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					                       RESOURCES PORTFOLIO HOLDER

                 Minutes of the meeting held on 6th September 2006

                                     Present:

                               Councillor Neil Reddin

                                   Also present:

               Councillor Reg Adams and Councillor Simon Fawthrop

18          DECLARATIONS OF INTEREST

            None.

19          MINUTES OF THE MEETINGS HELD ON 14TH JUNE 2006 AND THE
            SPECIAL MEETING HELD ON 17TH JULY 2006

          RESOLVED that Minutes of the meetings held on 14 th June 2006
       th
and 17 July 2006 be confirmed as a correct record, subject to the
following amendments:

            14th June 2006
            Minute 7, page 3,      first line amend “A Member” to read “Councillor
            Mellor”.
            Minute 7, page 3, sixth line, amend “Another Member” to read
            “Councillor W. Huntington Thresher”.

20          QUESTIONS FROM MEMBERS OF THE PUBLIC ATTENDING THE
            MEETING
            No questions had been received.

21          REVENUES SERVICE PERFORMANCE REPORT
            Report DR06110

           The Portfolio Holder considered a report which provided information
regarding the performance of the Revenues Services provided by Liberata on
behalf of the Council, for the first quarter of 2006/2007 (1 April 2006 – 30 June
2006) and other Revenue areas outside the Liberata contract.

           A letter from John Fynn, Liberata’s Client Director, highlighted
achievements over the first three months and outlined future service
improvements and developments. The letter gave a report about performance in
each individual service. Mr Fynn attended the meeting.
           This was the start of the fifth year of the Exchequer Services contract
with Liberata and the positive partnership approach adopted by Liberata and the
Council continued to deliver a good service.


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RESOURCES PORTFOLIO HOLDER
6th September 2006


            When compared with all the London Boroughs, Bromley had the 5 th
highest Council Tax collection performance, and the 2nd highest Business Rate
collection performance in London for 2005/06.

          RESOLVED that the report and letter from Liberata be noted.

22        TREASURY MANAGEMENT PERFORMANCE
          Report DR06108

          The Portfolio Holder considered a report which summarised Treasury
Management activity during the June 2006 quarter. The report also gave
comparative performance data for the year, as well as the results of the
independent performance measurement provided by the authority’s treasury
advisers Butlers.

          RESOLVED that the report be noted.

23        HOUSING AND COUNCIL TAX BENEFIT SERVICE MONITORING
          REPORT
          Report DR06109

          The first monitoring report had been submitted in March 2003 and had
raised concerns about Liberata’s Benefits Section. Regular reports had been
submitted since and there had been significant improvements in the service.

           The Portfolio Holder considered the figures, including the 2005/06 end
of year position for Housing Benefit BVPI’s, together with performance details for
the first quarter of 2006/2007. Details of planned developments of the service
were also considered.

           Councillor Fawthrop said it would be helpful for Members to have more
information regarding details of what the real exceptions were, in order to get an
overall picture. The Director of Resources referred him to a diagrammatic
breakdown of performance data within the report. John Fynn, Liberata’s Client
Director, suggested it might be useful for Members to view the Benefits Section at
work and suggested that a general invitation be extended to all Members. The
Portfolio Holder agreed and asked Mr Fynn to liaise with Democratic Services to
make the necessary arrangements.

          RESOLVED that
          (1) the current levels of benefit performance be noted:
          (2) the latest response from Liberata be noted;




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                                            RESOURCES PORTFOLIO HOLDER
                                                        6th September 2006


          (3) the progress against the 2006/07 service plan be noted;
          (4) it be agreed the authority enter into detailed discussions with
              the Pension Service, exploring the merits to forming a joint
              team, covering the areas of fairer charging and Housing
              Benefit welfare visits;
          (5) it be agreed that a further progress report be submitted to the
              December 2006 meeting of the Portfolio Holder.

24        BUDGET MONITORING 2006/07 CORPORATE SERVICES
          Report DR06122

            The Portfolio Holder considered a report which provided an update on
the latest revenue budget position for 2006/07. The forecasts were based upon
expenditure incurred to the end of July 2006 and an estimation of costs for the
remainder of the year.

         RESOLVED that the latest projections that the Resources Portfolio
would be underspent by £0.5m be noted.

25        BACKLOG MAINTENANCE
          DR06119
          The Portfolio Holder considered a report from the Property Division
who were responsible for the professional management and maintenance of the
Council’s property portfolio. The report recommended a strategy which would
enable the    Council to better meet the shortfall between the identified
maintenance requirements and the available budget.
            Councillor Fawthrop queried why work within the Members room was
being carried out. The Head of Construction and Maintenance confirmed that the
work was part of the overall maintenance programme of the Civic Centre and that
clients of the Fields Studies Centre were engaged on this and other projects such
as the redecoration of all public conveniences within the Borough.

          RESOLVED that the following strategy be approved:
          (1) Initiative 1 – to only carry out the highest priority maintenance
              items;
          (2) Initiative 2 – to adopt the principles of whole life costing;
          (3) Initiative 3 – to carry out a process of property rationalisation;
          (4) Initiative 4 – to combine projects where possible;
          (5) Initiative 5 – to continue to use Field Studies Centre training
              scheme.


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RESOURCES PORTFOLIO HOLDER
6th September 2006


26        INFORMATION SYSTEMS SUPPORT – PROGRESS REPORT
          Report DR06123

           The Portfolio Holder considered a report detailing various performance
indicators relating to the ICT Services support contract with Liberata. It covered
the period 1st April 2006 to 30th June 2006 and was a joint report from LBB and
Liberata. John Fynn from Liberata attended the meeting.

            The Portfolio Holder noted concerns had been expressed at the
Executive and Resource PDS Committee meeting on 30th August 2006, that some
new Members of the Council had yet to receive necessary computer hardware. He
was advised that there had been some unexpected delays due to laptops which
were initially being used, being discontinued by the manufacturers. A new laptop
build had been agreed and was being tested. Subject to Members’ availability,
officers had been assured by Liberata that deployment for all Members should be
completed by the end of September 2006.

          Councillor Fawthrop asked if Members had been included in the
Customer Satisfaction Survey which had been undertaken by Liberata. Officers
agreed to check, and if necessary arrange for this to be sent to Members for
completion.

         The Portfolio Holder noted that a report from an Independent
Consultancy had been commissioned into future IT support, including transitional
arrangements after the expiry of the current support contract with Liberata.

          RESOLVED that the report be noted.

27         LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL
           GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER
           2006, AND THE FREEDOM OF INFORMATION ACT 2000

           The Portfolio Holder moved that the Press and public be excluded
during the consideration of business referred to below as it was likely in view of
the nature of the business to be transacted or the nature of the proceedings that if
members of the Press and public were present there would be disclosure to them
of exempt information.


                           The following summaries
                                refer to matters
                         involving exempt information




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                                              RESOURCES PORTFOLIO HOLDER
                                                          6th September 2006


28         EXEMPT MINUTES OF THE MEETINGS HELD ON 14TH JUNE 2006
           AND 17TH JULY 2006

           RESOLVED that the minutes be confirmed.


29        NON DOMESTIC RATE WRITE OFF REPORT
          Report DR06111

          The Portfolio Holder considered a report on the above matter. He
agreed the recommendation.

30         IT CONTRACT SERVICE PERFORMANCE
           Report DR06124

           The Portfolio Holder considered a report on the above matter. He noted
the report and subsequent developments.

31         BROMLEY VALLEY GYMNASTIC CENTRE, CHIPPERFIELD ROAD,
           ST PAUL’S CRAY
           Report DR06120

          The Portfolio Holder considered a report on the above property. He
agreed the recommendations.

32         LANDLORD’S CONSENT FOR DEVELOPMENT AT SOUTH AND
           EAST CAMPS & TERMINAL AT BIGGIN HILL AIRPORT
           Report DR06121

           The Portfolio Holder noted that under the terms of the Lease granted to
Biggin Hill Airport Ltd (BHAL), the Council’s consent as Landlord was required for
the construction of hangars, office accommodation and a sub station at South
Camp, for extensions to the first floor of the Terminal building and for a hangar,
taxiway and hardstanding at East camp.

            The Portfolio Holder considered a report dealing with BHAL’s requests
for consent. Councillor Fawthrop asked for consultation to include Members
representing the wards of Farnborough and Crofton, Bromley Common and
Keston and Petts Wood and Knoll as they lay under the Airport flight path.
Councillor Fawthrop also asked if part of the report could have been considered in
Part 1 of the agenda, due to the level of public interest. However, officers advised
that whilst the practice was to include as much information in Part 1 reports,
where there were financial and legal implications which could affect the Council’s
negotiations with third parties, commercial sensitivity had to be taken into account.



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RESOURCES PORTFOLIO HOLDER
6th September 2006


         RESOLVED that Landlord’s Consent be granted for the
developments outlined in the commentary of the report (which contains
exempt information), on terms to be agreed by the Director of Resources.




                                                Portfolio Holder


The meeting ended at 9.10pm.




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