Delegation Workshop

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					                         Delegation Workshop July 05
Training Objectives
   1. Teach the importance of good delegation
   2. Learn to delegate and receive a delegation
   3. Apply delegation skills to AIGF
Key Teaching Points
   1. Understand the role of delegation
   2. Why important to establish the social context to delegation
   3. Delegation according to results
   4. Importance of establishing authority and responsibilities
   5. Steps to delegation and why each important
   6. How to incorporate into office procedures and AIGF approach

    1 hr available

                                Outline of Workshop
   1. Introduction to delegation – a critical area for management, you will all be
      delegated tasks and giving delegations so important that it be done well. It works
      best if both parties understand the steps and can sharpen each other. Your
      effectiveness can be multiplied with good delegation but if done poorly causes
      discouragement and confusion.
   2. How would you define delegation? EWD
           extending ourselves through other people;
           empowering and equipping someone to get on with a task
   3. Why is it important that we can delegate tasks? – EWD
         More effective
         Share in load
         Builds community
         Gets job done
         Allows others to be competent
      We need to develop an attitude of interdependence before we can effectively
      delegate. The concept of empowering others very important to effective
   4. What preparation might be needed before we delegate a task? (2 groups)
           Trust/relationship critical
           Training of staff – understand their abilities (this takes time)
           Their job description/responsibilities
           Think about what results you are wanting
   5. Seven steps to effective delegation
          Delegate on results not activities (salt shaker)
          Ensure authority and responsibilities are clear (what problems may happen
             if out of balance) (police man)
          Need to agree on the standard required (high jump stand)
          Ask for a plan of action (blue print)
          Get them to accept responsibility for the results or lack of results
             (signature/like a contract both parties bound) – (sign the buck stops here)
          Establish good supervision of the person not the activities (Superman)
          Implement the plan (Imp)
   6. Memory Stack (act out the picture and explain the steps)

   7. Practice delivering a delegation PIP – feedback
           Did the memory stack help?
   8. Practice receiving a delegation PIP
           Are you gaining confidence in delivering a delegation?

   9. In what ways is the AIGF grant agreement like a delegation? Group work
           Contract
           Two parties involved – agree to do something in return for something
           Looking for results
   10. What about the arrangements with partners – how can the principles of
       delegation help? EWD
             The arrangement needs to be clear so that all parties understand
             Separate document – not just an MOU
             Their plan
             Good supervision in place
   11. Challenge – you are all involved in giving and receiving delegations. It is
       something you must prepare for and do right.
       It is helpful to remember the picture stack. Maybe should have a sheet in your
       office that you can use to prompt your memory.
       Note that once you have received a delegation and agreed to do it you have made
       a commitment to be responsible for the results or the lack of results.
AIGF has delegated task covered by the grant agreement. You have arrangements with
partner organisations. Think about the principles of good delegation as you approach
documenting the arrangement.