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DISASTER PREPAREDNESS

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									    DISASTER PREPAREDNESS                                      DISASTER PREPAREDNESS                                      DISASTER PREPAREDNESS
          GUIDELINES                                                 GUIDELINES                                                 GUIDELINES
            BEFORE THE DISASTER                                        BEFORE THE DISASTER                                        BEFORE THE DISASTER

   Have a written disaster plan.                             Have a written disaster plan.                             Have a written disaster plan.

   Be aware of federal and local disaster                    Be aware of federal and local disaster                    Be aware of federal and local disaster
    procedures.                                                procedures.                                                procedures.

   Distribute copies of the disaster plan among              Distribute copies of the disaster plan among              Distribute copies of the disaster plan among
    staff.                                                     staff.                                                     staff.

   Store copies of the disaster plan off site.               Store copies of the disaster plan off site.               Store copies of the disaster plan off site.

   Know insurance coverage and contact                       Know insurance coverage and contact                       Know insurance coverage and contact
    information.                                               information.                                               information.

   Have basic recovery materials available.                  Have basic recovery materials available.                  Have basic recovery materials available.


AFTER THE DISASTER STRIKES                                 AFTER THE DISASTER STRIKES                                 AFTER THE DISASTER STRIKES

Contact appropriate authorities and response team          Contact appropriate authorities and response team          Contact appropriate authorities and response team
members.                                                   members.                                                   members.

Stop and evaluate the situation before acting.             Stop and evaluate the situation before acting.             Stop and evaluate the situation before acting.

Set recovery priorities; materials need to be stabilized   Set recovery priorities; materials need to be stabilized   Set recovery priorities; materials need to be stabilized
within 72 hours.                                           within 72 hours.                                           within 72 hours.

Consult with emergency personnel to evaluate safety        Consult with emergency personnel to evaluate safety        Consult with emergency personnel to evaluate safety
before proceeding with recovery.                           before proceeding with recovery.                           before proceeding with recovery.

Keep records of recovery process, including “before        Keep records of recovery process, including “before        Keep records of recovery process, including “before
and after” photographs, videotapes, and inventories.       and after” photographs, videotapes, and inventories.       and after” photographs, videotapes, and inventories.

Thank everyone who helped with recovery. Provide           Thank everyone who helped with recovery. Provide           Thank everyone who helped with recovery. Provide
a momento such as a tee shirt or certificate if            a momento such as a tee shirt or certificate if            a momento such as a tee shirt or certificate if
possible.                                                  possible.                                                  possible.

Evaluate disaster response and amend as appropriate.       Evaluate disaster response and amend as appropriate.       Evaluate disaster response and amend as appropriate.

Remember the 6 P’s                                         Remember the 6 P’s                                         Remember the 6 P’s
 Proper prior planning prevents poor performance.          Proper prior planning prevents poor performance.           Proper prior planning prevents poor performance.
               ELEMENTS OF A                                            ELEMENTS OF A                                            ELEMENTS OF A
        DISASTER PREPAREDNESS PLAN                               DISASTER PREPAREDNESS PLAN                               DISASTER PREPAREDNESS PLAN

An emergency telephone contact list that is updated      An emergency telephone contact list that is updated      An emergency telephone contact list that is updated
annually                                                 annually                                                 annually

Insurance coverage and contact information               Insurance coverage and contact information               Insurance coverage and contact information

List of clean-up resources such as where to procure      List of clean-up resources such as where to procure      List of clean-up resources such as where to procure
cleaning supplies, rent shop vacs, exhaust fans, etc.    cleaning supplies, rent shop vacs, exhaust fans, etc.    cleaning supplies, rent shop vacs, exhaust fans, etc.

List of sources for salvage materials such as storage    List of sources for salvage materials such as storage    List of sources for salvage materials such as storage
boxes, waxed paper, and paper towels                     boxes, waxed paper, and paper towels                     boxes, waxed paper, and paper towels

Contact list of tradespeople such as plumbers and        Contact list of tradespeople such as plumbers and        Contact list of tradespeople such as plumbers and
electricians                                             electricians                                             electricians

List of professionals such as conservators, binderies,   List of professionals such as conservators, binderies,   List of professionals such as conservators, binderies,
and photography laboratories.                            and photography laboratories.                            and photography laboratories.

Set up a recovery team including alternates with the     Set up a recovery team including alternates with the     Set up a recovery team including alternates with the
following functions:                                     following functions:                                     following functions:
         Administrative---Has ultimate decision                   Administrative---Has ultimate decision                   Administrative---Has ultimate decision
making authority; deals with press and serves as go-     making authority; deals with press and serves as go-     making authority; deals with press and serves as go-
between with other agencies                              between with other agencies                              between with other agencies
         Recovery Coordination---Assesses situation               Recovery Coordination---Assesses situation               Recovery Coordination---Assesses situation
and determines tasks to be done; sets priorities         and determines tasks to be done; sets priorities         and determines tasks to be done; sets priorities
         Salvage Specialization---Decides salvage                 Salvage Specialization---Decides salvage                 Salvage Specialization---Decides salvage
procedure and whom to contact                            procedure and whom to contact                            procedure and whom to contact
         Recording---Keeps statistics, photographs,               Recording---Keeps statistics, photographs,               Recording---Keeps statistics, photographs,
videorecordings, and other records to document           videorecordings, and other records to document           videorecordings, and other records to document
destruction and recovery efforts from start to finish    destruction and recovery efforts from start to finish    destruction and recovery efforts from start to finish
         Work Coordination---Manages staff and                    Work Coordination---Manages staff and                    Work Coordination---Manages staff and
volunteer workers; monitors schedules to prevent         volunteer workers; monitors schedules to prevent         volunteer workers; monitors schedules to prevent
“burn out”                                               “burn out”                                               “burn out”



Provided as a service to libraries by the Disaster       Provided as a service to libraries by the Disaster       Provided as a service to libraries by the Disaster
Relief Committee of the:                                 Relief Committee of the:                                 Relief Committee of the:




(sdh/April, 2004)                                        (sdh/April, 2004)                                        (sdh/April, 2004)

								
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