Application for Funding South East England European Regional

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					                       Application for Funding
      South East England European Regional Development Fund
              Competitiveness Programme 2007-2013
 Project Information:

Project Title:
Organisation Name:
Organisation status:
Number of employees:
Contact address:




First Contact name:
Contact job title:
Contact telephone number:
Email address
Secondary Contact name:
Secondary Contact job title:
Secondary Contact telephone number:
Fax number:
Email address:
Project start date:
(The date you wish to start claiming
activity from)
Project completion date:
(The project’s practical completion
date)
Financial completion date:
(3 months after the project completion
date)
ERDF grant requested:
Total project value:




                                         1
      ROUND THREE FUNDING PRIORITIES:

      Please put an ‘x’ in the appropriate box:

      (Project applications can only be submitted under ONE of the boxes)



OP Theme               SfB Product      Waste         Climate            Transport   Environmental Energy   Retrofitting
                                                      Change                         industries /           (£267,866.00
                                                                                     green                  ERDF
                                                                                     businesses             available in
                                                                                                            total)
Promoting Resource     Improving
Efficient Business     your Resource
Practices              Efficiency
Stimulating            Knowledge
Innovation for a       Transfer
Sustainable Economy    Partnerships
                       Networking for
                       Innovation
                       Business
                       Collaboration
                       Networks
Encouraging            Low Carbon
Sustainable            Energy
Consumption            Demonstration
Practices




                                                                     2
1. Project Summary

Please provide a brief summary of the project which can be used for
programme publicity.

(Maximum 200 words, any wording that exceeds this amount will not be
read or assessed).




                                  3
2. Project Description

Please provide a clear description of the project’s aims, activities and outputs
and explain how these will deliver your identified results and impacts. Please
refer to the aspect of the Operational Programme that your project will link.
Your answer must address which areas your project will be meeting the
spatial targeting requirements of the programme. References to spatial
targeting can be found within the Operational Programme.

(Maximum 1000 words – including words on diagrams and charts, any
wording that exceeds this amount will not be read or assessed).




                                       4
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3. Additionality and Complementarities

Please explain why the project would otherwise not have taken place or why it
would have taken place in a different or less effective way without the ERDF.
Please state how the project will address market failure and explain how you
will work with existing mechanisms to ensure that there is no duplication with
your project activity and that the project you are applying for will compliment
existing ERDF funded projects.

(Maximum 800 words any wording that exceeds this amount will not be
read or assessed).




                                      6
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4. Synergies with Existing Strategies

Please demonstrate how your project will directly contribute to meeting the
aims and objectives of relevant regional, sub regional or local strategies,
for example the Regional Economic Strategy (RES), Solutions for
Business (SfB), and Local Area Agreements (LAAs). Please state which of
the product offers in the national portfolio your activity will fit under, and
how delivery will be aligned to the Solutions for Business products.

(Maximum 800 words any wording that exceeds this amount will not
be read or assessed).




                                    8
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5. Delivery Structure

Please provide details on the management and delivery structure for the
project explaining how many staff will be involved in the running and
delivery and their roles and responsibilities. Please demonstrate that they
have or will have the appropriate experience and skills.

Please ensure a project management chart showing the staff involved in
the running of this project is submitted with this application.

(Maximum 700 words, any wording that exceeds this amount will not
be read or assessed).




                                  10
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6. Equal Opportunities


Equal opportunity is a Cross Cutting Theme in the SEEOP. Please provide as
much detail as is practicable on how equality and diversity has been
integrated into all aspects of project planning and implementation, including
monitoring and evaluation

(Maximum 800 words any wording that exceeds this amount will not be
read or assessed).




                                     12
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7. Environmental Sustainability

The objective of the environmental sustainability cross cutting theme is ‘to
maximise the potential for the environment as an economic driver,
minimise environmental impacts and maximise environmental benefits.’1

Please state how you will address this cross cutting theme in the delivery
of your project.

A copy of your organisation’s environmental policy is required.

(Maximum 500 words any wording that exceeds this amount will not
be read or assessed).




                                   14
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8. Spatial Targeting

Please demonstrate how the activity is not local and has pan-regional
elements including how the results of the project will be disseminated
throughout the region. Please identify what steps your project is taking to
ensure that the benefits of economic growth assist weaker parts of the region.

(Maximum 800 words any wording that exceeds this amount will not be
read or assessed).




                                      16
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9. Innovation

Please explain how your project will demonstrate innovative methods of
delivery and how these will be successful in the delivery of your project.
Please describe the origination of your idea to its transformation into
something useful through to its implementation.

(Maximum 500 words any wording that exceeds this amount will not be
read or assessed).




                                       18
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           10. Track Record of Lead Partner

           Please provide information on your experience of delivering projects by completing the table below providing a maximum of 5
           projects that you have delivered or are delivering. Please keep examples succinct.

           If you do not have a track record relevant to the themes covered in the Solutions for Business product to which you are
           applying, please provide a clear description of the research, scoping and/or piloting that you have undertaken to confirm that
           you can successfully deliver the project.



Name of funding body,    Start date   Source of      Activity delivered          Contracted          Outputs, results Original value    Total value
and project title        and end date funding                                    outputs, results    and impacts      of funding        of project
                                                                                 and impacts         achieved         awarded £




                                                                          20
           11. Project Partners

           Please explain how your partners will add value to the project as well as how the partnership will be managed and monitored by
           the lead partner to ensure adherence to ERDF regulations and effective project delivery.

           If there are no partners involved in undertaking the project, please describe your project delivery model and justify your capacity
           to deliver the entire activity of the project.

           (Maximum 800 words any wording that exceeds this amount will not be read or assessed).

Name of partner           Main role:     Is the organisation minority-   Responsibilities of partner in the project.   Date of letter from partner
organisation             strategic or    led? (i.e. women, BAME or       Please detail these clearly.                  confirming involvement in
                          delivery?      disabled-people-led)?                                                         project (letters must be
                                         Please specify which group                                                    attached)
                                         here.




                                                                         21
12. Partnership Working

Please explain how your partners will be managed and monitored by the
lead partner to ensure adherence to ERDF regulations and effective
project delivery. Please explain how the partners will add value to the
project.

If there are no partners involved in undertaking the project, please
describe your project delivery model and justify your capacity to deliver the
entire activity of the project.

(Maximum 800 words any wording that exceeds this amount will not
be read or assessed)




                                   22
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   13. Outputs, Results and Impacts

   It is vitally important that you familiarise yourself with the output definitions
   which can be found at

   https://support.erdf.communities.gov.uk/User%20Manual/Chapter%2011%
   20-%20Combined%20Indicators%20Technical%20Note.doc



Output Description                                2010     2011     2012     2013      2014

Number of businesses assisted to improve
their performance

Number of additional firms involved in
business networks

Number of businesses within the region
engaged in new collaboration with UK
knowledge base

Number of businesses in the region
developing R&D links with other businesses

Number of businesses engaged in
developing sustainable mobility strategies




                                         24
Result Description                           2010   2011   2012   2013   2014

Number of businesses improving
performance

Gross new jobs created

Number of businesses making financial
savings from improved energy and resource
efficiency

Number of SME’s reducing energy, waste or
water usage by 10%

Number of businesses achieving
independent environmental accreditation

Number of businesses increasing
percentage of turnover attributable to new
and improved products by 5%

Reduction in road congestion and pollution
levels

Number of businesses tendering for public
sector contracts




                                      25
   Impact Description                              2010     2011     2012   2013   2014

   Net additional employment

   Net increase in GVA

   Reduction in rate of growth of region’s
   ecological footprint

   Reduction in rate of growth of region’s CO2
   emissions

   Broad uptake of innovative actions piloted in
   region




        14. Additional Outputs

      Please refer to SEEDA single pot outputs as stated in the guidance notes.
      If you require more space for additional outputs, please continue on an A4
      sheet of paper marked additional outputs.


Description                                      2010     2011     2012   2013   2014




                                         26
       15. Project Costs

     Please enter your project costs over the project lifetime in delivery years.
     Please expand this table as necessary to give examples of what will be
     charged for under each heading for example – salaries – includes salaries
     of x people at rates of x per hour including Project Administrator and
     Project Co-ordinator.

     Please refer to the budget heading definitions in the guidance notes.


                            Eligible revenue costs
(Please refer to the guidance notes for list of eligible revenue costs to use as
                                  headings)

                         2010       2011      2012       2013
      Item              Jan-Dec   Jan-Dec    Jan-Dec   Jan-Dec     Total all years (£)
                          (£)        (£)       (£)        (£)
Project evaluation
 (MANDATORY
     COST*)
  Project audit
 (MANDATORY
     COST*)




      Total

                             Eligible capital costs
              (Only use those headings stated in the guidance notes)
                         2010       2011      2012       2013
      Item              Jan-Dec   Jan-Dec    Jan-Dec   Jan-Dec     Total all years (£)
                          (£)        (£)       (£)        (£)




                                        27
        Total


       Grand total
(i.e. capital + revenue)




         16. Forecasted Spend and Milestones:

   Please expand table as necessary In order to complete key milestones
   throughout the lifetime of the project.



   Calendar Year                Spend Forecasted    Milestones Forecasted
   2010:
   Quarter one (January –
   March)

   Quarter two (April – June)

   Quarter three (July –
   September)

   Quarter four (October –
   December)
   Total for 2010:

   2011:
   Quarter one (January –
   March)

   Quarter two (April – June)

   Quarter three (July –
   September)

   Quarter four (October –
   December)
   Total for 2011:

   2012:


                                      28
Quarter one (January –
March)

Quarter two (April – June)

Quarter three (July –
September)

Quarter four (October –
December)
Total for 2012

2013:
Quarter one (January –
March)

Quarter two (April – June)

Quarter three (July –
September)

Quarter four (October –
December)
Total for 2013




TOTAL SPEND:




                             29
   17. Funding Profile


Please complete the table below to provide an annual funding profile for your project. The table should demonstrate the funding
package of the project including ERDF required as well as match and leveraged funding. (Any match and leveraged funding
should be quantified in the ‘Value for Money’ section of this form.)

For more information and an exemplar, please see the guidance notes.




                                 Total                   ERDF Grant Public         Private        Voluntary       Planned Income
                                                                    Sector -       Sector -       Sector - Actual
                                                                    Actual         Actual



                                 Total       Cap   Rev   Cap    Rev    Cap   Rev   Cap     Rev    Cap     Rev       Cap       Rev


                          2010           0     0     0      0     0      0     0       0      0       0         0         0         0
                          2011           0     0     0      0     0      0     0       0      0       0         0         0         0
                          2012           0     0     0      0     0      0     0       0      0       0         0         0         0

                          2013           0     0     0      0     0      0     0       0      0       0         0         0         0
                         Total           0     0     0      0     0      0     0       0      0       0         0         0         0




                                                                  30
 18. Match Funding

Please demonstrate how your project match funding has been sourced.

All Match Funding must be supported by letters of intent clearly breaking down the amount of match funding. Please complete
the table below confirming your secure match funding.




      Organisation            Public/Private/        Total                     Breakdown of match
                                Voluntary       contribution of
                                                Match Funding




                                                          31
19. Value for Money

Projects must be able to demonstrate that their costs are reasonable and
realistic against the activities being proposed.

This is the section where specific justifications for unusual costs to those (e.g.
administration and capital) which should be give for costs which could be
considered as high or form the majority of the project budget.

(Maximum 500 words any wording that exceeds this amount will not be
read or assessed).




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20. Public Procurement Processes

Please demonstrate how your project will adhere to public procurement
guidance (see www.ogc.gov.uk for details). Applicants must ensure that
partners undertaking procurement activities are also working in line with this
guidance.

(Maximum 300 words any wording that exceeds this amount will not be
read or assessed).




                                                                           34
    21. Communications & Publicity

    Please describe the arrangements you will make to meet the publicity
    requirements of the European Commission and how you will publicise the
    project and the programme. Please ensure you enclose a project
    communications and publicity plan including details of how you will
    disseminate the project results and in which areas.

    (Maximum 500 words any wording that exceeds this amount will not be
    read or assessed).




.




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22. Risk Assessment

  Please provide a detailed risk assessment for the project.



   Risk          Level of     Steps to take to reduce the level     Person
                Risk (Low,                 of risk                responsible
                 Medium,
                  High)




                                                                          37
       23. Project Evaluation


       For effectiveness and efficiency it is important the all ERDF funded projects
       develop a project evaluation plans which are assessed prior to approval of
       funding. Please ensure that you add details of your proposed evaluation plan
       for the project.

       Please present a Project Evaluation plan based on following template.


       Project Evaluation Plan Template


Project Title:

Applicant:

Project Number:


Budget




1%-3% of project costs are appropriate. The exact level will depend on issues such as the
complexity of the project and number of beneficiaries. For small innovative pilot projects over 3%
may be required.




Evaluation Phase      Internal/   Key Evaluation Tasks          Timetable         Expected
                      External                                                    Outcome


1


2


3




                                                                                           38
24. Exit Strategy

Please provide details on the project’s exit strategy and details of your
proposed evaluation plan for the project.

(Maximum 400 words any wording that exceeds this amount will not
be read or assessed).




                                                                      39
   25. Final Declaration


   Please ensure that you have enclosed all of the following documents with
   this form or the application will be deemed ineligible and the application
   will not be processed. Please tick all boxes to confirm these are enclosed.


 Letters of intent from all partners        Organisational chart
 including breakdown of match
 funding
 Project communications and                 A copy of your environmental
 publicity plan including                   policy
 dissemination

 A copy of your equal                       Project management chart
 opportunities policy




I declare the documentation and information that has been submitted to be
well and true and I am aware that if any of the information that is submitted is
found to be false that my application will be deemed invalid and will result in
my application being removed from the ERDF application process. I
understand that I may be required to complete an eligibility form should my
application be successful at assessment stage.




Signature:
(This must be a wet ink signature, not electronic)




Position:




Organisation Stamp
(Please state if you do not have a stamp)


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