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GUIDELINES FOR REGISTRATION

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					                                   GUIDELINES FOR REGISTRATION

                                                           AS A

                                      PRE-QUALIFIED CONTRACTOR

                                                           FOR

                                                  CIVIL WORKS

                                                    CONTRACTS




                                   DEPARTMENT OF INFRASTRUCTURE, ENERGY and
                                                  RESOURCES




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Table of Contents
___________________________________________________



1. INTRODUCTION ................................................................................................................. 2
2. SCOPE OF REGISTRATION............................................................................................... 2
  2.1 Registration Categories ................................................................................................ 2
  2.2 Registration Levels....................................................................................................... 3
  2.3 Subcontractors .............................................................................................................. 3
  2.4 Specialised Services ..................................................................................................... 3
3. REGISTRATION PROCESS ................................................................................................ 3
4. ASSESSMENT CRITERIA .................................................................................................. 4
5. NATIONAL CODE OF PRACTICE FOR THE CONSTRUCTION INDUSTRY .............. 5
6. APPLICATION ..................................................................................................................... 5
  6.1 Application Declaration ................................................................................................... 5
  6.2 Business Information ....................................................................................................... 6
  6.3 Registration Categories .................................................................................................... 6
  6.4 Quality Assurance ............................................................................................................ 6
  6.5 Organisation ..................................................................................................................... 7
  6.6 Personnel .......................................................................................................................... 7
  6.7 Project Experience and Performance ............................................................................... 8
7. FINANCIAL .......................................................................................................................... 8
8. APPEALS .............................................................................................................................. 9
APPENDIX ‘A’ – REGISTRATION CATEGORIES ........................................................... 10




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1. INTRODUCTION

Contractors who wish to offer services to the Tasmanian Government for civil works
contracts must be pre-qualified with the Department of Infrastructure, Energy and Resources
(DIER).

The aim of pre-qualification is to classify contractors according to their expertise and
capability in specific work categories.

Contractors satisfying pre-qualification criteria are registered and become eligible to tender
for works in their designated fields of expertise up to a specified work category.

For the purposes of this application, a contractor is an individual or organisation engaged
under contract to provide civil works contracts.

The requirement to be pre-qualified is applicable to any contract with the DIER for any civil
construction or maintenance contracts.

DIER maintains a register of pre-qualified contractors. The register provides a record of
contractors’ expertise, experience, capacity to perform and a history of their performance on
Government projects.

Pre-qualification means that the contractor has:
   expressed interest in undertaking particular categories of work; and
   been assessed as being capable of undertaking specific categories of work.


Pre-qualification does not guarantee that a contractor will be invited to undertake work for
the Government.

This document describes the Contractors’ Pre-qualification Scheme and the process for
registration, assessment, approval and review.



2. SCOPE OF REGISTRATION

2.1 Registration Categories

Registration categories are as follows:
   Road works
   Bridge works
   Road and Bridge maintenance works



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Definitions for these categories are included under Appendix ‘A’.

2.2 Registration Levels

The registration limit for construction works is defined as the estimated maximum contract
cost for contractors and the estimated maximum component cost for subcontractors.

2.3 Subcontractors

Contractors shall ensure that their subcontractors are registered in the appropriate category
and for the estimated cost of the subcontracted part of the project.

Contractors entering into a subcontract with a sub contractor for which there is no registration
category are responsible for the competence of that subcontractor and must therefore satisfy
themselves that the sub contractor has appropriate qualifications, expertise and experience.

2.4 Specialised Services

Contractor pre-qualification is not required for specialised services that are not encompassed
by the registration categories in this document. Government agencies entering into a direct
contract with a specialised contractor not encompassed by one of the registration categories
should satisfy themselves that the contractor has appropriate qualifications, expertise and
experience to carry out the work required.



3. REGISTRATION PROCESS

Contractors shall submit an application that addresses all the criteria set out in these
documents, including:


   business information;
   registration categories;
   quality assurance;
   company organisation;
   personnel;
   project experience and performance;
   financial information;
   occupational heath and safety information; and
   environment.

Submissions shall be sent to DIER, Contract Services Section, Level 4, 10 Murray Street,
Hobart, Tasmania, 7000, for the attention of the Manager contract Services.



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Contractors are assessed for their suitability to undertake contract works in the category for
which they have applied. The assessment will determine if a contractor has satisfactorily
demonstrated relevant experience and appropriate performance in the categories for which
pre-qualification is being sought. As a result the contractor may, in any category, be assessed
as being:
   pre-qualified for a particular category(s);
   pre-qualified as above, but with restrictions applied; or
   unsuitable for registration in a particular category.

Contractors will be advised of the assessment results in writing.

Contractors may apply, at any time, for pre-qualification, or to upgrade an existing
pre-qualification.

The registration is for two years. Contractors will be advised, in writing, when registration is
due for renewal.

DIER undertakes to treat all the information contained in the application for registration as
‘confidential’ and ‘commercial in confidence’

DIER reserves the right to provide information from Applications for Registration to
consultants engaged for the purpose of technical and financial assessment. The same
confidentiality binds these consultants.

Treasury maintains a computerized database that contains information on all contractors
registered to tender for Government projects. Selected information from this database is
made available for use by agencies, it is password protected and is intended solely for use by
agency officers engaged in project procurement.

Application documentation submitted by the contractor is retained by DIER and by no other
party.


4. ASSESSMENT CRITERIA

The assessment process examines the type of work previously undertaken by the contractor
and the contractor’s performance record with regard to time, cost and quality.

DIER will only register those contractors that satisfy the criteria for pre-qualification. The
assessment criteria includes:
   company structure;
   financial background;
   experience with similar projects;
   past performance on those projects;
   time management;
   Quality assurance; Occupational Health & Safety and Environment systems


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   management, supervisory and construction personnel;
   capability for the co-ordination of subcontractors;
   affiliations and subcontractor arrangements;
   commitment to best practice;
   duration of operation as a contractor; and
   other pre-requisite criteria as set out below.


5. NATIONAL CODE OF PRACTICE FOR THE CONSTRUCTION INDUSTRY

All contractors must comply with the National Code of Practice for the Construction Industry
and the Tasmanian Annexure to that Code. Lodgement of an application constitutes the
contractor’s agreement to comply with the Code for the duration of the pre-qualification
period. If a contractor fails to comply, the failure may be taken into account by the Principal
and may involve:
   a formal warning;
   partial exclusion from tendering opportunities; or
   preclusion from all contracts for a specific period.


6. APPLICATION

6.1 Application Declaration

By making an application for pre-qualification the contractor declares the following:

   that the particulars in all the documentation are true and correct in every detail; and
   that none of the proprietors, directors, trustees, managers or their spouses is or has ever
    been bankrupt, or a director, manager or secretary of a company that is being or has been
    wound up (whether voluntarily or otherwise), and that the business is not trading under:
                     - an arrangement and/or restructuring; or
                     - receiver and management; or
                     - official management; or
                     - an arrangement with creditors without sequestration; and

The contractor also undertakes to:

   advise any changes to the circumstances of the information contained in this application
    during the duration of the pre-qualification period should pre-qualification be granted in
    any category; and
   provide details of any adverse change affecting the financial position contained in this
    application and/or supplied by the company accountant as soon as practicable after the
    change in circumstances become known.


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6.2 Business Information

The contractor shall provide the following information:

   company and business trading names;
   business and postal addresses;
   contact officer; telephone, facsimile and mobile numbers and email address;
   Australian company number and business registration number;
   TasBuild registration number;
   associated companies, both in Tasmania and on the mainland;
   directors and managers of the company;
   other businesses that the directors and managers has involvement with;
   registrations held with other authorities; and
   membership of industry associations.

6.3 Registration Categories

The contractor shall nominate the categories for which registration is requested. Refer to
Appendix A.

6.4 Quality Assurance

Quality Assurance through third party audited management system or integrated management
system is mandatory.



DIER requires that contractors, seeking registration maintain a Third Party quality system
that has procedures that satisfy the following key system elements of AS/NZS ISO
9001:2000:
   management responsibility;
   contract review;
   document and data control;
   purchasing;
   corrective and preventative action;
   control of quality records;
   internal quality audits;
   training; and
   quality system.

Procedures must be documented, implemented and verified by external audit.



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Contractors can satisfy the quality assurance requirement by having an approved external
auditor verify that quality plans are used and the above key system elements have been fully
documented and implemented. Names of approved auditors may be obtained from the
Principal Contracts Officer, Department of Treasury and Finance.

6.5 Organisation

The contractor shall include the following information:
   brief history of the company;
   management structure and how responsibilities are allocated;
   affiliated contractors in Tasmania or on the mainland; and
   location of offices in Tasmania.


6.6 Personnel

Personnel include all permanent full time and permanent part time employees of the company
in Tasmania.
Casual and contract employees are not to be included.

Management
Provide the following information on management personnel including all Directors,
Managers and other key management persons:
   name;
   position held in company;
   qualifications; and
   years of experience.

Foremen and Supervisors

Provide the following information on all supervisory personnel including Foremen,
Supervisors and Leading Hands.
   name;
   position held in company; and
   years of experience.

Construction and Office Personnel

The contractor shall include the following information for construction and office personnel,
and apprentices:
   trade/occupation; and
   number of persons.

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Do not provide detailed curriculum vitae for employees. This information will be requested
as necessary during the assessment process.

6.7 Project Experience and Performance

The application must include details of projects that are directly relevant to each category for
which registration is being sought and that have been completed in the past two years.

Projects undertaken should be of a type to provide justification for registration in each
category.

Details required for each project include the following:

   registration category
   project title;
   project cost/component cost;
   year project completed;
   description of project;
   name and contact details of client’s Project Manager.

Client Project Managers may be asked to comment on the performance of the contractor.



7. FINANCIAL

DIER will undertake an assessment of the financial background of the company applying for
pre-registration.

Financial information should be compiled and forwarded with the application for registration,
either electronically, by email or in printed form.

Information that is required for the financial assessment includes:


Following subject to revision by KPMG
   audited accounts where these are required under Australian Securities Legislation; or
   Balance Sheet/Profit and Loss Statements in the format specified in Schedule 5 of the
    Company Law Regulations or audited accounts where required under Australian
    Securities Legislation;
   annual turnover for:
            a) second last full financial year;
            b) most recent full financial year; and
            c) current financial year (estimate).



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   if operating an overdraft, please state the overdraft limit and whether the security for the
    overdraft is company or personal;
   the value of any current bank guarantees or insurance bonds;
   contact details at the applicant’s bank and the name of the contractor’s accountant.
   authorisation for the applicant’s bank to supply the Department of Treasury and Finance
    with a reference regarding your financial position, if required.

8. APPEALS

The applicant may seek an appeal or review of any assessment decision by writing to the
Department of Infrastructure, Energy and Resources, Contract Services Section, Level 4, 10
Murray Street, Hobart, Tasmania, 7000, for the attention of the Manager Contract Services.




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APPENDIX ‘A’ – REGISTRATION CATEGORIES


Civil (Roads and Bridges) works:

The contractor shall demonstrate that it has the capability to undertake the construction of
Roads and Bridges managed by the Department of Infrastructure, energy and Resources.

The contractor shall also demonstrate capability to:
    undertake the role of the main contractor for the management of the construction of
     Roads and Bridges and subcontractors responsible for sub-contracts;
    provide a comprehensive service for the management of the project from the award of
     the contract to the end of the defects liability period and the achievement of required
     completion dates;
    understand the need to deliver the project within budget by exercising appropriate cost
     control; and
    ensure that best practice construction procedures are followed.



Road and Bridge Maintenance works:

The contractor shall demonstrate that it has the capability to undertake the maintenance of
Roads and Bridges managed by the Department of Infrastructure, Energy and Resources.




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All contractors to be assessed in the fields of financial, technical/management competence,
quality systems, environmental management systems and OH&S management and compliance.
Certified IMS systems will be accepted unless specifically excluded.

R0.25 Small contractor, often specialising in only one area of road works. Has done some
      pavement works and has an understanding of compaction requirements. Often used as
      sub-contractor. May be larger building contractor who undertakes own site works. No
      certified quality system but some procedures in place, basic IMS system in place.

R0.5     Small contractor who satisfies the requirements of R0.25 and has the financial capacity
         to undertake projects up to a value of $0.5 million.
         Operating a certified quality, environment and OH&S or IMS system.

R1.5     New to Department or renewing current registration, but with proven track record.
         Small road contractor often undertakes council works.
         Extensive involvement with subdivision works, carparks subject to heavy vehicle
         loadings.
         Has undertaken basic service alterations. Experienced supervisor. Good working
         knowledge of pavements and drainage.
         Operating a certified quality, environment and OH&S or IMS system.

R3       Large local contractor, track record known to DIER. Extensive experience in pavement
         works.
         Experience with heavy traffic management, and key staff qualified in safety at
         roadworks.
         Competent with service alterations. Engineer on staff or very capable supervisor.
         Backup technical assistance readily available. Aware of environmental issues.
         Worked with Departmental specifications. Good record on WH&S.
         Certified Quality system ISO 9002, and environment ISO 14001. Certification in 4801
         in progress. Able to project manage with a number of subcontractors. Certified IMS
         accepted.

R6       Contractor well versed with large/complex roadworks, involving services and complex
         traffic management.
         Two or more engineers on staff, design backup readily available.
         Large organisation recognised by other authorities.
         Certification to a minimum of ISO 9002., EMS to ISO 14001, OH&S to 4801
         Certified IMS accepted.
         Capable of undertaking structural concrete works.
         Management structure clearly recognises complexity of projects.




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B0.5     Company/staff experienced in small buildings, structural project of comparable value.
         Capable of reinforced concrete construction.
         Experienced supervisor in-charge, engineering advice through consultants.
         Have in place certified compliance to 9002, 14001, 4801 or IMS.

B1       Good track record as B0.5 for DIER, or experienced in construction of bridges or
         similar structures.
         Company/staff experienced in reinforced, prestressed, concrete, steel, piling, river or
         marine works.
         Capable of supervising 2-3 span simple bridges.
         Structural engineer on staff, or through consultant.
         Established quality, environment and OH&S system. or IMS

B3       Good track record as for B1, or organisational experience in multiple construction types
         for other State road authorities.
         Structural engineers on staff. Experience of piling, stressing, reinforced, river or marine
         structures.
         Capable of complex formwork.
         Quality system certified to minimum of ISO 9002.
         Management structure suitable for complex projects.

Sealing
       Recognised contractor with extensive experience in bitumen works. Usually sole work
       type.
       Can be specialist in spray seals, slurry seals or asphalt works.
       Equipment calibrated to recognised standard.
       Capable of undertaking seal designs and working to specifications.
       Certified system to ISO 9002, ISO 14001, and certification in 4801 in progress.
       Ability to co-ordinate multi site projects, proven experience in traffic management.

Pavement Marking
     Contractor skilled in pavement marking, paint or thermoplastic, proficient in solvent
     based and water based paint applications
     Suitable equipment for highway work.
     Trained personnel, well versed in traffic management
     Capable of placing pavement markers’
     Operating to a certified quality system working towards certified IMS system
     Ability to co-ordinate multi site projects

WRS Contractor can be a specialist in the erection of road safety barrier systems using wire
    rope and /or steel flex beams.

Signs Contractor specialises in the manufacture and erection of all types of signs for the
      road network. Fully cognisant with AS1742.




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BM       Bridge maintenance:

QUALITY SYSTEMS AS PER TABLE:
           BM2 - Cathodic Protection                             {ISO 9000 Series
                                                                 ISO 14001
                                                                 ISO 4801} or Certified IMS
           BM3 - Bridge Painting                                 Certified IMS and relevant Certificate in the
           BM4 - Lead Paint Removal                              Painting Contractors Certification Program
           BM1 - Concrete repair/coatings                        Certified IMS
           BM5 - Steel Repairs                                      “       “
           BM6 - Bridge Joint and Bearing                           “       “
           Repairs
           BM7 - Timber Bridge Maintenance                          “        “
           BM8 - Masonry Maintenance                             Applicants to       hold    relevant    trade
                                                                 qualifications

BM1 Demonstrate understanding of principles behind concrete repair and coating, including
    basic corrosion technology. Experience with polymer modified cementitious repair
    products and silane sealers.

BM2 Corrosion engineers and technologists on staff. Understanding of corrosion
    technology. Experience in design, installation, maintenance and monitoring of
    cathodic protection systems.


BM3 Systems and experience related to bridge maintenance/industrial painting. Relevant
    qualifications of supervisory personnel (coating inspection certificate etc).
    Understanding of paint technology.

BM4 Requirements for BM3 plus rigorous systems to address environmental (soil, air
    water) and workers and public health issues. Proven capacity in industrial painting.

BM5 Qualification of welders and supervisory personnel.
    Experience in structural steel work.

BM6 Experience in bridgeworks, bridge maintenance and traffic management.


BM7 Experience in timber bridge works (large timbers, including unsawn logs).
    Knowledge of structural and decay mechanisms associated with timber bridges.

BM8 Knowledge and experience of stone and brick work, including durability and scouring
    of various stone pointing and heritage requirements. Most work will involve heritage
    listed bridges.


IMS: Integrated Management Systems are coming into existence. CCF have such a program
     in place. This has been accepted for projects where no other stipulation is provided.
     Certified IMS systems as per registration requirements will be accepted.



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