binder. Loose or stapled documents will be
            REJECTED.


4.    EVALUATION PROCESS

4.1   The procedure for evaluation or responsive tender offers is;
      Method 1

      STAGE ONE:
      Preliminary Examination for Compliance:
          Submission of valid and appropriate trade license
          Submission of valid Tax Clearance Certificate
          Submission of securely bound bids – one (1) original marked „original‟ and four (4)
            copies
          Statement of capability
          Form of response
          Delivery period must be indicated
          Price validity period must be stated.

      A bid that fails to comply with any of the above shall be eliminated from further
      evaluation.

      STAGE TWO:

      Technical evaluation:
      A technical evaluation shall be made to determine the technical compliance with the
      specifications or scope of supplies in the bid document. Only bids that have passed in terms
      of the Stage one shall under go technical evaluation.

      All bidders who have fully met item specifications will pass to the next stage (Cost
      evaluation).


      STAGE THREE:
      Cost Evaluation and comparison
      Only technically compliant bids shall undergo cost evaluation to;
          Correct arithmetic errors and covert bids to a common currency;
          Compare unit prices (exclusive of VAT) of different items quoted in the technically
             compliant bids.
      The lowest evaluated technically compliant bid will be recommended for award.


6     TENDER ACCEPTANCE

      Notwithstanding anything contained in any of these tender documents, the Government of
      Botswana is not bound to accept the lowest or any tender nor incur any expenses in the
      preparation thereof.
      Selection of suppliers will not solely base on the lowest price. There are other factors to be
      considered e.g. quality, lead-time and acceptance technical information etc.

      Botswana Employer reserves the right not to accept the lowest or any tender. The tender will
      be awarded in part or in full.
Republic of Botswana
                                         TENDER

   SUPPLY OF FOREST INVENTORY EQUIPMENT AND PROTECTIVE
                         CLOTHING


RETURNABLE DOCUMENTS

T2.1   List of Returnable Documents

T2.2   Tender Schedules
Republic of Botswana              TENDER MTC-DFRR2000/7/1 I 2008-09              LIST OF
                                                                                 RETURNABLE
                                         RETURNABLE DOCUMENTS                    documents




          Returnable Documents required for tender evaluation purposes                  Returned
                                                                                        (Yes/No/N/A)
T2.2
GC        Record of addenda to tender documents

T2.2      Proposed Subcontractors/Sub-consultant
GG

T2.2      Letter of compliance and certificate for authority of signatory
GA



Other documents that will be incorporated into the contract

C1.1       FORM OF OFFER AND ACCEPTANCE


C2.2       SCHEDULE OF QUANTITIES




Signed                                                        Date
         ______________________________________                       _____________________________


Name                                                          Position
         ______________________________________                      _____________________________

Bidder
         _________________________________________________________________________________
Republic of Botswana             TENDER MTC-DFRR2000/7/1 I 2008-09         TENDER SCHEDULES

                                         RETURNABLE DOCUMENTS           RECORD OF ADDENDA
                                                                      TO TENDER DOCUMENTS


We confirm that the following communications received from the Procuring Department before the
submission of this tender offer, amending the tender documents, have been taken into account in
this tender offer:

        Date                           Title or Details

1.


2.


3.


4.


5.


6.


7.


8.


9.


10.


Attach additional pages if more space is required.



      Signed                                              Date


       Name                                           Position


     Tenderer
Republic of Botswana      TENDER MTC-DFRR2000/7/1 I 2008-09                  TENDER SCHEDULES
                                                                                     PROPOSED
                                 RETURNABLE DOCUMENTS                        SUBCONTRACTORS /
                                                                               SUBCONSULTANTS


We notify you that it is our intention to employ the following Subcontractors / Sub-consultants for
work in this contract.

If we are awarded the contract we agree that this notification does not change any contractual
obligation for us to submit the names of proposed Subcontractors / Sub-consultants. If there are
no such requirements in the contract, then your written acceptance of this list shall be binding
between us.

        Name and address of         Nature and extent of work     Previous experience with
        proposed Subcontractor                                    Subcontractor / Subconsultant
        / Subconsultant
1.




2.




3.




4.




5.




Attach additional pages if more space is required.

      Signed                                         Date


       Name                                     Position


     Tenderer
Republic of Botswana                    TENDER MTC –DFRR2000/7/1 I 2008-09                                            TENDER SCHEDULES
                                                                                                                   LETTER OF COMPLIANCE
                                                   RETURNABLE DOCUMENTS                                                             AND
                                                                                                                         CERTIFICATE OF
                                                                                                                 AUTHORITY OF SIGNATORY


The Secretary
Ministerial Tender Committee
Ministry of Environment, Wildlife and Tourism
Private Bag BO 199
Gaborone

Dear Sir,
LETTER OF COMPLIANCE

Having read and taken full notice of the instructions to tenders and conditions of tender, we wish to offer these items detai led
in the schedule of quantities, as prices and deliveries stated in accordance with the instructions. We confirm that a ll items
offered for supply are manufacture or distributed as shown below.
a) Name of Company and address


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We accept that any false statement made in this tender document provided after the award of a contract shall have the effect
of cancelling any such contract, unless and until a formal agreement is prepared and executed. This tender together with
written acceptance thereof, shall constitute a binding contract between us.



Republic of Botswana                TENDER MTC-DFRR2000/7/1 I 2008-09                                              TENDER SCHEDULES

                                               RETURNABLE DOCUMENTS                                                       CERTIFICATE OF
                                                                                                                           AUTHORITY OF
                                                                                                                              SIGNATORY

Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer must complete the certificate set
out below for the relevant category.

              A                                   B                                      C                                    D
           COMPANY                           PARTNERSHIP                          JOINT VENTURE                        SOLE PROPRIETOR




A.     Certificate for company

     I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , chairperson of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
     _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _., hereby confirm that by resolution of the board taken on _ _ _ _ _ 2002, Mr/Ms _ _ _ _ _ _ _ _
     _ _ _ _ _ _ _ _ , acting in the capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, was authorised to sign all docume nts in
     connection with this tender offer and any contract resulting from it on behalf of the company.


       As witnesses:-

       1._ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ __ _                                                   _____________
                                                                                                     Chairman
       2._ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ __ __ _ _                                                  _________
                                                                                                     Date

B.     Certificate for partnership



       We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _
       _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in
       the capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to sign all documents in connection with the
       tender offer for Contract _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ and any contract resulting from it on
       our behalf.
     NAME             ADDRESS                                            SIGNATURE              DATE




     NOTE: This certificate is to be completed and signed by all of the partners. Attach additional pages if more space is
     required.


C.   Certificate for Joint Venture

     We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise
     Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of the company _ _ _ _ _ _ _ _ _
     _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in the capacity of lead partner, to sign all
     documents in connection with the tender offer for Contract _ _ _ _ __ _ _ and any contract
     resulting from it on our behalf.

     This authorisation is evidenced by the attached power of attorney signed by legally authorised
     signatories of all the partners to the Joint Venture.

     Furthermore we attach to this Schedule a copy of the joint venture agreement which
     incorporates a statement that all partners are liable jointly and severally for the execution of
     the contract and that the lead partner is authorised to incur liabilities, receive instructions and
     payments and be responsible for the entire execution of the contract for and on behalf of any
     and all the partners.


     NAME OF FIRM                          ADDRESS                                AUTHORISING SIGNATURE, NAME
                                                                                  & CAPACITY
D.        Certificate for sole proprietor.

       I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , hereby confirm that I am the sole owner

       of the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.


As witnesses:-                                                  _ __ _ __ _ _ _ _ _ _ _ _ _ _
     1._ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _                    Signature: Sole owner

       2_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _                   ________________
                                                                Date




Republic of Botswana
                                                                              CONTRACT

 A TENDER FOR THE SUPPLY OF FOREST INVENTORY EQUIPMENT
                AND PROTECTIVE CLOTHING
CONTRACT
PART 1: AGREEMENTS AND CONTRACT DATA

C1.1    Form of Offer and Acceptance

C1.2    Contract Data


PART 2: PRICING DATA
C2.1    Pricing Instructions

C2.2    Activity Schedule / Bill of Quantities



Part 3: SCOPE OF WORK

C3      Scope of work
Republic of Botswana
PUBLIC PROCUREMENT AND ASSET DISPOSAL BOARD                                 GENERAL CONDITIONS OF
                                                                              SUPPLIES CONTRACT

1.   In these conditions, except where the context otherwise require:                              Definitions and
                                                                                                   interpretation
                                                                                                   etc
     “Articles” means all articles, plant, equipment, materials, items and service,which the
     contractor is required under the Contract of supply:
     “Employer” means the Government of Botswana

2.   Any notice or other communication whatsoever which the Employer is required to give or
     make to the Contractor in terms of the Contract shall, without prejudice to any other method
     of giving or making it, be sufficiently given or if it is sent by post in a letter addressed to the
     Contractor at the last known place of abode or business of the Contractor and if the letter is
     not returned through the post undelivered, such notice or communication shall be deemed
     for the purpose of the Contract to have been given or made at the time at which the letter
     would in the ordinary course of post have been delivered.

3.   The Contract shall be considered as a Contract made in Botswana and subject to the law ofof
                                                                                          Law
     Botswana.                                                                            Contract


4.                                                                                             the
     The Contractor shall not give, bargain, sell, assign, sublet or otherwise dispose of Transfer and
     Contract or any part thereof or the benefit or advantage of the Contract or any part there of
                                                                                              assignment
     without the previous consent in writing of the Employer.

5.                                                                                               of
     The contractor warrants all articles, material or services delivered to be free from defectWarranty
     material or workmanship and this warranty shall survive any inspection. Delivery,
     acceptance or payment by the Government of the articles, material or services

6.   The article delivered shall be of the quality, standard or specification described in the tender
                                                                                                   Quality
     and where samples form part of the contract shall in all respects conform to samples.

7.   All articles, materials, workmanship or services covered by the contract shall be the subject of
     the Government‟s inspection and test at all times before, during or after manufacture. The
     contractor shall furnish without extra charge all reasonable facilities and assistance for safe
     and convenient inspection or test required by appointed Inspectors. Such inspections may be
     carried out on the Contractor‟s premises or at such other place as deemed appropriate by
     Inspectors. The Government shall have the right to reject or at its discretion, to require the
     correction or replacement of articles, material, workmanship or services which are defective
     or do not conform to the specified requirements of the contract. All the rejects shall be held at
     the Contractor‟s risk and expense including all transportation and handling costs until
     returned to or collected by the Contractor. All rejects shall be replaced or rectified and made
     good at the Contractor‟s expense within the replacement period to the full satisfaction of the
     Inspectors and in conformity with the standards, specification or samples specified in this
     contract.

8.   Should the articles or any portion of them offered or delivered by the Contractor be       Rejection
     reasonably rejected by the officer to whom the Contractor has been ordered to deliver them, inferior
                                                                                                for
     as not being equal to the quality, standard or specification contracted for, or as being ofquality
                                                                                                  a
     equality inferior to that of the samples where samples form part of the contract, the
     Contractor shall forthwith at his own expense remove the rejected articles and shall within
     the replacement period replace them with a like quality of articles which meet the specified
     requirements.

9.   In the event of the Contractor failing to remove such rejected articles within 14 days of
     notification of the rejection the Government shall be at liberty to return them at the
     Contractor‟s risk, the cost of carriage being recoverable from the Contractor.
10.   In the event of a rejection of any of the articles whereby the Contractor considers himself
      aggrieved he may within eight days of receipt of notification of rejection and before such
      articles have been removed, give the Government notice of objection. It shall be a condition
      precedent to consideration by the Government of the Contractor‟s objection that the
      Contractor shall have given notice of his objection within the said time. If the Contractor gives
      notice as aforesaid the articles shall not be removed until the Government so directs.

11.   The Government shall at all times have title to all drawings and specifications furnished by
      Government to the Contractor and intended solely for use in connection with this contract. to
                                                                                                Title
      The Contractor shall use such drawings and specifications only in connection with the     Drawing and
                                                                                                specifications
      contract and shall not disclose such drawings and specifications to any person, firm or
      company other than those authorized by the Government or to the Contractor‟s employees,
      sub-contractors or Government Inspectors. The Contractor shall upon the Government‟s
      request or on completion of the contract promptly return all drawings and specifications to
      the Government.

12.   Should the Contractor fail to supply any of the articles on the date or dates or with in the
      period or periods specified thereof, or should he fail to replace any rejected articles asDamages for
      required by the contract, the Contractor shall be liable to make good to the Government all
                                                                                                Non-delivery
                                                                                                etc
      loss and damage occasioned by such failure, including any reasonable price (whether greater
      than the appropriate contract price or not) paid by the Government in purchasing the article
      on which default has been made, from a source other than the Contractor. In such an event
      the Government shall be at liberty to retain the amount of any such loss or damage from any
      money due by the Government to the Contractor but without prejudice to other methods of
      recovery open to the Government.

13.   Any sums of moneys recoverable from or payable by the Contractor under the contract may
      be deducted from any sums then or which at any time thereafter may become due to the Recovery of
      Contractor under the contract or any other contract with the Government.             sums due


14.   The Government reserves the right to alter from time to time any specifications, patterns and  Alteration of
      drawings relating to the contract and as from the date specified by it for any such alteration,specification
      the articles shall be in accordance with the specifications, patterns and drawings so altered. etc
      In the event of such alteration involving an alteration in the cost of, or in the period required
      for production, a revision of the contract prices and of the time for delivery shall be made by
      the parties to this contract or agreement or in the event of disagreement by an arbitrator
      appointed by the parties in relation to the articles which are the subject of the alteration, but
      in all other respects the contract shall remain unaltered.

15.   The quantities where shown in the Schedule of Quantities are the estimated probable         Quantities
      requirements to be supplied in the period of twelve months from the date of award of the
      contract but the actual quantities ordered and supplied shall be at the sole discretion of the
      Government.

16.   The price stated in the Schedule of Quantities for an article shall be for the minimum
                                                                                           Minimum
      quantities the Contractor is prepare to supply in one consignment. Should no minimum quantities
      quantity price be stated in the Schedule of Quantities then such minimum quantity will
      deemed to be one unit of the article described.

17.   Unless otherwise provided by the contract:-
      (i)    The articles are required to be properly packed for long-term storage in containers
                                                                                               Packages
             suitable to protect the contents against damage through rough handling and for over-
             storage in transit or whilst in store.
      (ii)   All containers (including packing cases, boxes, tins, drums and wrappings) supplied
             by the Contractor shall be considered as non-returnable, and their cost having been
             included in the contract price

18.   When so directed the Contractor shall mark each article clearly and indelibly in accordance
      with the requirements shown in the Schedule. The marking shall include any serial number
      or mark allocated to the Article, and if the Article has limited shelf life, the date of
      manufacturing expressed as required in the Schedule or, in default of such a requirement, as
      month (letter) and year (2 figures). Where because of its size or nature it is not possible to
      mark the Article with the required particulars these shall be marked on the package or
      container in which the Article is packed.

19.   Unless otherwise stated in the Schedule of Quantities the price shall be the price of the
      Article packaged and delivered F.O.R. inclusive of insurance to the consignee at Gaborone orMarking
                                                                                                  Price
      where otherwise stated and at risk to the Contractor unless otherwise specified in the
      Schedule. Prices shall be NET all cost and trade discount being allowed for.

20.                                                                                       Price
      In the event of the Contractor incurring increased expenditure in the execution of the
                                                                                          variation
      contract by reason of any or all of the foregoing reasons:-

      (i)      An increase in the rate of wages generally recognized by representative associations of
              employers of work people or by reason of any statute enactment or regulation having
              the force of law and applicable to the traders concerned and binding on or affecting
              the contract and which could not have been foreseen at the date of tender.

      (ii)    An increase in the price of materials and goods due to statute enactment or regulation
              having the force of law and affecting supplies to Botswana and which could not have
              been foreseen at the date of tender.

      (iii)   An increase in transport rates as a result of legislation which could not have been
              foreseen at the date of tender.

21.   The Contractor shall be entitled to claim a sum not exceeding the actual net additional cost,
      calculated from the percentage breakdown of the unit price stated in the Schedule of
      Quantities provided that he shall have given prompt notice to the Government at the time of
      the increase of his intention to make a claim. Provided where delay has occurred in the
      execution of the contract no such claim shall be admissible on those articles affected by the
      delay, unless in the opinion of the Government such delay was due to cause not within the
      Contractors control. Should a decrease occur in cost of labour, material or transport due to
      any event described in this clause during the continuance of the contract a corresponding
      reduction shall be binding on the contractor?

22.   Should any official change be made in the value of the Pula during the pending of this
                                                                                                     Currency
      contract which directly affects the price of any item mentioned in the said documents, the fullrevaluation
      percentage increase shall be added to or deducted from the rate as quoted on production ofor
      supporting documents.                                                                          devaluation

23.   Normal currency fluctuations in the exchange rates between the Pula and the currencies
      quoted in the tender documents shall not affect the prices specified on the said documentsCurrency
      unless the fluctuations are substantial. In this condition, “substantial” means a currencyfluctuation
      fluctuation of 5% above or below that ruling at the time of submitting the tender documents.
      In the event of such an occurrence, and provided that there has been no breach or overt
      frustration of any condition of the contract, the proportionate increase or decrease, calculated
      on the date of importation of the goods shall be added or deducted from the said price as or
      deducted from the said price as originally quoted.

24.   Except where otherwise directed each delivery of articles shall be accompanied or preceded by
                                                                                                    Delivery
      a delivery consignment or advice note addressed to the officer at the place where the articlesnote/invoices
      are delivered. Immediately after despatch of the Articles a priced invoice shall be posted or
      delivered in accordance with the instructions set out in each order and must bear the
      number of the order, the quantity of each item, the exact name of each article supplied and
      the number in accordance with the Schedule.

25.   Nothing contained in the Contract shall be held to restrain the Government from contracting
                                                                                                     if
      with persons other that the Contractor for the supply of Articles the subject of the contract,Alternative
                                                                                                      supplier
      it shall in its discretion think fit to do so, but the Government will not exercise this power so
      long as the Contractor satisfactorily carries out all the conditions of the contract except in
      cases of emergency or of circumstances which could not be foreseen when the contract was
      entered into.

26.   The Contractor shall not in connection with the contract use, manufacture, supply or deliver
      any process, articles, matter or thing, the use, manufacture, supply or delivery of which
                                                                                                  Indemnity
      would be of an infringement of any patent rights or proprietary marks or descriptions and the
      Contractor shall indemnify the Government from all the preceedings, damages, costs,
      charges, expenses, loss and liability which the Government may sustain, incur or be put to
      by reason or in consequence directly of any breach of this provision (whether wilful or
      inadvertent) and against payment of any royalties or other monies which the Government
      may have to make to any person or body entitled to exclusive rights in respect of any process,
      articles, matter or thing used, manufactured, supplied or delivered by the Contractor in
      connection with the contract.

27.   The Contractor shall not offer, pay or cause to be offered, paid or given, directly or indirectly
                                                                                                    Gratuities
      any fee, gratuity or reward in money or any other form to any person in the employment etc     of
      the Government.

28.   In case the Contractor shall be in breach of any of the terms and conditions of this            Determination
      agreement, or shall on any occasion fail in the due and punctual supply of any of the articlescontract
                                                                                                      of
      to be supplied under the contract, or shall repeatedly offer any article of an inferior quality to
      that contracted for, or at any time fail to replace such articles when properly rejected the
      Contractor shall be deemed to have failed in the due performance of the contract and the
      Government shall be at liberty by notice in writing or otherwise to determine the contract, but
      without prejudice to the Government‟s rights of retention and recovery in respect of any loss
      or damage sustained.
Republic of Botswana                        CONTRACT PART 1                             FORM OF OFFER AND
                                         AGREEMENTS & CONTRACT                                ACCEPTANCE
                                                 DATA



Offer:
The Procuring Department, Department of Forestry and Range Resources of Private Bag 00424
Gaborone has solicited offers to enter into a contract for the procurement of:

Forest Inventory Equipment and Protective Clothing
The tenderer, identified in the signature block below, has examined the documents listed in the
Tender Data and addenda thereto as listed in the Tender Schedules, and by submitting this Offer
has accepted the Conditions of Tender.

By attaching the signature of a duly authorised representative to this part of this Form of Offer and
Acceptance, the tenderer offers to perform all of the obligations and liabilities of the Contractor (or
the Consultant or the Supplier as the case may be) under the Contract including compliance with all
its terms and conditions according to their true intent and meaning for an amount to be determined
in accordance with the Conditions of Contract identified in the Contract Data.

The total of the amount tendered is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Pula, (in words); P_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (in
figures),

being the total according to the estimated quantities in the attached schedule of quantities


This Offer, of which the tenderer has signed two originals, may be accepted by the Procuring
Department by signing the form of Acceptance overleaf and returning one fully executed original of
this document including the Schedule of Deviations (if any) to the tenderer before the end of the
period of validity stated in the Tender Data, whereupon the tenderer becomes the party named as the
Contractor, (or the Consultant or the Supplier as the case may be) in the Conditions of Contract
identified in the Contract Data.

For the tenderer:
Signature(s)

Name(s)

Capacity

                (Insert name and address of organisation)



Name &
signature of
witness                                                          Date

Acceptance:

By attaching the signature of a duly authorised representative to this part of this Form of Offer and
Acceptance, the Procuring Department accepts the tenderer‟s Offer. In consideration thereof, the
Procuring Department shall pay the Contractor, (or the Consultant or the Supplier as the case may
be) the amount due in accordance with the Conditions of Contract identified in the Contract Data.
Acceptance of the tenderer‟s Offer shall form an Agreement between the Procuring Department and
the tenderer upon the terms and conditions contained in this Agreement and in the Contract that is
the subject of this Agreement.

The terms of the Contract, are contained in:

        Part 1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)
        Part 2 Pricing Data
        Part 3 Scope of Work

and drawings and documents (or parts thereof), which may be incorporated by reference into the
above listed Parts.

Deviations from and amendments to the documents listed in the Tender Data and any addenda
thereto listed in the Tender Schedules as well as any changes to the terms of the Offer agreed by the
tenderer and the Procuring Department during this process of Offer and Acceptance, are contained
in the Schedule of Deviations attached to and forming part of this Form of Offer and Acceptance. No
amendments to or deviations from said documents are valid unless contained in this Schedule,
which must be signed by the duly authorised representative(s) for both parties.

The tenderer shall within one week of receiving a fully executed original of this Agreement, including
the Schedule of Deviations (if any), contact the Procuring Department‟s agent (whose details are
given in the Contract Data) to arrange the delivery of any securities, bonds, guarantees, proof of
insurance and any other documentation to be provided in terms of the Conditions of Contract
identified in the Contract Data at, or just after, the date this Agreement comes into effect. Failure to
fulfil any of these obligations in accordance with those terms shall constitute a repudiation of this
Agreement.

Notwithstanding anything contained herein, this Agreement comes into effect on the date when the
tenderer receives one fully executed original of this document, including the Schedule of Deviations
(if any). Unless the tenderer (now Supplier) within five days of the date of such receipt notifies the
Procuring Department in writing of any reason why he cannot accept the contents of this Form of
Offer and Acceptance, this Agreement shall constitute a binding contract between the Parties.

For the Procuring Department:

Signature(s)

Name(s)

Capacity

                Department of Forestry and Range Resources
                Private Bag 00424
                Gaborone, Botswana.

Name &
signature of
witness                                                             Date

Note:   If tenderer wishes to submit alternative tender offers, further copies of this document may be used for that purpose,
        duly endorsed, „Alternative Tender No. _____ „
(Suggested format, to be completed by the Procuring Department prior to award of contract)


Schedule of Deviations:

Note:

    1. The extent of deviations from the tender documents issued by the Procuring Department
       prior to the tender closing date is limited to those permitted in terms of the Conditions of
       Tender.
    2. In the event of conflict between the contents of this Schedule of Deviations and any other list
       or record of tender stage amendments or addenda, this Schedule shall take precedence.



1        Subject ______________________________________________________________

         Details _____________________________________________________________________



2        Subject ______________________________________________________________

         Details _____________________________________________________________________


3        Subject ______________________________________________________________

         Details _____________________________________________________________________


4        Subject ______________________________________________________________

         Details _____________________________________________________________________



5        Subject ______________________________________________________________

         Details _____________________________________________________________________


6        Subject ______________________________________________________________

         Details _____________________________________________________________________

By affixing the signatures of the duly authorised representatives below, the Procuring Department
and the tenderer both agree to and accept the foregoing Schedule of Deviations as the only deviations
from and amendments to the documents listed in the Tender Data and any addenda thereto listed in
the Tender Schedules, as well as any changes to the terms of the Offer agreed by the tenderer and
the Procuring Department during this process of Offer and Acceptance.


It is expressly agreed that no information, documentation or communication not listed in the
Schedule of Deviations shall have any meaning or effect in the contract between the parties arising
from this Agreement.
For the tenderer:

Signature(s)

Name(s)

Capacity

               (Insert name and address of organization)


Name &
signature of
witness                                                     Date



For the Procuring Department

Signature(s)

Name(s)

Capacity

               Department of Forestry and Range Resources
               Private Bag 00424
               Gaborone, Botswana.

Name &
signature of
witness                                                     Date
Republic of Botswana                 CONTRACT PART 1                    CONTRACT DATA FOR
                                  AGREEMENTS & CONTRACT                  BOTSWANA GENERAL
                                          DATA                      CONDITIONS FOR SUPPLIES
                                                                                 CONTRACTS




The Conditions of Contract are:

General Conditions for Supplies Contract published by the Public Procurement and Asset Disposal
Board of the Government of Botswana.



Data provided by the Employer


Item & data

The Employer stated in the General Conditions of Contract is represented by
Department: Department of Forestry and Range Resources

Address: Gaborone.




The consignee mentioned in Clause 19 of the General Conditions of Contract is:
Name / Dept:

Location:
Tel No.
Republic of Botswana        MTC –DFRR2000/7/1 I 2008-09                 PRICING INSTRUCTIONS
                                 CONTRACT PART 2
                                   PRICING DATA



1           PRICE
               a) The unit price shall include delivery C.I.F. Gaborone or to such places referred
                  to in the schedule of quantities inclusive of the cost of Packaging, Insurance,
                  Transportation, Labour costs, Material costs and Overheads and the net all
                  discount being allowed.


2           CURRENCY AND PAYMENT
              a) The prices and rates are to be stated in Botswana Pula or any other convertible
                 currency.
              b) Payment to local suppliers shall be based on the relevant exchange rates of
                 Pula prevailing prior to the closure of the tender.
              c) Goods originating from Botswana quoted for and paid in Pula only.

3           VALUE ADDED TAX (VAT)
               a) All prices shall be exclusive of VAT except on the grand total.
               b) Proof of VAT registration shall be submitted by VAT registered bidders
               c) VAT exclusion on the Grand Total by VAT registered bidders shall render the
                  bid non-compliant and not fit for consideration for award.

4           FOREIGN EXCHANGE LINKED PRICES

               a) Where prices are subject to foreign exchange rates movement the exchange
                  rates to Botswana Pula on which the imported component is based (directly)
                  shall be quoted as at date of preparing the tender.
               b) The exchange rate shall correspond to the prevailing mid-rate quoted by Bank
                  of Botswana
Republic of Botswana               MTC-DFRR2000/7/1 I 2008-09             SCHEDULE OF QUANTITIES
                                       CONTRACT PART 2
                                     RETURNABLE DOCUMENT
                                    SCHEDULE OF QUANTITIES


SCHEDULE OF QUANTITIES: SUPPLY OF FOREST INVENTORY EQUIPMENTS & PROTECTIVE
CLOTHING


     Note:
     Goods shall be delivered to Department of
     Bidders may submit responses to any one or all the equipment specified in the schedule
      of quantities.
     Value added tax. (VAT) should be quoted separately from the unit prices and indicated
      as 10% of the total sum.

Detailed Technical specification (See also C3 Scope of Supplies and Specification)

 Item                          Item Description                     QTY   Unit       Total
                            Target Specifications                         Price
 1           Activity Jacket: Padded lining, multitude pockets      25
             (large & small) to carry whole range of
             paraphernalia e.g. maps, compass, record books
             etc. Colour: Olive or Navy
 2           Safety Spectacles: Maroon frame and petrol lenses.     25
 3           Chainsaw Protective Jacket: Class 2 Chainsaw            5
             protection, light in weight. Built-in protective
             material covering upper chest, shoulder and 75% of
             both arms.
             Colour: Orange/Navy combination
 4           Chainsaw Protective Trousers Type A: Front              5
             protection, 2 front pockets, zipped back pocket.
             Chainsaw approved pictogram & tested to EN 381 –
             5 and EN 340 Colour: Navy
 5           Protective Trousers: Type A (Front protection).        25
             Chainsaw approved pictogram, Class 1 (20m/sec.)
             and tested to EN 381 – 5. Colour: Navy
 6           Chainsaw Boots: Chainsaw approved pictogram,           25
             Class 1 (20m/sec.) Stitched sole and extra padding
             for increased comfort.
 7           Safety Helmet Assembly: With adjustable fabric          5
             harness, sweatband, replacable fine mesh visor,
             slim profile ear defenders with „rest position‟ and
             foam seals, chip guard and rear rain cape. Helmet
             conforms to EN397, ear defenders EN352-3, visor
             EN 1731.
 8           Economy Chrome Leather Riggers (Gloves):               25
             Low cost basic rigger-style glove. Leather palm.
             Fingertips and knuckle strap, stripped cotton back
             and stiffened cuff.
             Colour: Grey
             Bridgedale Plus Four Socks: Traditional                25
             turnover top style sticking with cushion loop lining
             for comfort. Colour: Dark Olive.
Chainsaw Protective Bib & Brace Type A: Type           25
A (Front protection). 60% polyester & 40% cotton.
Wide elasticised braces for comfort, with clips. Two
side pockets, one back pocket one chest pocket and
rule pocket. Chainsaw approved pictogram. Class 1
(20m/sec) Colour: Green
Fiskars Slashers: 25cm (10”) blade with 90cm (36”)     5
with fibreglass shaft.
Combi can: One piece construction, with separate       5
fuel and oil tanks – 5.5L for fuel and 3L for oil.
Supplied with non-spill spout
Tree Calliper: Beam construction, graduated both       5
sides and capable of measuring up 10 100cm.
Timber Marking Crayon Sticks: Waxy crayons,            100
yellow in color and to be supplied in set of 10
Blume Leiss Altimeter: Direct reading 15, 20, 30,      5
40m & percent. Supplied with optical range finder,
target and carry case.
Military Style Prismatic Compass: In polycarbonate     5
case, hinged lid, flip over prism and luminous
markings with strap and carry case.
Planimeter: Capable to set to any scale. Should        1
have memory to include or exclude areas. Tracer
lens, instructions, mains adapter and case to be
included.
Aluminum Timber Tags (set 0 of 1000): 25mm (1”)        5
round tags with embossed numericals and
punched holes. To be supplied in sets of 1,000.
Aluminium Nails 250g: 25mm (1”) long. To be            5
supplied in packs of 250g (approximately)
Stop Watch: Plastic cased digital stopwatch with       5
usual function. Should be water proof and
resistant
Diameter Tapes 5m: Fibreglass tapes, 5m long.          5
Linear one side and diameter (cm & mm) on
reverse. In compact, hand crank rewind case
Land Chain: Galvanized metal chain, with tally         5
markers and swivel handles. 50m length.
Tape (On Open Frame Winder): Fibreglass tape,          5
with hand crank rewind. Marked metric and
imperial. 100m length.
First Aid Kits: Squad kit for up to 10 people.         5
Should contain plasters, bandages, wound
dressings, personal protection packs, survival bag,
eye wash, plastic whistle with pea etc.
Two Radio Set: Weather and shock resistant. Range      10
up to 5km. Basic kit should have 2 sets. Belt clips,
rechargeable batteries & Chargers as well as
waterproof bags.
Carry Bag: 78 x 35 x 30cm with various                 5
compartments and base stiffener. Should have
shoulder and hand straps,
Rechargable Torch: Krypton bulb. Adjustable beam       5
spot/flood. Rechargeable up to 1,000 times with
stand and adaptors to recharge from car or mains.
Map measurer: Capable to work in milimitres,           1
centimetres, kilometres etc
           Trimble GPS: 400MHz Processor, Built-in Blue            5
           tooth wireless technology, Built-in wireless LAN, 2
           Compact Flash Slots. Windows mobile Version 6.
           With External Antennae. GPs functionality added.
           Binoculars: Rubber cased roof prism style               5
           binoculars, 10 x 25 magnifications. Supplied with
           pouch.
           Cruiser Relascope: Polycarbonate gauge &                5
           graduated to read 2,3,4,5 & 6 basala facors
           Suunto Clinometer: PM5/360 model, reading scale         5
           for 15 & 20m as well as angle scale. Supplied with
           pouch
 9         Vertex Hypsometer: 6 height readings, 60 degree         5
           transponder for range finding.
                                                                        Total
                                                                        VAT
                                                                        Grand
                                                                        Total


NOTE: The bid price must include installation costs of the products.


Signed                                                      Date
         ______________________________________                    _____________________________


Name                                                        Position
         ______________________________________                    _____________________________

Bidder
         _________________________________________________________________________________
Republic of Botswana          MTC –DFRR2000/7/1 I 2008-09               SCOPE OF SUPPLIES AND
                                    CONTRACT PART 3                            SPECIFICATIONS
                                   SCOPE OF SUPPLIES




  1    Employer’s / Purchaser’s objectives
       Protective clothing is used in the field during data capturing exercise. Forest Resources
       inventory is mainly a field-based type of work and as such the workers are usually exposed
       to many hazards ranging from injuries resulting from the use of dangerous equipment such
       as chainsaws, falling debris and logs, thickets and slush, etc. Inventory equipments are
       used for taking measurements during data collection.

  3.   EXTENT OF THE SUPPLIES

       Please refer to Schedule of Quantities C2.2

  4    APPLICABLE NATIONAL AND INTERNATIONAL STANDARDS

       All items supplied will be to a quality of not less than that specified by International
       Standards Organisation (ISO) and Botswana Bureau of Standards, SABS or equivalent
       Internationally recognised Standards

  5.
       QUANTITIES
       The quantities shown in the schedule of Quantities are estimates of Annual Employer
       requirements. It id intended that on acceptance of a tender a contract will be entered into
       for the amount or part thereof but differed for dispatch at dates to be advised. The
       Employer Purchase Order (G.P.O.) will constitute a firm order.

  6.
       DELIVERY
       Bidders who do not insert delivery period will not be considered. The period stated will
       constitute the basis on which the failure to deliver clause in the General Conditions of
       contract will be enforced.

       Goods would be delivered to: Department of Forestry & Range Resources at the physical
       address indicated in Invitation to tender section – page 3.

  7.
       WARRANTY

       Bidders shall state the product warranty in their submission, where applicable.

  8.   Format of communications

       Employer Purchase Order (GPO) will be used to procure the reagents, standards and
       accessories.


  9.
       Payment certificates

       A signed GPO and a delivery note for payment to be processed should accompany invoices.
Republic of Botswana
                                       TENDER

SUPPLY OF FORESTRY INVENTORY EQUIPMENTS AND PROTECTIVE
                       CLOTHING


TENDER EVALUATION

E1.1   Evaluation Form
Republic of Botswana         MTC –DFRR2000/7/1 I 2008-09         TENDER EVALUATION FORM

                                  EVALUATION PROCESS


STAGE 1- PRELIMINARY EXAMINATION FOR COMPLIANCE

BIDDER       VALID &         TAX         NUMBER OF    BINDING   FORM OF      DELIVERY   PRICE
             APPROPRIATE     CLEARANCE   COPIES       OF BIDS   RESPONSE     PERIOD     VALIDITY
             TRADE LICENCE               SUBMITTED                                      PERIOD
             / PERMIT
1

2

3

4

5


PROCEED
TO NEXT
STAGE
(Y/N)

NB: Bids complying with all the above requirements will proceed to stage 2

STAGE 2- TECHNICAL EVALUATION

CRITERIA               BIDDER 1     BIDDER 2         BIDDER 3     BIDDER 4        BIDDER 5

FULL COMPLIANCE
WITH
SPECIFICATIONS (Y/N)

PROCEED TO STAGE 3
(Y/N)




STAGE 3- PRICE EVALUATION

                       BIDDER 1     BIDDER 2         BIDDER 3      BIDDER 4        BIDDER 5


UNIT PRICE (+ VAT)


DECISION
(AWARD/REJECT)

				
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