To request an official copy of this policy, contact: The Research, Development and Creativity Office Laurentian University 935 Ramsey Lake Road Sudbury, Ontario P3E 2C6 Phone: 705-675-1151 Fax: 705-671-3850 Email: email@example.com Policy on The Selection Process and the Selection Committee for The Post-Doctoral Fellowship (PDF) Program of the Ministry of Research and Innovation Questions regarding this policy should be addressed to the Office of Administrative responsibility. Office of Accountability: Vice-President, Academic Office of Administration: Research, Development and Creativity Office Approval Authority: President Approval Date: September 18, 2007 Amendment Date: Next Review: 1. Purpose The purpose of the new Post Doctoral Fellowship Program (PDF) is to recruit and retain outstanding young scientists to spend two years as post-doctoral fellows in Ontario research institutions and supports these PDFs through a provincial network. This program was announced in the 2006 Budget. Under this program, each PDF will receive $50,000 annually for two years. Of that total, $25,000 will be provided from the Ministry of Research and Innovation (MRI) and the additional $25,000 will be provided by the institution. The PDF must report to the Institution on their research activities. Ontario reserves the right to publish the names and other basic research information of successful PDFs appointed by the Institution. The PDF must start between July 1 and December 31 of the year in which the Institution sends the applicant the letter of offer. 2. Policy I. The Competitive Selection Process Selection and appointment of the PDF by Laurentian University (Laurentian) is based on a competitive process managed solely and independently by Laurentian. Recruitment by Laurentian may include advertisement or search through any appropriate competitive mechanism. Laurentian has established an application process that requires the applicant to submit to Laurentian an application package consisting of: a. The MRI Sponsored Postdoctoral Fellow Application Form 1: Application b. three letters of reference c. a curriculum vitae d. a proposed research plan e. The MRI Sponsored Postdoctoral Fellow Application Form 2: Supervisor f. other documents or forms as determined appropriate by Laurentian II. The Selection Committee Laurentian shall establish a selection committee, which will be composed of qualified researchers to evaluate the applications. The selection committee is chaired by the Associate Vice-President Research (AVP Research). Each Faculty shall nominate two faculty members who have high quality track record (including funding, publications, awards, previous supervision, etc.). Committee members will adhere to all relevant polices of Laurentian in their review and selection of successful applications (including research integrity, conflict of interest, and confidentiality). They shall also consider the strategic priorities of the province and the LU Research Strategic Plan. In order to ensure a fair and tractable process and evaluation of the applications, all meetings of the Selection Committee will have minutes taken by a secretary (reviewed and approved by all members of the Selection Committee). III. Evaluation Candidates shall be evaluated based on the following: a. Their past research and leadership achievements b. The excellence and impact of the proposed research program c. Potential for youth outreach d. Their ongoing/future research and leadership potential e. The alignment of their research activity with priority economic sectors (agriculture, materials and advanced manufacturing, life sciences, information and communications technologies, energy, environmental technologies and emerging technologies) according to Ministry of Research and Innovation f. The relevant information contained in the reference letters g. The relevance of the research program and the research track record of the supervisor. IV. Notification of Selection Successful PDF applicants will be notified directly by the AVP Research. Unsuccessful applicants will be notified by the RDC Office once the first selected candidate has accepted the position. Laurentian will provide the successful applicant with a letter of offer stating the terms and conditions of the appointment of the PDF by Laurentian. V. Appeal process Laurentian has established the following procedures for appeals concerning the selection and appointment of PDFs by Laurentian. In case of an appeal of a decision, the applicant shall send a letter (hardcopy) requesting an appeal to the AVP-Research no later than 30 days from the date of the decision letter is. Upon receiving the letter, the AVP-Research shall establish an appeal committee which will be composed of the Deans of the different Faculties (they elect among themselves a chair). Appeals may be granted only on procedural grounds or when there is a significant disagreement over the interpretation of the criteria for selection of the candidate. The decision of the Appeal Committee shall be binding and not subject to further review. The Appeal Committee shall forward a report summarizing their findings and recommendations within 30 days of the date of its decision to the AVP- Research. Any notice (during the appeal process) delivered after 5:00 p.m. and before 12:00 a.m. or on Saturday, Sunday, or a Holiday shall be deemed to have been delivered on the next business day. Any notice delivered at or after 12:00 a.m. and before 9:00 a.m. on a Business Day shall be deemed to have been delivered at 9:00 a.m. on that Business Day. Notwithstanding the foregoing, any notice delivered by mail shall be deemed to be delivered five (5) business days after the said mailing if there is no mail strike in progress or threatened at the time of mailing. In the event of a threatened or actual mail strike, any notice delivered by mail shall be deemed to be delivered on the day that it actually arrives at the address for service to which it was sent. Any notice so given shall be conclusively deemed to have been given when delivered. Subject to the requirements of the Freedom of Information and Protection of Privacy Act of Ontario, all materials provided under the appeal process shall remain confidential and all copies provided to members of the Appeal Committee for the purpose of review shall be destroyed.
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