MINUTES OPEN COUNCIL WORK SESSION MONDAY, MAY 23, 2005 6:00 P.M. MUNICIPAL CENTER LOBBY CONFERENCE ROOM Members Present: Mayor Zanmiller; Councilmembers Wright, Tessmer, Juarez, VanMoorlehem, Englin, and Lewis Members Absent: None. Also Present: City Manager Arbon Hairston, City Attorney Rollin Crawford Deputy Police Chief Manila Shaver and Asst. City Manager/Human Resources Director Karen Divina. Mayor Zanmiller called the meeting to order at 6:00 p.m. Adopt Agenda: City Manager Hairston added Drug Task Force Canine Agreement. HiPP Resolutions City Manager Hairston explained that we are one of 3 or 4 cities that haven't passed this resolution. 13 other communities have committed to the HiPP group for dispatching. He noted this is a universal resolution used by all the cities involved. The Council discussed what the next step would be after passage of the resolution. City Manager Hairston indicated that all the cities will get together and determine what the cost will be. This item is on the regular Council agenda for action. LOGIS Agreement Deputy Police Chief Shaver introduced Michael Garris of LOGIS to explain to the Council what the LOGIS agreement entails. He explained that the one-time cost to place CAD into the police cars would be approximately $153,000 and the annual operating cost would be approximately $78,000. There is also a need for a full-time data entry person. The Council discussed the need for this equipment whether we go with consolidated dispatch or not. It was noted that one of the proposals showed the cost at $105,000, but it was explained that number was if Mendota Heights and South St. Paul were still with West St. Paul. Also discussed was whether PERA funds could be used towards the one- time costs. OPEN COUNCIL WORK SESSION 2 May 23, 2005 Chief Shaver indicated that there was about $30-40,000 left in the PERA account after the final payment for the work on the gun range. Council posed questions to Mr. Garris regarding the efficiency of the system and Mr. Garris explained how a typically generated ticket would be done. He noted this is a very powerful record sharing system. It was the consensus of the Council to go forward with the LOGIS system and Agreement noting that if the City is going to join the HiPP group with consolidated dispatching, we will have to install this equipment. Clpn. Englin will place this item on the regular Council agenda for action. The Council discussed the issue as to whether the County dispatching was still a viable option. There were still unanswered questions regarding what happens to the City's personnel as well as other issues, therefore, it was the consensus of the Council that staff be authorized to approach the County Sheriff's Dept. to meet again with Council to clear up any unanswered questions. Clpn. Englin will also put this item on the regular Council agenda for action. Drug Task Force Canine Program Police Chief Shaver explained the opportunity of the City to provide a drug dog handler to work on the County Drug Task Force and the need to enter into an agreement with the County spelling out the responsibilities. There would be no cost to the City for the dog's care, but the City would provide the time of a police officer to train and work with the dog. He noted that the City already has an officer on the Drug Task Force and that officer would be returned to City duty and another officer who has volunteered to train with the dog would be the City's representative on the Task Force. It was the consensus of the Council to approve this agreement, and Clpn. Englin will place this item on the regular Council agenda for action. Float/Vehicle Use City Manager Hairston indicated he had received a request from the West St. Paul Days Queen committee regarding the City providing a car and driver to pull the float for their various parades the royalty attend. He explained that based on the first 9 events they have scheduled where they would need a driver, the overtime costs would total $9,000, and they do 60 events during the year. The Council suggested a request for a driver be put on the City's web site asking for volunteers to drive the vehicle pulling the float. Thompson Park, May 24, 2005 meeting at 5:00 p.m. City Manager Hairston distributed the agenda for the May 24th meeting of the Dakota County and West St. Paul Facility Operations Committee for the Council's information. OPEN COUNCIL WORK SESSION 3 May 23, 2005 WiFi Issues (Clpn. VanMoorlehem) Clpn. VanMoorlehem indicated he had some questions regarding WiFi, but due to lack of time, this item will be considered at a future work session. Adjournment The Mayor adjourned the meeting at 6:58 p.m.