Document Sample


    1275 Peachtree at the Circle
     1275 Peachtree Street, NE
        Atlanta, GA 30309

                                   May 2004

I.     INTRODUCTION........................................................................................................3

II.    EMERGENCY PHONE NUMBERS ..........................................................................4

III.   BUILDING EMERGENCY RESPONSE TEAM.................................................. 5-11

IV.    BUILDING EMERGENCY SYSTEMS AND EQUIPMENT ............................ 12-14


                  PORTABLE FIRE EQUIPMENT DATA .............................................. 15-16

                  GENERAL INFORMATION - FIRE PROCEDURES .......................... 17-20

                  GENERAL INFORMATION - TORNADO .......................................... 21-23

                  BOMB THREATS PROCEDURES....................................................... 24-26

                  TELEPHONE THREATS PROCEDURES..................................................27

                  LETTER AND PARCEL THREATS PROCEDURES................................28

                  BIOLOGICAL THREAT PROCEDURES……………………………..29-31

                  MEDICAL EMERGENCY PROCEDURES................................................32

VI.    EVACUATION PLAN ........................................................................................ 33-40

VII. FIRE DRILL PROCEDURES AND REPORTS ................................................. 41-42

VIII. BUILDING FLOOR PLANS 1-7............................................................... Exhibit “A”


                                                    Page 2 of 46
Carter & Associates, L.L.C. has developed this Emergency Procedure Manual in cooperation with

the City of Atlanta. It was approved by the City Fire Marshall on July 22, 2002 This Manual has

been compiled for 1275 Peachtree to help insure the safety of the building’s occupants in the event

of an emergency.

The following Emergency Procedures are a part of the Emergency Plan. These procedures are

designed to instruct all tenants on the correct procedures to follow during a fire, tornado, bomb

threat, terrorist or biological agent threat or medical emergency.

This manual contains emergency information including the following: 1) emergency telephone

numbers, 2) a list of building emergency personnel, 3) information on the building’s emergency

systems and evacuation policy, 4) evacuation routes, 5) general information on fire, fire prevention,

tornadoes, bomb threats, medical emergencies, and fire equipment, 6) pre-emergency plans and

emergency actions for all members of the Floor Warden Teams, 7) information on the required fire


This manual is designed for your use. Please read it and mark your area of responsibility. If you
have any questions, please contact the property management office.

                                              Page 3 of 46

        Fire Department                                                             911
        Fire Department Rescue                                                      911
        Police Department                                                           911
        Bureau of Alcohol, Tobacco and Firearms (ATF)                               404-331-6436
        Carter Property Management                                                  404-888-3171
        Carter Security                                                             404-888-3025
        (4:00 P.M.—8:00 A.M., Mon - Fri; 24 hours on Sat & Sun)
        Emergency Management Agency                                                 404-730-5600
        Environmental Emergencies/Spills                                            404-656-4300
        Federal Bureau of Investigation (FBI)                                       404-679-9000
        Georgia Bureau of Investigation (GBI)                                       404-244-2600
        Poison Control Center                                                       404-616-9000

        1275 Peachtree Street at 15th Street, N.E.
        Located in Security room behind the building directory on the first floor
        Located in Security room behind the building directory on the first floor
        Upper parking level, east side of building near entry door
        Upper parking level at parking deck entry
        Sara Smith                               404-888-3203         404-625-8458 (Cell)
        Brad Clanton                             404-888-3107         404-625-8457 (Cell)
        Kenneth Eaton                            404-888-3109         404-625-8459 (Cell)
        Security Desk                            404-888-3025
        (4:00 P.M.—8:00 A.M., Mon through Fri; 24 hours on Sat & Sun)

Carter & Associates:      404-888-3000               Barb Jones
Swiss Consulate:          404-870-2006               Monica Comacho-Bandlin
McCullough & Payne:       404-873-1386               John McCullough
Ford & Harrison:          404-888-3800               Merri Beth Stephens
Miller & Martin:          404-962-6100               Cathy McCollister
Kilgannon McReynolds      404-876-2800               Janet Eaton

(If your call is not answered, please leave a message because the person on call WILL be paged.)

                                                         Page 4 of 46
The Building’s Emergency Response Team consists of the Building Warden, the Assistant Building

Warden, Floor Wardens, the Building Staff, and Tenant Wardens. The Building Warden is in charge

of this team and all emergency planning, training, and emergency operations.

The Building Staff includes the General Manager, the Chief Engineer and Building Engineer.

Engineering is responsible for the function of the building’s life safety systems. After hours,

security will be responsible for initiating all emergency operations. The Tenant Warden Team

includes the Floor Wardens, Tenant Wardens and the Tenant Warden Assistants.

Building Warden

The Building Warden is responsible for overseeing occupant instruction, supervising and ensuring

safe and complete evacuation during a fire, fire drill or other building emergencies. The Building

Warden also coordinates the Floor Wardens.

Floor Wardens

The Floor Wardens are responsible for:

   Checking the safety of the respective emergency exits and leading floor occupants to safety.

   Directing occupants and visitors away from elevators and to the emergency exits;

   Assisting any disabled person to whom they are assigned in an emergency.

   Check to assure that the men and women’s restrooms areas are evacuated.

                                             Page 5 of 46
Tenant Wardens

Tenant Wardens are responsible for overseeing occupant instruction, supervising and ensuring safe

and complete evacuation of the building or relocation of the occupants to a safe refuge during a fire,

fire drill, or other emergency. The Tenant Wardens are under the supervision of the Building



1. Have a list of emergency telephone numbers.

2. Be familiar with the layout of the floor for which you are responsible.

3. Each tenant must select a Tenant Warden and Tenant Warden’s Assistants based on the size of

   their tenancy. If you are unsure of the number of assistants your office should have, if any,

   consult the Building Warden.

4. Assign Monitors to assist anyone with a physical disability. A person with a physical disability

   is anyone who will need assistance walking down stairs. Discuss with them a plan to get them to

   safety in case of an emergency.

5. Read this Emergency Procedures Manual.

6. Each Tenant Warden should discuss procedures through specific “what if” situations.

7. Instruct all occupants within your area about:

           Building evacuation procedures;

           Location of safe refuge areas within and outside of the building;

           Location of emergency exits and their termination points;

           Location and use of fire alarms and fire extinguishers;

           Location of first aid kits;

                                             Page 6 of 46
            Responsibilities of all Tenant Wardens and their assistants.

8. Know safe stairwell procedures.

    Remain quiet and calm.

    Remove high-heeled shoes.

    Use handrails.

    Move quickly. Walk in a single file.

    Keep to the right side of the stairwell. Emergency personnel will be coming up the stairs.

    Allow others to enter into the stairwell flow, but do not hold up traffic unnecessarily.

    Evacuate the building and proceed to a safe refuge area.

    Do not smoke.

    Do not spread fake information, rumors, etc.

9. Instruct all new employees on emergency procedures.

10. After all fire drills, complete the Fire Drill Report.

11. Be prepared to communicate status reports to the Building Warden regarding the emergency.

12. Keep an up-to-date list of all physically impaired persons in your area.

13. Make a periodic review of the Tenant Warden members. Assign new members as needed.

14. Develop awareness for safety conditions, fire violations, and potential hazards. For example,

    notice blocked-open stairwell or corridor doors. frayed electrical cords, overloaded outlets, or

    improper lighting; obstructed halls and corridors; trash build-ups, etc.

15. If for any reason you discontinue employment in this building, please notify the Building


                                                Page 7 of 46

Upon becoming aware of a fire or emergency or being notified of one by an occupant:

   Call the Fire Department or verify that the Fire Department has been called. Give the exact

   location and all of the known facts to the Fire Department personnel.

   Activate the alarm.

   Call the Carter property management office at 404-888-3171.

   Quickly assess the conditions in your immediate area.

   Confine the fire.

       Close all doors.

       Attempt to extinguish the fire if it is safe to do so.

       Never attempt to extinguish a fire alone.

       Use the “Buddy System.”

   Direct building occupants to a safe stairwell and begin evacuation procedures.

   Make sure the Monitors are assisting anyone with a disability.

   Have the occupants walk down the stairs and evacuate the building. Remind them not to use the


   At the safe refuge area, take a head count. Ask if anyone is missing.

   If anyone is missing, notify the Building Staff.

   Keep the occupants grouped, quiet and calm.

   Remain with the occupants and wait for further instructions.


                                               Page 8 of 46

1. Read the Emergency Procedures Manual.

2. Know the areas to be searched within your assigned area.

3. Develop an awareness of safety conditions, fire violations, and potential hazards. For example,

    be aware of open stairwell and corridor doors, improper lighting, frayed electrical cords,

    overloaded outlets, obstructed halls and corridors, etc.

4. With the assistance of the Tenant Warden, the Tenant Warden Assistants must:

           Know the termination points of stairwells, know safe refuge areas outside the building,

           know the building evacuation policy, and be prepared to remind occupants of safe

           stairwell procedures.

           Determine the best location to direct occupants and visitors to in times of emergency.

           For example, restrooms, storage areas, offices, etc.

           Prepare your search area. Determine a route and list the rooms to be searched. For

           example, restrooms, storage areas, offices, etc.

5. Disabled persons – Assistant Wardens will be assigned to aid anyone with a physical disability.

    Tenant Wardens should:

           Know the person’s location and the type of disability.

           Meet with the disabled person and discuss the best method for assisting them.

‡      NOTE: Methods for transporting occupants with restricted mobility are available from the

Building Warden. Training in these transportation methods will be provided during Tenant Warden

meetings. Also, ask for Evacuation Procedures for the Physically Impaired.

                                              Page 9 of 46

FLOOR __________              TENANT/DIVISION ____________________

FLOOR WARDEN ___________________________________________________

OCCUPANT ________________________________________________________

NATURE OF DISABILITY _____________________________________________


LOCATION (SUITE #) _______________           PHONE __________________

ASSISTANT ______________________________ PHONE __________________

ASSISTANT ______________________________ PHONE __________________

OCCUPANT ________________________________________________________

NATURE OF DISABILITY _____________________________________________


LOCATION (SUITE #) _______________           PHONE __________________

ASSISTANT ______________________________ PHONE __________________

ASSISTANT ______________________________ PHONE __________________


                                     Page 10 of 46

The 1275 Peachtree building has several features designed specifically for tenant and visitor safety,

including the following:

STAIRWELLS: The building has two stairwells, North and South. The stairwells are the lifelines of

a high-rise building. In an emergency, occupants must use them to evacuate the floor and the

building, and the Fire Department will use them to get to the fire floor. For this reason, NOTHING

should ever be stored in the stairwells.

MANUAL ALARMS: Manual pull stations are located on each floor near the North and South

Stairwells. Floors 3 through 7 have two doors leading to the North stairwell, and subsequently have

3 total pull stations, one next to each stairwell exit door. Fire extinguishers are located beside the

stairwell doors in the common area corridors. To activate the manual pull station – PULL. When a

pull station is activated, the fire alarm emits a horn sound and the strobe lights in the corridors flash.

The fire alarm sounds throughout the building. It also activates an alarm at the Fire Alarm Panel at

the Security Desk.

SMOKE DETECTORS: Smoke detectors are located in each tenant space, elevator lobbies,

electrical closets, heating, ventilation and air conditioning (HVAC) ducts and throughout the entire


                                              Page 11 of 46
SPRINKLERS: The building and parking deck have fire sprinkler systems. Each sprinkler head is

activated when its heat responsive element releases at a temperature of approximately 165 F. Each

sprinkler head pours out approximately 25 gallons of water per minute.

Activation of any sprinkler head will activate an audible and visual alarm throughout the building

and at the Fire Alarm Panel, located in the Fire Control Room at the Security Desk.

FIRE CONTROL ROOM: The Fire Control Room is located in the Security Office in the lobby of

the building.    This room contains the building’s Fire Alarm Panel, emergency controls, and

emergency generator control panel. From here, the Building Warden and City of Atlanta and/or

Fulton County will coordinate the building’s emergency operations. When an alarm is activated, a

LED light on the panel indicates the type of device activated (smoke detector or pull station) and the

floor of activation.

ELEVATORS:         During a fire or upon activation of a smoke detector, all four-passenger elevators

and the freight elevator will return automatically to the first floor. If a first floor smoke alarm is

activated, all four-passenger elevators and the freight elevator will stop on the 3rd floor and the doors

will open automatically. The elevator doors will remain open and the elevators will shut off. The

elevators are not to be used in a fire emergency.

        Elevators are only for your daily convenience.

        Use the stairwells to evacuate the building during an emergency.

In a power failure, the elevators will stop where they are. Each elevator cab has emergency lights

and a two-way communication system to the Millar Elevator Company answering service.

                                              Page 12 of 46

FIRE EXTINGUISHERS: Type ABC extinguishers are located outside the stairwells doors on each

floor, in close proximity to the pull station. Type ABC extinguishers are for use on fires involving

wood, paper, cloth, plastics, grease, oil, and electricity. Fire extinguishers should only be used by

those trained to do so.


any alarm device, (due to circulation of smoke) the HVAC system will automatically shut down

throughout the building.

EMERGENCY POWER: The building has an emergency lighting system powered by a generator

located in upper parking deck of the office building. The fire alarm panel, the building’s fire alarm

system, and the exit signs are also tied into the generator.

FIRST AID KIT: The first aid kit is located in the engineering office in the penthouse. Also, first

aid supplies are located on the 3rd floor of the Carter space.

                                               Page 13 of 46

Class “A”                                     Fires in ordinary, solid combustibles, such as
                                              paper, wood, cloth, rubber and plastics.

Class “B”                                     Fires involving flammable liquids, such as
                                              gasoline, naphtha, acetone, greases, and oils.

Class “C”                                     Fires    involving      energized  electrical
                                              equipment, appliances, and wiring. The use
                                              of a non-conductive extinguishing agent
                                              protects against electrical shock.

EXTINGUISHERS are classified by their ability to extinguish various types of fires.

Class “A” fires are most efficiently extinguished by a penetrating cooling agent. Water is the best

material commonly available for this purpose.

Class “B” fires are best extinguished by surface-acting agents, such as dry chemicals which will

break up the chemical reaction of the fire efficiently. An alternative Class “B” extinguisher is an

inert, dense, heavier-than-air gas which would smother the fire.

Class “C” fires need non-conducting extinguishing agents to protect against electrical shock. Most

extinguishers, which have a Class “B” rating also have a Class “C” rating, but read the label to be




                                             Page 14 of 46


         P      PULL THE SAFETY PIN – usually a twist and pull action.

         A      AIM – the nozzle, horn or hose at the base of the fire.

         S      SQUEEZE – the trigger handle

         S      SWEEP – from side to side

  NEVER re-hang an extinguisher once it has been discharged, even if only for a few seconds. Have

  it re-charged by a licensed service company.




                                            Page 15 of 46


1. There are three elements of fire:

           Fuel -- furniture, plastics, grease, etc.

           Heat – matches, cigarettes, sparks, electricity, etc.

           Oxygen – in the air we breathe

2. Fire needs all three elements. If you remove any one of these three elements, you can eliminate

   or reduce the fire. For example:

           Closing doors reduces the amount of oxygen available

           Using water reduces the heat

           Using Type B, C extinguishers smothers the fire by reducing the oxygen available

           Removing nearby draperies, papers, and furniture removes the source of fuel


1. In an emergency, use stairwells. Do not use elevators. Elevators will be taken out of service.

2. If you encounter smoke, get down on your hands and knees. Air is cleaner and cooler near the

   floor. Crawl to the nearest stairwell exit.

3. Few people burn to death in a fire. Most people die from smoke, poisonous gases and panic.

   Panic, which is a sudden overpowering terror, is usually the result of not knowing what to do.

4. Smoke detectors serve as an early warning system. Smoke detectors save lives. Check your

   home smoke detector monthly.

5. Sprinklers, when installed correctly and maintained well, have a success rate of approximately


                                               Page 16 of 46

6. If you are burned, immediately flood the area with cool water. Cool the burn continuously for 15

   to 20 minutes. If pain, swelling or drainage develops, call or go to the nearest burn center.


If you discover a fire:

1. Remove anyone in immediate danger.

2. Contain the fire by closing all doors and windows to the area.


4. Call the Carter property management office at 404-888-3171.

5. Activate the alarm.

6. Use a fire extinguisher if it is safe to do so. NEVER attempt to put out the fire alone. Be sure to

   use the right type of extinguisher.

7. Walk to the nearest stairwell and evacuate the building.

8. Using safe stairwell procedures, proceed to a safe refuge area.

When you hear an alarm on your floor:

1. Feel the door with the back of your hand to see if it is hot.

2. If the door is hot, DO NOT OPEN IT.

3. If the door is not hot, open the door cautiously. Stand behind the door and be prepared to close it


4. If there is no smoke present when you open the door, proceed to your Emergency Stairwell Exit.

   Follow safe stairwell procedures to evacuate the building and go to the safe refuge area.

5. If you do encounter smoke, crawl on your hands and knees along the wall to your Emergency

   Exit. Evacuate the building and proceed o the safe refuge area.

                                              Page 17 of 46

6. Follow instructions from Emergency Personnel.

If the door is hot


2. Use an alternate door, if safe.

3. If there is no alternate door, call the Fire Department and give your exact location and all

   relevant facts.

4. Call Tenant Warden/Security. Give them your exact location and all relevant facts.

5. Seal the bottom of the door with cloth material to keep out smoke.

6. If water is available, wet cloths and seal the door and any vents.

7. Retreat. Close as many doors as possible between you and the fire.

8. Signal at the window by waving bright-colored material, but DO NOT BREAK THE WINDOW.

9. If there is smoke in the room:

           Stay low. Air is cooler and cleaner closer to the floor.

           Hold a wet cloth over your mouth and nose.

           Do not break the window. Once it has been broken, it cannot be closed. If there is

           smoke outside the window, the smoke may enter the room you are in. Breaking a

           window should only be done as a last resort.

10. Remain calm. Help is on the way.

11. Never throw matches or cigarette butts into waste containers.

12. Do not empty ashtrays into wastebaskets or trash chutes without being sure the contents are


13. Observe NO SMOKING signs wherever they are posted.

14. Check for frayed or damaged electrical cords. Report them to your supervisor.

                                             Page 18 of 46

15. Do not run electrical cords under carpets or chair pads.

16. Do not overload electrical outlets.

17. Turn off or unplug appliances when not in use, especially coffee makers.

18. Keep paper towels, napkins and coffee filters away from coffee makers and other heat sources.

19. Do not let trash overflow in wastebaskets or collection areas.

20. Do not block corridors and stairwells.

21. Do not prop open stairwell, corridor, or other fire doors. If these doors are propped open and

   there is a fire, smoke can spread easily throughout the building.

22. Never store anything in the stairwells. There should be nothing in the stairwells that can burn or

   that can restrict traffic flow.    Remember, the stairwells are your means of exiting in an


23. Check lighting in corridors, stairwells, and exit signs. Report any malfunctioning lights.

24. Store any permitted flammable liquids, oily rags, or combustible materials in Fire Department

   approved containers.

25. Close the doors when you leave your office. In the event of a fire, closed doors will limit the

   spread of fire and smoke.

26. Ensure that there are no space heaters located on your floor.

                                             Page 19 of 46

Tornadoes occur in many parts of the world and in all 50 states. Tornadoes occur most frequently in

April, May and June. The potential threat is most dangerous in the continental plains and along the

Gulf Coast of the United States.


   Tornadoes are nature’s most violent and erratic storms.

   They vary greatly in size, intensity and appearance.

   Most of the tornadoes, which occur each year, are weak, with wind speeds in the range of 100

   miles per hour.

   About one in three tornadoes are classified as strong. Wind speeds reach about 200 miles an

   hour and cause about 30% of all tornado-related deaths.

   Nearly 70% of all tornado fatalities are caused by violent tornadoes. Violent tornadoes can last

   for hours, and have exceeded a mile in width with wind speeds approaching 300 miles an hour.

   Every tornado is a potential killer. Many are capable of great destruction.

   Tornadoes can topple buildings, roll mobile homes, uproot trees, and hurl people and animals

   through the air for hundreds of yards.

   Sticks, glass, and roofing materials all become deadly missiles when driven by a tornado’s


   When a tornado is sighted, TAKE SHELTER IMMEDIATELY.


   Tornadoes cannot cross rivers or go where there is a fork or bend in the river.

   Tornadoes will not go down into valleys.

   Tornadoes will jump into the air when going over a hill.

                                            Page 20 of 46

   It must rain, hail, or both before there will be a tornado.

           Fact: If the thunderstorm is large, the rain and hail may fall in one place and the tornado

           form in another.

           Air pressure can be relieved in a house by opening windows.

           Fact: People should not take the time to do this. Too many people have been injured or

           killed by exploding windows when they attempted to open them before taking shelter.


Tornado watches are issued by the National Weather Service for areas threatened by tornadoes and

severe thunderstorms. These watches specify a time period and area where tornado probabilities are

highest. During a watch, look for threatening weather and stay tuned to radio and television for

more information.


Tornado warnings are issued by local National Weather Service offices when a tornado has been

sighted or indicated by radar. Warnings describe the area that could be affected. If a warning is

issued, take cover immediately. While there is no guaranteed safe place during a tornado, there are

some locations that are better than others.

In the event of a tornado warning, an announcement will be made over the intercom system to

inform building occupants to take cover and move to the interior of the office building. An

announcement will also be made as soon as the tornado warning is canceled.

                                              Page 21 of 46


  Stay away from windows, glass doorways, and outside walls.

  Close the doors to exterior offices and go to a small interior room, restroom, stairwell, or inside


  Protect your head and crouch down to make yourself as small a target as possible.

                                           Page 22 of 46

A bomb threat may be received by phone or mail at any time. Thousands of bomb threats are

received, and fortunately, most of them are just that – threats. However, every threat should be

taken seriously and investigated.


1. Read General Information: Bomb Threat.

2. Know search procedures.

3. Be familiar with your search area – the immediate floor area, the corridor, and the elevator



Upon receiving notification of a bomb threat by the Building or Tenant Warden:

1. If instructed to do so by the Building Warden, direct occupants to visually search their

   immediate areas. Do not touch anything unusual or that looks out of place. Evacuate the

   building if told to do so.

2. Report all findings to the Building Warden and Fire Department.

3. If a suspicious object is found, clear the area and begin evacuation procedures. Notify the

   Building Warden immediately.


1. Look around for any suspicious items as you evacuate the occupants and visitors from your area.

2. Lead occupants to a safe refuge area at least 300 feet from the building.

3. Keep the occupants quiet and calm. Take a head count.

4. Discourage rumors.

                                             Page 23 of 46

5. Follow the instruction of Public Safety Officials.


For a letter or parcel bomb, look for excessive postage, no return address, excessive weight,

incorrect titles, restrictive markings (such as confidential or personal), or oily stains or discoloration.

(See ensuing pages for additional recognition points.)

Save all materials, envelopes, and containers. Avoid unnecessary handling to preserve fingerprints,

handwriting, printing, postmarks, etc. Preservation of evidence is essential.

Upon receipt of a written threat or suspicious package:

1. Prevent anyone else from handling it.

2. Notify the Tenant Warden and Person In Charge.

3. Follow the instructions of Emergency Personnel.

                                               Page 24 of 46

Questions to Ask:

1. When is the bomb going to explode?         ____________________________________________
2. Where is it right now?                     ____________________________________________
3. What does it look like?                    ____________________________________________
4. What kind of bomb is it?                   ____________________________________________
5. How big is it?                             ____________________________________________
6. What will cause it to explode?             ____________________________________________
7. Did you place the bomb?                    ____________________________________________
8. Why?                                       ____________________________________________
9. What is your address?                      ____________________________________________
10. What is your name?                        ____________________________________________
11. Describe caller’s voice (check all that apply):

_____ Calm                          _____ Normal                  _____ Ragged
_____ Angry                         _____ Normal                  _____ Clearing throat
_____ Excited                       _____ Distinct                _____ Deep Breathing
_____ Slow                          _____Slurred                  _____ Cracking Voice
_____ Rapid                         _____ Nasal                   _____ Disguised
_____ Soft                          _____ Stutter                 _____ Accent
_____ Loud                          _____ Lisp                    _____ Familiar
_____ Laughter                      _____ Raspy
_____ Crying                        _____ Deep

                                              Page 25 of 46
   G E N E R A L I N F O R M A T I O N - T E LE P H O N E T H R E A T S

If the voice is familiar, whom did it sound like? __________________________________


EXACT WORDING OF THE THREAT? _____________________________________




Sex of caller:_______ Race:_______ Age:_______ Length of call: ________________

The majority of threats are communicated by telephone.

   Remain calm.

   Write down the exact wording of the threat.

   Ask questions. For example:

       When is the bomb going to explode?

       Where is it right now?

       What does it look like?

       Why are you doing this?

Note the background sounds, and the caller’s voice and accent. Do not put the caller on hold. Do

not hang up until the caller does.

Upon receiving a telephone threat:

1. Immediately notify your manager, who will notify the Tenant Warden and Building Warden.

2. Fill out a telephone bomb threat questionnaire as soon as possible.       (See Bomb Threat


3. Follow the instructions of Emergency Personnel.

                                            Page 26 of 46


   Foreign Mail, Air Mail and Special                         No Return Address.
   Delivery.                                                  Excessive Weight.
   Restrictive      Markings,     such   as                   Rigid Envelope.
   Confidential, Personal, etc.                               Lopsided or Uneven Envelope.
   Excessive Postage.                                         Protruding Wires or Tinfoil.
   Hand-written or Poorly Typed Address.                      Excessive Securing Material, such as
   Incorrect Title.                                           Masking Tape, String, etc.
   Title but no Name.                                         Visual Distractions.
   Misspellings of Common Words.
   Oily Stains or Discolorations.

Although it is very important that someone familiar with the area conduct a search, it is our policy
that employees should exit the building quietly and calmly once an emergency situation has been
declared. Prior to evacuating, you may look briefly in your immediate area for anything, which
appears to be out of the ordinary. You are looking for something that should not be there.
Explosives can be packaged in a variety of containers. The container is likely to be a common
article such as a shoebox, cigar box, a book, a grocery bag, an athletic bag, an airline bag, a suitcase,
an attaché case, or a briefcase. Anything that does not belong or cannot be explained is a
“suspicious” object. For example, a book in the restroom, or package in the stairwell, etc.

After you have vacated the building, notify emergency response personnel of any suspicious items
you have observed.

1. Give a description of the object’s size, color, markings, etc. Give the location of the object – the
   building, the floor, room number, location within a room, and proximity to utilities.
2. Follow the Tenant Warden’s instructions and evacuate the building.
3. Remain in a safe refuge area.
4. Do not re-enter the building until you have been instructed to do so.
5. Remain calm and do not spread rumors.
6. Under no circumstances should anyone touch, open, or in any way handle a suspicious item.

When evacuating the building, remove all personal items including purses, briefcases, packages and
lunch boxes, which might cause unnecessary and wasted searching efforts. Leave the windows and
doors open.

If a complete evacuation is ordered, all evacuation routes should be checked first. If the lights are
off, leave them off. Do not use two-way radios during a search of the immediate suspected area.
The radio transmission can cause premature detonation.


                                              Page 27 of 46
                          BIOLOGICAL AGENT THREATS

                      (such as Anthrax, Hoof and Mouth Disease, Klingerman Virus, etc.)

Many facilities in communities around the country have received anthrax threat letters. Most were
empty envelopes; some have contained powdery substances. The purpose of these guidelines is to
recommend procedures for handling such incidents.

                                            DO NOT PANIC

Anthrax organisms can cause infection in the skin, gastrointestinal system, or the lungs. To do so,
the organism must be rubbed into abraded skin, swallowed, or inhaled as a fine, aerosolized mist.
Disease can be prevented after exposure to the anthrax spores by early treatment with the
appropriate antibiotics. Anthrax is not spread from one person to another person.

For anthrax to be effective as a covert agent, it must be aerosolized into very small particles. This is
difficult to do, and requires a great deal of technical skill and special equipment. If these small
particles are inhaled, life-threatening lung infection can occur, but prompt recognition and treatment
are effective.

For handling suspicious Unopened letter or PACKAGE MARKED WITH THREATENING

   1. Do not shake or empty the contents of any suspicious envelope or package.
   2. PLACE the envelope or package in a plastic bag or some other type of container to prevent
      leakage of contents.
   3. If you do not have any container, then COVER the envelope or package with anything (e.g.,
      clothing, paper, trash can, etc.) and do not remove this cover.
   4. Then LEAVE the room and CLOSE the door, or section off the area to prevent others from
      entering (i.e., keep others away).
   5. WASH your hands with soap and water to prevent spreading any powder to your face.

What to do next...

           Report the incident to local police, and
           Notify your Property Management Team at 404-888-3171. Leave a message if there is
           no answer because the system will alert someone that there is a message waiting.
           LIST all people who were in the room or area when this suspicious letter or package was
           recognized. Give this list to both the local public health authorities and law enforcement
           officials for follow-up investigations and advice.

For handling envelope with powder and powder spills out onto surface:

   1. DO NOT try to CLEAN UP the powder. COVER the spilled contents immediately with
      anything (e.g., clothing, paper, trash can, etc.) and do not remove this cover!
   2. Then LEAVE the room and CLOSE the door, or section off the area to prevent others from
      entering (i.e., keep others away).
   3. WASH your hands with soap and water to prevent spreading any powder to your face.
                                               Page 28 of 46
                         BIOLOGICAL AGENT THREATS

What to do next:

           Report the incident to local police, and
           Notify your Property Management Team at 404-888-3171 leave a message if there is no
           answer because the system will alert someone that there is a message waiting.
           REMOVE heavily contaminated clothing as soon as possible and place in a plastic bag,
           or some other container that can be sealed.
           This clothing bag should be given to the emergency responders for proper handling.
           SHOWER with soap and water as soon as possible. Do Not Use Bleach Or Other
           Disinfectant On Your Skin.
           If possible, list all people who were in the room or area, especially those who had actual
           contact with the powder. Give this list to both the local public health authorities so that
           proper instructions can be given for medical follow-up, and to law enforcement officials
           for further investigation.

If there is a question of room contamination by a chemical agent:
For example: small device triggered, warning that air-handling system is contaminated, or warning
that a biological agent has been released in a public space.

      1. LEAVE area immediately.
      2. The Property Management Team needs to be notified so that they can turn off local fans or
         ventilation units in the area.
      3. CLOSE the door, or section off the area to prevent others from entering (i.e., keep others

What to do next...
          Dial "911" to report the incident to local police and, if you have not done so, notify your
          Property Management Team at 404-888-3171 or the building security official at 404-888-
          3025 after 4:00pm on weekdays and 24 hours a day on weekends. If no one answers,
          leave a message because both of these systems page the person on call to let them know
          that there is a message waiting.

           The Property Management Team will SHUT down air handling system in the building, if

           If possible, list all people who were in the room or area. Give this list to both the local
           public health authorities so that proper instructions can be given for medical follow-up,
           and to law enforcement officials for further investigation.

  Some characteristics of suspicious packages and letters include the following...

           Excessive postage
           Handwritten or poorly typed addresses
                                             Page 29 of 46
                          BIOLOGICAL AGENT THREATS

           Incorrect titles
           Title, but no name
           Misspellings of common words
           Oily stains, discolorations or odor
           No return address
           Excessive weight
           Lopsided or uneven envelope
           Protruding wires or aluminum foil
           Excessive security material such as masking tape, string, etc.
           Visual distractions
           Ticking sound
           Marked with restrictive endorsements, such as "Personal" or "Confidential"
           Shows a city or state in the postmark that does not match the return address


                           (Hazardous Materials)

This information relates to proper actions the building staff will be taking in case of a possible

biological or chemical terrorist threat.

All information contained is at the direction of Chief Reginald Lattimer, Special Operations
Division, City of Atlanta Fire Dept.

After the tenant contacts the building management, and before HAZMAT has arrived

1) Insure affected area is isolated as most effectively possible (turn OFF AHU’s, ventilation,
   exhaust and close fire doors at elevator lobbies).

2) Isolate all persons involved (typically, all persons on the floor involved). Movement of these
   people should be minimized, although they should be moved as far as possible from the
   “suspected” source.

3) Persons from the area should be “corralled” as best possible, as anyone on the floor is considered
                                              Page 30 of 46
                          BIOLOGICAL AGENT THREATS

4) Access to the floor will be blocked completely. Staff (security or ours) will be posted at the
   elevator lobby of the floor in question, as well as both stairwell doors on suspect floor. The
   service elevator will be disabled and made available for use by the HAZMAT team.

5) One or more staff members will be designated as “recorders”. Names and contact numbers of all
   persons present on the floor shall be recorded. It is suggested that responding staff to the elevator
   lobby and stairwells NOT be the recorders. These people need to direct persons to the proper
   location to be “corralled”. The recorders should be present in the “corral” area. Upon arrival of
   the HAZMAT team, our responding staff MUST report to the “corral” area.

6) Observe group for obvious symptoms of distress. Virtually all biological agents have no
   immediate symptoms. If immediate symptoms are present, the source is most likely chemical.

7) Upon arrival of HAZMAT team, provide all collected data and status of situation. They will
   want to talk to a member “in charge”, the person that made initial contact with both the
   suspected material and our office.

8) At this point, our actions are at the discretion of the HAZMAT Response Team Commander.

Also, it should be noted that any members of our staff that respond TO THE FLOOR IN
QUESTION, are considered “contaminated”. Anyone in the “corral” area is also considered
“contaminated”. Their names and info should be recorded as well. This fact dictates that we don’t
have our entire staff running to the floor to investigate.

                                              Page 31 of 46

If a medical emergency arises, someone qualified should administer First Aid.

If outside emergency services are needed:

   Call the Paramedics at 911. Give them all of the relevant information, including the

   location, the problem, etc.

   Call the Tenant Warden/Building Warden.

Engineering will insure:

   That the elevator (usually the freight elevator) is available – manually keyed down, and

   That the paramedics are met and guided to the patient.

Tenant Wardens will:

   Arrange for someone to meet the paramedics and direct them to the injured person.

CPR Training and First Aid courses are available from your local American Red Cross


                                            Page 32 of 46
PURPOSE OF PLAN: provide a comprehensive plan and procedures for responding to

emergency situations, including the safe evacuation of all occupants from the building.


1.     Smoke Detector System – There are 6 to 8 strategically placed smoke detectors on

       each floor. These detectors operate continuously and are linked electronically to the

       alarm system and fire alarm panel.

2.     Fire Alarm Pull Stations – There are 2 fire alarm pull stations on each floor located at

       the stairwells. Also, there is a pull station on the upper and lower parking levels as

       you exit the South stairwells. When a pull station is activated, the audible alarm is

       sounded to alert building occupants of the emergency and to notify the building

       management’s emergency response team.

3.     Public Address System – There is a one-way communication system from the Fire

       Control Room to all areas in the building, including exit corridors, elevator cabs, and

       elevator lobbies. The system consists of ceiling and wall-mounted speakers, which

       provide audible alarms and other emergency information.

4.     Fire Panel- Located in Security, behind the directory in the lobby, all of the Fire/Life

       Safety equipment is tied into this panel. The Fire Control Center is built around the

       panel. In the case of an alarm, the Building Warden will first see on the fire panel the

       location of the alarm and will then investigate the cause of the alarm before clearing

       it from the panel.

                                             Page 33 of 46
The 1275 Peachtree Building is equipped with the following emergency related items:

Item                            Description

Two Stairwells                  Protects from fire for two hours. Inspected monthly
                                by building engineer.

Sprinkler System                Throughout the building; heat triggers; tied into alarm
                                system. Inspected quarterly by outside contractor.

Smoke Detectors                 Throughout ducts; tied into alarm system. Inspected
                                yearly by outside contractor.

Fire Extinguishers              Adjacent to stairwells.   Inspected monthly by
                                building engineer. Inspected annually by outside

Pull Stations                   Adjacent to stairwells; tied into alarm system.
                                Inspected annually by an outside contractor.

Vertical Shaft Pressurization   Provides fresh air to stairwells and all elevators in
                                any alarm situation. Inspected monthly by Chief

All Elevators                   Will go from upper levels to ground or lobby level
                                and stay in any alarm situation; equipped with
                                intercom system (passenger) and phone (freight).
                                Elevator recall is tested at least 4 times per year.

Alarm System                    Broadcasts tonal alarm and prerecorded message to
                                alarm floor, as well as to one floor above and one
                                floor below alarm floor. Inspected/tested annually by
                                outside contractor.

Public Address System           Allows information to be broadcast to all floors or
                                select floors. Inspected/tested annually by outside

Annunciator Panel               Indicates to Management/Security which floor and
                                which area of floor is in alarm state. Also indicates
                                whether alarm activated by smoke or sprinkler
                                system.     Inspected/tested annually by outside

Emergency Generator             Provides power to emergency lighting, exit lights,
                                         Page 34 of 46
                                   freight elevator, annunciator panel, and emergency
                                   equipment. Inspected/tested weekly by building

Fire Panel                         Located in the Security Room, behind the directory.
                                   1275 is equipped with Autocall & Notifier panels,
                                   which have all of the above equipment tied into them.
                                   Inspected/tested semi-annually by building personnel
                                   and outside contractor.


1.     Life safety team: the Building Warden heads the building life safety team. He/she is

       assisted by the Assistant Building Warden, Floor Wardens, Tenant Wardens and

       Assistant Tenant Wardens. This organization provides continuous emergency

       response for the occupants of the building.

       a.     Building Warden – The Building Warden is the Chief Engineer. The Building

              Warden ensures implementation of the Life Safety Plan, the day-to-day

              administration of fire prevention practices and emergency preparedness and

              the updating of the plan.

              Duties of the Building Warden:

              1.      In the event of a fire, reports to the Fire Control Room to implement

                      the Life Safety Plan, as outlined on page 37.

              2.      Supervises the semiannual evacuation drills and issues written reports.

              3.      Is directly responsible for the training of tenant and contractor

                      representatives in the building’s Life Safety organization.

                                            Page 35 of 46
              4.       Prepares, maintains, and distributes a list of handicapped persons

                       showing floor, company, name and description of the mobility

                       limitations and normal location.

              5.       Arranges for an annual inspection of fire extinguishers and submits

                       results thereof.

              6.       Prepares and maintains Life Safety Plan documentation.

       b.     Assistant Building Warden – The Assistant Building Warden is the building

              engineer for the office building. The Assistant Building Warden is familiar

              with the requirements of the Life Safety Plan and ensures its proper

              administration. He/she assumes the responsibilities of the Building Warden in

              the event of his/her absence from the building.

2.     Floor Wardens – It is the responsibility of the tenants occupying each floor to provide

       individuals to serve in the various Life Safety team floor positions. These individuals

       will be instructed by the Building Warden of their responsibilities.       During the

       evening, weekends, and on holidays a roving security guard will advise the Fire

       Department of the conditions on the alarmed floors and evacuate building occupants

       as necessary.

       a.     Floor Warden Duties

Training and Preparedness

              1.       Is thoroughly familiar with all of the emergency response procedures.

                                             Page 36 of 46
             2.     Supervises the emergency response procedures on a floor during drills

                    and in actual alarm situations.

             3.     Assigns substitutes in the absence of a regular member of the floor


             4.     Assists in the training of all members of the floor team in their duties.

             5.     Assigns a searcher and/or other person to assist the handicapped on the


             6.     Check to assure that the men’s and women’s restrooms are evacuated.

Emergency Response Duties

             1.     Serves as primary contact person with Fire Control Center during an

                    alarm situation.

             2.     Reports to the Building Warden the conditions of the floor when an

                    emergency occurs. For example, location and intensity of the fire,

                    number of sprinkler heads activated.

             3.     In the event of the need to evacuate the floor, follow the instructions

                    given by the Building Warden as outlined in the emergency

                    procedures manual.

             4.     Remains at assigned post until told to vacate.

      b.     Tenant Warden’s Duties

             Training and Preparedness

             1.     Is thoroughly familiar with all emergency response procedures.

             2.     Verifies that someone has been assigned to assist any handicapped

                    person on the floor.

                                           Page 37 of 46
              3.      Reports condition of his/her section to the Floor Warden.

              4.      In the event of the need to evacuate the floor, follows the instructions

                      given by the Floor Warden.

              5.      Remains at assigned post until told to evacuate by the Floor Warden.

              6.      After evacuating the floor, makes sure all personnel are accounted for.

              7.      Checks private offices, storerooms, etc., to ensure all occupants are

                      alerted to the emergency. Makes sure doors are felt to determine if

                      they are extremely hot. If it is hot, there could be a fire on the other

                      side; it should not be opened, but reported.

              8.      Does not permit occupants to delay to pick up personal belongings

                      other than purses.

              9.      Performs all other duties as directed by the Floor Warden.


1. Fire and Evacuation Drill Program

              Evacuation drills for all of the floors are conducted to ensure that all of the

              occupants are familiar with emergency response procedures.            It is the

              responsibility of the Building Warden to direct drills and maintain records of

              these drills.

2. Alarm Response

              a.      Life Safety System – An activation of a manual pull alarm station,

                      smoke detector, or fire sprinkler will:

                                             Page 38 of 46
                      1.      Cause an alarm tone (slow whoop) on all speaker units on the

                              floor where the alarm was activated (the alarm floor) and on

                              the floors above and below (all three floors constitute the

                              “alarmed floors”), including public and office areas, exit

                              corridors and elevator lobbies.

                      2.      Transmit an alarm to the Fire Control Room.

                      3.      Shut down all air fans servicing affected floor.     Elevator

                              service will be suspended.

                      4.      Activate the pressurization system and elevator hoist way

                              exhaust fans.

                      5.      Life Safety Team Members will go to their assigned post and

                              perform duties as outlined in the emergency procedure manual.

3. Occupants’ Responsibility and Course of Action

              a.      Become familiar with exits and egress from individual workstation.

              b.      Become familiar with the location and operation of the fire alarms and

                      pull stations.

              c.      Become familiar with evacuation assembly points and procedures used

                      in floor evacuation.

              d.      Respond to the Life Safety Team directions.


1. When a fire alarm is received, the Life Safety Team will:

                                              Page 39 of 46
               a.      Be notified whether the alarm is a pull station alarm; smoke alarm or

                       sprinkler flow alarm, and the exact location of the alarm.

               b.      Be advised that the alarm has been activated above and below the floor

                       in alarm.

               c.      Verify that fans have started for pressurization of the stairwells.

               d.      The alarm system will verify that affected elevators have returned to

                       the lobby and that the freight elevator has been recalled to the lobby

                       level and is ready for response.

2. If a fire is discovered, the Building Warden will:

               a.      Activate the alarm

               b.      Call the City of Atlanta Fire Department (911)

               c.      Report to the fire pump room to ensure all pumping equipment is

                       functioning as designed (if pumping is, in fact necessary).

3. Floor Warden – Upon notification of an emergency:

                       Activates the alarm.

                       Calls Carter property management at 404-888-3171.

                       Quickly assesses conditions in immediate area:

                       -      Confines fire

                       -      Closes all doors

                       -      If safe to do so, attempts to extinguish the fire. Never attempt

                              to extinguish the fire alone. Use the “buddy system”.

                                              Page 40 of 46
4. Directs occupants to safe stairwells to begin evacuation procedures.

5. Have occupants walk down stairs, evacuate the building, and proceed to the designated

   safe refuge area. Occupants exiting the South Stairwell will proceed South

   on Peachtree Street and turn left on 15th Street into Ansley Park.

   Occupants exiting the North Stairwell will proceed North on Peachtree

   Street and turn right on 16th Street into Ansley Park. Should a

   simultaneous multi-building evacuation occur, Occupants must continue

   through Ansley Park into Piedmont Park on Piedmont Avenue.

6. Assembles occupants at Safe Refuge Area. Take head count. Ask if anyone knows of

   anyone missing.

7. Gives status report from Safe Refuge Area to the Building Warden.

8. Remains with occupants and awaits further instruction.

9. Keep occupants grouped, quiet, and calm.


       In the event of an evacuation, the building occupants will move into the stairwells

       and proceed to the designated safe refuge area out of the building. Disabled persons

       will be moved by the freight elevator or as prescribed by the Building Warden.

       Please stay to the right side of the stairwell while traveling so the Fire Department

       can access the stairwell on the left side.

       During the evacuation, the Floor Wardens will be at the stairwells and the Tenant

       Wardens will proceed through their areas, advising the occupants to go their assigned

                                              Page 41 of 46
 stairs. The Floor Wardens will also check the men’s and women’s rest rooms to be

 sure that all occupants are advised that they must evacuate. During the evacuation,

 the Tenant Wardens should check to see that all disabled or handicapped persons are

 provided evacuation assistance.     If the disabled person’s handicap is such that

 evacuation through the stairwell is not practical, the Floor Warden should request that

 the Building Warden releases the freight elevator so that it can be called to the

 handicapped individual’s floor.

 When an area is cleared, the Tenant Wardens will check again to be sure that all

 occupants are out and then report to their Floor Warden at the stairs. The Floor

 Wardens will then report to the Building Warden, indicating that their areas are free

 of people. When all areas are reported clear, the Warden shall report to the Building

 Warden or Assistant Building Warden and will be advised to proceed to the

 rendezvous point or be given other instructions. (NOTE: No one shall be permitted

 to return to an evacuated floor until advised by the Building Warden.)

 Evacuation of parking levels

 In the event of a fire in the parking deck, occupants should proceed to exit the deck

 through the drive entry lanes. After exiting the deck, proceed up the ramp and onto

 the sidewalks to the North end of the building.

                                      Page 42 of 46
The purposes of the fire drill are to instill in the minds of all occupants the correct procedures
and staff duties to ensure the safety of life and to test the building’s emergency equipment

A typical drill would start with the reporting of a “fire” by an occupant in a pre-determined
area. Observers should be stationed at strategic locations throughout the drill to observe the
actions of personnel when the alarm sounds.

Observations will be made regarding:
1. Checking the fire area and “removing anyone in immediate danger.”
2. Checking that the doors to the room(s), which contain the fire is closed in order to
   “confine the fire.”
3. Checking that the alarm is sounded by one or all of the following:
          Telephone call
          Manual alarm
          Verbal report to the Tenant Wardens.
4. Checking that correct evacuation procedures are followed.
5. Taking a head count at the safe refuge area.
6. Reporting to the Tenant Warden that the evacuation is complete.

Time is important during the fire drill. The fire drill should be timed from the moment the
alarm is heard until the last person has been evacuated. Timing will assist in evaluating
problem areas in regard to the movement of people.

1. Points which should be covered in the critique are:
          Not hearing the alarm;
          Fire equipment blocked or unusable;
          Exits and hallways blocked;
          Operations hindered;
          Duties not understood or carried out; and
          Response of all occupants.
2. All Tenant Wardens shall turn in a completed fire drill report in keeping with the
   requirement for annual fire drill documentation.

                                              Page 43 of 46

FLOOR NUMBER: ________________________________                      DATE: ___________

1. Time of the fire alarm:                                    ________________________
2. Time the last occupant exited the floor.                   ________________________
3. Time the last person arrived at the safe refuge area.      ________________________

Place a yes or no answer in the spaces provided for the items, which are applicable to your

1. __________ Was the fire alarm clearly heard in all areas?

1. __________ Did team members report to their respective stations?
2. __________ Did team members carry out all of their assigned duties.

1. __________  Were all of the doors closed?

1. __________         Were corridors and exits kept clear?
2. __________         Did the evacuation proceed in a smooth and orderly manner?
3. __________         Did all of the occupants take part in the drill
4. __________         Did visitors to the floor take part in the drill?

1. __________         Were important documents and cash secured or prepared for removal?

Explain all NO answers on the reverse side.


This report is to be completed immediately after each fire drill. A copy should be sent to the
Tenant Warden.

SIGNATURE (TENANT WARDEN): _________________________________________

                                              Page 44 of 46
Attached you will find the Emergency Procedure Manual for ____________________located at


Sign and date the form and return it to the property management office upon completion.

It is extremely important that you read and understand these procedures.

I acknowledge receipt of the Emergency Procedure Manual for 1275 PEACHTREE.

_____________________________________                            _______________

Signature                                                        Date