West Valley Human Services Alliance
Strategy Report Template Strategy Report Template Community Workgroup/Subcommittee Name: Primary Issue Number: Date:
This Strategy Report Template is to be used by each WVHSA Community Workgroup as tool: To enable each workgroup to consider the same areas in development of workgroup reports and presentations for the 2 to 3 issues selected. Serve as a template to prepare their workgroup reports. To guide formation of the future presentation of the strategies developed to address Primary Issues, as chosen from the West Valley Community Scan, at the WVHSA Community Impact Summit in February 2006. Overview: Provide one paragraph that provides an overview of the project. Address the following topics on a high level: What is the Primary Issue? What change are we trying to create? What stands in the way of success? What will we do to make the desired change occur? (Include activities and other resources) What is the plan of action?
The balance of the Report will provide additional detail and backup for areas covered in the Overview.
Theme: Primary Issue 1, 2, 3 Workgroup Name. o List members of the workgroup. What is the title or topic of this Primary Issue (1) that this workgroup will be addressing? o Provide a short working title of the issue.
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template Identify, by name, one of the Primary Issues (from attached information) in the West Valley Community Scan that the workgroup will address in this strategy report and in a presentation to funders at the West Valley Human Services Alliance Community Impact Summit, in February 2006. o State clearly in one or two sentences. o Be clear about what the problem, issue, need is in relation to the West Valley population. Additional Primary Issues(2,3) should be addressed on separate Report Templates following the same format. Targeted Change: What exactly do we intend to achieve? and/or What change are we trying to create? o State the change as: We intend to be successful in achieving the following outcomes (list them): Use the SMART method: Specific Measurable Achievable Realistic Time-framed Be realistic: Choose the fewest strategies that will produce the biggest result with a manageable effort at the least cost. Barriers: Answer the following questions in terms of ways to overcome the barriers in the following areas: o Infrastructure issues?
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template o Personnel deficiencies? o System attitudes, insufficiencies, policies, procedures? What underlying conditions stand in the way? What keeps the target change from being true already? What stands in the way of success? What about the community prevents this change from being made? How do we get to our IDEAL? How do we mobilize resources? How do we reconfigure organizations and/or services to reach our intended change?
Strategy/Strategies to address identified issue:
Use the attached matrix for planning purposes and provide your narrative in the space below:
What are the major steps needed to make these changes happen? What will we do to overcome these barriers? What strategies will we use to make the change occur? Who? else has a vested interest, needs to be involved, needs to know? What? information, tools, data is needed to make the change occur? o What is the approximate cost of making this change in terms of money, people, buildings or other resources. When? will the change be implemented, completed, noticeable? Where? will the activity, meeting, change take place? How? will we make the desired change?
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template Action Plan/Implementation Form: What’s the plan of action? WHO Will do WHAT By WHEN? Accountability Matrix What is to be done? Issue 1
Resources needed: financial, in-kind, staffing, materials, etc. List of Workgroup Issues and Strategies
By Whom?
By When?
Strategy 1 Strategy 2 Strategy 3
Issue 2
Resources needed: financial, in-kind, staffing, materials, etc.
Strategy 1 Strategy 2 Strategy 3
Issue 3
Resources needed: financial, in-kind, staffing, materials, etc.
Strategy 1 Strategy 2 Strategy 3
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template
Tips for Developing Strategies
Choose the fewest strategies that will produce the biggest result with a manageable effort at the least cost.
Identify possible responses by formal systems or services Consider ways to redirect or reconfigure existing resources Consider community-based and lower-cost alternatives to public sector and direct-service actions. Decide which approaches to pursue Test yourself: Are these sufficient? Are these plausible? Identifying community-based alternatives: Where do members of the selected population gather? Get information? Look for leadership? What neighborhood settings interact with population members? (Churches, schools, restaurants) Who has a stake in the population’s success? Who has a relationship with the issue because of the work they do? Who has relevant resources (knowledge, equipment, technology, etc.)? How can members of the selected population be engaged as assets? When identifying and influencing decision makers: Be clear about the exact change you are trying to make. Determine who is/are in the best position to bring about the change. Learn what’s working for you, and what’s against you. Identify alternative approaches to create your change. Integrate the approaches for influencing all of the changes you seek.
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template Strategy Report Template
Format to be used by Community Workgroups (WVHSA Subcommittees) in preparation of Strategy Reports for Community Impact Summit Community Impact Planning Workgroups will be developing planning strategies for the Five Themes from West Valley Community Scan (Phase I) *
Community Planning Model
(Launched Phase II)
Education * Community Planning & Development * Transit/Transportation *
Health, Wellness & Safety * Communication & Collaboration *
Primary Issue
to be addressed
Timeline
Target Outcome / Desired Change Barriers : Infrastructure Personnel System
September 26: Workgroups prepare
What change are we trying to create? preliminary Strategy Reports
October 10: Steering Committee
What stands in the way of success? provides guidance and feedback on preliminary Strategy Reports
October 24: Workgroups revise
original Strategy Reports and complete up to 2 additional reports to address other issues.
Action Plans:
Strategies Processes Stakeholders
What will we do to make the desired change occur? Strategies to action What’s the plan of action? WHO, will do WHAT, by WHEN?
November/December: Workgroups
refine Strategy Report template information.
December/January 2006:
Workgroup Strategy reports finalized. Presentation template populated.
Phase III Launch: Community Impact Summit
Implementation of Workgroup Strategies
February 2006: Community Impact
Summit, ASU at the West campus
Primary Issues gleaned from the Community Impact Forums Primary Issues represent categories of response that were prevalent across virtually all of the Community Impact Forums. The high number of Primary Issues that emerged is indicative of the consistency of certain themes as voiced by stakeholders throughout the West Valley. (West Valley Community Scan Report, ASU,p.7) * See attached sheets for breakout of specific issues raised in each thematic area.
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template Timeline September 26:
WVHSA meeting – Each workgroup completes a separate Strategy Report Template identifying strategies addressing one of 3 Primary Issues presented in the West Valley Scan as chosen by the workgroup.
October 10:
Co-Chairs present and review workgroup work on their Strategy Report Template to Steering Committee to get feedback and clarifications on process and outcomes.
October 24:
Community Workgroups refine strategies and action plans using the Strategy Report Template for Issue 1. Complete up to 2 additional Report Templates, for Issues 2 and 3, on additional strategies to address other Primary Issues in preparation of presentations at the February Community Impact Summit.
November, December 2005:
Workgroups refine Strategy Report Template input for up to three strategies. Each workgroup writes a narrative report for each strategy from information in the Strategy Report Templates. Overall report created from all workgroup input. (VSUW/ ASUW/MAG) Collateral materials designed and created. (VSUW) Develop invitation lists for Summit attendees. (ALL)
December 2005, January 2006:
Workgroup reports finalized. Strategy Presentation Template, currently in development, completed for population by each Workgroup. WVHSA meeting, January 23: Practice presentations
February 2006:
Community Impact Summit. Tentative date: February 16, 2006, ASU at the West campus. Agency Resources Exchange: coordinated by Steering Committee members to enable networking and exchange of information between organizations. Each workgroup will, as a group, present their strategies to a variety of funding panels to inform community and receive feedback on specific proposals and general information regarding their funding priorities.
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template Community Workgroup Issues Focus question: What can the community focus on to most impact the quality of life in the West Valley? Community Workgroup: Communication and Collaboration (West Valley Human Service Alliance Steering Committee) 1. Networking and feedback between agencies 2. Agencies work toward common good together 3. Promote agencies through media (Public Service Announcements on TV/Radio) 4. Inform citizenry about available directory of services 5. What’s going on and where to find it? 6. Awareness of human service needs 7. Awareness of volunteer needs and where to do so 8. Collaborate on all levels, business, citizens, government and nonprofit 9. “Hot-Line” refrigerator magnets, brochures, public relations, marketing campaign 10. 211 telephone service 11. Faith community’s addresses, phone numbers and Pastor’s names 12. Websites, utilize HOAs and schools to discern info 13. Better communication and utilization of common resources between organizations and resources 14. Follow East Valley example of sharing resources 15. Develop practical info and referral system
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template Community Workgroup Issues Focus question: What can the community focus on to most impact the quality of life in the West Valley? Community Workgroup: Education (Grouped by subcommittee) PreK: Gang prevention Child Care * Art Appreciation Bilingual Education Communication Skills K-12: Gang prevention After School Programs – Education & Recreation Art Appreciation Bilingual Education Communication Skills Future leadership Education Voter Education Job Training Legal Services Dropout Prevention Adult / Senior: Art Appreciation Bilingual Education Communication Skills Future Leadership Education Voter Education Job Training Legal Services
*Coordinate with Health, Safety and Wellness workgroup
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template Community Workgroup Issues Focus question: What can the community focus on to most impact the quality of life in the West Valley? Community Workgroup: Transit/Transportation Categories for Issues identified in the West Valley Scan concerning Transit/Transportation: a. Funding 3. More specific funding 6. Coordinated transportation between communities b. Coordination between cities 2. Increased bus services, sun protector and route schedules c. Available transit 1. Free from/to community services 2. Increased bus services, sun protector and route schedules 5. Transportation availability 7. Develop district transportation system 9. Need cheap and reliable transportation 11. Transportation to medical, jobs, education and shopping d. Form task force 8. Form a West Valley transportation task force e. Education and awareness 5. Transportation availability
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template Community Workgroup Issues
Focus question: What can the community focus on to most impact the quality of life in the West Valley? Community Workgroup: Community Health, Wellness and Safety Grouped by subcommittee: Medical: 1. Improve access to medical care (affordability) (1) 2. Medical and mental health services (3) 3. Low-cost healthcare providers (13) 4. Hospital/medical centers (15) 5. Safe and affordable housing (20) 6. Activities to ward off depression (27) 7. Be active and stay mentally alert (28) 8. Mental health programs private or pro bono (34) 9. Counselding for drugs, violence and parenting (35) 10. Alcohol and drugs programs (42) 11. Low cost dental/vision/healthcare (44) Care: 1. Children with specific needs, after school care (2) 2. Increase in elder care(5) 3. Affordable child care (7) 4. Safe Haven for teen pregnancy (9) 5. Care givers and therapists for home care (12) 6. Long-term care facilities (14) 7. Health and human resource fair (26) 8. Frail elderly “Big Brother/Big Sister” program (30) 9. More continuity of care within geriatric (32) 10. Affordable child care (39) Safety: 1. Drug awareness (4) 2. Emergency services in all areas (8) 3. Lower crime (11) 4. Safe community (22) 5. Block Watch (23) 6. Neighborhood improvement (25) 7. Reinforce Block Watch and condo association (29) 8. Domestic violence shelters (40) 9. Domestic violence advocacy program (42)
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template
(Community Health, Wellness and Safety Grouped by subcommittee con’t’d)
Housing: 1. Appropriate affordable housing (10) 2. Housing for low-income and homeless and financing (17) 3. Safe and affordable housing (19) 4. Shelters (24) 5. Affordable housing (work for down) low/no cost materials (38) 6. Homeless services (43) Finance: 1. Assistance for senior medical costs (6) 2. Emergency funding for medical, utilities, housing and food (16) 3. Increased funding for human services (18) 4. Increased emergency financial services (21) 5. Home care affordability (31) 6. Funds for affordable healthcare facilities (33) 7. Affordable healthcare for the uninsured (36) 8. Affordable dental care (37)
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template Community Workgroup Issues Focus question: What can the community focus on to most impact the quality of life in the West Valley? Community Workgroup: Community Planning and Development (CPD)
(Grouped by Subcommittee)
Community Collaboration Centers (CPD) 2. Youth center; nice environment 3. Senior center; just for seniors 4. Method of communication 6. Collaboration between cities, schools and organizations 8. Community meetings and gatherings 9. Community “bond fire” 12. Change community center for service collaboration, classrooms for community needs 20. Multi-community pyramid effect to share resources and needs 27. Create a service of community 28. Create gathering places to build community 29. Create voluntary connections and get citizens involved 31. Tie the schools to the community 33. Increase accountability to and of the community 37. Clearing house for volunteer activities 38. Community network meetings/forums 40. Participate in local government 43. Way for business to get the word out to the community 44. Resource information center and directory 55. Community activities 56. Build a community center 57. More community programs, day cares and parks 58. Ability to network with other cities Community Collaboration Centers/Cultural (CPD) 52. Cultural community center Cultural (CPD) 13. Museum 17. Free on sponsored sports 22. Attract and maintain quality staff for city, school, and agency jobs 23. Attract the right bus services for new community image Economic Development (CPD) 18. Bring industry to area 24. Create financial stability 25. Keep jobs and money in community 50. Housing/building rehab 54. Economic infrastructure (jobs)
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824
West Valley Human Services Alliance
Strategy Report Template 59. Offer more help for the middle class (economic) 62. Higher wages, better paying jobs
(Community Planning and Development (CPD) Grouped by Subcommittee – cont’d)
Economic Development/Planning (CPD) 10. Get business community involved 11. One-step shop/one agency to oversee all services (handicapped/elderly) 49. Rehabilitate open land/lots Planning (CPD) 5. Plan for population growth 19. Maintain rural qualities 21. Annex unincorporated areas 32. Adequate resources to meet community needs 36. Conduct needs assessment and establish priorities 39. Capacity building – collaboration to maximize efforts (pooling resources) 46. Get local bus and government involved to help serve more effectively 47. Pursue grants 48. Financial assistance 61. Managing growth Revitalization (CPD) 14. Grocery stores/shopping center 16. More jobs within community 26. Address issues of new versus old image of West Valley 41. Neighborhood imprisonment 42. Proactive planning 45. Include residents in project development 51. Community revitalization 53. Code enforcement with revitalization help 60. Services infrastructure – physical Revitalization/Cultural (CPD) 7. Trees, sidewalks and parks 15. Tourism weekly activities 30. Hold international festival 63. Recreation, volunteering, sense of community Revitalization/Planning (CPD) 34. Reduce negative politics, fear of change, eliminate fear of community imprisonment, reduce fear of taxes 35. Regional services planning (consorted effort among the agencies to “share the story”)
For the complete West Valley Community Scan Report please go to: http://www.vsuw.org Questions? Call Joyce Lopez-Powell, VP, Valley of the Sun United Way, 602.631.4824