Building Evacuation _ Shelter Tr by ldd0229


									Building Evacuation & Shelter Training
             1.    COOP
             2.    OVERVIEW
             3.    SAFETY DEVICES
             4.    EMERGENCY SITUATIONS
             5.    REPORTING PROCEDURES
             6.    VISIBILITY
             7.    RELOCATION
             8.    SAFETY
             9.    SPECIAL NEEDS
             10.   AED
             13.   SHELTER-IN-PLACE (SIP)
             14.   NATURAL DISASTER SAFETY
             15.   SUMMARY

                     September 2008               1
Continuity of Operations (COOP)
  What is Continuity of Operations – COOP… is more simply a “good business practice”

  Currently NIH has a COOP Plan in place that is designed to ensure continuity of the NIH
  mission essential functions while also maintaining the health and safety of the NIH
  employee, patient and visitor community. The COOP plan provides guidance that will be
  followed in an emergency event that impacts, or threatens to impact, the ability of the NIH to

  The NIH COOP Plan applies to a broad spectrum of human-caused, natural and technological
  emergencies and threats such as:

        •Natural disasters;
        •Technological or human-caused hazards;
        •Material and emergency shortages;
        •Infrastructure failure.

  The NIH COOP Plan activation addresses various types of emergency events. It is broken
  down into four different levels ranging from Level 4 (an event impacting part of an NIH
  building housing essential functions) to Level 1 (an event impacting the NIH Bethesda
  Campus or the National Capital Region).

                                      September 2008                                               2
NIH Crisis Response Team Initiative

  In an effort to remedy the communication and coordination issues, ORS established
  the Crisis Response Team (CRT) Initiative.

  The objective of the CRT initiative is to:

  •Increase coordination and communication across the NIH
  • Establish a robust and streamlined crisis response system
  • Equip the ICs with command and control capability

  The CRT lays a foundation for a coordinated crisis response by facilitating

  •Within an IC
  • Between ICs
  • With NIH Leadership
  • With the COOP Disaster Recovery Coordinator

                                      September 2008                                  3
NIH COOP Structure

NIH COOP Operational Overview

 - The NIH Senior Management Group evaluates
   all conditions affecting NIH operations and
   develops the strategic vision for moving
 - The Senior Management Coordinator will
  interact with the COOP operational components
  through the Disaster Recovery Coordinator
- The Disaster Recovery Coordinator, through
  the Emergency Support Teams and IC CRT’s,
  conducts operational activities as necessary to
  implement the Leaderships strategic vision
- The Disaster Recovery Coordinator maintains
  direct communication with and supports all
  emergency response activities until the incident
  is under control and has been relinquished to the
  COOP for recovery and/or reconstitution action

                                           September 2008   4
                   Rapid Restoration and Mission Capability
Past Response


                                                  Absence of COOP

Current Response


                                       September 2008               5
Response Levels and Relocation

         Response Levels and Relocation

 I      P      LEVEL IV
 H      o
            CRT Response
            (Possible EST
 C      b
 O      l   One office or a
 O      i    portion of a
        t     building is
 P      y      involved
                                     Level III            Level II
                                   CRT and EST         CRT and COOP         Level I
                                    Response             Response        COOP Response
                                  Entire Building      Multiple Bldgs.    Metro Area

                      Remain in place                Relocate


                                   September 2008                                            6
        Building Evacuation & Shelter Training

This training provides the basic information on Building Evacuations and Shelter-In-Place
procedures. Additional information can be obtained by referring to Manual Chapter 1430,
“NIH Occupant Evacuation Plan”

An emergency can occur quickly and without warning. If an unexpected situation were to
occur, the most important thing you can do to keep yourself and your fellow employees safe
from an emergency is to prepare, stay calm, and follow the instructions from emergency
As part of every agency’s Occupant Emergency Plan, volunteers are used to assist in an
effective evacuation as well as other duties during an emergency. During drills, employees
should be aware of the team members of their floor. In the event of an actual emergency, it will
be reassuring to know that individuals who are in place to assist them.

                                             September 2008                                        7
        Building Evacuation & Shelter Training

TYPES OF Safety Devices

•Manual Pull Station: activates
the fire alarm

•Smoke detectors: detects smoke
and activates alarm.

•Sprinkler System: detects high
levels of heat

•Strobe lights installed for the
hearing impaired

                                   September 2008   8
       Building Evacuation & Shelter Training


•Fire extinguisher: in all
common spaces and near the

•Fire doors: Specially tested
doors that are normally open but
close upon fire alarm system

•Exit signs: follow direction in
which arrow is pointing or
location of sign

                                   September 2008   9
         Building Evacuation & Shelter Training
•Any and all emergencies must be handled immediately.
•Personnel: Emergency situations with personnel, either hurt during the
evacuation process, or a medical emergency, must be called into 911 (if you are
on-campus) or 9-911(if you are off-campus). Although the Emergency
Response personnel could already be on scene at the building, they may not be
aware of other emergencies within the building, so call and report the situation.

•Before exiting a closed door, feel for heat with the back of your hand, if it is
warm or hot do not open, use an alternate exit or if no other exit is available,
insure that you block under door with a towel or coat and call for help.

                                      September 2008                                10
      Building Evacuation & Shelter Training
Reporting Procedures:.
   •Appointed team members “sweep” areas on their floor
   ensuring that normally unoccupied areas are checked as
   well (such as a janitor closed, LAN or Maintenance
   •When floor is clear, team members evacuate except for
   any disabled employees and their aide/buddy.
   •Team members report to relocation area where
   information is relayed either directly or by
   walkie-talkie to the OEC (Occupant Emergency
   •OEC reports building status to Fire Department
   as requested.

                               September 2008               11
        Building Evacuation & Shelter Training

Vests - It is important to be noticed quickly, not only by team members or
      building occupants, but also to be identified by the Emergency Response
      Personnel. Mesh vests are lightweight, comfortable, and expandable.

                                                  Badges – Are for team members

                                      September 2008                              12
Predefined assembly areas are important

                   September 2008         13
Safety and the Evacuation Process

 DO NOT use elevators during an emergency
 All Employees will:
      Leave immediately
      Most direct route outside
      Go directly to assembly area
      Stay at assembly area
      Wait for instructions
      Report safety violations immediately to ORF,
      via work order for:
            knobs loose on emergency exits
            Emergency exit lighting not illuminated
            Boxes or equipment blocking
            exits/hallways or life safety equipment

                                         September 2008   14
        Building Evacuation & Shelter Training
Safety issues:

                                                 Fire door blocked open

     Chair blocking exit door
                                September 2008
          Building Evacuation & Shelter Training
Safety issues:

                                          Blocking the fire extinguisher and
                                          pull station

Locking a fire extinguisher…does
that make any sense??

                                   September 2008                              16
Building Evacuation & Shelter Training

                    September 2008       17
Building Evacuation & Shelter Training
Safety issues:

                   Smoke kills more people than the actual fire.

                     September 2008                            18
Building Evacuation & Shelter Training

                                     NIH lab fire

                    September 2008                  19
Building Evacuation & Shelter Training

 •   Stairwells in buildings with 4 or more stories have a
     protection factor of 2 hours; less than 4 floors will have a
     safety factor of 1hour with the doors closed.

 •   When evacuating a stairway, use handrails and if
     possible, walk two abreast.
 •   Ensure that stairwell door is closed after all personnel
     have entered
 •   Stairwells can be used for sheltering if necessary.

                               September 2008                       20
 Building Evacuation & Shelter Training
                                 SPECIAL NEEDS EMPLOYEES
                                 • Special needs personnel are considered as any
                                    person that can’t safely evacuate by the
                                 • Safe Areas are elevator lobbies and stairwells
                                 •   Personnel with disabilities will assemble at the
                                     elevator lobby with an assigned aide or any
                                     team member, unless on the exit level, then
                                     they will evacuate the building by closest exit.
                                 •   If the elevator lobby is untenable, relocate to
                                     the nearest stairwell away from smoke or fire.
                                 •   Be observant for the “not-so-obvious” special
Designated area of refuge next       needs personnel.
to elevators

                                           September 2008                               21

                                              •An AED     is a device that attempts to restore a
                                              normal heart rhythm by delivering an electrical
                                              shock to the heart in case of ventricular fibrillation
                                              or ventricular tachycardia

                                              •Immediate    defibrillation of a witnessed episode
                                              can result in greater than 90% survival.

                                              •Training   should include CPR and AED. Training is
                                              offered weekly at bldg 31. Go to the OHS webpage
•AED monitors are generally identified        below and register for the training.
by the IC.
•AED training is free.
                                              POC: Division of Occupational Health & Safety
•Evacuation Team members are                       Bldg 13, Room 3K-04
encouraged to take this training                   301-496-2960 or 496-2346

                                         September 2008                                                22
    Building Evacuation & Shelter Training
•    If you receive a bomb threat:
     •   Don’t hang up
     •   Take all threats seriously
     •   Get as much information as possible (use checklist)

     •   Dial 911 or 9-911 when the caller hangs up
     •   Pass all information on to the police department upon their arrival
     •   Do not activate fire alarm, this may trigger the bomb
     •   Verbally notify personnel if necessary to evacuate the area. Police
         should be on scene quickly, and will advise how to evacuate.
     •   Remember to keep calm and do not panic personnel
                                      September 2008                           23
Building Evacuation & Shelter Training

If you see a suspicious package:

       •Verify if package belongs to a co-worker
       •Don’t open, touch or move any suspicious package.
       •Isolate it immediately.
       •Treat it as suspect.
       •Call local law enforcement authorities.

       **Don’t second guess a suspicious package, call it

                                  September 2008            24
       Building Evacuation & Shelter Training
Suspicious Person

     If you see a suspicious person on campus, dial 911 (if
     you are on-campus) or 9-911(if you are off-campus).
     Report as much information as possible including:

         1. What the person(s) is/are doing
         2. The location
         3. Physical and clothing description of those
         4. Vehicle description and license plate number,
            if appropriate
         5. Direction of travel when last seen, etc.


                                September 2008                25
         Building Evacuation & Shelter Training
     A dangerous person could be someone with a legitimate purpose on site
     (employee, authorized visitor, contractor) or an unauthorized visitor.
     Lockdown is used when it is safer to stay in an area that can be secured then
     to move through the building where the potential threat may be encountered.
     Example: An armed intruder is in the building.

Procedures for Lockdown:
    Lock or barricade doors or openings and windows and pull shades
    Contact Police at 911 or 9-911 immediately
    Keep employees away from the doors and windows
    Maintain a calm environment
    If a gunshot is heard, immediately have everyone lay down on the floor.
    Remain in the secured work area until notified to evacuate, unless there is a
    greater risk to your safety by remaining in your current location.
                                     September 2008                                  26
Sample of locking door without key
              September 2008         27
Building Evacuation & Shelter Training


  NIH has developed a “Shelter-In-Place” (SIP) plan in the event of a natural or man-made
  disaster that may prohibit personnel from leaving the building. SIP may also be termed
  as “Reverse Evacuation Procedures”.

  SIP teams for each building will be trained on how to react in this situation. The safety
  and welfare of personnel are the primary concern of this plan. This plan is to be used as
  the official reference guide on how to react in the event that a SIP command is given.

  The main objective is to move personnel to designated safe locations that will protect
  them until the disaster/emergency is declared over. Each facility will develop plans that
  conform to the specific needs.

  The SIP plan is implemented when directed by the NIH Police, Fire and Rescue or local

                                             September 2008                                   28
          Building Evacuation & Shelter Training

•    Usually a short duration of 15 minutes up to several
•    Floor plans should indicate safe relocation areas
•    Notification will be announced by all means available. (phones,
     emails, walkie talkies, megaphones)
•    Ensure your planning includes emergency situations that may
     delay your trip home.
•    Items that may be procured by the team/IC are flashlights,
     portable radios to include NOAA radios, batteries and basic
     administrative supplies. These items should be stored in a
     secured area but easily accessible by all team members.
•    There is no need for the IC to store food or water but all
     employees should be encouraged to have there own emergency
     supplies such as a bottle of drinking water, non-perishable snacks,
     medications and personal flashlight.

    September 2008                                                         29

Floor plans are important for not only Evacuation
Routes but also “safe rooms” for Sheltering-In-Place

                     September 2008                    30
    Building Evacuation & Shelter Training

•    Review all emergency devices in your building
•    Know primary and alternate exits
•    Attitude is everything. Stay Calm..React quickly
•    Don’t be afraid to ask questions
•    Spread the word about “safety” to everyone

                             September 2008             31
Building Evacuation & Shelter Training

                        September 2008   32

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