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RINC POAM 50402M - Navy Recruiting Command

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RINC POAM 50402M - Navy Recruiting Command Powered By Docstoc
					                                                                                                         COMNAVCRUITCOM 5040.2



                      ASSESSMENT REPORT DISCREPANCY TRACKING SHEET

From: Recruiter-In-Charge, NRS                     /                                               30 DAYS TO COMPLETE
To:   Chief Recruiter                                                                              FAX / EMAIL MONTHLY
Via: Zone Supervisor, Zone                         /                                                PROGRESS TO COC
Date of Inspection:              Type of Assessment:
                                                   NIT / Post NIT / Production / Turn-Over


CHECK DISCREPANCY #      DATE COMPLETED            RINC INITIAL             ZS INITIAL             MONTHLY SIGNATURES
  { Both AC / RC }
                                                                                             Total Assesment Items 19 AC 18 RC
   { *RK01 }

   { *RK02 }                                                                                                OF   19
   { *RK03 }                                                                                           Discrepancies
    { RK04 }                                                                                  Overall %       0%
   { *RK05 }

      RK06                                                                                    Grade:     Satisfactory

     *RK07                                                                                             Unsatisfactory

     *RK08

     *RK09

      RK10                                                                                                  OF     0    Corrected

      RK11

      RK12                                                                                    7-14 Day     #DIV/0! Complete
     *RK13

     *RK14                                                                                    RC   0

     *RK15

      RK16                                                                                    ZS   0

      RK17

     *RK18                                                                                                  OF     0    Corrected

     *RK19

      RK20                                                                                    14-21 Day    #DIV/0! Complete
      RK21

      RK22                                                                                    RC   0

     *RK23

      RK24                                                                                    ZS   0

      RK25

      RK26                                                                                                  OF     0    Corrected

     *RK27

     *RK28                                                                                    21-30 Day    #DIV/0! Complete
      RK29

      RK30                                                                                    RC   0

     *RK31

      RK32                                                                                    ZS   0

     *RK33

      RK34                        N/A                   N/A                       N/A




                                                          1
                                                      PLAN OF ACTION & MILESTONES
NAVCRUITSTA                          RINC                           Zone Supervisor    DATE   &   TYPE OF ASSESSMENT


                                                                                      START   ESTIMATED DATE   COMPLETION
DISCREPANCY #     BRIEF DESCRIPTION OF DISCREPANCY                CORRECTIVE ACTION
                                                                                      DATE    OF COMPLETION       DATE


                *RK01 Has the RINC demonstrated the ability
                to train to specific individual Recruiter
    *RK01       production/processing shortfalls through
                documented OJT? (CNRCINST 1500.4L PG 4
                and 5)

                *RK02 Has the RINC ensured follow-up
                training is being conducted, and is effective,
    *RK02       on previously identified weaknesses? Has
                the follow-up training been documented in the
                training jacket. (CNRCINST 1500.4L)

                *RK03 Has the RINC properly developed the
                Station Planner using individual recruiter’s
    *RK03       input to include PATE ratios to accomplish
                NAVCRUITSTA goals? (CNRCINST 1130.8G -
                VOLUME II Section 050204, 050301)

                RK04 Does the RINC properly adjust the Station
                Planner to ensure missed or rescheduled
    RK04        prospecting activity is accomplished? (IAW PATE
                Daily Requirements) (CNRCINST 1130.8G -
                VOLUME II Section 050204)


                *RK05 Does the RINC conduct effective Daily
                Production Reviews utilizing R-
                TOOLS/CIRIMS to ensure enough activity is
    *RK05       scheduled and accomplished by each
                recruiter to ensure goal attainment and
                resolve shortfalls in prospecting/production?
                (CNRCINST 1130.8G) VOLUME II
        RK06 Does the RINC load Working Ticklers in
        accordance with the NAVCRUITDIST goaling
RK06
        letter? (CNRCINST 1130.8G - VOLUME II
        Sections 020105, 050502

        *RK07 Is the Working Tickler controlled by
        the RINC through daily monitoring, follow-up
*RK07
        and Production Reviews? (CNRCINST
        1130.8G - VOLUME II Section 020127)

        *RK08 Is the total High School Market
*RK08   identified (80% or greater)? (CNRCINST
        1130.8G VOLUME II 020104)


        *RK09 Is the total Work Force Market
*RK09
        identified (80% or greater)?


        RK10 Has the RINC ensured that station territory
        has been broken down into fair shares equal to
RK10    the number of recruiters assigned and further
        broken down into SOAR territories? (CNRCINST
        1130.8G - VOLUME II Section 030201F)

        RK11 Is the School Canvassing Program
        effectively used to produce enlistments, develop
RK11    COI’s and create Navy awareness? (CNRCINST
        1130.8G - VOLUME II Sections 030201E,
        040103, 040301)
        RK12 Has the RINC ensured that the monthly
        mentoring contacts have been conducted with
RK12
        each DEPper? (CNRCINST 1130.8G - VOLUME
        II Section 070205)
        *RK13 Does the RINC properly manage the
        DEP to identify problems, and take corrective
        action to prevent excessive attrition and
*RK13
        rollouts? Six months in-month attrition Six
        months out month attrition Three months in-
        month attrition Three months out mont



        *RK14 Are DEP meetings conducted with
        DEP flex-event and does each DEP personnel
        sign a DEP Meeting Muster Report (Exhibit
*RK14
        070202)? Six months average attendance or
        better) (CNRCINST 1130.8G - VOLUME II
        Sections 070206, 070207)

        *RK15 Does the RINC complete the 30 & 7-day
        recertification and DEP division checkout on
*RK15   all DEP personnel prior to shipping to RTC?
        (CNRCINST 1130.8G - VOLUME II Sections
        070304, 070309)
        RK16 Does the RINC ensure all DEP personnel
        read and sign the Hold Harmless Agreement
        Certificate prior to participating in the IFA or any
RK16
        DEP physical training or sports event?
        (CNRCINST 1130.8G VOLUME I Section
        0209107C, VOLUME II Section 070212)

        RK17 Does the RINC ensure that Individual
        Fitness Assessments (IFA), are passed by all
        DEP personnel and documented in R-TOOLS
RK17
        within 45 days of shipping to RTC? (CNRCINST
        1130.8G –VOLUME I Section 020910, VOLUME
        II Section 070213)
        *RK18 Do recruiters attempt to contact every
        LEAD/NALTS utilizing recruiter follow-up
*RK18   script for sales leads and referrals within 24
        hours? (CNRCINST 1140.3, CNRCINST
        1130.8G – VOLUME II Section 040104)
        *RK19 Are LEADS maintained in the
        recruiter’s working tickler for a maximum of
*RK19   four months or until final disposition is
        obtained? (CNRCINST 1130.8G - VOLUME II
        Section 040104, 020109, CNRCINST 1140.3)
                                                      PLAN OF ACTION & MILESTONES
NAVCRUITSTA                          RINC                           Zone Supervisor    DATE   &   TYPE OF ASSESSMENT


                                                                                      START   ESTIMATED DATE   COMPLETION
DISCREPANCY #     BRIEF DESCRIPTION OF DISCREPANCY                CORRECTIVE ACTION
                                                                                      DATE    OF COMPLETION       DATE


                *RK01 Has the RINC demonstrated the ability
                to train to specific individual Recruiter
    *RK01       production/processing shortfalls through
                documented OJT? (CNRCINST 1500.4L PG 4
                and 5)

                *RK02 Has the RINC ensured follow-up
                training is being conducted, and is effective,
    *RK02       on previously identified weaknesses? Has
                the follow-up training been documented in the
                training jacket. (CNRCINST 1500.4L)

                *RK03 Has the RINC properly developed the
                Station Planner using individual recruiter’s
    *RK03       input to include PATE ratios to accomplish
                NAVCRUITSTA goals? (CNRCINST 1130.8G -
                VOLUME II Section 050204, 050301)

                RK04 Does the RINC properly adjust the Station
                Planner to ensure missed or rescheduled
    RK04        prospecting activity is accomplished? (IAW PATE
                Daily Requirements) (CNRCINST 1130.8G -
                VOLUME II Section 050204)


                *RK05 Does the RINC conduct effective Daily
                Production Reviews utilizing R-
                TOOLS/CIRIMS to ensure enough activity is
    *RK05       scheduled and accomplished by each
                recruiter to ensure goal attainment and
                resolve shortfalls in prospecting/production?
                (CNRCINST 1130.8G) VOLUME II
        Does the RINC demonstrate the basic knowledge
RK20
        and proper use of CIRIMS?

        Does the RINC assign adequate ammount of
RK21    records to each recruiter to ensure assign goals
        are met?
        Does the RINC ensure all records have been
RK22    assigned a status and disposition code which
        also serves as a market segment?

        Does the RINC ensure there are zero overdue
*RK23   action dates and zero overdue LEAD not to
        include the current date?


        Does the RINC ensure that a form of prospecting
        is scheduled on all applicant records within the
RK24
        next 30-90 days (next action and next action
        dates assigned)

        Does the RINC ensure there are no unassigned
RK25
        LEADS or hot LEADS?

        Are all prospecting records in process used to
        record all blueprinting information to include
RK26
        contact information military service, BEERS,
        sales activities and propecting activities?


        Does the RINC effectively monitor all sales
        activity CIRIMS by utilizing the DPR module to
*RK27   hold all recruiters accountable for their daily
        activity by documenting all actions for all
        prospecting modes accomplished?
        Is the station primary and secondary market
        identified to include all military available
*RK28   junior and senior colleges, TMC's, Veterans
        affairs liason, unemployment agencies, other
        service rcruiters, Fleet concentration areas?

        Has the RINC defined all recruiters area
        breakdown to ensure an equal portion of the
RK29    stations territory to provide each recruiter with a
        fair and equitable share of the market utilizing a
        station map and WEBSTEAM data?

        Does the RINC monitor and accompany all
        recruiters on scheduled iteneraries by utilizing
RK30
        and intenary folder to document and track market
        penetration and effectiveness?

        Does the ensure all new attainments are
        scheduled for their first drill weekend with in
*RK31   the first 90 days? Are they tracked via kit
        tracking by including a drill muster sheet from
        the NOSC.

        Does the RINC ensure mentoring contacts have
        been made on all new accessions prior to the
RK32
        first drill weekend to include documentation in
        CIRIMS?


        Inventory all residuals for 3 previous months
        to ensure all are accounted for and the
*RK33
        originals are turned into the NOSC within 3
        working days.


        Using Residual Inspection Checklist, QC all
RK34    residuals for drill verifications, enlistment         N/A   N/A   N/A   N/A
        documents and signed 1326/4.
                                                      PLAN OF ACTION & MILESTONES
NAVCRUITSTA                          RINC                           Zone Supervisor    DATE   &   TYPE OF ASSESSMENT


                                                                                      START   ESTIMATED DATE   COMPLETION
DISCREPANCY #     BRIEF DESCRIPTION OF DISCREPANCY                CORRECTIVE ACTION
                                                                                      DATE    OF COMPLETION       DATE


                *RK01 Has the RINC demonstrated the ability
                to train to specific individual Recruiter
    *RK01       production/processing shortfalls through
                documented OJT? (CNRCINST 1500.4L PG 4
                and 5)

                *RK02 Has the RINC ensured follow-up
                training is being conducted, and is effective,
    *RK02       on previously identified weaknesses? Has
                the follow-up training been documented in the
                training jacket. (CNRCINST 1500.4L)

                *RK03 Has the RINC properly developed the
                Station Planner using individual recruiter’s
    *RK03       input to include PATE ratios to accomplish
                NAVCRUITSTA goals? (CNRCINST 1130.8G -
                VOLUME II Section 050204, 050301)

                RK04 Does the RINC properly adjust the Station
                Planner to ensure missed or rescheduled
    RK04        prospecting activity is accomplished? (IAW PATE
                Daily Requirements) (CNRCINST 1130.8G -
                VOLUME II Section 050204)


                *RK05 Does the RINC conduct effective Daily
                Production Reviews utilizing R-
                TOOLS/CIRIMS to ensure enough activity is
    *RK05       scheduled and accomplished by each
                recruiter to ensure goal attainment and
                resolve shortfalls in prospecting/production?
                (CNRCINST 1130.8G - VOLUME II
        RK06 Does the RINC load Working Ticklers in
        accordance with the NAVCRUITDIST goaling
RK06
        letter? (CNRCINST 1130.8G - VOLUME II
        Sections 020105, 050502

        *RK07 Is the Working Tickler controlled by
        the RINC through daily monitoring, follow-up
*RK07
        and Production Reviews? (CNRCINST
        1130.8G - VOLUME II Section 020127)

        RK08 Is the total High School Market
*RK08   identified (80% or greater)? (CNRCINST
        1130.8G VOLUME II 020104)


        RK09 Is the total Work Force Market
*RK09
        identified (80% or greater)?


        RK10 Has the RINC ensured that station territory
        has been broken down into fair shares equal to
RK10    the number of recruiters assigned and further
        broken down into SOAR territories? (CNRCINST
        1130.8G - VOLUME II Section 030201F)

        RK11 Is the School Canvassing Program
        effectively used to produce enlistments, develop
RK11    COI’s and create Navy awareness? (CNRCINST
        1130.8G - VOLUME II Sections 030201E,
        040103, 040301)
        RK12 Has the RINC ensured that the monthly
        mentoring contacts have been conducted with
RK12
        each DEPper? (CNRCINST 1130.8G - VOLUME
        II Section 070205)
        *RK13 Does the RINC properly manage the
        DEP to identify problems, and take corrective
        action to prevent excessive attrition and
        rollouts? Six months in-month attrition Six
*RK13   months out month attrition Three months in-
        month attrition Three months out month
        attrition in month loss (attrites and roll-outs) <
        11%, DEP attrition < 18% total attrition
        3100.1B Section 7)

        *RK14 Are DEP meetings conducted with
        DEP flex-event and does each DEP personnel
        sign a DEP Meeting Muster Report (Exhibit
*RK14
        070202)? Six months average attendance or
        better) (CNRCINST 1130.8G - VOLUME II
        Sections 070206, 070207)

        *RK15 Does the RINC complete the 30 & 7-day
        recertification and DEP division checkout on
*RK15   all DEP personnel prior to shipping to RTC?
        (CNRCINST 1130.8G - VOLUME II Sections
        070304, 070309)
        RK16 Does the RINC ensure all DEP personnel
        read and sign the Hold Harmless Agreement
        Certificate prior to participating in the IFA or any
RK16
        DEP physical training or sports event?
        (CNRCINST 1130.8G VOLUME I Section
        0209107C, VOLUME II Section 070212)

        RK17 Does the RINC ensure that Individual
        Fitness Assessments (IFA), are passed by all
        DEP personnel and documented in R-TOOLS
RK17
        within 45 days of shipping to RTC? (CNRCINST
        1130.8G –VOLUME I Section 020910, VOLUME
        II Section 070213)
        *RK18 Do recruiters attempt to contact every
        LEAD/NALTS utilizing recruiter follow-up
*RK18   script for sales leads and referrals within 24
        hours? (CNRCINST 1140.3, CNRCINST
        1130.8G – VOLUME II Section 040104)
        *RK19 Are LEADS maintained in the
        recruiter’s working tickler for a maximum of
*RK19   four months or until final disposition is
        obtained? (CNRCINST 1130.8G - VOLUME II
        Section 040104, 020109, CNRCINST 1140.3)

        Does the RINC demonstrate the basic knowledge
RK20
        and proper use of CIRIMS?

        Does the RINC assign adequate ammount of
RK21    records to each recruiter to ensure assign goals
        are met?
        Does the RINC ensure all records have been
RK22    assigned a status and disposition code which
        also serves as a market segment?

        Does the RINC ensure there are zero overdue
*RK23   action dates and zero overdue LEAD not to
        include the current date?


        Does the RINC ensure that a form of prospecting
        is scheduled on all applicant records within the
RK24
        next 30-90 days (next action and next action
        dates assigned)

        Does the RINC ensure there are no unassigned
RK25
        LEADS or hot LEADS?

        Are all prospecting records in process used to
        record all blueprinting information to include
RK26
        contact information military service, BEERS,
        sales activities and propecting activities?
        Does the RINC effectively monitor all sales
        activity CIRIMS by utilizing the DPR module to
*RK27   hold all recruiters accountable for their daily
        activity by documenting all actions for all
        prospecting modes accomplished?

        Is the station primary and secondary market
        identified to include all military available
*RK28   junior and senior colleges, TMC's, Veterans
        affairs liason, unemployment agencies, other
        service rcruiters, Fleet concentration areas?

        Has the RINC defined all recruiters area
        breakdown to ensure an equal portion of the
RK29    stations territory to provide each recruiter with a
        fair and equitable share of the market utilizing a
        station map and WEBSTEAM data?

        Does the RINC monitor and accompany all
        recruiters on scheduled iteneraries by utilizing
RK30
        and intenary folder to document and track market
        penetration and effectiveness?

        Does the ensure all new attainments are
        scheduled for their first drill weekend with in
*RK31   the first 90 days? Are they tracked via kit
        tracking by including a drill muster sheet from
        the NOSC.

        Does the RINC ensure mentoring contacts have
        been made on all new accessions prior to the
RK32
        first drill weekend to include documentation in
        CIRIMS?


        Inventory all residuals for 3 previous months
        to ensure all are accounted for and the
*RK33
        originals are turned into the NOSC within 3
        working days.
       Using Residual Inspection Checklist, QC all
RK34   residuals for drill verifications, enlistment
       documents and signed 1326/4.

				
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