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                            Call for Entries     Industry Awards
                        Produced by the International Special Events Society Dallas Chapter


The Dallas Chapter of The International Special Events Society (ISES) announces the 2010 Texas Star Awards Call
for Entries for the 7th Annual Texas Star Awards. The Texas Star Awards are presented to outstanding professionals
in the events industry.

What are the Texas Star Awards
The Texas Star Awards program is designed to acknowledge the extraordinary efforts, performance, and outstanding
contributions of ISES, NACE, MPI, TxACOM, JWI, HSMAI, ICA, HATC, STEP and Texas Lodging Association in
Texas.

Who can enter the awards?
Any Texas chapter member of ISES, NACE, MPI, TxACOM, JWI, HSMAI, ICA, HATC, STEP or Texas Lodging
Association in good standing.

Why should I enter the Texas Star Awards?
By entering the Texas Star Awards, you are able to demonstrate the caliber of work that you or your company is
creating. This is your opportunity to show others in the industry what you can do and what makes your company
stand apart from your competition. Imagine being able to tell your clients that your company is “award winning!”

Who Judges the Awards?
In order to maintain fairness in the judging, the Texas Star Awards are entirely anonymous and are first pre-judged by
event professionals that make up the Awards committee. The committee then picks event professionals throughout
the country to judge the awards. The award application scores are returned to the Texas Star Awards Committee to be
totaled. All decisions of the judges are final.

How do I enter?
The next several pages outline the process for applying for the Texas Star Award. Be sure to follow all of the rules
and submit your entry by the noted deadline. All entries must be for the period August 31, 2008 thru December 31,
2009.

Where and when is the Texas Star Awards presented?
They will be presented on March 28, 2010 in Dallas at the Rosewood Mansion on Turtle Creek.

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                            Call for Entries
         ALL TEXAS STAR AWARDS RULES AND REGULATIONS MUST BE FOLLOWED OR
                           ENTRIES WILL BE DISQUALIFIED.


                                                Qualification:
    1. Qualifying Entries: Events submitted for the 2010 Texas Star Awards must have occurred between August
       31, 2008 thru December 31, 2009.

    2. Eligibility: Entries are open to all Texas Chapters of ISES, NACE, MPI, TxACOM, HSMAI, ICA, HATC,
       STEP, JWI, PWG, AWP and Texas Lodging Association.

    3. Joint Entries: A joint entry can be entered where up to three (3) members are allowed, and do not have to be
       members of the same organization or chapter. Example: An entry may include an MPI Houston Member,
       ISES Austin Member and an ICA member. EACH entrant must supply an entry fee (see “Payments” section
       for complete information regarding entry fees).

    4. Team Entries: Refers to a single, one-day event. Must include a minimum of (4) members in good standing
       of the same organization, but can be from different Texas Chapters. Example: An entry may include an ISES
       Dallas Member an ISES Houston Member an ISES San Antonio Member and an ISES Austin Member.
       EACH entrant must supply an entry fee (see “Payments” section for complete information regarding entry
       fees).

    5. Due Date: Entries must be received by 5:00 p.m. on Friday March 5th, 2010. There will be no exceptions.
       Entries uploaded to the Texas Star Site.
       Entry Deadline:
       All completed entries including payment must be submitted on or before March 5th, 2010 at 5:00 pm CST.
       You will not be able to access the Awards Submissions after March 5th, 2010 at 5:01 pm CST.

    6. Nominee Notification: All nominees in each category will be notified by email. Winners will be announced
       at the Texas Star Awards Gala on March 28, 2010 in Dallas. Transportation, lodging and tickets to the Awards
       are the sole responsibility of the nominees and their guests.



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    7. Nominations: The number of nominations per category is based on merit, not the number of entries
       submitted. A blind judging process will be performed by a panel of industry related organization(s). The
       decisions of the judges are final.

    8. Names and Logos: Company name, member name and company logo MUST NOT APPEAR anywhere in
       the entry except on the entry forms. Eligible entries will be given an ID number that will serve as a reference
       for the blind judging process. Entries including entrant’s names and/or logos WILL be disqualified.

    9. Budgets: When entering categories that are budget-specific, a detailed budget must be included.
       Requirements (Entries not fulfilling these requirements WILL be disqualified):
          a. The retail value of all items used, including donated, sponsored and inventory items, preferred supplier
             rates and discounts MUST be included. Failure to disclose the full market of all goods and/or services
             will result in disqualification.
          b. Example: Donated crew meals, wholesale costs, donated linens, donated entertainment.
          c. Entries not including the required budgets or entered into the wrong budget categories will be
             disqualified.
          d. Failure to disclose the full market value of all goods and/or services will result in a disqualification.



                                                RULES FOR ENTRY

    1. Any entry not meeting the following criteria will be disqualified and will not be judged.

    2. All Budgets submitted must be the RETAIL amount - the amount the client was billed, including any planning
       fees, and the value of all items used including donations and inventory. All budget categories must include a
       budgetary breakdown for the entire category entered or risk disqualification.

    3. Only complete entries will be accepted for judging. Please submit in the following manner:
          • The Texas Star Awards process has gone green! All award submissions MUST be submitted
              electronically.
          • All sections should be on one continuous document with the heading at the top of the page, one section
              for each judging criterion. Each section of the judging criteria should be answered with no more than
              two typed pages.
          • Page 1: Entry Application
          • Page 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
          • Page 3: Copy of Payment Form
          • Page 4: Synopsis - 100-word synopsis describing the event.
          • Include a nonrefundable payment of $75.00 for each entry. Check or Credit Card accepted. Checks
              payable to: "ISES Dallas".

    4. Nominees will be required to supply one (1) electronic photograph in either .jpg or .tif format with a minimum
       of 300 dpi of the event or category. Please email these pictures to marla@texasstarawards.com.

    5.   All Categories must include the company who performed the work. Examples:
            a. Best Corporate Event must include the planner.
            b. Best Tabletop Design must include the designer.




                                                                                                                         3
                                           PAYMENTS

    1. Single Entrant Entry Fees: The entry fee is $75.00 per single entry.

    2. Joint Entry Fees: Each entrant must pay the $75.00 entry fee. Only one check or credit card
       payment is permitted when submitting a joint entry. Entries with more than one form of
       payment submitted will result in entry deductions.

    3. Team Categories Entry Fee: Each entrant must pay the $75.00 entry fee. Only one check or
       credit card payment is permitted when submitting a joint entry. Entries with more than one
       form of payment submitted will result in entry deductions.

    4. Multiple Entries: If paying for multiple entries with one check, include a copy of the check
       with each entry. If paying for multiple entries with one credit card, include the credit card
       information on each individual application form.

    5. Credit Card Payments: If paying with a credit card, you must COMPLETELY fill out the
       credit card payment section on your application form.

    6. Check Payments: If paying with a check—please make the check out to ISES Dallas and
       include the check and a photocopy of the check with your application form.

                        Entry Forms Due: Friday March 5, 2010 by 5:00 p.m.
                        Entries to be Uploaded to: www.texasstarawards.com

                                    Mail checks to: ISES Dallas
                                 25 Highland Park Village #100-707
                                         Dallas, TX 75205

                                               Questions?
                                  Call Marla Watson-Werst, CSEP, CTA
                                 Texas Star Awards Communications Chair
                                              817-489-5332
                                       Marla@texasstarawards.com
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                                  Individual Awards
                                    Complete one form for each entry.
                             $75.00 fee per entry-must accompany entry form



Category: ___________________________________________________________________________

Association: _________________________________________________________________________

4 Word (or less) Entry Title: ___________________________________________________________

____________________________________________________________________________________

Member Name: ______________________________________________________________________

Company Name:______________________________________________________________________

____________________________________________________________________________________
Address/City/State/Zip:


Phone: _____________________________________ Fax: ___________________________________

Email: _____________________________________________________________________________




              Client Contact (information to be kept confidential):
Name: _______________________________________Company: ____________________________________

Address: ___________________________________________________________________________________

Phone: ___________________________________Email: ___________________________________________

                                                                                               5
                                         Joint Entry:
                         You may include information for up to (3) joint entrants
                           $75.00 fee per entrant-must accompany entry form


                                            Joint Name 1
____________________________________________________________________________________
Member Name:                                          Association/Chapter

___________________________________________________________________________________
Company Name:

____________________________________________________________________________________
Address/City/State/Zip:

Phone: _____________________________________ Fax: ____________________________________

Email: _____________________________________________________________________________


                                            Joint Name 2
____________________________________________________________________________________
Member Name:                                          Association/Chapter

___________________________________________________________________________________
Company Name:

____________________________________________________________________________________
Address/City/State/Zip:

Phone: _____________________________________ Fax: ____________________________________

Email: _____________________________________________________________________________


                                                                                         6
                                         Joint Name 3
____________________________________________________________________________________
Member Name:                                          Association/Chapter

___________________________________________________________________________________
Company Name:

____________________________________________________________________________________
Address/City/State/Zip:

Phone: _____________________________________ Fax: ____________________________________

Email: _____________________________________________________________________________


              Client Contact (information to be kept confidential):
Name: _______________________________________Company: ____________________________________

Address: ___________________________________________________________________________________

Phone: ___________________________________Email: ___________________________________________




                                                                                               7
                                        Team Application
    •   This form only needs to be included for "Team" categories.
    •   Must include a minimum of (4) members in good standing of the same organization, but can be from different
        Texas Chapters.
    •   Please add additional pages if necessary.
    •   All Team Members MUST belong to the same Association/ Organization in Texas, but not necessarily the
        same chapter.
    •   $75.00 fee per entrant must accompany entry form


Organization ALL Team Members Belong To: ___________________________________________

                        List the Vendor title (i.e. Planner, Florist, Decorator, Agent, etc.)


                                            Team Member Name 1
____________________________________________________________________________________
Member Name:                                          Association/Chapter

___________________________________________________________________________________
Company Name:

____________________________________________________________________________________
Address/City/State/Zip:

Phone: _____________________________________ Fax: ____________________________________

Email: _____________________________________________________________________________




                                                                                                                 8
                                    Team Member Name 2
____________________________________________________________________________________
Member Name:                                          Association/Chapter

___________________________________________________________________________________
Company Name:

____________________________________________________________________________________
Address/City/State/Zip:

Phone: _____________________________________ Fax: ____________________________________

Email: _____________________________________________________________________________



                                    Team Member Name 3
____________________________________________________________________________________
Member Name:                                          Association/Chapter

___________________________________________________________________________________
Company Name:

____________________________________________________________________________________
Address/City/State/Zip:

Phone: _____________________________________ Fax: ____________________________________

Email: _____________________________________________________________________________




                                    Team Member Name 4
____________________________________________________________________________________
Member Name:                                          Association/Chapter

___________________________________________________________________________________
Company Name:

____________________________________________________________________________________
Address/City/State/Zip:

Phone: _____________________________________ Fax: ____________________________________

Email: _____________________________________________________________________________


                                                                                         9
                                    Team Member Name 5
____________________________________________________________________________________
Member Name:                                          Association/Chapter

___________________________________________________________________________________
Company Name:

____________________________________________________________________________________
Address/City/State/Zip:

Phone: _____________________________________ Fax: ____________________________________

Email: _____________________________________________________________________________



                                    Team Member Name 6
____________________________________________________________________________________
Member Name:                                          Association/Chapter

___________________________________________________________________________________
Company Name:

____________________________________________________________________________________
Address/City/State/Zip:

Phone: _____________________________________ Fax: ____________________________________

Email: _____________________________________________________________________________




              Client Contact (information to be kept confidential):
Name: _______________________________________Company: ____________________________________

Address: ___________________________________________________________________________________

Phone: ___________________________________Email: ___________________________________________




                                                                                               10
       Method of Payment – must be submitted with Entry
    1. Single Entrant Entry Fees: The entry fee is $75.00 per single entry.
    2. Joint Entry Fees: Each entrant must pay the $75.00 entry fee. Only one check or credit card
       payment is permitted when submitting a joint entry. Entries with more than one form of
       payment submitted will result in entry deductions.
    3. Team Categories Entry Fee: Each entrant must pay the $75.00 entry fee. Only one check or
       credit card payment is permitted when submitting a joint entry. Entries with more than one
       form of payment submitted will result in entry deductions.
    4. Multiple Entries: If paying for multiple entries with one check, include a copy of the check
       with each entry. If paying for multiple entries with one credit card, include the credit card
       information on each individual application form.
    5. Credit Card Payments: If paying with a credit card, you must COMPLETELY fill out the
       credit card payment section on your application form.

Check Payments: If paying with a check—please make the check out to ISES Dallas and include
the check and a photocopy of the check with your application form.
                                    Mail checks to: ISES Dallas
                                25 Highland Park Village #100-707
                                         Dallas, TX 75205

Check #___________        Credit Card: (Circle One) Visa       Master Card     American Express

Card #_______________________________Exp. Date: ________________Security Code: _____

Billing Address: _________________________________________________________________

Signature: _______________________________________Amount to be charged: ____________




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                    Award Categories
Best Industry Team Effort                          Best Catered Event
  Budget under $50,000                               Best On-Premise Catering
  Budget $50,001 - $100,000                               Budget under $15,000
  Budget over $100,001                                    Budget $15,001 to $35,000
                                                          Budget $35,001 and over
Best Event Produced for a Corporation or
Association                                          Best Off-Premise Catering
  Budget under $50,000                                    Budget under $15,000
  Budget $50,001 - $100,000                               Budget $15,001 to $35,000
  Budget over $100,001                                    Budget $35,001 and over

Best Event Produced for a Wedding, Social Event,   Best Corporate Meeting/Conference Program
or Private Individual                                Budget under $35,000
  Total Budget under $500.00 per guest               Budget $35,001 to $100,000
  Total Budget over $501.00 per guest                Budget $100,001 and over

Best Multiple Day Event                            Best Meeting for A Non-Profit Organization
  Budget under $150,000                              Budget under $500 per person
  Budget $150,001 and over                           Budget over $500 per person

Best Entertainment                                 Best Green Event
  Budget under $25,000                               Budget under $150,000
  Budget $25,001 and over                            Budget $150,000 and over

Best Event Design/ Decor                           Best Tabletop Design
  Budget under $35,000
  Budget $35,001 - $100,000                        Best Technical Production
  Budget $100,001 and over
                                                   Best Achievement in Rental Support
Best Marketing Design
  Budget under $10,000                             Best Achievement in Photography
  Budget $10,001 and over
                                                   Best Achievement in Videography



                                                                                                12
                                         Criteria
                    2010 Texas Star Awards
                                     Best Industry Team Effort
The Event Planner or Lead Team Member must enter this category. Participants must only be referred to as
Caterer, Decorator, Florist, etc. Refers to a single, one-day event. Must include a minimum of 4 members in good
standing of the same organization but can be from different Texas Chapters.
Must include the retail value of all event elements.

An entry fee of $75.00 must be submitted for each team member entering this category.

Entry Categories:
1. Total Budget under $50,000
2. Total Budget $50,000 - $100,000
3. Total Budget over $100,000

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Purpose - Explain the purpose for the event.
   • Section 6: Design - Was the design consistent with the event purpose?
   • Section 7: Involvement—Each member entering for this award must provide a 1 page synopsis of their
      contributions to the event, and how the team worked together.
   • Section 8: Management— Describe your management process of the event including administration,
      coordination, marketing, and legal ethical-risk management evaluation. This may include production
      schedules, agendas, flow charts, and job descriptions. A detailed event budget is required.
   • Section 9: Total of 1 to 10 pages from Photos and/or Collateral




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              Best Event Produced for a Corporation or Association
The Event Planner or Lead Team Member must enter this category. Refers to a single, one-day event. Must
include the retail value of all event elements. This category is for event planners and producers;
meeting planners; facility venue managers; institutions (educational, cultural and non-profit); fund raisers;
producers and managers of parades, festivals circuses, carnivals, sporting events, and concerts;
convention and exposition service managers; and any other entities that proved these type of corporate planning
services for the special events industry.

Entry Categories:
1. Total Budget under $50,000
2. Total Budget $50,000 - $100,000
3. Total Budget over $100,000

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept – Explain how the event concept was created, including creative elements. How did the
      event concept support the client’s goals and objectives? How were the event’s challenges met and
      overcome?
   • Section 6: Design - Describe the event’s overall design concept, the event’s complexity and creative design
      details. How was this design consistent with the event purpose and overall event concept?
   • Section 7: Management - Describe your management process of the event including administration,
      coordination, marketing, and legal ethical-risk management evaluation. This may include production
      schedules, agendas, flow charts, and job descriptions. A detailed event budget is required. Include Flow
      Charts, Budgets, Job Descriptions, Agendas, etc.
   • Section 8: Collateral—Include event support marketing collateral, i.e. invitations, announcements, etc.
   • Section 9: Total of 1 to 10 pages from Photos and/or Collateral

                                     Best Technical Production
This category honors the best overall technical production for any meeting or event. It must be submitted by the
company directly responsible for the entire technical production (sound, lighting, lasers, pyrotechnics,
audio/visual, special effects, etc.).

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Production - Provide detailed descriptions of the technical production aspects of the event.
   • Section 6: Logistics—Describe the degrees of difficulty and innovation in the technical production. What
      challenges arose and how were they overcome?
   • Section 7: Management— Describe your management process including administration, coordination,
      marketing, and legal-ethical-risk management evaluation. This may include production schedules, agendas,
      budgets, flow charts, and job descriptions.
   • Section 8: Total of 1 to 10 pages from Photos and/or Collateral
                                                                                                                   14
Best Event Produced for a Wedding, Social Event, or Private Individual
Refers to a single, one-day event. Do not include bridal party clothing, rings or honeymoon. Must include the retail
value of all event elements. This category is for event planners and producers; meeting planners; wedding
consultants; facility venue managers; institutions (educational, cultural and non-profit); fund raisers; producers and
managers of parades, festivals circuses, carnivals, sporting events, and concerts; convention and exposition service
managers; and any other entities that proved these type of social planning services for the special events industry.

Entry Categories:
1. Total Budget under $500 per guest
2. Total Budget $500 and over per guest

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept – Explain how the event concept was created, including creative elements. How did the
      event concept support the client’s goals and objectives? How were the event’s challenges met and
      overcome?
   • Section 6: Design - Describe the event’s overall design concept, the event’s complexity and creative design
      details. How was this design consistent with the event purpose and overall event concept?
   • Section 7: Management - Describe your management process of the event including administration,
      coordination, marketing, and legal-ethical-risk management evaluation. This may include production
      schedules, agendas, flow charts, and job descriptions. A detailed event budget is required. Include Flow
      Charts, Budgets, Job Descriptions, Agendas, etc.
   • Section 8: Collateral—Include event support marketing collateral, i.e. invitations, announcements, etc.
   • Section 9: Total of 1 to 10 pages from Photos and/or Collateral




                                                                                                                    15
                                      Best Multiple Day Event
The Event Planner or Lead Team Member must enter this category. Refers to any multiple day events such as
incentive trips, roll-out tours, themed events during meetings and some weddings. Most of
the judging emphasis is placed on the continuing theme or overall concept throughout multiple events - not
necessarily on the merit of the individual events themselves. Must include the retail value of all
event elements.

Entry Categories:
1. Total Budget under $150,000
2. Total Budget $150,000 and over

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept - How did the events' concepts (as a whole) support the client’s goals and objectives?
   • Section 6: Design - Explain how the events' designs were cohesive.
   • Section 7: Production - What unique challenges arose in the production of these multiple events. How were
      these challenges overcome?
   • Section 8: Management - Describe your management process including administration, coordination,
      marketing, and legal-ethical-risk management evaluation. This may include production schedules, agendas,
      flow charts, and job descriptions. A detailed design budget is required.
   • Section 9: Total of 1 to 10 pages from Photos and/or Collateral

                                      Best Event Design/ Decor
This category honors an event's overall design including props, scenery, displays, balloon artistry, lighting and
floral. Must include the retail value of all design/ decor elements.

Entry Categories:
1. Total Budget under $35,000
2. Total Budget $35,000 to $100,000
3. Total Budget Over $100,000

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept - Explain how the design concept supported the client’s goals and objectives. How was
      the concept consistent with the theme/purpose?
   • Section 6: Design – How was the design consistent with the event theme/purpose? How was the design
      creative, unique or original? How was the design innovative and creative?
   • Section 7: Management - Describe your management process including administration, coordination,
      marketing, and legal ethical-risk management evaluation. This may include production schedules, agendas,
      flow charts, and job descriptions. A detailed design budget is required.
   • Section 8: Total of 1 to 20 pages from Photos and/or Collateral

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                                        Best Marketing Design
This category honors the creators of event marketing collateral materials, including print advertising, promotional
pieces, save the date, invitations, event signage, etc. The date of the event or meeting
itself is the date used for entry eligibility.

Entry Categories:
1. Total Budget under $10,000
2. Total Budget $10,000 and over

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept - Describe the marketing/design concept including creative elements. How did the
      concept outline the client’s goals and the method to achieve them?
   • Section 6: Design - How was the design consistent with the event theme and the event purpose?
   • Section 7: Production - Production/Integration—What was the degree of difficulty in the designed
      marketing collateral? Did the design remain consistent with the theme and objectives of the event? A
      detailed marketing and design budget is required.
   • Section 8: Collateral - Include the support marketing collateral, i.e., invitations, advertising, promotional
      pieces or event signage to validate entry up to 20 pages.


                                          Best Entertainment
This category honors the best entertainment concept and execution. It is for the entertainment producer,
choreographer, designer or the entertainers themselves. Budgets must include the retail value of all talent and rider
items such as travel, catering, hotel, etc. Budgets must NOT include technical production items such as sound,
lighting, staging, etc.

Entry Categories:
1. Total Budget under $25,000
2. Total Budget $25,000 and over

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept - Provide a detailed description of the entertainment. How multi-faceted and creative
      was the entertainment package? How did the concept support the client’s goals and objectives?
   • Section 6: Challenges – How were the event’s entertainment challenges overcome?
   • Section 7: Management—Describe your management process including administration, coordination,
      marketing, and legal-ethical-risk management evaluation. This may include production schedules, agendas,
      scripts, flow charts, and job descriptions. A detailed entertainment budget is required.
   • Section 8: Total of 1 to 20 pages from Photos and/or Collateral

                                                                                                                     17
                                            Best Catered Event
This entry must be submitted by Caterers.

Entry Categories:
Best On-Premise Catering
      Best On-Premise with a budget under $15,000
      Best On-Premise with a budget $15, 001 - $35,000
      Best On-Premise with a budget $35,001 and over
Best Off-Premise Catering
      Best Off-Premise with a budget under $15,000
      Best Off-Premise with a budget $15, 001 - $35,000
      Best Off-Premise with a budget $35,001 and over

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept - Describe the event concept including creative elements. How did the catering address
      the event’s concepts?
   • Section 6: Innovation - Effectively describe the food service presentation. Did the event demonstrate
      innovative culinary skills and presentation? Did the presentation enhance and complement the theme of the
      event?
   • Section 7: Production - What was the degree of difficulty in the logistics with the regard to food service?
      Was the food service presentation multi-faceted?
   • Section 8: Management - Describe your management process including administration, coordination,
      marketing, and legal-ethical-risk management evaluation. This may include production schedules, agendas,
      budgets, flow charts, and job descriptions
   • Section 9: Collateral - Please include event support collateral, i.e. menu, service cards, etc.
   • Section 10: Total of 1 to 20 pages from Photos and/or Collateral


                                          Best Tabletop Design
This category honors the best overall tabletop design combining floral, centerpieces, linens, place settings, etc.
This entry must be submitted by the creator of the Design.

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept - What was the Tabletop Design concept and how did it meet the client's goals and
      objectives?
   • Section 6: Design - How was the design part of the theme/purpose? Was the design creative, unique or
      original? Describe all elements used in the presentation of the design.
   • Section 7: Total of 1 to 10 pages from Photos and/or Collateral (not the event)
                                                                                                                     18
                            Best Meeting / Conference Program
This category is for meeting / conference professionals, destination management companies or other entities that
provide these types of meeting/conference services for single or multi-day programs. NOTE: The submission
must include BOTH meeting and special event components.


Entry Categories:
Entry Categories:
1. Total Budget under $35,000
2. Total Budget $35,000 to $100,000
3. Total Budget Over $100,000

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept
          1. Describe the overall meeting/conference program concept.
          2. Outline the client’s goals and objectives for the meeting/conference program.
          3. How did the meeting/conference program concept meet the client’s goals and objectives?
   • Section 6: Design
          1. Describe the meeting/conference program’s overall design, including it complexity, creative
              elements and/or logistical details.
          2. Describe the meeting/conference program’s challenges and how they were met and overcome.
   • Section 7:      Production Management
          1. Describe your production management process. This should include the development, pre-
              production, production, and post-production phases of event management.
          2. Describe steps taken to ensure risk management control.
   • Section 8: Budget – A detailed budget MUST be included. (See rules and regulations for complete budget
      rules.
   • Section 9: Management Collateral
          1. This may include, but is not limited to: production schedules, agendas, scripts, flow charts, and job
              description.
          2. Total of 1 to 20 pages from Photos and/or Collateral
   • Section 10: Primary Collateral
          1. May include, but is not limited to: photos, renderings, printed materials, programs, invitations.
          2. Total of 1 to 20 pages from Photos and/or Collateral




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                      Best Meeting For A Non-Profit Organization
This category is for meeting planning in the Non Profit Sector. This category is for organization or association
programs, special meetings, conferences or education.


Entry Categories:
Entry Categories:
1. Total Budget under $35,000
2. Total Budget $35,000 to $100,000
3. Total Budget Over $100,000

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept
          1. Describe the overall meeting/conference program concept.
          2. Outline the Organization goals and objectives for the meeting/conference program.
          3. How did the meeting/conference program concept meet the set goals and objectives?
          3. Describe the meeting/conference program’s challenges and how they were met and overcome.
   • Section 6:      Production Management
          1. Describe your production management process. This should include the development, pre-
              production, production, and post-production phases of event management.
          2. Describe steps taken to ensure risk management control.
   • Section 7: Budget – A detailed budget MUST be included. (See rules and regulations for complete budget
      rules.
   • Section 8: Management Collateral
          1. This may include, but is not limited to: production schedules, agendas, scripts, flow charts, and job
              description.
          2. Total of 1 to 20 pages from Photos and/or Collateral
   • Section 9: Primary Collateral
          1. May include, but is not limited to: photos, renderings, printed materials, programs, invitations.
          2. Total of 1 to 20 pages from Photos and/or Collateral




                                                                                                                   20
                                            Best Green Event
 

The Event Planner or Lead Team Member must enter this category.

Refers to any event that has taken the initiative to go green in an effort to be environmentally friendly. Must
include the retail value of all event elements.

Entry Categories:
1. Total Budget under $150,000
2. Total Budget $150,000 and over

Entry Criteria:

    •   Section 1: Team Application
    •   Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
    •   Section 3: Copy of Payment Form
        • Section 4: Synopsis - 100-word synopsis describing the event.
        • Section 5: Concept –
            1. How did the events' concepts (as a whole) support the client’s goals and objectives?
            2. Why did the event go green.
            3. What elements were used to make the event environmentally friendly or “green”
        • Section 6: Design
            1. Explain how the events' designs were cohesive and environmentally sustainable.

        • Section7: Production
            1. What unique challenges arose in theproduction of this event.
            2. How were these challenges overcome?
        • Section 8: Management
            1. Describe your management process including administration, coordination, marketing, and
                legal-ethical-risk management evaluation. This may include production schedules, agendas, flow
                charts, and job descriptions. A detailed design budget is required.
        • Section 9: Total of 1 to 10 pieces from Photos and/or Collateral




                                                                                                                  21
                             Best Achievement in Rental Support
This category honors the best in rental support of any meeting or event. Rental Support includes tents, tables,
chairs, china, linens, etc., but NOT audio/visual, stage lighting, or decor. This entry must be submitted by the
rental company.

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept - Provide detailed, outlined descriptions of the rentals provided.
   • Section 6: Production - Describe the degree of difficulty and innovation of the rental support. What
      challenges arose and how were they overcome?
   • Section 7: Management - Describe your management process including administration, coordination,
      marketing, and legal-ethical-risk management evaluation. This may include production schedules, agendas,
      budgets, flow charts, and job descriptions.
   • Section 8: Total of 1 to 10 pages from Photos and/or Collateral


                               Best Achievement in Photography
This entry must be submitted by the Photographer.

Entry Criteria:
   • Section 1: Team Application & thumb drive or CD rom with image of all photos
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept - Describe the purpose of the event and your client’s role, i.e., event host, planner,
      caterer, producer, etc. How did the concept for photographing support the client’s goals and objectives?
      How do the photographs achieve these goals?
   • Section 6: Challenges—How were the event photographic challenges met and overcome?
   • Section 7: Design - Describe how the photographs reflect the event’s overall aesthetics, complexity, and
      creative design details.
   • Section 9: Total of 1 to 10 pages from Images




                                                                                                                   22
                              Best Achievement in Videography
This entry must be submitted by the Videographer.

Entry Criteria:
   • Section 1: Team Application
   • Section 2: 35 word synopsis of the event (this will be used in the program if entry is nominated)
   • Section 3: Copy of Payment Form
   • Section 4: Synopsis - 100-word synopsis describing the event.
   • Section 5: Concept - Describe the purpose of the event and your client’s role, i.e., event host, planner,
      caterer, producer, etc. How did the concept for the video support the client’s goals and objectives? How did
      the video achieve these goals?
   • Section 6: Challenges—How were the event challenges met and overcome?
   • Section 7: Design - Describe how the video reflect the event’s overall aesthetics, complexity, and creative
      design details.
   • Section 9: Additional collateral
          o Section 10: DVD of Video. Video will be posted securely online.
          o Videos must be submitted as a Flash, mov file, QuickTime, FCP movie or other compatible
              YouTube style video for uploading.
          o Files must be No more than 5 minutes total.
          o Files must be sized at 320x240 & Medium Quaility
          o Files can be no larger than 1000 MB




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