Steps in Writing "Thank You" Letters Thank you letters are appropriate to send to any individual who interviewed you for a position. In addition to thanking the interviewer for their time, they are an opportunity for you to reiterate your interest, summarize those qualifications that you feel the employer is most interested in and communicate specific aspects of the position that most appeal to you. Thank you letters may be hand-written as a note. If you choose to pen the letter, be sure to use a high quality and professional paper stock, preferably blank white or ivory folded note cards with matching envelopes. Crane’s is a well-recognized firm that makes classic stationery. You can find their products in stationery stores or on their web site at http://www.crane.com. Be sure to write carefully and legibly with black ink. If you’re not comfortable sending a handwritten note, then a business note written in the same format as your cover letter is acceptable. Realize, however, that it lacks the personal sincerity of a hand-penned note. If you discover from the interview that the employer is looking to make a hiring decision immediately (as in the next few days) then you should probably rely on e-mail. If you don’t have the interviewer’s e-mail address on a business card, call the company’s main number and ask the receptionist for it. Send the communication immediately. Keep the note brief. Reiterate your interest and qualifications. Say something like “I just wanted to reiterate my interest in ABC Company’s opportunity. I feel my background and experience could really make a contribution to launching your marketing plan in Los Angeles.” Show them specifically what’s in it for them. Be sure that the communication conveys what you can do to support their objectives. Avoid “me-focused” language like “I feel ABC could really help me grow and learn new skills.” Note something that particularly interests you. Close.