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					                GUIDE TO RECYCLING AT PUBLIC EVENTS
                                                              in the Australian Capital Territory
                                                   A simple step-by-step guide for public event organisers



                                                                  WHY RECYCLE AT PUBLIC EVENTS?
                                                                  The community demands it
                                                               Canberrans are Australia’s top recyclers at
                                                               home. They expect the opportunity to recycle
                                                               at public events.

                                                                  Your event needs it
                                                                  Well-managed recycling services will
                                                                  enhance the profile of your event. The
                                                                 public, sponsors and the media will support
                                                                your environmentally responsible event.
                                                                As landfill charges continue to rise, you will
                                                                save money by maximising the material you re-
                                                                use and recycle.

                                                                The ACT NOWaste by 2010 strategy necessitates it
                                                               The ACT Government aims to eliminate waste
                                                              to landfill by 2010. Public events produce
                                                              significant amounts of material, some of which
                                                               (at present) is waste, but mostly consists of
                                                               potentially recyclable material including: paper,
                                                             cardboard, glass, metal, plastics, organics etc.
                                         All sectors of the community can help by separating materials for
                                         reuse or recycling. Voluntary action will help avoid the need for
                                         regulation.

                                         WHAT TO DO AND HOW TO DO IT?
                                         To help you manage your event, this guide is divided into three
                                         sections: pre-event preparation, during the event, and post event.




1   Printed on recycled paper
                                waste-wise events
                                 This guide is updated regularly.
                                 See www.nowaste.act.gov.au/rwservices/publiceventrecycling2.html for the latest version
     PRE-EVENT PREPARATION
     Identify stakeholders and get their commitment to your recycling plan. Your
     stakeholders include suppliers, staff, volunteers, contractors, sponsors,
     participants and the wider general community - in fact anyone you can think
     of who will be attending the event.
     For a list of Useful Contacts for Public Event Recycling that can help you
     achieve a minimum waste event see
     www.nowaste.act.gov.au/rwservices/publiceventrecycling2.html
     or contact ACT NOWaste on 6207 6350.

     Actions:
     1.    Nominate an over-all waste and recycling co-ordinator.

     2.    Decide whether you need to engage contractors to perform any of the
           following actions. Allocate each action (using the Event Planning
           Checklist on page 7) to either staff, volunteers, or a contractor.

     3.    If contractors are to be engaged to manage the collection and removal of
           recyclables and other garbage, include a clause in your contract such as:


          Collection and Removal of Waste and Recyclables
          The contractors shall:

           1. Ensure that collection systems in public and vendor areas are
              designed and managed to maximise the recovery of recyclable
              materials.

           2. Deliver materials to recyclers or recycling depots, and residual
              waste to landfill.

           3. Submit a report to event organisers within one week of completion
              of the event, which includes written evidence from recyclers
              and landfill operators of tonnages received.


     4.    Devise a recycling plan aimed at maximising resource recovery from
           both public areas and ‘back of shop’ stallholders areas.

     5.    Decide if you are using a two-bin system for recycling and other garbage
           or a three-bin system for compost, recycling and other garbage. The two-bin
           system is identical to the kerbside service provided to ACT residents.

     6.    Draw up a site plan showing bin locations. Ensure that all public bin
           locations have the same two or three bin system. Recycling will be
                                                                   .
           maximised if visitors face identical choices at each location




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    waste-wise events
                                   7.   Ensure all bins are clearly marked as to their intended contents, OR

                                   8.   Contact ACT NOWaste to arrange for the use of bin tops (sign
                                        posted as per page 5) suitable for 240 litre wheelie bins. The bin
                                        tops are available free of charge provided they are returned in a
                                        clean condition and a report on tonnages delivered for recycling
                                        and disposal after the event is supplied.
    Specialised biodegradables
      such as cornstarch cutlery   9.   Identify on your site plan a service area (not accessible to the
        may require additional          public) where larger containers will be placed to receive the
        promotion as to correct         contents of the waste and recycling bins. Arrange for appropriately
    disposal in the compost bin         sized containers to be provided and serviced. These containers
                                        must have clear signage on all accessible sides indicating what
                                        materials are to be deposited into which container.


                  TYPICAL SITE PLAN                 240 LITRE BINS
                                                                                                SERVICE AREA

                                                                                              COMPOST
                                                                          STALLS
                                                                                              RECYCLING
                                          STALLS

                 OFFICE                                                                       OTHER
                                                                                              GARBAGE
                             site map to go here


                 ENTRANCE




                                          PAVILLIONS


                            10. Engage contractors or organise volunteers/staff to oversee the placement,
                                use and collection of bins as well as the final removal of waste for
                                disposal and other material for recycling.

                            11. If plastic bags are to be used to line bins, consider marking or colour
                                coding the bags in such a way that the contents will be identifiable to
                                your staff and the collection contractors.

                            12. Communicate your recycling plan to all relevant stakeholders.




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                      waste-wise events
    13. Work with stallholders to ensure their requirements are met. You may
        need to plan for a ‘back of shop’ collection of cardboard and other
        materials such as cooking oil and beverage containers.

    14. Ensure that materials sold/distributed by stallholders are consistent with
        your recycling system. Advise stallholders of unacceptable products and
        provide information where preferred items can be purchased. For a list of
        Biodegradable/Environmentally Friendly Product Suppliers see ACT
             NOWaste internet site
              www.nowaste.act.gov.au/rwservices/publiceventrecycling2.html

              15. Remember that re-use is even better than recycling, for example
             using a dishwasher and hiring crockery and cutlery is better than
             purchasing biodegradable products.

            16. Appoint a media spokesperson who is fully briefed on all aspects
           of the event, including waste minimisation objectives and the operation
         of your recycling system.

         17. Promote your recycling system on your tickets, brochures, event guides,
                 posters and media releases. Artwork to Promote Recycling at Your
                                    Event is available at www.nowaste.act.gov.au/rwservices/
                                      publiceventrecycling2.html
                                        DURING THE EVENT
                                        Actions:
                                        1. Place correctly labelled bins in appropriate
                                       banks in the positions identified on your site
                                     plan well before the event starts. Ensure the
                                    site is clean and tidy.

                                 2. Promote your recycling system through PA
                                 announcements, banners, signage and event
                              program.

                            3. Exchange or empty bins at appropriate
                          frequencies to avoid overfilling, and deposit materials to
    correct larger containers in the service area.

    4.   Monitor bin usage throughout and adjust locations if necessary to cover
         high use areas.

    5.   Seek feedback from staff/volunteers/contractors on successes and
         problems, and make adjustments as necessary.

    6.   Do ‘back of shop’ runs to collect stallholders materials, especially
         cardboard which will not fit in standard 240 litre wheelie bins.

    7.   Arrange for the collection of unsold food by a charity if applicable.

    8.   Thank everyone involved.




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    waste-wise events
     POST EVENT

     Actions:
     1.   Clean up site and ensure all materials are removed to the service area.

     2.   Instruct staff or contractors to ensure all recyclables are taken to a
          recycler or a recycling depot and residual waste to landfill.

     3.   Debrief with stakeholders and record what you have learnt so you can do
          even better next time.

     4.   Provide tonnages for waste and recyclables to ACT NOWaste.

     5.   Gain positive exposure for your event through local media who may
          be interested in following up on success stories.

     Where to find further information mentioned in this guide
     ACT NOWaste
     Level 6, Macarthur House 12 Wattle Street Lyneham
     PO Box 788 Civic Square ACT 2608
     Telephone: 6207 6350 E-mail: no.waste@act.gov.au
     See ACT NOWaste web site
     www.nowaste.act.gov.au/rwservices/publiceventrecycling2.html
     • For a list of Useful Contacts for Public Event Recycling including service
       providers and contacts for advice and information,
     • For a list of Biodegradable/Environmentally Friendly Product Suppliers,
     • To hire ACT NOWaste bin tops, and
     • For Artwork to Promote Recycling at Your Event.




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    waste-wise events                                                      PUBLICATION 03/0048
                                              S A M P L E
                                   EVENT        PLANNING                 C H E C K              L I S T

    PRE EVENT PREPARATION                     WHO IS RESPONSIBLE?                                               BY WHEN?             √

    1.   Nominate waste co-ordinator          Organising committee to select a member                           3 months prior       √

    2.   Use contractor or staff              Co-ordinator to arrange quotes from waste/recycling contractors   2 months prior       √

    3.   Include contract clause              Co-ordinator to arrange contract                                  6 weeks prior        √

    4.   Devise recycling plan                Contractor in consultation with co-ordinator                      4 weeks prior        √

    5.   2 or 3 bin system                    2 bin system: waste and co-mingled recyclables                    4 weeks prior        √

    6.   Bin site plan                        Contractor in consultation with co-ordinator                      4 weeks prior        √

    7.   Label bins                           N/A

    8.   Hire bin tops                        Contractor to arrange with ACT NOWaste                            4 weeks prior        √

    9.   Identify service area and organise   Contractor in consultation with co-ordinator                      1 week prior         √
         signage for large containers

    10. Organise placement, use and           Contractor                                                        1 week prior         √
        collection of bins

    11. Code bin liners                       Contractor                                                        1 week prior         √

    12. Communicate plan to                   Co-ordinator                                                      2 months prior       √
        stakeholders

    13. Plan ‘back of shop’ collections       Co-ordinator to consult with stallholders and advise contractor   1 week prior         √

    14. Check materials used by               Co-ordinator
                                                              SAMPLE                                            2 months prior       √
        stallholders

    15. Identify re-use opportunities         Co-ordinator                                                      1 week prior         √

    16. Appoint and brief media               Co-ordinator                                                      2 months prior       √
        spokesperson

    17. Promote recycling activities          Media spokesperson                                                Begin 2 mths prior   √

    DURING THE EVENT

    1.   Place bins early as per plan         Contractor                                                        Day before           √
         on clean site

    2.   Check for correct bin signage        Co-ordinator and staff                                            Day before           √

    3.   Promote recycling activities         Co-ordinator                                                      Throughout           √

    4.   Empty/exchange bins; deliver         Contractor                                                        Throughout           √
         contents to service area

    5.   Monitor bins                         Contractor                                                        Throughout           √

    6.   Communicate with workers             Co-ordinator in consultation with contractor                      Throughout           √

    7.   Back-of-shop runs                    Contractor                                                        Throughout           √

    8.   Collect unsold food                  Co-ordinator and volunteers                                       At closing           √

    9.   Thank everyone                       Co-ordinator                                                      At closing           √

    POST EVENT

    1.   Clean up                             Contractor                                                        Day after            √

    2.   Deliver material to                  Contractor via sub contractors                                    Day after            √
         recyclers and landfill

    3.   Debrief                              Co-ordinator                                                      Week after           √

    4.   Report to ACT NOWaste                Co-ordinator                                                      Week after           √

    5.   Media follow-up                      Media spokesperson                                                Week after           √




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                                   EVENT      PLANNING    C H E C K    L I S T

    PRE EVENT PREPARATION                        WHO IS RESPONSIBLE?             BY WHEN?   √

    1.   Nominate waste co-ordinator

    2.   Use contractor or staff

    3.   Include contract clause

    4.   Devise recycling plan

    5.   2 or 3 bin system

    6.   Bin site plan

    7.   Label bins

    8.   Hire bin tops

    9.   Identify service area and organise
         signage for large containers

    10. Organise placement, use and
        collection of bins

    11. Code bin liners

    12. Communicate plan to
        stakeholders

    13. Plan ‘back of shop’ collections

    14. Check materials used by
        stallholders

    15. Identify re-use opportunities

    16. Appoint and brief media
        spokesperson

    17. Promote recycling activities

    DURING THE EVENT

    1.   Place bins early as per plan
         on clean site

    2.   Check for correct bin signage

    3.   Promote recycling activities

    4.   Empty/exchange bins; deliver
         contents to service area

    5.   Monitor bins

    6.   Communicate with workers

    7.   Back-of-shop runs

    8.   Collect unsold food

    9.   Thank everyone

    POST EVENT

    1.   Clean up

    2.   Deliver material to
         recyclers and landfill

    3.   Debrief

    4.   Report to ACT NOWaste

    5.   Media follow-up




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