THANK YOU LETTER
Thank you letters should be sent within three working days of the receipt of the gift. A
personal phone call is one step better than a letter; however, if there are a large number of
responses to make, it is better to send a letter quickly than to delay on a phone call.
Reserve your time and energy to phone your most generous, most consistent donors. An
email response is very impersonal and should be used only if the recipient is known to be
comfortable with electronic correspondence.
A typical thank you letter might read as follows:
Dear James and Sally,
It was wonderful to receive your response to our Centennial campaign yesterday. When I
opened the envelope a host of good memories appeared along with your contribution. I
have appreciated so much our visits over the years (remember your time as a student, as a
board member, etc.). Your support in many ways sustains this ministry and your recent
gift is another example of this kind support.
Please stop by when you are in town so that we can connect again.
Your name (or other appropriate name)