Food and Agriculture Organization of the United Nations
Emergency and Rehabilitation Unit
Project Intervention Modality
FAO will coordinate the program with MoAC, MLD and their respective directorates
and district offices, WFP, IASC Food Security Cluster, NGO’s/IP’s and other
A Project Steering Committee will be formed at central level while District
Coordination Committees will guide the field implementation.
Steering / Coordination Committees will coordinate project activities with other
humanitarian actors to achieve synergies with similar / related interventions while
reducing the risks of overlap /duplication.
2. Implementation strategy: FAO implements interventions through Implementing Partners
(IP’s) in close coordination and consultation with the Government, WFP and other
stakeholders. IP interventions will be closely coordinated with districts authorities, which
will be involved to support the planning and monitoring of the activities under the technical
supervision of FAO. The IP will consult the District Agriculture Development Office
(DADO) in all activities that include beneficiary selection, distribution of inputs, technical
assistance, training and the monitoring and beneficiary results assessment of the project’s
activities. Activities will have to be endorsed by the DADO on behalf of the District
Project Coordination Committee (DPCC).
3. Area selection: Priority Districts and VDC’s have been selected using a combination of
indicators from MoAC and WFP’s Vulnerability Analysis Mapping. VDC’s have been
prioritised and endorsed in the District Food Security Committee according to vulnerability
classification (Integrated Phase Classification). See attached list of project target VDC’s.
Final VDC/ward/settlement selection will be done by the IP in consultation with DADO
4. Beneficiary selection:
Beneficiaries will be selected from the vulnerable target group following the criteria set by
FAO. Households already identified by WFP for food or cash for work activities
benefitting agricultural community infrastructures will have to be included. Particular
emphasis will be placed on female-headed households and social inclusion activities.
Community-based beneficiary selection at the ward level and settlements will be
undertaken by the IP in collaboration with the DADO, VDC secretaries and the input of
CBOs and minority groups. Distribution plans, beneficiary listings and final inputs
distributions will be endorsed by the DADO – on behalf of the District Coordination
Committee. See attached list of project target VDC’s and estimated beneficiaries. Final
beneficiary selection will be done by the IP in consultation with DADO and DPCC.
5. Implementing Partner selection: FAO will assess the managerial, technical, logistical and
financial capacities of interested IP’s alongside a proven track record of local area
knowledge and presence. Interested IP’s are requested to submit a copy of their profile,
Social Welfare Registration and PAN certificate and recent annual reports along with a
technical and financial proposal for the specific districts/VDC’s.
6. Budget availability: FAO will avail implementation budget, procure inputs and specify
technical input packages and provide training programs.
7. Training programs:
IP’s will have to commit suitable staff to participate in trainings relevant to Integrated
Production and Pest Management, Farmer Field School methodology and other extension
In the technical proposal to be submitted IP’s will have to include a training component for
capacity building of farmers and other stakeholders.
8. Input packages, delivery and distribution: FAO will allocate the intervention packages
per District/VDC and Implementing Partner. The inputs delivery deadlines, according to
pre-agreed distribution planning, exact addresses, intervention modalities and conditions
will be specified under mutual agreement in a Letter of Agreement (LoA) with the IP.
9. LOA: FAO will enter in to Letter of Agreement (LOA) with the IP based on pre-agreed
terms and conditions. Two original copies will be signed by both parties; each party will
keep one copy for record. (See the attached draft LOA for your info).
10. Monitoring and Evaluation;
The IP will regularly monitor the project field level activities from beneficiary
identification up to distribution and harvest. A questionnaire will be developed and
administered for each phase of assessment (baseline survey, post-distribution and post-
harvest) and will be distributed to the IP. Not less than three percent of total beneficiaries
need to be interviewed by the IP, and questionnaires will be returned back to FAO for
analysis. FAO will implement its own M&E for cross checking of the IP information.
The implementing partner shall submit the following to FAO:
a) A detailed project and distribution plan not later than one week after signature of the Letter
of Agreement. (LoA)
b) An interim progress report upon completion of 100 % of distribution to beneficiaries with
full listing of beneficiaries per VDC, ward and settlement, signed by the beneficiaries and
signed for approval by the district authorities; (standard format provided in Annexes 2 to 4)
not later than 1 month after each distribution;
c) A final narrative report within 1 month following the completion of the project, stating the
results achieved, giving feedback on the process, challenges faced and recommendations for
d) an itemized "Statement of Expenditure" (certified by the Chief Accountant or similar officer
of the Recipient Organization) prior to receiving final payment for the works/services
e) An audited statement of accounts showing the utilization of funds provided under this
agreement, certified as to its correctness by the officer responsible for maintaining them, will
10. Terms of Payment
For the execution of the project under this Agreement, FAO will make a financial
contribution not exceeding NRs.....(..........Nepali Rupees). The payments will be made as
i) 20% upon signature of the agreement;
ii) 40% upon acceptance by FAO of the interim progress report with a finalized distribution
plan including household beneficiary names and location by VDC, ward and settlement; and
iii) 40% upon acceptance by FAO of the statement of expenditure and final narrative report
detailing project activities and outputs.
The above amounts will be paid in Nepali Rupees and in accordance with banking
instructions providing by IP to FAO.
11. Contact Addresses:
FAO Emergency and Rehabilitation Unit, KSK Building, opposite UN House at Pulchowk,
tel. 5010032 / 89, fax 5526358, P.O. Box 25, Pulchowk, Lalitpur. E-mail: firstname.lastname@example.org